HR001124S0022_ScAN_Attachment_E_Proposal_Instructions_and_Volume_II_Template_Cost.docx

Attachment E: HR001124S0022 Volume 2: Cost Volume Template Source Selection Information – See FAR 2.101 and 3.104

HR001124S0022: ScAN Cost Proposal Instructions and Volume II Template

The Cost Volume must address the full program (base + options) and must include all components described herein. No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume that is not related to cost will not be considered.

Full proposals requesting a procurement contract or other transaction (OT) must use this form (Attachment E) and Attachment F (MS ExcelTM DARPA Standard Cost Proposal Spreadsheet).

All pages shall be formatted for printing on 8-1/2 by 11-inch paper with 1-inch margins and font size no smaller than 11-point. Font sizes of 8 or 10-point may be used for figures, tables, and charts. Submissions must be written in English. The Cost Volume must be in PDF or Microsoft Word formats. Spreadsheet files must be included as a separate file in the full proposal package.

The Government requires that proposers use the provided Attachment F: MS ExcelTM DARPA Standard Cost Proposal Spreadsheet in the development of their cost proposals. All tabs and tables in the cost proposal spreadsheet should be developed in an editable format with calculation formulas intact to allow traceability of the cost proposal. This cost proposal spreadsheet must be used by the prime organization and all subcontractors. In addition to using the cost proposal spreadsheet, the cost proposal still must include all other items required in this announcement that are not covered by the editable spreadsheet. Using the provided cost proposal spreadsheet will assist the Government in a rapid analysis of your proposed costs and, if your proposal is selected for award, speed up the negotiation and award execution process.

Costs must be traceable between the prime proposer and all sub-awardees/consultants, as well as between the cost volume and the SOW. This includes ensuring a consistent task structure across all proposal documents. For example, if the Statement of Work shows a task 1.1, then the cost proposal spreadsheet should show a task or a tab 1.1 and an explicit cost for that task. Cost information must be provided in sufficient detail to substantiate the proposed prices.

The prime proposer is responsible for the compilation and submission of all non-proprietary sub-awardee cost proposals. Proposal submissions will not be considered complete unless the Government has received all subawardee cost proposals prior to the proposal due date and time specified in the BAA.

Attachment E: HR001124S0022 Volume 2: Cost Volume Template Source Selection Information – See FAR 2.101 and 3.104 Proprietary sub-awardee cost proposals may be included as part of the prime proposer’s Cost Volume or emailed separately by the sub-awardee to HR001124S0022@darpa.mil, but regardless of submission method, all sub-awardee submissions must be received by the Government no later than the due date and time specified in the BAA. Email messages must include “Subawardee Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization, and proposal title in the body of the message.

HR0011XXS00XX Volume 2 1 2 | Page

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

Proposer Organization

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Months

Organization:

Organization Type:

Year 2: $ Year 3: $ Year 4: $ Year 5: $ Total: $

SAM.gov Unique Entity ID (UEI)[endnoteRef:1] [1: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS.]

Taxpayer identification number (TIN)[endnoteRef:2] [2: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See BAA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

Cost Summary [Provide the following cost summary information:

· Cost Summary by Phase:

· Provide total effort cost by phase (or by base effort and options) and by contractor fiscal year. Costs must be broken down by major cost items to include labor costs, materials, travel, consultants, sub-awards, other direct charges (ODCs), indirect costs (overhead, fringe, general and administrative (G&A)), and any proposed fee for the project. Proposers are required to use Attachment F: MS ExcelTM DARPA Standard Cost Proposal Spreadsheet to provide the detailed cost summaries for each phase (or base effort and any proposed options) by contractor fiscal year.

Cost Details [Provide the cost details broken down by the following. Include supporting documentation describing the method used to estimate costs:

· Phase

· Contractor fiscal year

· Month

· Statement of work task]

Include support for each proposed cost element using one or more of the support methods identified under each applicable cost element below:

Direct Labor

· A Government-issued (i.e., DCMA, DCAA, ONR, etc.) Forward Pricing Rate Recommendation (FPRR) or Forward Pricing Rate Agreement (FPRA); OR

· Payroll records verifying the proposed rate per individual aligns with that individual’s salary; AND

· Market analysis substantiating the proposed labor rates and annual rate escalation (if any) align with current/projected market conditions Indirect Costs

· A Government-issued (i.e., DCMA, DCAA, ONR, etc.) Forward Pricing Rate Recommendation (FPRR) or Forward Pricing Rate Agreement (FPRA); OR

· Detailed documentation explaining the buildup of the proposed indirect rates, to include the applicable bases/pools; AND

· Any discounts to the proposer’s standard indirect rates that are being applied to this proposal Materials/Equipment

· Vendor quotations; AND/OR

· Catalog prices; AND/OR

· Documentation of similar historical purchases; AND/OR

· Detailed engineering estimates Other Direct Costs Travel

· Itemized list of proposed trips, to include

· Trip origin

· Trip destination

· Trip purpose

· Number of travelers

· Number of days

· Number of nights (lodging) Consultant

· Bio of the proposed consultant; AND

· Proposed labor hours and hourly rate; AND

· Statement of Work/task descriptions; AND

· Verification of hourly rate, such as past invoices; AND

· Letter of Commitment Additional Other Direct Costs Supporting documentation necessary to validate the proposed costs Profit A detailed explanation of the derivation of the profit calculation percentage stemming from the proposer’s analysis of risk and other factors specific to this DARPA program

Subawardee Costs [For each proposed subawardee, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime proposer.

Provide the following for all proposed sub-awardees, as applicable:

· A copy of the proposed SOW as well as any documents that verify the proposed loaded daily / hourly rate, hours, and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subawardee prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

1. Requirements for proposers requesting a procurement contract

· Certified Cost or Pricing Data

Per FAR 15.403-4, certified cost or pricing data shall be required if the proposer is seeking a procurement contract award per the referenced threshold unless the proposer requests and is granted an exception from the requirement to submit cost or pricing data. Certified cost or pricing data” are not required if the proposer proposes an award instrument other than a procurement contract (e.g., a grant, cooperative agreement, or other transaction.)

· Small Business Subcontracting Plan

Pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)) and FAR 19.702(a)(1), each proposer who submits a contract proposal might be required to submit a subcontracting plan with their proposal. The plan format is outlined in FAR 19.704.

· Approved Cost Accounting System Documentation

For any cost reimbursement procurement contract award for which the proposer does not have a DCAA-approved accounting system, the proposer must submit a completed Preaward Accounting System Adequacy Checklist as part of its proposal (see www.dcaa.mil). If the proposal is selected for contract negotiation, the completed checklist will be furnished to DCAA for the purpose of conducting a preaward survey of the proposer’s accounting system. The accounting system must be determined adequate by DCAA prior to contract award.

2. Requirements for proposers requesting an Other Transaction for Prototypes [Provide the following information where applicable.

Proposers must indicate whether they qualify as a nontraditional Defense contractor,[endnoteRef:7] have teamed with a nontraditional Defense contractor, or are providing a one-third cost share for this effort. Provide information to support the claims. [7: For definitions and information on Other Transaction agreements see http://www.darpa.mil/work-with-us/contract-management#OtherTransactions.]

Provide a detailed list of milestones, including description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, contractor and Government share amounts). Milestones must relate directly to the accomplishment of technical metrics as defined in the solicitation and/or the proposal. While agreement type (fixed price or expenditure-based) will be subject to negotiation, the use of fixed price milestones with a payment/funding schedule is preferred. Proprietary information must not be included as part of the milestones.]