HR001117S0040_Attachment_6_Proposal_Template-Cost_Volume.docx

Source Selection Information – See FAR 2.101 and 3.104 HR001117S0040 DSO Office-wide BAA Attachment 6 Cost Volume Template

All Cost Volumes:

Use of this template is mandatory for all proposal submissions to this BAA. Failure to adhere to ALL of the instructions provided herein may result in the proposal being determined nonconforming.

The Cost Volume must include all components described herein. No page limit is specified for the Cost Volume. Information incorporated into the Cost Volume which is not related to cost will not be considered. All pages shall be formatted for printing on 8-1/2 by 11 inch paper with 1-inch margins and font size not smaller than 11 point. Font sizes of 8 or 10 point may be used for figures, tables, and charts. All Cost Volume documents (including proprietary subcontractor proposals) must be UNCLASSIFIED, written in English, and be in .pdf, .odx, .doc, .docx, .xls, or .xlsx formats.

Costs must be traceable between the prime proposer and all subawardees/consultants, as well as between the cost volume and the Statement of Work (SOW). This includes ensuring a consistent task structure across all proposal documents. Cost information must be provided in sufficient detail to substantiate the proposed prices.

The prime proposer is responsible for the compilation and submission of all non-proprietary subawardee cost proposals. Proposal submissions will not be considered complete until the Government has received all subawardee cost proposals. Proprietary subawardee cost proposals may be included as part of the Cost Volume or emailed separately by the subawardee to HR001117S0040@darpa.mil. Email messages must include “Subawardee Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization and proposal title in the body of the message.

Disruption Opportunity (DO) Cost Volumes only:

· DO Cost Volumes must address a 18-month period of performance broken down by phase (6-month Phase 1: Feasibility Study and 12-month Phase 2: Proof of Concept).

· Emailed proprietary subawardee cost proposals must reference the applicable DO number (DARPA-SN-xx-xx) in addition to providing the identifying information requested above.

· The following sample award documents may be found with the BAA on the DARPA/DSO Opportunities website (http://www.darpa.mil/work-with-us/opportunities?tFilter=&oFilter=2&sort=name).

· Phase 1-only Purchase Order

· Combined Phase 1 and 2 Procurement Contracts

· Cost Plus Fixed Fee

· Firm-Fixed Price

· Combined Phase 1 and 2 Grant

· Combined Phase 1 and 2 Cooperative Agreements

· Educational and non-profit organizations

· For-profit organizations

· Combined Phase 1 and 2 Other Transactions

· Technology Investment Agreement (Fixed Price)

· Other Transaction for Prototype (Fixed Price) Source Selection Information – See FAR 2.101 and 3.104 HR001117S0040 Volume 2 5

<PRIME ORGANIZATION LOGO>

HR001117S0040 DSO Office-wide BAA Volume 2: Cost Volume

Proposal Title

Proposer Organization

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Organization:

Organization Type:

Total Proposed Cost by Government Fiscal Year (DO Proposals provide total cost by phase) Year 1: $ Year 2: $ Total: $

Data Universal Numbering System (DUNS) number[endnoteRef:1] [1: The DUNS number is used as the contractor identification code for all Government procurement-related activities. Go to http://fedgov.dnb.com/webform/index.jsp to request a DUNS number (may take at least 1 business day). ]

Taxpayer identification number (TIN)[endnoteRef:2] [2: See http://www.irs.gov/businesses/small/international/article/0,,id=96696,00.html for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[endnoteRef:3] [3: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. See BAA Section VI.B.2 for further information.]

Administration Office POC at Defense Contract Management Agency (DCMA)[endnoteRef:4] or Office of Naval Research (ONR)[endnoteRef:5], if known [4: https://pubapp.dcma.mil/CASD/CasdSearch.do.] [5: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx.]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[endnoteRef:6], if known [6: http://www.dcaa.mil/FAQs_Contractor.pdf.]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 365 days for DO Proposals or 120 days for all others)

Table of Contents

Cost Summary [Using the spreadsheet template provided as Attachment 7 to the BAA, provide a summary of total effort costs broken down by Government Fiscal Year (GFY) and major cost items. DO Cost Volume summaries must be broken down by phase instead of GFY.

Provide the spreadsheet as a separate attachment to the Cost Volume.]

Cost Details [Provide the following cost details broken down by month. Include supporting documentation describing the method used to estimate costs.]

1. Direct Labor [Provide individual labor categories or persons, with associated labor hours and direct labor rates.]

2. Indirect Costs [Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and the basis for each.]

3. Materials [Provide an itemized list of all proposed materials including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.]

4. Equipment Purchases [Provide an itemized list of all proposed equipment including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

5. Travel [Provide the purpose of each trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc.]

6. Other Direct Costs (ODCs) [Provide an itemized breakdown of all ODCs (e.g., graduate student tuition, equipment and computer maintenance or user fees) with costs. Provide backup documentation to support proposed costs to include an explanation of any estimating factors as well as their derivation and application.]

7. Cost Sharing [Provide the source, nature, and amount of any proposed cost sharing.]

8. Consultant Costs [Provide a copy of all consultants’ proposed SOWs as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours and any other proposed consultant costs (e.g., travel).]

9. Subawardee Costs [For each proposed subawardee, provide the information requested above in Sections 1-7. All documentation must be prepared at the same level of detail as that required of the prime proposer.

Provide the following for all proposed subawardees, as applicable:

· A copy of the proposed SOW as well as any documents which verify the proposed loaded daily / hourly rate, hours and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subawardee prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

10. Rate Agreements [Provide any available approved rate information or other documentation that may assist in expediting negotiations (e.g., Forward Pricing Rate Agreement, Department of Health and Human Services (DHHS) or Office of Naval Research (ONR) rate agreements).

11. Requirements for proposers requesting Procurement Contracts [Provide the following information where applicable. Note: this information is not required if requesting grants, cooperative agreements, or other transactions.]

a. Proposals for $750,000 or more (inclusive of all options) [If applicable per FAR 15.403-4, provide “certified cost or pricing data” (as defined in FAR 2.101). If applicable per FAR 52.230-2, provide a Cost Accounting Standards (CAS) Disclosure Statement as required by 48 CFR 9903.202. The disclosure forms may be found at http://www.whitehouse.gov/omb/procurement_casb.]

b. Proposals for $700,000 or more (inclusive of all options) [Applicable proposals that (1) include subawardees and (2) are not exempt per FAR 19.702(b) must include a subcontracting plan pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)) and FAR 19.702(a)(1). The plan format is outlined in FAR 19.704.]

c. Proposals for a cost-type contract [Proposers who do not have a cost accounting system that has been deemed adequate for determining applicable costs must provide the DCAA Pre-award Accounting System Adequacy Checklist in order to facilitate DCAA’s completion of Standard Form (SF) 1408. The checklist may be found at http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html.]

12. Requirements for proposers requesting Other Transactions [Provide the following information where applicable. [endnoteRef:7] [7: For definitions and information on Other Transaction agreements see http://www.darpa.mil/work-with-us/contract-management#OtherTransactions.]

a. Proposals for Other Transactions for Prototype Proposers must indicate whether any team member qualifies as a nontraditional Defense contractor or a small business concern, or are providing a one-third cost share for this effort. Provide information to support the claims.

Provide a detailed list of milestones including: description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, awardee and Government share amounts). Milestones must relate directly to accomplishment of technical metrics as defined in the solicitation and/or the proposal. While agreement type (fixed price or expenditure based) will be subject to negotiation, the use of fixed price milestones with a payment/funding schedule is preferred. Proprietary information must not be included as part of the milestones.]

b. Proposals for Technology Investment Agreements [Proposers must indicate whether either one or more team members is a for-profit organization, and the proposed team is providing a fifty percent (50%) cost share for this effort. Provide information to support the claims.]

13. Requirement for DO Cost Volumes Only [Provide the following assertion.] The proposer (1) acknowledges awareness of the award terms and conditions to which they may have to adhere in accordance with Section VI.B.1 of the BAA and the sample award documents posted with the BAA on the DARPA/DSO Opportunities page (http://www.darpa.mil/work-with-us/opportunities?tFilter=&oFilter=2&sort=name), and (2) indicates agreement (in principle) with the listed terms and conditions applicable to the specific award instrument, subject to negotiation. Yes No