Q_A RFQ 8-12-24.pdf

Q&A Defense Finance and Accounting Service (DFAS) Annual Business Refresh Event – Food and

Beverage Catering Service 17-19 September 2024

Soliciation HQ042324QE017

1. Who is the current contractor? This is a new requirement.

2. In the solicitation it states: “General Catering Services for DFAS Annual Business Refresh (ABR) event. The event is located at the National Museum of the United States Air Force, 1100 Spaatz St, Wright-Patterson Air Force Base, Ohio 45433; on 17-19 September 2024. The period of performance is 19 August 2024 to 20 September 2024.” Does this mean there will be more than the two days services are expected? The estimated period of performance allows time for the winning vendor to begin working with the requirement owner in preparation for the event. 17 September will be designated as a set-up day at the museum. The actual event is two days (18-19 September) requiring food and beverage services.

2. Do the napkins need to be linen? Yes, linen tablecloths and napkins are required per the SOW.

This event will host Senior Level DoD Leaders and distinguished guests.

4. How many people will be at allowed at a table? 10 is the max but 8 is recommended for comfort. Tables are 72” rounds

5. Are the tables round or rectangle? Dinner/Lunch tables are 72” rounds (86 are available) There are also 3’ x 6’ rectangular tables for food set up/ registration areas (40 are available)

6. Can you provide the size of the tables? See above

7. Are chair covers needed? The main chairs are material covered, padded folding chair. No covers are needed.

8. My business has a food trailer; will we be allowed onsite for food preparation if need be?

Some caterers do use grills and fryers on site, it will depend on what type of equipment is being used as to how far away from the building they would need to be parked.

9. About how many people should the caterers expect? (I see it will be mentioned two weeks before the event, but I need an estimate to get an estimated price) Vendors should plan for 160 attendees.

10. Will DFAS provide a menu to vendors? No, DFAS will evaluate the vendor provided menu with their quote submission. Please review the solicitation in its entirety specifically Instructions to Offeror’s page 37-39.

11. For the snacks will you want bottled drinks or just an open drink station with plastic cups?

All drinks need to be bottled, except for coffee.

12. What color should the tablecloths be? Please review the Statement of Work (SOW) paragraph 3.3 for the colors.

13. For the napkins did you want one color or all the listed colors from the solicitation will be fine? Napkins should be one color and match the linens for lunch and dinner. White paper napkins for breakfast and snacks.

14. When should the payment be received if the bid is won? Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted IAW with the solicitations Wide Area Workflow (WAWF) clause 252.232-7003. The COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment.

15. Is there a budget/cost per plate? The Government does not disclose specific budget information to ensure fair and competitive bidding process. Please submit your best proposal based on the requirements identified in the SOW.

16. Does the caterer have to have past experience? Please review the solicitation in its entirety specifically Instructions to Offeror’s page 37-39.

17. Could I have a schedule to be able to make sure the area is ready for each meal. Please refer to the SOW paragraph 3.5: The government shall provide a set agenda and accurate counts of attendees two (2) weeks prior to the date of service to confirm food preparation counts.

18. Should the food be buffet style or already plated? Please refer to the SOW paragraph 3.6.

Dinner will be buffet style.