ATTACHMENT_02_Instructions_to_Offerors_Updated_20190828.pdf

Defense MilPay Office Integrated Support

HQ042319R0049 ATTACHMENT 02

08/28/2019

ATTACHMENT 02, INSTRUCTIONS TO OFFERORS (FAR 52.212-1 ADDENDUM)

ATTENTION: Offerors must propose “All or None”.

DFAS CSD requests a proposal for the services specified in the attached Performance Work Statement (PWS), referred to as “RFP Attachment 01”. Proposal evaluation will be conducted in accordance with FAR Subpart 15.3, with the intention to award a single contract to one Offeror. You must be a certified Small Business Administration (SBA) 8(a) Program participant located within Region V (Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin) to be eligible to submit a proposal for this effort.

Proposals are due via email to the solicitation PoC: Mr. Jude Osudoh at jude.i.osudoh.civ@mail.mil by 5p.m. (EDT), 10/02/2019.

Questions regarding this solicitation were due via email jude.i.osudoh.civ@mail.mil by 5p.m. (EDT), 08/19/2019 (ET). Questions will be answered at the discretion of the Contracting Officer (PCO).

1. GENERAL INSTRUCTIONS:

1.1. Offerors must complete blocks 30(a) through 30(c) of the Solicitation Standard Form (SF)1449 and any amendments.

1.2. Proposals shall include the signed SF 1449 and any amendments, one (1) cover sheet plus three (3) volumes and shall be submitted via email. The cover sheet shall include the Offeror’s attestation and other applicable information as stipulated in 2.1 below. Volume I represents the Offeror’s Technical Proposal (Factor 1), Volume II represents Offeror’s Past Performance Information (Factor 2), while Volume III represents the Offeror’s Price Proposal (Factor 3). Ensure to include the RFP number, your company name, and proposal date/number on the first page of each Volume.

1.3. Text shall be single-spaced, and minimum 12-point font. Text and graphics shall be in a format readable by Adobe PDF, Microsoft Word, PowerPoint or Excel.

Note: There is a 10MB limit for email submissions.

1.4. Page Limitations. Any pages in excess of the page limitations below will not be considered.

SUBMITTAL PAGE LIMITS

Signed Solicitation (SF 1449) including all pages N/A Proposal Cover Sheet 1 page Volume I – Technical Proposal (Factor 1) 30 pages Volume II – Past Performance (Factor 2) 10 pages Volume III – Price (Factor 3) Government Template

NOTE: A Proposal that does not adhere the foregoing general instructions may be determined non-compliant and ineligible for an award.

mailto:jude.i.osudoh.civ@mail.mil mailto:jude.i.osudoh.civ@mail.mil

2. PROPOSAL CONTENTS:

2.1. Proposal Cover sheet: Provide a proposal cover sheet addressed to the solicitation PoC listed in Section IV above and must be signed by an official authorized to bind the Offeror in a contractual relationship with the Government. It shall include at the minimum the RFP number, date of submittal, the Offeror’s name, SBA 8(a) certification information (including, Case number, Entry and Graduation dates), address, CAGE code, POC name, phone, and email address. Additionally, it shall contain a statement attesting to the following:

i. The proposal is valid for up to 120 days from the date of first submittal.

ii. The proposal meets the requirements of the sections of the RFP.

2.2. Volume I – Technical Proposal (Factor 1):

2.2.1. Subfactor 1 – Management Plan: Provide a detailed management plan that demonstrates the Offeror’s understanding of the work to be performed, including competent and thorough knowledge of the requirement(s) as stated in the PWS. Specifically, the Management Plan shall address each paragraph and sub-paragraph contained in Section 4 of the PWS.

Additionally, the Management Plan shall include detailed activities and steps to be applied in transitioning the DMO support to a new contractor, if necessary, at the conclusion of the contract. Furthermore, the Management Plan shall demonstrate sound business practices and clearly convey how it will minimize any potential disruptions to the DMO support services (Limit 15 pages).

2.2.2. Subfactor 2 – Staffing Plan: Provide a detailed staffing plan that demonstrates the Offeror’s capability to provide a staff of resources that are knowledgeable of, and experienced with the subject or similar systems for this effort. The plan shall include detailed specific steps to ensure maintenance of the required level of qualified labor categories or their equivalents as identified in the PWS at all times during contract performance (Limit 5 pages).

2.2.3. Subfactor 3 – Key Personnel and Qualifications: Provide a narrative that demonstrates the Offeror’s possession of all the labor categories required for performance under the contract as specified in Section 6 of the PWS. All the Offeror’s key personnel in the labor categories identified in the PWS shall possess the required minimum qualifications, education, general experience, specialized experience, and must be prepared to start performance no later than the contract effective date. Currently, the government plans for the contract effective date to be no earlier than 30 days after the date of contract award. The Offeror shall provide cross-references to equivalent labor categories that may vary from the Government’s labor category nomenclatures. Detailed description(s)/ narrative(s) so as to clearly show consistency between the Government’s and Contractor’s labor categories are required in such instances (Limit 10 pages). Note: Specific key personnel detailed resumes may be provided as separate attachments and will not count towards the page limit. However, each key personnel’s resume shall not exceed 3 pages.

2.3. Volume II – Past Performance Information (Factor 2):

Provide no more than five (5) past or current contracts (including Federal, State, local government, or private entity) for efforts similar to this requirement performed as a prime contractor within the last 5 years. For each effort identified, Offeror shall provide the following information:

• Contract number

• Contract value

• Period of Performance

• Detailed description of requirement and how it is relevant to this effort (e.g. DMO or similar system)

• Information on any problems encountered, and any corrective actions taken.

• Government Contracting Officer or private client’s point of contact (POC) with full address, phone/fax number or email address.

The Government shall evaluate recent and relevant performance information on Offerors based on the information retrieved from past or current contracts provided by the Offeror. The project client shall be contacted for this purpose, and the performance information received shall be evaluated accordingly. Additionally, the Government may seek, and consider in the evaluation, data independently obtained from other government and commercial sources, including databases such as the Past Performance Information Retrieval System (PPIRS) at https://www.cpars.gov/ for all Federal Government contracts listed in the offeror’s proposal.

(Limit 10 pages). Note: Offeror shall provide the required information on a subcontractor if relying on subcontractors past performance information. However, such information must be clearly identified as “subcontractor past performance” in the proposal.

2.4. Volume III – Price Proposal (Factor 3):

The Offeror shall provide pricing for all contract line item numbers (CLINs) as identified in the Standard Form (SF) 1449. You may insert each CLIN price and total proposed price in the SF 1449. However, price proposal (Volume III) must also be submitted separately by utilizing the pricing template (Attachment 05) provided.

3. ADDITIONAL INFORMATION:

3.1. Teaming:

The prime contractor shall be fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors or teaming partners.

Offerors proposing any teaming arrangement must provide in sufficient detail the nature of the arrangement (e.g., joint venture, mentor-protégé, etc.), and must submit the most recent contractor teaming arrangement (CTA) documentation with their proposal. The agreement must clearly delineate the responsibilities of each teaming partner. The prime contractor must directly perform at least fifty one (i.e., 51%) of the requirements under this contract regardless of the teaming arrangement. Similarly, 51% of past performance information must come from current or past contracts performed directly by the Offeror as a prime contractor.

Additionally, Offerors must include in the staffing plan the workforce composition showing manning numbers by labor category and hours to meet all PWS requirements, including whether the position is under the prime or the subcontractor/teaming partner. The offeror should also clearly identify any areas the offeror intends to cross utilize employees. Describe each “Labor Category Description” identified to include position titles, qualifications, and certification requirements https://www.cpars.gov/ associated with this requirement.

3.2. Other:

The government might in-source some or all contractor services under the effort and will have the right to eliminate labor categories and/or reduce estimated labor hours. Any government reductions to contractor labor categories or labor hours will not result in adjustments to the labor category hourly rates established at contract award.