A23_Shredding-RFQ_Columbus.doc

REQUEST FOR QUOTE (RFQ)

Title of Requirement: Shredding Services for DFAS-Columbus, Ohio as described herein.

Reference No.: HQ0423-18-R-0002 Issued By:

Point of Contact (POC): Sharon Brenner DFAS Contract Services Directorate

3990 E. Broad Street

Columbus, OH 43213-1152

Phone Number: (614) 701-4154 E-mail Address: sharon.e.brenner.civ@mail.mil Contract Type: Under FAR Part 8.4 and FAR Part 12, the Government intends to award a single Firm Fixed-Price (FFP) order.

Description/Intent of Work to be Performed: To obtain services for collection, shredding/destruction and disposal of Government paper/material on an as needed basis at Defense Finance and Account Service (DFAS) Columbus, OH as described in the Statement of Work.

Place of Performance:

Defense Finance & Accounting Service- Columbus Center

Building 21

3990 E. Broad Street

Columbus, OH 43213-1152 Period of performance: One (1) twelve (12) month base period and four (4) twelve (12) month option periods anticipated to begin on October 20, 2017.

Prices: DFAS Columbus is seeking price reductions from the prices listed under your published price list. Pricing shall be fixed and include all delivery, travel, parts and labor as these items shall not be billed separately.

Instruction for Submission of Quote:

Furnish quote to the POC identified above on or before October 16, 2017 at 5:00 p.m.. Quotes are to be submitted to Sharon.e.brenner.civ@mail.mil.

Quote shall include:

· Unit prices as described on the Schedule of Items Table (attached separately).

· GSA schedule number (if applicable)

· DUNs number/Cage Code,

· Tax Identification number and

· Business size

Quotes are to remain valid for a minimum of 60 days and remain fixed for the remainder of the performance period. Open market and GSA quotes may be submitted and or accepted for this requirement.

Option(s) will be evaluated at time of award. (Ref FAR 52.217-5) Basis for Selection: Best Price and past performance. The Government will award a single contract resulting from this announcement to the responsible quoter whose quote conforms to the solicitation and provide the best price and favorable past performace. Please provide three references with contact names and numbers. Reminder: Please use the attachment titled Schedule of Items Table to submit pricing for your quote. Note: For calculation purposes, the maximum estimated quantity for each line item will be used to calculate total price based on unit price provided for evaluation.

6 months of additional services based on the last year of prices listed will be considered and factored for the purposes of evaluating for FAR Part 52.217-8, option to extend services. If the extension is required, it will be awarded based on the last period of performance pricing.

Invoices: : Payment will be made monthly, in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, total pounds/bins of paper/material shredded and date of pickup. Invoices will be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.

Applicable Provisions and Clauses: The Government intends to include the following FAR and DFARS clauses and provisions, either by reference or in full text, in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/.

Provisions Incorporated by Reference:

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.212-1 Instructions to Offerors –Commerical Items (JAN 2017

FAR 52.212-3 Offeror Representations and Certifications –Commercial Items (JAN 2017)

FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.223-1 Hazardous Material Identification and Material Safety Data (JAN 1997) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

DFARS 252.204-7011 Alternative Line Item Structure (SEP 2011)

DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012)

DFARS 252.215-7008 Only One Offer (OCT 2013)

DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons (JAN 2015) DFARS 252.225-7000 Buy American-Balance of Payments Program Certificate (NOV 2014)

Provisions By Full Text:

FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisitions Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provisions) Clauses Incorporated by Reference:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (JAN 2017) FAR 52.223-11 Ozone-Depleting Substance and High Global Warming

Potential Hydrofluorcarbons (JUN 2016) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.203-7003 Agency Office of the Inspector General (DEC 2012) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013)

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (FEB 2014)

DFARS 252.205-7000 Provision of Information to Cooperative Agreement Holders (DEC 1991)

DFARS 252.219-7003 Small Business Subcontracting Plan (MAR 2016)

DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxi or Hazardous

Materials (SEP 2014)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013)

DFARS 252.225-7001 Buy American and Balance of Payments Program –Basic (DEC 2016) DFARS 252.225-7012 Preference for Certain Domestic Commodities (AUG 2016)

DFARS 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012)

DFARS 252.232-7006 Wide Area Work Flow (MAY 2013)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012)

DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DFARS.252.246-7003 Notification of Potential Safety Issues (JUN 2013) Clauses Incorporated by Full Text:

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERES –COMMERCIAL ITEMS (DEVIATION 2013-O0019 (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) x (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

FAR 52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor before expiration of the contract.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the period up to 14 days prior to the end of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clauses, shall not exceed five years.

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

(a) "Hazardous material", as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

Material Identification No.

(If none, insert "None")

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government's rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to--

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Accounting Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) Wage Determination: The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination No 2015-4729, Revision No 4 dated 07/25/17 is applicable to this solicitation and may be viewed at http://www.wdol.gov/. Pursuant to FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, the following data is provided for informational purposes only and is not a Wage Determination: The General Schedule (GS) equivalent to this position is as follows: Employee Class: Administrative Support and Clerical Occupations – GS-5 with a Monetary Wage - Fringe Benefits of $15.91 per hour.

Questions and Inquiries Concerning this RFQ: All questions and inquiries concerning any aspect of this announcement must be submitted in writing tosharon.e.brenner.civ@mail.mil for clarification sufficiently in advance of the deadline of receipt of the quote to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.

STATEMENT OF WORK

SHREDDING AND DESTRUCTION SERVICES DFAS-COLUMBUS

1.0 INTRODUCTION: The purpose of this requirement is to provide the Defense Finance and

Accounting Service, Columbus(DFAS-CO) with contractor services for shredding/destruction and disposal of sensitive Government papers/materials while maintaining confidentiality to protect from identity theft, in accordance with the following Federal Laws and Regulations:

The Privacy Act of 1974

The Gramm-Leach-Bliley Act of 1999

The Data Protection Act of 1998

DFAS Regulation 5200.1-R (Information Security)

DFAS Regulation 5205.1 (Operations Security)

2.0 SCOPE: The contractor shall provide all personnel, equipment (to include 40 lockable collection bins which are left on site in their designated areas throughout the entire period of performance), tools, materials, supervision, and other items and services necessary to perform all services identified herein from the DFAS Site located on the Columbus, Ohio

2.1 Place of Performance:

Defense Finance & Accounting Service – Columbus Center

Building 21

3990 E. Broad Street

Columbus, OH 43213-1152

DoDAAC: HQ0363

A loading area and designatedd shredding area will be utilized by the Contractor and will be made available at DFAS-CO.

2.2 Period of Performance: The period of performance will be for one (1) twelve (12) month base period (anticipated to begin October 15, 2017) and four (4) twelve (12) month option periods.

3.0 GENERAL REQUIREMENTS: The Contractor shall provide services for the collection of paper and material for shredding, destruction and disposal bi-weekly on an as needed basis for DFAS-Columbus, OH.

Note: A bin is defined as a 64 gallon tote.

3.1 Materials to be shredded or destroyed: Materials to be shredded or destroyed may include but not be limited to photo impressions, printouts, floppy disk, compact disk, hard drives, notes, envelops, work

Papers, staples, clips, computer tape, carbon paper, carbon typewriter ribbons, or any other material containing names, addresses, SSN, credit information, and any confidential information which has served its purpose.

3.2 Shredding: Shredding will produce residue partial sized not exceeding 5/8 inch cross cut shred in width or smaller strips of all paper grades (un-separated) for shredding. This will include staples, clips, bindings and folders. The contractor will provide for the convenient, safe and secure destruction of a variety of media which may include but not be limited to paper, photo impressions, computer tape, printouts, microfilm, floppy disk, compact disk, carbon paper, carbon typewriter ribbons, notes, envelops, work papers, staples, clips, or any other material containing names, addresses, SSN, credit information, and any confidential information which has served its purpose.

Only appropriately cleared employees of the contractor will shred/destroy material. After specified destruction is accomplished, shredded material will be transported and properly disposed in accordance with all applicable local, state, and federal laws and regulations. The contractor shall report the total amount of paper shredded by the number of boxes and bins on the monthly invoice.

After specified destruction is accomplished, shredded material will be transported and properly disposed in accordance with all applicable local, state, and federal laws and regulations. All fees associated with disposal shall be paid by the contractor.

3.3 Collection Requirements: The Contractor will provide on-site shredding services to handle a variety of unclassified and classified materials. The contractor shall shred and dispose of paper/material.

All problem/issues regarding paper/material shredding or disposal shall be reported to the Contracting

Officer’s Representative (COR).

3.3.1. Shredding will be performed as scheduled during periods of inclement weather unless specific approval to delay collections is requested by the Contractor and approved by the COR. Such approval will normally be granted only in cases of particularly severe weather, such snow storms or tornados, etc.

When approval to reschedule shredding is granted, the contractor will accomplish within 24 hours after the severe weather has terminated, at no additional cost.

3.3.2. The contractor will be responsible for cleaning up any spillage of paper/material that occurs as a result of the contractor’s actions during the shredding process. The contractor will consider all material designated for removal and destruction until such time as destruction of material is certified as complete.

3.3.5. The contractor will consider all material designated for destruction under this order as proprietary to DFAS and will safeguard all material designated for destruction until such time as destruction of material is certified as complete.

3.4 Transportation of Material: Vehicles used for shredding by the contractor shall have watertight bodies which do not permit loss of paper/material. Open-box trucks, with or without canvas cover, shall not be used. Collection vehicles will be operated in accordance with activity rules and regulations while in the activity area, and will be kept closed when moving or when not actually engaged in shredding paper/material. All vehicular equipment must be maintained in good repair and in a safe and clean condition. The contractor’s name must be painted or otherwise displayed prominently on each contractor owned vehicle. Vehicles used for shredding and transporting material to the disposal site must have locking capability and are required to be locked. Personnel must be security cleared and bonded.

The Contracting Officers Representative (COR) or designee shall be authorized to observe the shredding and destruction process. The Contractor shall meet all Government security requirements and be agreeable to inspections.

3.5 Estimated Quantities:

1) DFAS-Columbus All material boxes and bags from the bins designated for shredding will be placed on the dock by the Government for onsite shredding. Quantities estimated may increase or decrease in volume based on upon mission requirements as it relates to workload decisions that may be made in the future with the Department of Defense or the Defense Finance and Accounting Serivce.

4.0 SERVICE SCHEDULE: The contractor will pick-up paper/materials bi-weekly on an as needed basis on days mutually agreed upon by the Contracting Officer Representative (COR) and Contractor. Estimated quantity is 35-40 bins. The time of destruction is to be between the hours of 9:00 a.m. and 3:00 p.m. unless an adjusted time period is mutually agreed upon by the COR.

Quantities estimated may increase or decrease in volume based upon mission requirements as it relates to workload decisions that may be made in the future within the Department of Defense or the Defense Finance and Accounting Service.

With a two week notice either party can request a change to the schedule for any reason and the change must be implemented in writing.

An additional occasional (annual or bi-annual) purge can be scheduled to destroy computer tapes or tape cassettes. The COR will coordinate the date/time/place and quantity and items to be destroyed with the local vendor. The 96 gallon lockable bins that are to be used for a tape or cassette purge will be furnished on site by the vendor at the time of service and will be returned with the service vehicle.

5.0 DELIVERABLES

5.1 Disposal Permits: Within 7 calendar days after contract award, the Contractor will submit copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods.

5.2 Certificate of Destruction: No later than 24 hours after shredding, a signed certificate for shredding/destruction must be issued upon completion of each job. The certificate will be submitted to the COR and indicate the date of shredding/destruction, identify the material destroyed, method of destruction, number of pounds/bins shredded and disposed and be signed by the individuals (contractor and Government) designated to destroy and witness the shredding. Destruction officials will be required to know, through their personal knowledge, that such material was shredded/destroyed.

6.0 SECURITY REQUIREMENTS: In accordance with Security and Privacy Act Requirements, all work performed relative to the tasking identified in the SOW are unclassified or carry a Privacy Act Classification. System security will be in accordance with DoD Directive 8500.1, Security Requirements for AIS. The contractor will meet all Government security requirements and be agreeable to site inspections. After paper/material has been shredded/destroyed and disposed of by the contractor as specified herein, there are no further restrictions on the material. All persons, their vehicles and other property entering, leaving and while within the confines of Government property will be subject to searches and inspections.

7.0 SECURITY INVESTIGATION REQUIREMENTS: In accordance with Security Investigation Requirements, no classified work will be required. However, the contractor will be working with sensitive information which is covered by the Privacy Act and category ADP/IT II. Contractor must ensure sensitive (privacy act) information is properly safeguarded at the work site and not removed from the work site. Also, the contractor will be required to comply with security requirements associated with access to the DFAS enterprise network. All contractor personnel and staff will be Licensed, insured, and bonded and furnish such proof with the quote.

All personnel will follow all posted signage. Contractor personnel will be notified by Defense Supply Center Columbus (DSCC) police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

8.0 SAFETY REQUIREMENTS: The contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to all applicable Occupational Safety and Health Administration (OSHA) standards, while performing this contract at DSCC. The contractor shall maintain a written Safety Program, as required by OSHA and make said plan available for review by the government upon request by the DFAS Contracting Officer. In the event of a mishap during the performance of this contract on DSCC premises, notify the Contracting Officer in an expeditious manner. Notification shall include the following information:

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

9.0 CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will act as the on-site and off-site technical point of the contract for the Government. They will initiate request and monitor performance. The COR’s authority is limited to technical issues and he/she is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer.

10.0 CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Finance and Accounting Service (DFAS) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmrIa.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra/mil.

RFQ HQ0423-18-R-0002 DFAS-CO Shredding Service Page 10 of 10