A23 HQ0034-20-R-0078 SCPMSS FINAL.pdf

HQ003420R0078

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 10 Months Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

FOB: Destination

R408

NET AMT

0002 10 Months Women, Peace & Security Support Services

FFP

The Contractor shall provide Women, Peace & Security Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April

2020, attached documents, and all other requirements in this document.

0003 1 Lot Travel Security Cooperation Support Serv

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $75,000.00.

G&A and Overhead costs are not authorized.

TOT ESTIMATED PRICE

CEILING PRICE

0004 1 Lot Travel -Women, Peace & Security Support

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $10,000.00.

0005 7 Months Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

0006 1 Each Transition-In

FFP

The Contractor shall provide Transition Services in accordance with the revised

Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document. As part of the phase-in period, it is essential that attention is given to minimize interruptions or delays to work in progress that would impact the government’s mission.

1001 12 Months OPTION Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

1002 12 Months

OPTION OPTIONAL

FFP

The Contractor shall provide Women, Peace & Security Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April

2020, attached documents, and all other requirements in this document.

1003 1 Lot OPTION Travel Security Cooperation Support Serv

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $90,000.00.

1004 1 Lot

OPTION OPTIONAL

T&M

Travel -Women, Peace & Security Support

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $10,000.00.

2001 12 Months OPTION Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

2002 12 Months

OPTION OPTIONAL

FFP

The Contractor shall provide Women, Peace & Security Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April

2020, attached documents, and all other requirements in this document.

2003 1 Lot OPTION Travel Security Cooperation Support Serv

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $90,000.00.

2004 1 Lot

OPTION OPTIONAL

T&M

Travel -Women, Peace & Security Support and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $10,000.00.

3001 12 Months OPTION Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

3002 12 Months

OPTION OPTIONAL

FFP

The Contractor shall provide Women, Peace & Security Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April

2020, attached documents, and all other requirements in this document.

3003 1 Lot OPTION Travel Security Cooperation Support Serv

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $90,000.00.

3004 1 Lot

OPTION OPTIONAL

T&M

Travel -Women, Peace & Security Support

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $10,000.00.

4001 12 Months OPTION Security Cooperation Support Services

FFP

The Contractor shall provide Security Cooperation Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April 2020, attached documents, and all other requirements in this document.

4002 12 Months

OPTION OPTIONAL

FFP

The Contractor shall provide Women, Peace & Security Support Services in accordance with the revised Performance Work Statement (PWS) dated 1 April

2020, attached documents, and all other requirements in this document.

4003 1 Lot OPTION Travel Security Cooperation Support Serv

T&M

Travel and Other Direct Costs

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $90,000.00.

4004 1 Lot

OPTION OPTIONAL

T&M

Travel -Women, Peace & Security Support

All travel shall be approved by the COR, prior to commencement of travel. The contractor will be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with FAR

31.205-46, "Travel Cost." The total Travel costs shall not exceed $10,000.00.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Security Cooperation Program Management

Support Services (SCPMSS)

January 14 April 1, 2020

1.0 INTRODUCTION

1.1 MISSION

The National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2017, contained sweeping reforms to the Department of Defense’s (DoD’s) security cooperation1 (SC) authorities. These reforms were enacted as chapter 16 of title 10, United States Code (U.S.C.) (hereafter, “Chapter 16”). The Deputy

Assistant Secretary of Defense for Security Cooperation (DASD SC) is the focal point for SC and Building

Partnership Capacity (BPC) subject matter expertise and is the DoD lead to prioritize, integrate, and evaluate bilateral and multilateral SC activities to strengthen U.S. and global security. DASD SC manages and oversees several SC and BPC programs, including the SC authorities enumerated in Chapter 16. DASD

SC works closely with stakeholders such as Combatant Commands (CCMDs), other OUSDP Assistant

Secretaries, the Defense Security Cooperation Agency (DSCA), Department of State, Military Departments

(MILDEPs), and Implementing Agencies to achieve SC objectives through the planning, programming, budgeting, execution, and assessment of projects designed to fill partners’ capability gaps and meet their requirements. Significant Security Cooperation Initiatives (SSCIs), including programs conducted under various SC authorities, pursuant to chapter 16, require the Secretary of Defense to provide oversight in support of SC programs and activities of the DoD.

1.2 SCOPE OF SERVICES REQUIRED

Scope of work to be performed includes a broad range of work related to coordinating, implementing, and executing SC programs under the direction of DASD SC. The Government seeks Security Cooperation and related disciplines Subject Matter Experts (SMEs) who can successfully execute the main elements of this program, which include:

Planning and executing comprehensive approaches to security challenges

Providing SC budget and guidance support

Coordinating and managing SC reform efforts

Analyzing SC programs and policies to determine priorities and effectiveness

Managing assessment, monitoring, and evaluation processes for SC operations, activities, and other actions

Preparing the Assistant Secretary of Defense (ASD)/DASD and other senior officials for meetings, visits, and other activities related to SC activities

1 10 USC 301: The term "security cooperation programs and activities of the Department of Defense" means any program, activity (including an exercise), or interaction of the Department of Defense with the security establishment of a foreign country to achieve a purpose as follows:

(A) To build and develop allied and friendly security capabilities for self-defense and multinational operations.

(B) To provide the armed forces with access to the foreign country during peacetime or a contingency operation.

(C) To build relationships that promote specific United States security interests.

The mission/scope above, and the tasks in 2.0 shall be performed for U.S. Indo-Pacific Command and

Women, Peace, and Security activities. The Government estimates a level of effort of three (3) to four (4) nine (9) full-time equivalents (FTEs) to perform the requirements of the Performance Work Statement for the ten-month base period of performance (30 May 2020 – 29 March 2021) for Security Cooperation

Support Services (CLIN 0001) and Women, Peace & Security Support Services CLIN (0002). Please note that the mission and scope outlined above, and the tasks in PWS Section 2.0, as they apply to CLIN 0001 shall be limited to the U.S. Indo-Pacific Command.

In addition, due to an expiring contract, beginning September 17, 2020 – 29 March 2021, the main elements above and the tasks detailed in PWS Section 2.0 would expand to worldwide. This expansion is captured by CLIN 0005. The Government estimates that the level of effort would increase to a total of 14

FTEs (CLINs 0001, 0002 and 0005 combined) to perform these requirements. The Government estimates that this increased level of effort of 14 FTEs would be for the remainder of the contract term, to include any exercise options to successfully meet contract requirements. If the Women Peace and Security option is not exercised in any option year, then the total level of effort would be thirteen (13) FTEs.

2.0. SPECIFIC PERFORMANCE REQUIREMENTS:

2.1 PROGRAM MANAGEMENT

2.1.1 Edit, write, coordinate, collect comments for, and update briefings, memoranda, letters, reports, studies, instructions, directives, emails, or other written documents.

2.1.2 Develop and maintain accurate program records to include meeting minutes, action items, and cost and schedule documentation.

2.1.3 Prepare the ASD/DASD and other senior officials for meetings and visits related to regional SC activities.

2.1.4 Analyze, review, evaluate, and recommend prioritization of Geographic Combatant Command-submitted products, including Significant Security Cooperation Initiatives, partnership assessments, and

Initiative Design Documents.

2.1.5 Identify program risks and develop risk mitigation strategies. De-conflict overlapping, non-complementary, or duplicative efforts.

2.1.6 Plan, organize and facilitate meetings outside the National Capital Region (NCR) and Outside the

Continental United States (OCONUS) with U.S. and international partners.

2.1.7 Provide recommendations and input to strategic and programmatic guidance.

2.1.8 Develop and make recommendations for allocation prioritization of DoD SC resources for senior leadership decision-making.

2.1.9 Develop, plan, implement, monitor, and evaluate initiatives and tasks for security cooperation-related initiatives, including capacity-building activities, of DoD’s Women, Peace, and Security initiative.

2.2 SECURITY COOPERATION REFORMS

2.2.1 Coordinate a design framework for program (authority and regional) management, oversee its implementation, and manage daily processes.

2.2.2 Analyze program impact to determine if SC program strategic objectives are being met.

2.2.3 Ensure SC programs are compliant with mandated Congressional requirements and coordinated with other Policy and interagency initiatives.

2.2.4 Monitor status of Geographic Combatant Command (GCC)-executed projects.

2.2.5 Provide process and program improvement recommendations.

2.3 CONGRESSIONAL NOTIFICATIONS

2.3.1 Develop and coordinate SC-related Congressional notifications with Policy and enterprise stakeholders including Office of the Secretary of Defense (Comptroller) (OUSD(C)); Cost, Assessment, and Program Evaluation (CAPE); DSCA, and the Office of Management and Budget (OMB), as required by law or policy.

2.4 BUDGET AND GUIDANCE

2.4.1 Monitor other U.S. Government SC and assistance programs, budgets, budget requests and support whole of government efforts to conduct initial assessments, plan, execute, assess, monitor, evaluate, and report to the OMB and the Congress as needed on the efficacy and sufficiency of DoD SC programs.

2.4.2 Planning, Programming, Budgeting & Execution (PPBE) process.

2.4.2.1 Coordinate the OUSDP SC Program Objectives Memorandum (POM) process with the Joint Staff, GCCs and the Policy community of interest.

2.4.2.2 Coordinate the OUSDP SC Budget Estimate Submission and Program and Budget (BES/PB) submission with Comptroller, CAPE, and other DoD Security Cooperation stakeholders.

2.4.3 OUSDP SC Budget.

2.4.3.1 SC Budget formulation.

2.4.3.1.1. Analyze and provide political-military prioritization recommendations for annual SC budget priority submissions and proposed SC projects.

2.4.3.1.2 Develop OUSDP SC budget formulation and justifications in support of the DoD PPBE process to inform the President’s Budget Request (PBR).

2.4.3.1.3 Develop options for maximizing resources in dynamic budgetary and operating environments.

Perform cost benefit evaluations of current or projected spending plans. Analyze and evaluate the effectiveness of resource allocations in meeting established agency goals and objectives.

2.4.3.1.4 Track, interpret, and assesses the effect of legislation on the OUSDP SC budget. Develop and coordinate OUSDP position on draft legislation affecting budget requests.

2.4.3.2 Budget Execution.

2.4.3.2.1 Monitor the DoD SC budget (expenditures, obligation rates, etc.) for the OUSDP and other

Chapter 16 programs funded by other DoD stakeholders.

2.4.3.2.2 Analyze budget execution rates in cooperation with OUSD Comptroller (OUSDC), CAPE, and

DSCA.

2.4.3.2.3 Develop and coordinate quarterly and annual budget execution reports to OUSDC, CAPE, OMB, and the Congress as required by law or policy.

2.5 IMPLEMENTING AUTHORITIES

2.5.1 Support the development of policy guidance for each new SC authority in Chapter 16, as well as other

DoD SC authorities, to include drafting issuances consistent with policy intent.

2.5.2 Develop policy guidance and performance management frameworks for DoD’s Women, Peace, and

Security initiatives and mandates.

2.5.3 Serve as the SME on the various authorities in Chapter 16 by providing first-line review of requests and questions related to the use of these new authorities based on GCC SC requirements.

2.5.4 Develop a thorough understanding of current and antecedent SC authorities, monitor legislative actions related to DoD SC, and develop legislative remedies in coordination with other DoD and interagency stakeholders for the annual Legislative Review Panel (LRP) process.

2.6 SECURITY COOPERATION WITH INTERNATIONAL PARTNERS

2.6.1 Provide strategic-level planning for and implementation of SC coordination efforts with partners.

2.6.2 Provide program management support for strategic or operational SC programs specific to one country, a region, or operations.

2.7 ASSESSMENT, MONITORING, AND EVALUATION (AM&E)

2.7.1 Support the development of a comprehensive SC assessment, monitoring, and evaluation (AM&E) program, including reviewing and improving policies, processes, and practices in line with international best practices and interagency standards, tailoring as appropriate for SC.

2.7.2. Analyze independent and self-evaluation findings and recommendations on SC programs and activities to determine the extent to which DoD and national strategic objectives are met, including

National Defense Strategy and Regional Strategy objectives. Share expert analyses with stakeholders across the SC enterprise, as appropriate.

2.7.3 Coordinate and track status of AM&E program implementation and provide status reports. Develop

AM&E program improvement recommendations for application across the SC enterprise, as appropriate.

2.8 INSTITUTION BUILDING

Develop policies and provide program oversight of SC institution building activities (strategy, human resources, logistics, planning, budgeting) with the GCCs and Policy stakeholders to ensure the sustainability of SC activities and compliance with Chapter 16 certification requirements.

2.9 MONTHLY STATUS REPORT

Provide a report to the COR and TM within the first 10 calendar days of each month of performance covering the previous calendar month’s performance. The report shall include progress on major tasks, issues or challenges the contractor is facing, proposed courses of action to meet or resolve those challenges, metrics for major task areas, staffing, and other information to meet the needs of the Government.

2.10 QUARTERLY CONTRACT MEETINGS

Attend quarterly meetings with the COR, at the COR’s location, to discuss contract performance. The TM, KO, or others as may be agreed to by the COR and contractor, may also attend this meeting. At these meetings, the COR will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of accomplishments or problems being experienced. The

Government or the contractors, as appropriate and agreed by both, shall take action to resolve outstanding issues.

3.0 GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations.

3.1 NON-PERSONAL SERVICES

The services and performance required under this contract are determined to be not inherently governmental. The contractor shall not perform or give the appearance of performing inherently governmental functions as described in FAR Part 2 and Subpart 7.5, and all applicable DoD policy. The

Government shall neither supervise contract employees nor control the method by which the contractor performs the required tasks. All contract personnel shall identify themselves as contracted support personnel in all forms of communication with all entities with whom OUSD Policy has business dealings. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

3.2 BUSINESS RELATIONS

The contractor shall successfully integrate and coordinate all activity needed to execute the requirements specified herein. The contractor shall manage the timeliness, completeness, and quality of the contract deliverables. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of all contract personnel (including subcontractors). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contract personnel.

3.3 CONTRACT MANAGEMENT

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this requirement. The contractor must maintain continuity between the support operations at the Pentagon and the contractor's corporate offices.

The contractor shall establish processes and assign appropriate resources to effectively administer this contract. The contractor shall respond to Government requests for contractual actions in a timely fashion.

The contractor shall have a single point of contact between the Government and contract personnel assigned to support this contract. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on this requirement.

3.4 SUBCONTRACT MANAGEMENT

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational

Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or Contracting Officer Representative (COR).

3.5 CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES

3.5.1 An integral part of successful performance under this contract is not only the production of quality products described in Section 2.0, but the responsiveness of contractor personnel in the day-to-day output of work products. While the end product or deliverable is vital to successful performance, day-to-day oversight also includes client interaction and responsiveness. Accordingly, the contractor is required to proactively maintain assigned tasks, and be responsive to all entities with professional business dealings related to the assigned tasks.

3.5.2 The contractor shall accomplish the assigned work by employing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task. The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

3.5.3 Except as described under Key Personnel, below, all personnel shall have, at a minimum:

A Bachelor’s degree in political science, intelligence, foreign or international relations, national security studies, resource management or finance, or other field directly related to the contract requirements.

A minimum of 3 years of experience working in areas directly related to contract requirements.

3.5.4 The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined in this PWS. If personnel for any reason become unavailable for work under this task order for a continuous period exceeding 30 calendar days, the contractor shall provide a replacement for such personnel.

3.5.5 All contract employees are required to display at all times identification as a contractor. Contractor personnel attending meetings, answering Government telephones, and working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractor employees are marked as contractor products or marked to disclose contractor participation.

3.5.6 Contract personnel shall obtain and maintain a Common Access Card (CAC), and the appropriate

SIPRnet token to access all IT systems prior to conducting work on this contract.

3.5.7 The contractor is responsible for ensuring all of its personnel working on this contract in-process when they begin working on the contract and out-process when they leave the contract in accordance with

OUSDP procedures. This includes the contractor turning in to the government all government building badges, computer tokens, and CACs on or before the employees’ last day working in government spaces on this contract.

3.5.8 The work to be performed herein is considered bona fide professional labor and is exempt from the

Fair Labor Standards Act (FLSA).

3.6 TRAINING

The contractor shall provide training, as necessary, for its own personnel to ensure that personnel are trained on the common suite of Microsoft Office tools (e.g., Word, Excel, PowerPoint, Project) and other applicable programs. The contractor shall also ensure that all of its employees have been properly trained and are qualified to perform assigned tasks under this PWS. The Government will provide or coordinate training on any new Government-provided equipment or Government-directed training (e.g., Information

Assurance). If such training requires travel on the part of contract employees, local travel costs (e.g., Metro) shall be borne by the contract personnel.

3.7 TRAVEL

3.7.1 Local Travel: All travel within 100 miles of the contract employees’ duty station (e.g., the Pentagon) is considered local travel and is included in the price of this contract. Travel performed for personal convenience and daily travel to and from home and the contractor’s facility (or Government workspace, if applicable) will not be reimbursed.

3.7.2 Non-local travel: Approximately 24 OCONUS trips to various locations around the world annually are required under this contract. Trips to CONUS locations are required approximately 2-4 times annually.

The Government will reimburse the contractor through Other Direct Costs lines for all non-local travel that is authorized in advance by the COR. Reimbursement for all non-local travel and reimbursement of reasonable expenses in conjunction with the performance under this contract shall be pre-approved in writing by the COR and performed in accordance with FAR 31.205-46. The contractor shall submit a travel estimate to and obtain written approval from the COR before incurring any reimbursable travel expenses.

Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g.

airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses. Travel not in compliance with this paragraph will be at the contractor’s expense.

The Contractor shall have the capability to travel all throughout the United States and its territories, as well as to foreign countries. (For contract performing outside of the United States, Defense Base Act is applicable in accordance with FAR Clause 52.228-3, Worker’s Compensation Insurance (Defense Base

Act)).

3.8 LOCATION

Meeting the requirements of this PWS requires work on the Pentagon Reservation (10 U.S.C. §2674(f)(1)), at various contractor, subcontractor, and Government facilities within the National Capital Region (NCR)

(10 U.S.C. §2674(f)(2).

3.9 HOURS OF WORK

3.9.1 Normal workdays are Monday through Friday except U.S. Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. The contractor shall have discretion for whether to assign work to its employees during designated Government non-work days or other periods in which Government offices are closed due to weather or security conditions.

3.9.2 When the government grants administrative leave to government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the contractor’s on-site manager to the extent that the overall performance is not adversely impacted.

The contractor shall have discretion for whether to assign work to its employees during designated

Government non-work days or other periods in which Government offices are closed due to weather or security conditions. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons.

3.9.3 The contractor shall regularly provide the contracting officer’s representative (COR) and the Task

Monitor a current personnel roster and a schedule for its entire staff assigned to the contract, including planned leave, vacancies, and date new staff will be assigned to the contract. The contractor shall assign alternates to cover assignments of any of its staff that are absent sufficient to ensure that services are not disrupted.

4.0 SPECIAL REQUIREMENTS

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 KEY PERSONNEL

4.1.1 Certain skilled experienced personnel are essential for successful contractor accomplishment of the work to be performed under this contract. These are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with paragraphs 4.1.2 and

4.1.3.

4.1.2 If one or more of the key personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty (30) work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the Contracting Officer and shall, subject to the concurrence of the Contracting Officer or their authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

4.1.3 All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. They must contain a complete resume for the proposed substitute, and any other information requested by the Contracting Officer or needed by them to approve or disapprove the proposed substitution. The Contracting Officer or their authorized representative will evaluate such requests and promptly notify the contractor of their approval or disapproval in writing.

4.1.4 If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the services ordered, the contract may be terminated by the

Contracting Officer for default or for the convenience of the Government, as appropriate, or, at the discretion of the Contracting Officer if they find the contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

4.1.5 Security Cooperation Program Support Lead (1 FTE)

Required Qualifications:

Education – Bachelor’s degree in international affairs, political science, national security, resource management or finance, or other field directly related to the contract requirements. If the proposed employee does not have a Bachelor’s degree in one of the stated fields, this requirement will be met if the proposed employee has a Master’s or Doctor’s degree in one of those fields.

Experience – A minimum of 5 years of experience in one or more of the following fields:

Regional security issues or international SC

Legislative, financial, and programmatic guidelines and policies that drive the U.S. Government’s

SC efforts

Managing complex programs

Drafting professional documents including white papers, briefings, reports, etc.

Coordinating, planning, and facilitating interagency-attended and international events

The following education/experience is preferred:

Education – A Master’s degree in political science, intelligence, foreign or international relations, national

Experience – At least 8 years of experience in one or more of the following areas:

Working with regional partners in administering SC activities

Planning and implementing DoD SC programs

Supporting international programs, foreign military sales, or SC programs, Executing and supporting defense training and education activities

Executing and supporting strategic defense cooperation initiatives

Conducting assessment, monitoring, and evaluation activities

4.1.6 Security Cooperation Budget and Guidance Program Support Subject Matter Expert (1 FTE)

Education – Bachelor’s degree in a financial management field, international affairs, political science, national security, or other field directly related to the contract requirements. If the proposed employee does not have a Bachelor’s degree in one of the stated fields, this requirement will be met if the proposed employee has a Master’s or Doctor’s degree in one of those fields.

Experience – A minimum of 5 year of experience in resource management, including budget formulation, justification, and execution, in a U.S. Government agency, and a minimum of 5 years of experience in one or more of the following fields:

Regional security issues

International security cooperation

Legislative, financial, and programmatic guidelines and policies that drive the U.S. Government’s security cooperation efforts

Education – A Master’s degree in a financial management field, political science, intelligence, foreign or international relations, national security studies, or other field directly related to the contract requirements; certification or advanced degree in monitoring and evaluation.

Experience – At least 8 years of experience in DOD Planning, Programming, Budgeting, and

Execution (PPBE) process and additional experience in one or more of the following areas:

Administering security cooperation activities with regional partners

Planning and implementing DoD security cooperation programs

Supporting international programs, foreign military sales or security cooperation programs

Executing and supporting defense training and education activities

4.1.7 Security Cooperation Assessment, Monitoring, and Evaluation (AM&E) Support Lead (1 FTE)

Education – Bachelor’s degree in international affairs, political science, national security, resource management or finance, or other field directly related to the contract requirements. If the proposed employee does not have a Bachelor’s degree in one of the stated fields, this requirement will be met if the proposed employee has a Master’s or Doctor’s degree in one of those fields.

Experience – A minimum of 5 years of experience in AM&E with additional experience in one or more of the following fields:

Regional security issues; international SC

Managing complex programs

Drafting professional documents including white papers, briefings, reports, etc.

Coordinating, planning, and facilitating interagency-attended and international events

Education – A Master’s degree in political science, intelligence, foreign or international relations, national

Experience – At least 8 years of experience in AM&E with additional experience in one or more of the following areas:

Working with regional partners in administering SC activities

Planning and implementing DoD SC programs

Supporting international programs, foreign military sales, or SC programs

Executing and supporting defense training and education activities

4.1.8 Contract Program Manager (1 FTE)

Education – A Master’s degree in a field directly related to business management, program management, or national security.

Experience – A minimum of fifteen years of management experience in environments similar to OSD components at the Under Secretary level, leading and supervising multi -disciplined teams of research analysts and multiple operational departments.

Management experience in OSD or Military Service components

Project Management Professional (PMP) certification

4.2 GOVERNMENT FURNISHED MATERIALS

Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, consumable and general purpose office supplies) will be provided while working in Government facilities. All Government unique information related to this requirement, which is necessary for contractor performance, will be made available to the contractor. The COR will be the point of contact for identification of any required information to be supplied by the Government.

4.3 SECURITY

DD Forms 254: Overarching security requirements and contractor access to classified information shall be as specified in the DD Form 254. All non-key contract personnel and the Security Cooperation AM&E

Support Lead (4.1.3) providing services under this contract shall possess and maintain, at a minimum, a final SECRET clearance at time of proposal and must be a United States citizen. The Key Personnel described in 4.1.1, 4.1.2, and 4.1.4 shall possess and maintain TOP SECRET (TS) clearance with Sensitive

Compartmented Information (SCI) eligibility at time of porposal and must be a United States citizen.

Failure to maintain proper clearances may negatively affect past performance. SCI eligibility, defined by the ICD 704, Eligibility for Access to SCI, and reinforced in the DoDM 5105.21, V-3, is:

"In-scope" personnel security investigations (SSBI, SBPR, PPR) and access determinations that are void of deviations, conditions, or waivers. ICD 704.4 defines "in-scope investigations" as those that are less than seven years old, without a 24 month break in service. To preserve reciprocity, the subject reinvestigation must be in progress within seven years from the completion of the previous investigation.

The contractor shall submit the SCI security nomination packages for the three (3) Key Personnel described in 4.1.1, 4.1.2, and 4.1.4 assigned to the task order not later than five (5) calendar days following issuance of the award document or following the date when a candidate has been nominated to fill a vacancy on the contract. In the event that the candidate does not meet the SCI eligibility requirements defined above within

90 days, the Government shall be entitled to an equitable adjustment to the contract.

In the event that the necessary security clearances are not adjudicated within the timelines described above, the Government will require the contractor to develop a work-around plan to meet the requirements of the

PWS and submit it to the Contracting Officer for acceptance. In the event that an acceptable plan is not submitted, the Government shall be entitled to an equitable adjustment to the task order.

Contractor employees supporting this contract with a TS/SCI clearance are authorized to open and close

OUSD(P) Sensitive Compartmented Information Facilities (SCIFs).

The Government may request that contract personnel assigned to this contract with a SECRET clearance seek to obtain a TS clearance.

Facility clearance: The contractor shall have a TS facility clearance at the time of quote submission and maintain it throughout contract performance.

4.4 QUALITY CONTROL PLAN

The contractor shall prepare and adhere to a Quality Control Plan (QCP). The QCP shall be delivered to the

Government at the time of contract award and shall document how the contractor will meet and comply with the quality standards specified in the PWS, and Quality Assurance Surveillance Plan (QASP). At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this PWS.

4.5 DOCUMENTATION AND DATA RIGHTS

4.5.1 The contractor, without the written consent of the DoD, shall not provide any supporting documents, data files, reports, correspondence, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical documents related thereto or independent thereof to any party outside of DoD, regardless of the medium (or media) by which they were produced, preserved, stored, or created. All documents, data files, reports, correspondence, and all other documents and writings, produced under this PWS and contract, are property of the Government and shall be delivered to the COR promptly, upon request.

4.5.2 The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for purposes and to the extent authorized herein. The contractor shall not release any information related to this contract to the public, media or other unauthorized persons or organizations unless the government has conducted the appropriate security review and granted written approval (e.g. posting information to a public website). The contractor shall safeguard classified and unclassified information provided or generated under this contract.

4.5.3 The contractor is responsible for obtaining non-disclosure agreements (NDAs) from all employees working under this contract, and all applicable corporate, supplier, and sub-tier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data that will be used or accessed during the duration of this contract. NDAs are due upon contract award and on the first day any new employee starts work on the contract.

4.6 PRIVACY ACT AND PERSONALLY IDENTIFIABLE INFORMATION

4.6.1 Contractor personnel may have requirements to access Privacy Act information, Personally

Identifiable Information, during the performance of this task and will be required to maintain all measures required to appropriately protect the information.

4.6.2 Contractor personnel are required to complete annual Government Privacy Act and Personally

Identifiable Information training and maintain appropriate training records.

4.6.3 Information users are required to save information in approved locations and contract personnel may have access to data based on account administration and troubleshooting. The contractor must safeguard all information.

4.7 TRANSITION

Throughout the phase-in and phase-out periods, the contractor shall minimize interruptions or delays to work in progress that would impact the mission.

A transition phase-in plan is due on the date of award. This transition plan should be identical to, or not materially different from, that which was submitted in contractor’s proposal. The contractor shall follow the transition plan and keep the Government fully informed of status throughout the transition period.

The contractor shall provide a phase-out plan no later than forty-five (45) days prior to expiration of this contract. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in and phase-out periods. Transition status will be included in the monthly report, as applicable. The contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via a web portal or other portal as the Government directs. The contractor shall overlap with incoming contractor during transition and will work with

Government personnel and the incoming contractor to transfer knowledge, information and documentation for all projects and tasks related to this contract. The type of information and documentation to be transferred includes but is not limited to:

Project management processes;

Points of contacts;

Location of technical and project management documentation;

Program data, data bases and data management systems

Status of ongoing technical initiatives;

Appropriate contractor to contractor coordination to ensure a seamless transition;

Identify schedules and milestones;

Identify actions required of the Government;

Establish and maintain effective communication with the incoming contract/Government personnel for the period of the transition via weekly status meetings

Note: All automated data files in the possession of the contractor are the property of the Government and shall be turned over to the KO or the COR at the completion or termination of the contract. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible by the Government.

4.8 PERIOD OF PERFORMANCE

The base period of performance shall be ten (10) months for Security Cooperation Support Services covering the US Indo-Pacific Command (CLIN 0001) and worldwide Women, Peace & Security Support

Service activities (CLIN 0002). In addition, the base period of performance shall include seven (7) months of Security Cooperation Support Services covering the expansion to worldwide (CLIN 0005) to begin 17

September 2020. The full period of performance shall include four (1) one-year option periods.”

5.0 PERFORMANCE REQUIREMENTS SUMMARY

PWS Requirements Performance Standards Acceptable

Quality Level

Method of

Surveillance

1.2 Preparing the

ASD/DASD and other senior officials for meetings, visits, and other activities related to SC activities

Briefing material shall include previous, ongoing, and projected activities, including any supporting efforts that may impact SC program goals and objectives

Work is acceptable to the government with minimal revision 85% of the time.

100% inspection by

TM

1.2 Providing SC budget and

guidance support

Assessments, evaluations, reports, analyses, and budget-related submissions are drafted accurately and within required timeframes.

Work is acceptable to the government with minimal revision 85% of the time.

100% inspection by

TM

1.2 Coordinating and

managing SC reform efforts

Program management of SC reforms, including designing the framework for program management and conducting analyses of program impact and compliance, are submitted accurately and within required timeframes.

Work is acceptable to the government with minimal revision 85% of the time.

100% inspection by

TM

1.2 Analyzing SC programs

and policies to determine priorities and effectiveness

Analyses, strategies, assessments, evaluations, reports, and other products are submitted accurately and within required timeframes.

Work is acceptable to the government with minimal revision 85% of the time.

100% inspection by

TM

6.0 DELIVERABLES

Deliverables shall be submitted to the COR designated in the COR Appointment letter and to an alternate from OUSD Policy. All deliverables shall be submitted using Microsoft Office suite of tools (for example, MS Word, MS Excel, MS PowerPoint), or Adobe PDF format, unless otherwise specified by the COR.

Electronic submission shall be made via email, unless otherwise agreed to by the COR.

The COR has the right to reject or require correction of any deficiencies found in the deliverables. In the event of a rejected deliverable, the contractor will be notified in writing by the COR of the specific reasons for rejection.

The following table specifies the deliverables for this requirement.

PWS Deliverable Number or

Frequency of

Deliverables

Due Date

2.3.1 Congressional Notifications At least As directed by law or policy quarterly; more frequently if directed by law or policy

2.4.3.1.2 Budget formulations and

justifications

Annually

(iterative process)

As determined by guidance

(generally an iterative process April through

December)

2.4.3.2.3 Budget execution reports Quarterly and

annually

Within one calendar month after the end of each fiscal quarter and fiscal year

2.7 AM&E implementation trackers

AM&E program analysis and status reports

Monthly

Monthly

NLT 10th day of each month

NLT 10th day of each month

2.9 Monthly Activity/Status Report Monthly over

life of contract

NLT 10th day of each month

3.9.3 Contract Employee Roster Upon each

change of contract personnel

Updated roster within 1 business day of departing personnel and within 2 business days of new personnel being identified.

4.4 QCP 1 Upon contract award

4.5.3 NDA 1 per contract

employee

Upon date contract employee starts.

4.7 Transition In Plan 1 copy to the

KO, 1 copy to the COR

The date of contract award

4.7 Transition Out Plan 1 copy to the

KO, 1 copy to the COR

45 days before the contract ends

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government