HQ003418R02030002_(conform_copy).pdf

HQ003418R0203

SEE ADDENDUM

(No Collect Calls)

HQ003418R0203 02-Jul-2018

b. TELEPHONE NUMBER

703-545-9503

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 06 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ00349. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUMMERLIN S WALKER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ064289821

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

562998

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

RESPONSES TO VENDOR QUESTIONS

Questions and Answers: Request for Quote (RFQ) HQ0034-18-R-0203

Q1: Who is the incumbent of the contract and what is the value of the contract?

A1: Contract#: HQ0034-13-C-0111 was awarded to Best Technology Systems, Inc.for $183,220.00 [Base plus Four (4) Option Years].

Q2: Is there a requirement on time or number of days that we will have access to the range to conduct the maintenance and mining?

A2: The preferred time to complete all required maintenance is three (3) working days.

Q3: How soon is the first service to take place?

A3: The first service would be scheduled in late October/early November 2018.

Q4: How often is your current filter swap performed?

A4: Of the eight (8) scheduled cleanings for each year, the filter swap is performed at every other cleaning cycle-four (4) times per year. New filters (HEPA/Pre-Filters) are supplied by the Government. The old filters are disposed of by the Pentagon HAZMAT personnel. The contractor is only required to swap out the filters.

Q5: How often should the brass be removed from the site?

A5: The brass should be removed from the site after each cleaning

Q6: Are all the services listed on the 1. PWS (1.1-1.6), 5. Description of Services, and PRS table (#1-#4) to be performed at every service visit? This will need to be the case if we are to provide a unit price in the CLIN.

A6: Yes

Q7: How often should the rubber trap be mined and bullet/bullet fragments removed? If not at every visit, shall bidder price the line item separately?

A7: The rubber trap shall be mined and bullet/bullet fragments removed at each cleaning cycle.

Q8: Who will manage the disposal of fines/debris removed from the trap?

A8: The contractor shall remove all debris removed from the trap.

Q9: For items outlined in 5.6.1 and 5.6.2 to be checked and tested (such as baffles, Grantex, AHU ductwork), what is the expectation if repairs are needed, will that be a change order?

A9: If repairs are needed beyond routine maintenance, they can be scheduled during the next maintenance cycle (approx. six (6) weeks) or sooner, if needed.

Q10: The CLIN table lists mail screening services, it also lists the quantities as 12, it is 8 correct?

A10: CLIN corrected, See Amendment 0001

Q11: Per ADDENDUM 52.212-1 A.1. (4), do you have a MS Excel template to use for the pricing?

A11: No template will be provided.

The Excel format shall include the following elements:

(a) All contract line item numbers (CLINs) and descriptions.

(b) The quantity, unit, unit price and total price for each contract line item

(c) The sub-total for each performance period

(d) The total overall price

Q12: How many rounds are fired per year?

A12: Approximately. 400,000 rounds are fired into the trap each year.

Q13: What are the specifications of the rubber sheeting that is over top of the granulated rubber?

A13: The rubber sheeting is approx. 1/8” thick and comes in a roll.

Q14: How often do you typically replace the rubber sheeting?

A14: Once per year—“Hot spots” where the majority of the fired rounds strike are usually patched over when required.

Q15: Who is the target manufacturer and what is the model number of that target?

A15: Porta Target Version 2.2.5 Dell Axim x5iv. Porta Target model: 89225wu (paragraph 5.3 of the PWS)

Q16: Who is the manufacturer of the soundproofing and what is the item number?

A16: Auralex SonoMatt Acoustic Foam Panels in 4' x 8' x 2"(thick).

https://www.auralex.com/product/studiofoam-sonomatt/

Q17: How many times a year is the rubber typically mined?

A17: The rubber Grantex is mined during each visit—eight (8) times per year.

Q18: Do you dispose of all of the PPE worn by the contractor?

A18: All PPE shall be disposed of by the contractor.

Q19: The SOW says we are responsible for everything and we have to come up with a maintenance plan. How do we pay for those items as we replace them? What is the process for purchasing replacement parts?

A19: General materials/supplies (wood for target frames, light bulbs, etc.) will be billed for under CLIN 0002. Items deemed to be replaced under an Emergency Status are replaced under CLIN 0003.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT (PWS)

Maintenance for Pentagon Firing Range

1. GENERAL: This is a non-personnel services contract to provide Maintenance for the

Pentagon Firing Range. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

1.1 BACKGROUND:

1.2 SCOPE OF WORK: The Contractor shall provide all management, tools, equipment, materials, and labor necessary to ensure that maintenance services are performed on the Pentagon Force Protection Agency (PFPA) 5 lane indoor firing range located within the Pentagon (Room RDF-IK693A) in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance, as well ensuring the range facility and related range systems are fully operational. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations (to include but not limited to 29 CFR 1910), OSHA standards, instructions, and commercial practices.

1.3 SAFETY REQUIREMENTS: The Contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration

(OSHA).

1.4 SECURITY REQUIREMENTS: The Contractor shall be responsible for the security of all information.

1.4.1 Neither the Contractor nor any of its contract service providers shall disclose or cause to disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

1.4.2 The Contractor shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.

1.5 PERFORMANCE QUALITY: The Contractor shall establish and maintain a complete Quality

Control Plan (QCP) that shall ensure the requirements of the contract are provided as specified in Section 5 of the PWS. Within thirty calendar days after contract award, three copies of a comprehensive written QCP shall be submitted to the COR and within 5 working days when changes are made thereafter.

1.6 ENVIRONMENTAL CONTROL:

Information pertaining to environmental control can be found at:

• Biobased: Biobased Industrial Products certified by the U.S. Department of Agriculture at http://www.biopreferred.gov/DesignationItems.aspx http://www.biopreferred.gov/DesignationItems.aspx

• Energy Efficient: Federal Energy Management Program for energy efficient products at http://www1.eere.energy.gov/femp/procurement

• Recycled: Comprehensive Procurement Guidelines for products designated by the U.S. Environmental Protection Agency for purchase with recovered materials at http://www.epa.gov/epaoswer/nonhw/procure/products. htm

1.6.1 The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of this contract. The Contractor shall maintain and provide upon request Material Safety Data Sheets (MSDS) for all chemicals used in the performance of this contract.

A copy of all MSDS will be provided to the CO/COR. If the Contractor spills or releases any substance contained in 40 CFR 302 in the environment, the Contractor shall immediately notify the COR. The Contractor is responsible for all costs associated with clean-up and restoration including any applicable fines and/or penalties.

1.6.2 Biobased Materials and Products

The Farm Security and Rural Investment Act and Executive Order 13423 require all federal projects and facilities to preferentially purchase products certified by the U.S. Department of Agriculture to contain biobased content (see “Resources” below). The only justifications allowed for not purchasing the certified products with biobased content are the same as for recycled products—the CAP. In case of conflict with RCRA, RCRA prevails.

1.6.3 Energy Efficient Products

Energy policy acts of 1992, 2005, 2007 and Executive Order 13423 require the purchase of energy efficient products--either those labeled “ENERGY STAR” or designated by the U.S.

Department of Energy’s Federal Energy Management Program (FEMP). The requirement applies both to direct purchases and contracted services, including contracts for design, construction, renovation, or maintenance of a public building. For contracted services, the contractor must provide ENERGY STAR, FEMP qualified, or other energy efficient products.

1.6.4 Ozone-Depleting Alternatives

The Clean Air Act (Title VI) and Executive Order 13423 require giving preference to the purchase of safe alternatives to ozone-depleting substances as approved by EPA’s Significant New Alternatives Policy (SNAP) program.

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

http://www1.eere.energy.gov/femp/procurement http://www.epa.gov/epaoswer/nonhw/procure/products

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privy of contract with the subcontractor.

2.2 ACRONYMS:

COR Contracting Officer Representative DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation CO Contracting Officer PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program NCIC National Crime Information Center PFPA SSD Pentagon Force Protection Agency Security Services Directorate

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Facilities. The Government will assist with the Contractor’s access to the Firing Range. The Pentagon is a very secure location and the Firing Range staff will assist/escort the Contractor to all required locations that relate to the maintenance of the firing range.

3.2 Utilities. The Government will provide adequate access to electronic outlets in order for

Contractor to power any required machinery in order to run equipment necessary to perform maintenance functions. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning tasks.

3.3 Equipment. The Government will allow the Contractor reasonable use of all office machinery located at the Firing Range in relation to work that needs to be performed to include, telephone, fax and copier.

3.4 Materials. The Government will provide access to any documentation related to compliance of all Government/DoD regulations to ensure they are in compliance with all requirements.

3.5 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. DESCRIPTION OF SERVICES

5.1 The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance for Pentagon firing range as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

5.2 The Remote Delivery Facility of the Pentagon: The range is maintained within a concrete and cinder block enclosure noted as room RDF-IK693A-2. The floor and ceiling are formed from poured concrete; the walls are reinforced cinder block covered with sound deadening material.

The ceiling is a series of plywood louvers backed by steel, designed to assist in the damping of sound reverberation, in addition to stopping a ricochet from projectiles coming in contact with the concrete ceiling. The backstop is designed with a series of 5 steel chutes that are filled with Grantex Pellets. These Grantex filled chutes rest behind a series of rubber sheets that act as a shield from bounce back material. As projectiles pass through the rubber sheets and encounter the Grantex filled steel chutes, the projectiles are captured. As the projectiles come in contact with the trap system they break into pieces. These pieces can be removed when the Grantex is sifted during routine backstop maintenance.

5.3 Target System: The target system information for this room is as follows:

Porta Target Version 2.2.5 Dell Axim x5iv Porta Target model: 89225wu

5.4 Air Tank Information: The air tank/compressor is located in the storage room of the Metal Shop located in the Pentagon RDF adjacent to the 5 Lane Firing Range. The pneumatic lines from the compressor lead through a cinderblock wall into the cleaning room of the 5 Lane Firing Range, run through a water trap and then provide air for gun cleaning purposes as well as propelling the pneumatic target system. The tank information is as follows:

Brand: Ingersoll Rand Type: Oil lubricated, Belt Driven, Electric (110V) Air Compressor

3.0 hp/ 80 gallon/ 175 Max PSI Model: Grainger- 2475n7.5s Serial: CBV208163

5.5 Basic Services. The contractor shall provide a comprehensive maintenance plan and ensure the 5 lane firing range is 100% operational and meets all regulatory standards required by OHSA and DoD standards.

5.6 The maintenance plan must address but not be limited to the following:

5.6.1 The Contractor shall conduct testing of proper operation of all firing range components including all equipment and operating systems contained within the firing, control, and backstop areas of the range, to include all ballistic protection equipment, including the bullet trap Grantex, steel chutes, and rubber sheeting for improper wear and tear or the accumulation of any debris.

Inspect baffles and range walls, soundproofing for serviceability and construct a sufficient supply of target frames to last until the next maintenance cycle under normal firearms range operations. Maintenance will be done every 6 weeks, not to exceed 8 times a year. Maintenance scheduling will be coordinated between the contractor and the customer.

5.6.2 The Contractor shall conduct maintenance checks on all equipment and parts to ensure proper operation. The contractor shall be required to inspect, remove, and replace filters contained within the air handling unit (AHU) that supplies and exhausts air from the firing range located in Room RDF 1K703B-3. The replaced filters may contain hazardous materials (heavy metals such as lead, copper) and the contractor should handle these in accordance with all OSHA and associated regulations. The supply of the new filters and disposal of the old filters will be handled by the Government. The Contractor shall inspect the AHU and associated ductwork located in room RDF 1K703B-3 and provide recommendations if it needs to be cleaned, vacuumed, and wiped down, as appropriate, to ensure that there are no hazardous materials present after the cleaning. The ductwork also includes the intake duct located inside the firing range (RDF 1K693-A) that leads into the AHU Room RDF 1K703B-3

5.6.3 The Contractor shall provide service of the pneumatic air system, and associated hardware needed, as well as lights and lighting systems, electronic assembles and the master control amplifier for the Public Address system. This also includes providing maintenance on the air tank which the contractor is to, at a minimum, perform all manufacturer recommended maintenance according to the manua1 which includes but is not limited to: quarterly upkeep, checking the oil level, belt condition, gaskets and all attached fittings and to drain the main tank and water traps on the tank and air lines.

5.6.4 The Contractor shall propose a matrix of reasonable response times, in case emergency repair is required. The proposed times will reflect response times during normal business hours as well as response times for other than normal business hours.

5.6.5 The Contractor shall dispose of collected brass casings. Upon cleanup, all brass casings become the property of the company. The contractor will be responsible for providing a medium to store and transport the brass casings.

5.7 Deliverables

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Quality Control Plan Within fifteen

(15) days of contract award.

One (1) MS Word Delivered to COR via email

Detailed report on current status of 5 point firing range and work performed during maintenance cycle and any defects noted

Eight (8) times per year

One (1) MS Word Delivered to COR via email

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor shall ensure the firing range meet the following DoD standards:

• Directive 4715.1E, "Environmental, Safety, and Occupational Health (ESOH), "March 19, 2005

• DoD Directive 3200.15, "Sustainment of Ranges and Operating Areas (OPAREAs)," "January 10,2003

• DoD 7000.14-R, "DoD Financial Management Regulations (FMRs), "current edition" which can be obtained at http://defenselink.millcomptroller/fmr/

• DoD 4160.21-M, "Defense Material Disposition Manual, "August 18, 1997.

• DoD 605S.9-STD, "DoD Ammunition and Explosives Safety Standards," October 5,

7. SECURITY

All tasks must be conducted in full compliance with DoD security regulations. Contractors will fill out an SF-78 and an NCIC check will be conducted. Once they are cleared, they are allowed entrance. The contractor’s vehicle will be cleared thru the PFPA SSD personnel.

8. PERIOD OF PERFORMANCE

8.1 The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

8.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 1000-1800, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8.3 Holidays: For information purposes, the following days are observed as Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day

Any other day designated by Federal Statute, Executive Order, or Presidential proclamation.

9. PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at Pentagon Force Protection Agency (PFPA) 5 lane indoor firing range located within the Pentagon (Room RDF-IK693A).

http://defenselink.millcomptroller/fmr/

10. PERFORMANCE/QUALITY

Acceptable Quality Levels of Contractor Activities/Deliverables

Attributes Acceptable Quality Level (AQLs)

(1) Completeness Deliverables shall be 100% complete.

(2) Accuracy Deliverables shall be 100% complete.

(3) Timeliness All deliverables shall be completed on schedule.

(4) Professionalism Communications and interactions with client/customers are always courteous and professional.

11. SURVEILLANCE

11.1 The contractor is responsible for the overall quality of performance and for the management of its own workforce. The COR may clarify contractor responsibilities within the requirements of the task order as specified by the COR appointment memorandum.

11.2 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

All work to be performed under this contract is subject to Government surveillance at any time.

That surveillance may be performed as in-process inspection, preliminary inspection, and/or final inspection. The method of inspection may include visual inspection of the work products and/or impromptu status discussions. The COR shall:

• Conduct surveillance of the activities/deliverables under their purview.

• Provide in-process clarification of the tasks previously identified.

• Report any performance problems (e.g. non-compliance with contract requirements, failing to meet AQLs) that they observe or discover

• Accept conforming work products

The COR shall not:

•Supervise contractor employees.

•Accept Non-conforming work products without the express written approval of the Contracting Officer.

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The contractor shall provide a comprehensive maintenance plan to include preventative maintenance and repair of the firing range components.

The contractor shall provide a maintenance plan that shall ensure the firing range and all of its components are addressed in a manner that will conform to all appropriate DoD and OSHA Standards

Each time the Range Maintenance is conducted there must be zero (0) defects and the Range must be 100% operational

Within 15 days of contract award

PRS # 2

The Contractor shall ensure the 5 lane firing range is 100% operational and meets all regulatory standards required by OHSA and DoD standards

The Contractor shall remove all frangible bullet residue from firing range backstop, replace Grantex/rubber sheets covering Grantex as necessary and ensure lighting, public address system are fully operational

Each time the Range Maintenance is conducted there must be zero (0) defects and the Range must be 100% operational

100% Inspection each time Maintenance is performed

PRS # 3

The Contractor shall ensure the target system is fully operational with an adequate supply of target frames constructed in the current design standard

The Contractor shall inspect the air compressor that supplies compressed air to operate the targeting and gun cleaning system is fully functional and shall construct sufficient number of target frames made from 1x2 wood (supplied by Gov’t) as determined by the Range Commander for each maintenance cycle

Each time the Range Maintenance is conducted there must be zero (0) defects and the Range must be 100% operational

100% Inspection each time Maintenance is performed

PRS # 4

The Contractor shall provide appropriate containers to collect and remove any waste created by small arms and bullet residue (All ammunition used at firing range is lead-free/frangible)

The Contractor shall remove the filled containers and replace with empty ones after each maintenance cycle

Each time the Range Maintenance is conducted there must be zero (0) defects and the Range must be 100% operational

100% Inspection each time Maintenance is performed

13. CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for all other Defense Components via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http:// www.ecmra.mil/”

SITE VISIT INFORMATION

Pursuant to FAR 52.237-1, Site visit, a site visit will be scheduled for July 19, 2018 and the time will be determined as a later time. The site visit is not mandatory for all prospective offerors. Prospective offerors are advised that the pre-proposal site walks will be held solely for the purpose of explaining the concepts involved in the project and the specifications, terms, and conditions of this solicitation. No minutes of this meeting will be issued. UNDER NO CIRCUMSTANCES will any oral statements, answers to questions, or agreements be binding on the Government unless such answers, statements, or agreements are issued in a formal, written amendment to the solicitation.

NOTE: Prosepective offerors who wish to attend the Site Visit must submit a request to Summerlin Walker at summerlin.s.walker.civ@mail.mil by Friday, July 13, 2018 NLT 2:00 p.m. EST. Attendance is limited to two

(2) personnel from each interested Prime Contractor. Requests should include the following information for each individual planning to attend:

1. Full Name (first, middle, last)

2. Company Name (to include CAGE code)

3. Phone Number

4. Email Address

5. A Capability Statement

6. Be actively registered in System for Award Management (SAM)

Failure to supply this information and failure to request approval to attend the event, will result in a denial to attend.

There will be no additional site visits or walk-in's allowed on the day of the site visit. Representatives who are attending must be a United States citizen and must have a form of identification (i.e. a Driver's License). The potential Offeror, may send one of its employees, an agent, or one of its subcontractors to the site visit. A sign in http://www.ecmra.mil/ http://www.ecmra.mil/ mailto:summerlin.s.walker.civ@mail.mil sheet will be available at the visit and offerors must sign this sheet for accountability. If a subcontractor or an agent attends rather than an employee of the Prime, they must identify the Prime Contractor they are representing.

Attendance of this site visit is not mandatory to be considered for award.

EVALUATION FACTORS

EVALUATION FACTORS FOR AWARD

LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA)

EVALUATION FACTORS FOR AWARD

a. BASIS FOR CONTRACT AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. This is a competitive LPTA best value source selection in which technical acceptability is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offerors, with satisfactory past performance, shall be treated equally except for their prices. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

The Government intends to select ONE contractor for award of this effort.

For the purpose of award, the government shall evaluate offers based on the evaluation factors described below:

FACTOR 1 Technical Acceptability (Pass/Fail) FACTOR 2 Satisfactory Past Performance (Pass/Fail) FACTOR 3 Cost/Price

Factor 1 - Technical Acceptability:

Each offeror’s technical quotations will be evaluated to determine if the offeror provides a sound, compliant approach that meets the requirements of Part 5 of the Performance Work Statement (PWS) and demonstrates a thorough knowledge and understanding of those requirements. Provide your proposed technical approach for delivering high quality maintenance and repair services as defined in the PWS. Describe the firm’s technical approach in performing the resulting contract while focusing on the optimal use of resources to meet all performance requirements defined in the maintenance and repair of the stated firing ranges found in the PWS.

At a minimum the offeror should:

(1) Discuss the knowledge, skills and capabilities required by the PWS and how the firm will ensure that personnel performing on the contract will meet or exceed requirements.

(2) Discuss how the firm will address normal and emergency repairs including the repair that will be done at the award of the contract.

(3) Address all of the required information in the PWS.

An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical quotations evaluation. If an Offeror receives a technical rating of “Non-Acceptable” they will not be considered for task order award. Technical quotations shall be limited to no more than 25 pages using Microsoft Word format, 12pt times New Times Roman font, double-spaced with 1 inch margins.

Factor 2 – Satisfactory Past Performance:

a. Submission Requirements Offerors shall submit up to a total of five projects. These projects can be any combination of projects between the prime contractor (at least three (3) projects) and subcontractor(s) to be evaluated for Factor 2 -- Past Performance. The Project Data Sheets will contain information used to evaluate Past Performance. Regarding past performance, offerors shall provide a brief history of the project to include the agency or firm for whom the work was or is being performed, the contract number, the date of award, the period of performance, the contract/project value, the type of contract (IDIQ, fixed price, cost reimbursable, Time and Materials, etc.), whether the offeror performed as a subcontractor or as a prime, and Point of Contact information (including name, telephone and fax number and the title of a reference who can verify quality of performance on the project(s) identified).

(1) Projects listed may include those entered into by Federal Government, agencies of state and local governments, and commercial customers for the same or similar services as described under this RFQ. If a firm has no relevant past performance history of the same or similar scope, size, and complexity of this requirement, the quote must affirmatively state that it possesses no past performance experience of the same or similar scope, size, and complexity. All projects submitted shall be completed or substantially completed within the past three years of the RFQ closing date to be considered in the evaluation of Factor 2, Past Performance.

(2) For all projects submitted that have been completed or substantially completed within the past three (3) years of the RFQ closing date, offerors are responsible for having each of their customer POCs complete a Past Performance Questionnaire (Attachment A) and return this Questionnaire electronically via email to the Contract Specialists indicated in the questionnaire no later than the due date of quotes.

(3) References other than those identified may be contacted by the Government in the evaluation of the firm’s past performance. The Government reserves the right to contact and verify past performance experience with references, and to use any other past performance information available on the firm. Additional past performance data may be obtained through the Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS) or similar systems, other Government departments and agencies, program managers, contracting officers, and other sources known to the Government (including commercial sources). Offerors will be given the opportunity to address any negative performance information resulting from the past performance assessment inquiries.

(4) Failure to provide the correct, current telephone and fax number, and/or email address for each point of contact (POC) listed may result in a lower rating for this factor.

b. Evaluation Criteria:

(1) Offerors will be evaluated on the quality of their past performance for the contracts listed in the Project Data Sheet that are currently on-going or have been completed within five (5) years from the closing date of this RFQ. Contracts listed may include those entered into by Federal Government, agencies of state and local governments, and commercial customers for the same or similar experience under this RFQ. Projects performed by the prime and subcontractor team as proposed on this contract (if applicable) will be considered more favorably in the evaluation of past performance than projects performed by proposed subcontractor team members working alone or with other primes.

(2) The Government will evaluate the Offeror’s record of past performance in “recent” and “relevant” contract efforts. With regard to past performance, the term “offeror” includes the prime contractor, subcontractors and/or teammates. “Recent” means contracts that were performed during the last five (5) years from the closing date of the RFQ. Additionally, the Government will evaluate whether the offeror and any proposed subcontractors or team members have consistently demonstrated a commitment to customer satisfaction and timely delivery of quality services at fair and reasonable prices by reviewing the offeror’s record of the following:

1. Conforming to contract and regulatory requirements;

2. Management effectiveness;

3. Quality Control;

4. Timeliness and adherence to schedules;

5. Customer satisfaction;

6. Adherence to safety standards.

(3) When performance is evaluated, the outcome is either satisfactory or unsatisfactory.

Unsatisfactory performance will disqualify an offeror from award.

Factor 3 - Price Evaluation.

The government shall conduct a price evaluation of all technically acceptable offers with satisfactory past performance including any option prices if applicable.

a. Submission Requirements The Price Quotes shall include prices for all Contract Line Items (CLINS) and SubCLINS as described below.

The Offeror shall price all CLINS including base period and options periods. The Excel spread sheet shall show hourly wages for laborers that are necessary for the maintenance and repair of the firing ranges. The Offeror’s price quote SHALL incorporate the wages and benefits applicable to the Service Contract Act. Finally, the offerer shall present a signed offer and representations and Certifications (unless annual Reps and Certs – ORCA – are used)

b. Evaluation criteria The Offeror’s price quote will be evaluated to determine if it is complete, and reasonable.

(a) Completeness is evaluated to assess the level of detail the offeror provided in price-supporting information for all RFQ requirements in the PWS and technical documents, and assessing the traceability of estimates.

(b) Reasonableness is evaluated by comparing the prices received in response to the RFQ or comparing prices with other similar work. The price quote will be evaluated using one or more of the techniques defined in FAR 15.404.

b. Rejection of Unrealistic Offers:

The Government may reject any quote that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, or are unbalanced, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

c. Source Selection Decision:

The government shall select the source based upon a best value evaluation of the offeror’s technical acceptability, satisfactory past performance and price. The government shall choose the lowest realistically priced, responsive, with satisfactory performance, and technically acceptable offer for award.

ADDENDUM 52.212-1

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The following supplemental instructions apply to this acquisition.

Washington Headquarters Services, Acquisition Directorate (WHS/AD) is releasing this solicitation electronically only via FedBizOps website at https://www.fbo.gov/. No hard copy of this Request for Quote (RFQ) will be issued.

Offerors will be notified of any and all applicable amendments to this RFQ via https://www.fbo.gov/. Offerors shall submit their submissions electronically. Offerors shall submit their submissions in accordance with FAR 52.212-1, Instructions to Offerors, and this FAR 52.212-1 Addendum. Any submission received after the due date and time specified for receipt will be considered late and may be rejected.

The following introductory information (letter format is acceptable) is required for the first page of your quote:

(A) RFQ Number & Title

(B) Date of sumbission

(C) Name and address of vendor

(D) Name, telephone number & Email address of main point-of contact.

The quoter shall provide:

Volume Section Title Page Limit

I. Executive Summary (Volume 1) Cover Letter / and signed SF 1449 No Limit

II. Factor 1: Technical Acceptability (Volume 2)

III. Factor 2: Past Performance (Volume 3)

1. Questionnaire

12 2. Demonstration of relevant experience

IV. Factor 3: Price (Volume 4)

No Limit

A.1. Instructions for Quote Submission: Quotes submitted in response to the RFQ shall be formatted and provided in the number of copies as follows.

(1) Text –Text shall be single-spaced, on 8½ x 11 inch paper format, with a minimum one-inch margin all around.

Pages shall be numbered consecutively. A page printed on both sides will be counted as two pages. No foldout pages shall be used. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated.

(2) Font Size – Fonts shall be a minimum 12 point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling – The number of pages shown in the table above should be submitted in electronic format. Responses to Executive Summary, Technical Acceptability, Past Performance and Price shall be in separate electronic folders (files). A cover letter shall be inserted in each Volume, clearly marked as to the RFQ identification, date of submittal, acknowledgement of any amendments, submitter’s name, address, Taxpayer ID number, CAGE code, and the submitter’s point of contact (POC) name, phone, and email. The cover letter will not count against any page limitation. Pages that exceed the maximum page length above will not be evaluated or considered by the Government. Documents incorporated by reference or as attachments to the submission shall be included in the overall maximum page lengths and not considered or evaluated if they exceed the maximum page length.

(4) Pricing Data – All pricing information shall appear in BOTH the CLIN Structure (SF 1449) and the “Price Schedule” and “Labor Categories” in MS Excel Format.

(5) Electronic Submission – All submitters shall submit their quote submissions via email to Summerlin Walker, summerlin.s.walker.civ@mail.mil and a copy to Stephanie Powell, stephanie.l.powell28.civ@mail.mil. The subject line to the email should read “HQ0034-18-R-0203: PFPA Maintenance for Pentagon Firing Range.”

There is a 10MB limit for all electronic submissions per email. The submission volumes shall be submitted as attachments when submitting them to the aforementioned email addresses. Text and graphics portions of the electronic copies shall be in a format readable by Adobe (.PDF) and Microsoft Word 2010. Data submitted in spreadsheet format shall be readable by Adobe (.PDF) and Microsoft Excel 2010. All responses to the RFQ shall be in separate files and volumes corresponding to the aforementioned volumes chart. Submitters are solely responsible for ensuring that the submission is successfully emailed to the Government and successfully received by the Government by the specified due date and time.

A.2. Questions: The cut-off date for all questions is Friday, July 20, 2018 at 9:00AM EASTERN TIME.

Submitters are requested to email all questions to Summerlin Walker, summerlin.s.walker.civ@mail.mil Stephanie, and a copy to Stephanie Powell, stephanie.l.powell28.civ@mail.mil. Responses to all questions will be in the form of an amendment and posted on https://www.fbo.gov/.

mailto:stephanie.l.powell28.civ@mail.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 8 Each Maintenance for Pentagon Firing Range

FFP

The Contractor shall provide comprehensive maintenance according to their plan to ensure the 5 lane firing range is 100% operational IAW PWS, performance requirements summary, deliverables schedule, DD form 254, QASP, PRS, non-disclosure agreement , and all other requirements listed in this document.

PURCHASE REQUEST NUMBER: HQ064289821

NET AMT

PSC CD: Z1QA

0002 1 Each Materials for Pentagon Firing Range

FFP

Equipment, Supplies, transportation, tools material and other items necessary to perform maintenance for Pentagon Firing range IAW PWS. ***For evaluation purposes the offeror should price this class as $4,000.00. Vendor may bill multiple times against this CLIN upto a Not to Exceed (NTE) amount of $4,000***

0003 1 Each Emergency Supplies and Services

FFP

Response times for other than normal business hours IAW 5.6.4 of the PWS.

***For evaluation purposes the offeror should price this class as $12,000.00.

Vendor may bill multiple times against this CLIN upto a Not to Exceed (NTE) amount of $12,000***

1001 8 Each OPTION Maintenance for Pentagon Firing Range

FFP

The Contractor shall provide comprehensive maintenance according to their plan to ensure the 5 lane firing range is 100% operational IAW PWS, performance requirements summary, deliverables schedule, DD form 254, QASP, PRS, non-

PSC CD: R499

1002 1 Each OPTION Materials for Pentagon Firing Range

FFP

Equipment, Supplies, transportation, tools material and other items necessary to perform maintenance for Pentagon Firing range IAW PWS. ***For evaluation

1003 1 Each OPTION Emergency Supplies and Services

FFP

Response times for other than normal business hours IAW 5.6.4 of the PWS.

***For evaluation purposes the offeror should price this class as $12,000.00.

2001 8 Each OPTION Maintenance for Pentagon Firing Range

FFP

The Contractor shall provide comprehensive maintenance according to their plan to ensure the 5 lane firing range is 100% operational IAW PWS, performance

2002 1 Each OPTION Materials for Pentagon Firing Range

FFP

Equipment, Supplies, transportation, tools material and other items necessary to perform maintenance for Pentagon Firing range IAW PWS. ***For evaluation

2003 1 Each OPTION Emergency Supplies and Services

FFP

Response times for other than normal business hours IAW 5.6.4 of the PWS.

***For evaluation purposes the offeror should price this class as $12,000.00.

3001 8 Each OPTION Maintenance for Pentagon Firing Range

FFP

The Contractor shall provide comprehensive maintenance according to…