HQ0034-18-R-0067-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to respond to vendor questions:

As a result of this modif ication:

1. CLINs 0003, 1002, 2002, 3002 and 4002 are added for the offeror to provide pricing for Transportation Services in accordance w ith the

PWS.

2. Responses to vendor questions are included in the amendment.

3. The QCP requirement under paragraph 1.6.1 in the PWS is now due 30 days after date of contract aw ard.

4. PRS#1 under the Performance Threshold column is corrected to say No more than three (3).

5. The proposal due date is extended to Monday, April 23, 2018 No Later Than 4:00 PM EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 46

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0067

X 9B. DATED (SEE ITEM 11)

04-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Apr-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0067

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO VENDOR QUESTIONS

Responses to Vendor Questions (HQ0034-18-R-0067)

Q1: [Page 1, Block 8, Due Date] Proposals are due 14 days after the solicitation release. Will the Government consider giving an extension?

A1: The pre-solicitation notice was posted on February 1, 2018 with information containing project requirements and an estimated timeline for a solicitation issuance and due date for proposals. No questions were received during the pre-solicitation notice period and no negative impact to competition has been determined. A delay would negatively impact the Government’s ability to have the services in place. The proposal due date is extended to Monday, April 23, 2019 No Later Than 4:00 PM EST.

Q2: [Page 47, 1.6.12, Key Personnel] The solicitation requires key personnel with detailed resumes with submission.

With a 14 day proposal due date, this seems to be an advantage to the incumbent with the current personnel. Will the Government consider either removing this requirement or issuing a proposal due date extension?

A2: Notice of Key Personnel requirements was provided to vendors on February 1, 2018. Paragraph 1.6.12 Key Personnel has been updated to include; Floor Leaders are considered key personnel, however, they are subject to the FAR 52.222-17, Nondispalcement of Qualified Workers clause. Therefore, resumes will be required for Floor Leaders should there be a need to replace the Floor Leader after award. Resumes for floor leaders currently on the contract are not required.

Q3: [Page 47, 1.6.12, Key Personnel] In accordance with FAR 15.305 (a)(2)(iii), will the Government take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition?

A3: Yes – if they will be performing major or critical aspects of the requirement when such information is relevant to the instant acquisition

Q4: [Page 10, Volume III, Past Performance] “Past Performance (Factor 2). The Offeror shall provide up to three (3) past performance contract references that reflect recent and relevant experience.”

In light of recent GAO rulings in the affirmative, please confirm that the Government will permit the use of sister company experience and past performance if a meaningful relationship is documented in a commitment letter.

A4: Yes – if they will be performing major or critical aspects of the requirement when such information is relevant to the instant acquisition

Q5: [Page 61, 6.3, CBRE Standard Operating Procedures (SOP)] In multiple area of the PWS it states “operations to be conducted in accordance with Government SOP’s”. Would the Government consider providing the SOPs listed in PWS section 6.3?

A5: No; For security purposes the CBRE’s SOPs will not be provided. The SOPs are designated as For Official Use Only (FOUO) and contain sensitive information not fit for public release. Access to the CBRE’s SOP’s will be provided to the awardee upon award.

Q6: [Page 70, Technical Exhibit IV, Consumables] Will the Government estimate the amount of consumables that will be available at the start of the contract at start of performance if any?

A6: No; The contractor furnished consumables are the property of the incumbent. If a new contractor is awarded the contract, they will need to procure new consumables or negotiate a deal with the outgoing incumbent to purchase any stocked materials.

Q7: [Page 50, 1.6.16, Contractor Travel] Will the Government estimate the number of off-site training requirements for an annual basis?

A7: Mandatory training for contractor personnel is estimated not to exceed 4 times per year. Mandatory trainings are either held at the Mark Center (located in Alexandria City, VA) or at the Pentagon. Contractor personnel may need to travel no more than 4 times per year between these two locations.

Q8: [Page 54, 3.1-3.1.2, Biosafety Cabinets (BSC)] What is the current age of the cabinets?

A8: The cabinets at the Pentagon location are approximately 12 years old; they have been routinely serviced and certified. The cabinets at the Mark Center location are approximately 5 years old but have not been put in to service.

Q9: [Page 45, 1.6.1, Quality Control and TECHNICAL EXHIBIT II: DELIVERABLES SCHEDULE] Paragraph

1.6.1 Quality Control – stipulates that “the Quality Control Plan (QCP) is to be delivered prior to award of the contract.” The solicitation makes no further reference to the QCP beyond this paragraph. Does the government in fact desire receipt of the contractor’s QCP prior to contract award, and if so, what are the delivery instructions?

A9: This section is revised and QCP is added to the Deliverables Schedule. The QCP will be due to the Government after award.

Q10: [Page 48, 1.6.13, Other Personnel] Other Personnel – stipulates that “Historically, this PWS required a minimum of 8 mail screeners, 2 of which are drivers/mail screeners.” Is it the government’s intent that the number of mail screeners be reduced to offset the addition of drivers? Given the 90 day notification period to initiate the transportation requirement of the PWS, how does the government desire to see pricing for this capability in the absence of a separate CLIN?

A10: This is a performance based contract, therefore, the Government cannot tell an offeror how many employees to place on the contract.

Q11: [Page 16, 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)] Are Offerors required to return completed Reps and Certs per FAR 52.212-3?

A11: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete paragraphs (c) through (u) of this provision.

Q12: [Page 10, Factor 1: TECHNICAL CAPABILITY (VOLUME II)] For Volume II, Offerors are required to “…include a personnel matrix, outlining the personnel title, PWS tasks assigned, labor category, clearance level and number of hours proposed; position duties/responsibilities; and experience performing the assigned PWS tasks.” As awardees are bound by FAR 52.222-17, Nondisplacement of Qualified Workers, they are required to make bona fide employment offers to all qualified incumbent service workers. Therefore, the instructions create an unequal competitive environment as only the incumbent has the required information relative to “experience performing the assigned PWS tasks” for all non-key personnel. Can the government provide all potential offers with the list of incumbent non-key personnel (names are not necessary) by title, labor category, clearance level, PWS task assigned, and experience performing their currently assigned PWS tasks so that all offerors have adequate and appropriate data to respond to the government’s requirements, and so that all offerors are afforded a chance to compete on a level-playing field with the incumbent contractor?

A12: All employees currently on the contract have the required security clearance. The Government will provide the labor category and years of experience. The Government cannot provide the current assigned PWS tasks per employee as this is contractor sensitive information. Each offeror must propose their own staffing approach. Clause 52.222-17 imposes an obligation on the incoming contractor and is meant for the primary benefit of displaced employees. The list list below is subject to the Service Contract Act (SCA):

EMPLOYEE POSITION Time on the job Employee 1 Mail Screener 8 Years, 7 Months Employee 2 Floor Leader 5 Years, 8 Months Employee 3 Mail Screener 3 Years, 6 Months Employee 4 Floor Leader 3 Years, 5 Months Employee 5 Mail Screener/Back Up Floor Leader 2 Years, 7 Months Employee 6 Mail Screener 2 Years, 6 Months Employee 7 Mail Screener 2 Years Employee 8 Mail Screener/Back Up Floor Leader 1 Year, 8 Months Employee 9 Mail Screener 1 Year 1 Month Employee 10 Mail Screener 8 Months Employee 11 Mail Screener 5 Months Employee 12 Mail Screener New employee

Q13: [Page 56, 4.3, Vehicle)] The RFP states that when/if the transportation requirement of this PWS is initiated, the contractor shall provide a reliable, GPS trackable, securable cargo vehicle(s) large enough to transport ten (10) 42”L x 29”W x 70”H mail carts. Is the cost of the vehicle(s) reimbursable to the contractor?

A13: No. The means by which the contractor provides a vehicle to support this work is not determined by the government. The government will not own or maintain the vehicle during or after the execution of this contract.

CLINs 0003, 1002, 2002, 3002 and 4002 are added to the solication for the offeror to provide pricing for Transportation services in accordance with the PWS.

Q14: [Page 56, 4.3, Vehicle)] If the cost of the vehicle is reimbursable, which CLIN should the contractor price the cost of the vehicle(s) in our price proposal - or will the cost of the vehicle(s) be a reimbursable cost that can be added to the cost via modification if /when the transportation requirement is initiated?

A14: See response to Question #13.

Q15: [Page 10, B.2, PASS/FAIL REQUIREMENTS (VOLUME I)] The PWS states that all contractor personnel must have an interim or active SECRET clearance at the time of proposal submission. Is it the government’s expectation that all personnel, not just key personnel, have SECRET clearances by 19APR2018 when the proposal is due or by the start of the contract post-award? The requirement that all contractor personnel have interim or active SECRET clearances at the time of proposal submission provides the incumbent with an unfair advantage considering the government is only requiring resumes for the key personnel and not all contract personnel.

A15: Key Personnel must have a minimum of an interim or active SECRET clearance by proposal submission date.

Other personnel must have a minimum of an interim or active SECRET clearance when they begin work on the contract. All employees currently on the contract have the required SECRET clearance.

Q16: [Page 10, D, PAST PERFORMANCE (VOLUME III)] The Instructions to Offerors requires that “The Offeror shall provide up to three (3) past performance contract references that reflect recent and relevant experience.” The government also specifies that “Past performance contract references must be completed by the project owner, customer or Contracting Officer using the Past Performance Questionnaires (PPQ)…” and that those PPQs are to be returned directly to the government. Can the government clarify what is expected in Volume III – Past Performance? It is unclear what the government is expecting/requiring to be included in the 12-page limit of Volume III, i.e., should Offerors provide only the required cover letter and the government will “create” the complete Volume III from the returned PPQs, or should Offerors provide a separate narrative description of our past performance references for which the government will receive PPQs?

A16: The Cover letter and Past Performance Questionnaires will be excluded from the 12 page count. The offeror should provide information on your past performance for the government to determine the recency and relevancy of the offerors’s past performance. See ADDENDUM to FAR CLAUSE 52.212-2 EVALUATION.

Q17: [Page 10, E, PRICE (VOLUME IV)] The Instructions to Offerors, paragraph A.1(3) requires that “A cover letter be inserted in each Volume, clearly marked as to the RFP identification, date of submittal, acknowledgement of any amendments, submitter’s name, address, taxpayer ID number, CAGE code, and the submitter’s point of contact (POC) name, phone, and email.”; however, the instructions for Volume IV specify that the Volume be submitted in a 2-tab Microsoft Excel file. Will the government accept a narrative section of Volume IV to include the cover letter and any pricing clarification notes in addition to the Microsoft Excel file?

A17: In addition to the Microsoft Excel File an offeror may include a narrative section addressing Page 10 and 11 of Section, E, PRICE (VOLUME IV). Any narrative contained in Section E, PRICE shall only address PRICE.

Offerors are cautioned that any information contained in Section E, PRICE unrelated to PRICE will not be evaluated.

Q18: [Page 11, E, PRICE (VOLUME IV)] The instructions for Volume IV, Price, state that the Offeror “…shall include a personnel matrix outlining the title, PWS tasks assigned, labor category, level and number of hours proposed, and labor rate; the matrix shall include clearance level.” Can the government clarify where offerors are to include this matrix, i.e., should the matrix data be added to TAB 2 of the Excel file, should a separate TAB be created in the Excel Workbook, or should the matrix be provided in document text/table format in addition to the Excel file?

A18: Include in Tab 2 of the Excel File.

Q19: [Page 32, FAR 52.222-17 Nondisplacement of Qualified Workers (May 2014)] As non-displacement of qualified workers is required under Executive Order 13495 and FAR Clause 52.222-17, Nondisplacement of Qualified Workers, the incoming contractor MUST make bona fide employment offers to all qualified incumbent service workers. As such, without certain incumbent employee data, an offeror cannot provide informed and accurate pricing for the incumbent employees relative to costs of SCA-mandated vacation time and fringe benefits based on employee longevity on the contract. This results in an unfair competitive advantage to the incumbent contractor over all other offerors. Can the government provide all potential Offerors with the list of incumbent personnel subject to the Service Contract Act - by labor category, location, and date of service (names are not necessary), so that all offerors have adequate and appropriate cost-impacting data to consider as part of their bid price, and so that all offerors are afforded a chance to compete on a level-playing field with the incumbent contractor?

A19: See response to Question #12.

Q20: Will the government consider an extension to the proposal due date considering there is no industry day scheduled, there were no RFI and industry questions answered prior to the RFP being released, and offerors will need appropriate time to review and craft responses based on the answers to industry questions?

A20: See response to Question #1.

Q21: Will there be a walkthrough scheduled so offerors can familiarize themselves with the place of performance and operational flow of mail?

A21: No

Q22: Can the government provide the contract number, period of performance, and total contract value of the current contract providing these services?

A22: Contract number HQ0034-16-C-0042 was awarded to NA Alii Consulting & Sales LLC, July 1, 2016 through June 30, 2018 for $2,526,039.93

Q23: [Page 45, 1.6.1, Quality Control] It states that a Quality Control Plan is to be delivered prior to award but it is not named in the Instructions to Offerors or evaluation criteria; is a Quality Control Plan required with the proposal?

A23: See response to Question #9.

Q24: [Page 57, 5.2, Transportation] Is the current contractor picking up mail from the USPS (PWS Section 5.2) or is this a new requirement?

A24: This is a new requirement. The exact time to pick up the mail from V. St USPS will need to be determined by the successful offeror. When initiated, USPS mail will need to arrive at the screening facility by 0800hrs. If a second delivery is required, it will need to arrive at the screening facility by 1130hrs.

Q25: [Page 57, 5.2, Transportation] What is the current schedule - or will be the future schedule - of pick up times at the USS facility at V St. under PWS 5.2?

A25: See response to Question #24.

Q26: [Page 48-49, 1.6.13 and 1.6.13.2, Mail Screener and Transport Vehicle Driver and Helpers] Are the 2 Drivers / Screeners listed in 1.6.13 counted as performing the duties of the Transport Vehicle Drivers and Helpers listed in section 1.6.13.2?

A26: It is up to the offeror to propose their own labor mix. The offeror can use drivers and/or helpers to screen mail as long as they meet screener requirements and the dual use of these personnel does not impede the screening of mail and parcels.

Q27: [Page 48-49, 1.6.13 and 1.6.13.2, Mail Screener and Transport Vehicle Driver and Helpers] If the 2 Drivers / Screeners listed in 1.6.13 are not counted as performing the duties of the Transport Vehicle Drivers and Helpers listed in section 1.6.13.2, who is currently performing that work and what has the historical minimum number of personnel providing those services been?

A27: No historic numbers exist for drivers as the requirement for driving is new. Historically, the screening operation consisted of 8-10 mail screeners not including other management.

Q28: [Page 57, 5.2, Transportation] In Section 5.2 it states that "Within 90 days of notification, the Contractor shall begin transporting, up two times per business day, the Pentagon’s unscreened United States Postal Service (USPS) mail from its servicing postal facility, 3300 V St NE, Washington, DC 20018, to either the Pentagon or the Mark Center." Please clarify how the government would like to see this requirement priced since there is no definitive time line for implementation or execution.

A28: See response to Question #24.

Q29: [Page 68-69, Technical Exhibit III, MAIL VOLUME TRENDS] Can the government provide a breakdown of the mail volumes provided in Technical Exhibit III by the average volume per day of the week if those data are available?

A29: For standard business days an estimate of 3,000 items per day, the volume of mail can be estimated by averaging the provided monthly volume by the number of business days in that month to estimate daily volumes. Mondays, the day after a holiday and administrative closures see an increase in daily volume by approximately 25%.

Q30: Can the government provide the throughput of each lane that contains any of the following: x-ray, explosive trace detection systems, chemical hazard detection systems, and radiation detection systems, i.e. how many pieces of mail / parcels per hour can be processed through each lane?

A30: Throughput is highly dependent on the number of screening staff and their work efficiency. Another variable is the time of delivery, the government attempts to coordinate delivers as early in the work day as possible. The offeror will not be penalized for not completing screening in one business day if later-than-expected deliveries are received, as long as the offeror has adequate staff on hand and is not impeding the screening process.

Q31: [Page 63, Performance Requirements Summary (PRS)#1] Regarding Page 63 Technical Exhibit I, can the government correct the discrepancies between in the Performance Threshold Column where in a) and g) within the PRS#1 row it states “No more than three (2)”

A31: Please see revised solicitation.

Q32: [Page 56, Personal Protective Equipment (PPE)] Please provide the make and model numbers for the PPE mentioned in the following:

- 4.3.2.1 (full-length smock, Tyvek suit, latex or nitrile gloves);

- 4.3.2.2 (PAPR, hood);

- 4.3.2.4 (half or full-face negative pressure respirator)

A32: For security purposes, the Government cannot provide the exact make/model of PPE. The offeror should choose PPE that protects their personal, within reason, from hazards possibly received in mail and parcels.

Q33: [Page 70, Technical Exhibit IV- Estimated PPE and Consumable Materials List)] Can the government provide the make and model of each piece of PPE listed in Technical Exhibit IV?

A33: See response to Question #32.

Q34: [Page 59, 5.4, Screening Stations)] Please provide the make and model number of each Biological Safety Cabinets?

A34: Baker, Sterigard III Advance, SG603 and SG603A biosafety cabinets

Q35: [Page 54, 3.1.1 and 3.1.2, GOVERNMENT FURNISHED ITEMS] Will the contractor need to maintain and certify the 10 BSCs at the Pentagon in addition to the 7 in the Mark Center? Please clarify.

A35: All BSCs in the operational facility, Pentagon or Mark Center, will need to be maintained and certified.

Q36: [Page 70, Technical Exhibit IV, Estimated PPE] Can the government provide the size of the exhaust filter for each Biological Safety Cabinet listed in Technical Exhibit IV?

A36: The exhaust filter should fit the cabinet make and models identified in Question #34.

Q37: [Page 70, Technical Exhibit IV, Estimated PPE] Can the government provide required specifications for the custom packing tape, including the customization required?

A37: Standard white packing tape with a government provided logo (single color) printed on the tape every 2 inches

Q38: [Page 70, Technical Exhibit IV, Estimated PPE] Can the government provide detail or specify the size of the rolls of duct tape to be provided?

A38: No specific specs are required; the contractor will need to supply enough to meet the requirements of its use in the screening operation.

Q39: [Page 70, Technical Exhibit IV, Estimated PPE] To which specific standard(s) does the red ink listed in Technical Exhibit IV adhere?

A39: No specific red ink standard can be provided as ink producers consider the exact make-up of their inks to be proprietary. But the Government’s lab will analyze the ink to ensure it does not interfere with testing.

Q40: [Page 70, Technical Exhibit IV, Estimated PPE] Please provide the make and model of the manual letter openers listed in Technical Exhibit IV?

A40: Standard hand held letter openers and disposable openers are currently being used.

Q41: [Attachment 3, page 16, DOL SCA Wage Determination] According to the Wage Determination that was provided by the government, the Hazardous Pay Differentials “are only applicable to work that has been specifically designated by the agency for ordnance, explosives, and incendiary material differential pay.” Can the government specify what work – if any – has been designated by the agency for hazardous differential pay?

A41: No work associated with this contract has been designated by the agency for hazardous differential pay.

Q42: [Attachment 3, page 16, DOL SCA Wage Determination] If any of the work has been designated by the agency for hazardous differential pay, can the government specify which activities have been so designated, and which level of differential (i.e., 8% or 4%) the work has been designated?

A42: No work associated with this contract has been designated by the agency for hazardous differential pay.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Apr-2018 09:00 AM to 23-Apr-

2018 04:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0003 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 11 Months OPTION Transportation Services

FFP

The Contractor shall provide mail screening services IAW PWS paragraph 1.3.3, 3.5.1, 4.3 & paragraph 5, performance requirements summary, deliverables schedule, mail & parcel volume trends, DD form 254, estimated PPE and consumable materials list, non-disclosure agreement , and all other requirements listed in this document.

NET AMT

PSC CD: H399

CLIN 1002 is added as follows:

1002 12 Months OPTION Transportation Services

FFP

The Contractor shall provide mail screening services IAW PWS paragraph 1.3.3, 3.5.1, 4.3 & paragraph 5, performance requirements summary, deliverables schedule, mail & parcel volume trends, DD form 254, estimated PPE and

CLIN 2002 is added as follows:

2002 12 Months OPTION Transportation Services

FFP

The Contractor shall provide mail screening services IAW PWS paragraph 1.3.3, 3.5.1, 4.3 & paragraph 5, performance requirements summary, deliverables schedule, mail & parcel volume trends, DD form 254, estimated PPE and

CLIN 3002 is added as follows:

3002 12 Months OPTION Transportation Services

FFP

The Contractor shall provide mail screening services IAW PWS paragraph 1.3.3, 3.5.1, 4.3 & paragraph 5, performance requirements summary, deliverables schedule, mail & parcel volume trends, DD form 254, estimated PPE and

CLIN 4002 is added as follows:

4002 12 Months OPTION Transportation Services

FFP

The Contractor shall provide mail screening services IAW PWS paragraph 1.3.3, 3.5.1, 4.3 & paragraph 5, performance requirements summary, deliverables schedule, mail & parcel volume trends, DD form 254, estimated PPE and

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 0003 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-AUG-2018 TO

31-MAY-2019

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219 FOB: Destination

HQ0020

The following Delivery Schedule for CLIN 1002 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-JUL-2019 TO

31-MAY-2020

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule for CLIN 2002 has been added:

CAGE

POP 01-JUL-2020 TO

31-MAY-2021

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule for CLIN 3002 has been added:

CAGE

POP 01-JUL-2021 TO

31-MAY-2022

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

The following Delivery Schedule for CLIN 4002 has been added:

CAGE

POP 01-JUL-2022 TO

31-MAY-2023

N/A PFPA-CBRNE

RONALD DICKS

9000 DEFENSE PENTAGON, ROOM 5B890

WASHINGTON DC 20301-9000

703-697-7219

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0003:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1002:

The following Acceptance/Inspection Schedule was added for CLIN 2002:

The following Acceptance/Inspection Schedule was added for CLIN 3002:

The following Acceptance/Inspection Schedule was added for CLIN 4002:

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement Screening of Department of Defense Mail and Parcels for Evidence of Chemical Biological Radiological and Explosive Hazards

TABLE OF CONTENTS

Part I. General Information:

1.1 Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

Part II. Definitions & Acronyms Part III. Government Furnished Items and Services Part IV. Contractor Furnished Items and Services Part V. Specific Tasks Part VI. Applicable Publications Part VII. Technical Exhibit Listing:

Technical Exhibit I. Quality Assurance Surveillance Plan (QASP) Technical Exhibit II. Deliverables Schedule Technical Exhibit III – Mail and Parcel Volume Trends Technical Exhibit IV. Estimated PPE and Consumable Materials List

Part I

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide security screening of mail and parcels necessary to identify and intercept hazardous and suspicious material prior to entering a protected facility. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform security screening of mail and parcels as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

The Contractor shall perform to the standards in this contract.

1.2 Background: The Pentagon Force Protection Agency (PFPA) is a civilian agency within the Department of Defense charged with protecting and safeguarding the occupants, visitors, and infrastructure of the Pentagon, and other delegated Pentagon facilities. Part of this critical mission is to screen inbound mail and parcels for chemical, biological, radiological, and explosives hazards or contamination, and other security violations. Following the October 2001 confirmation of anthrax in official government mail, a series of screening processes were implemented to safeguard the Pentagon and other Pentagon delegated facilities from biological hazards that might be transported through mail and parcels. PFPA assumed this screening mission in 2005. Since that time, PFPA has evolved the screening process to encompass assessments for a broad spectrum of potentially hazardous items, suspicious materials, and other security violations.

1.3 Objectives:

1.3.1 Transition: The Contractor shall provide technical and supervisory personnel, labor, equipment, supplies and training to meet the requirements of transitioning all screening operations smoothly and without interruption of ongoing operations. The Contractor shall maintain the current processes and procedures for the duration of the transition period. The Contractor shall demonstrate within a 30-day transition period, proficiency, competency, and the ability to operate independently to assume the screening operations in use by the incumbent.

1.3.2 Screening Operations: The Contractor shall provide technical and supervisory personnel, labor, equipment, supplies, and documented training for screening operations requirements within the PWS.

All screening operation will occur at the Pentagon, Washington, DC or at the Mark Center, Alexandria, Virginia. The Contractor is responsible for inspecting all mail and parcels within the same day of receipt.

The Contractor may only leave items for the next day when approved in advance by the Government Program Manager or the Contracting Officer’s Representative (COR).

1.3.2.1 The Government anticipates all mail and parcel screening operations will be relocated to the Mark Center, Alexandria, Virginia during the performance of the contract. During this relocation, an up to thirty (30) day transition period will occur. During this period, both the Pentagon and Mark Center facilities will be required to be partially staffed; staffing levels during the transition will not exceed the volume required to fully staff one facility. The Government will be responsible for moving all Government Furnished Property (GFP), materials, and supplies during this relocation.

1.3.3 Transportation: Within ninety (90) days from notification by the Contracting Officer, the Contractor shall provide technical and supervisory personnel, labor, and equipment for mail transportation requirements within the PWS. Maintain custody and transport the Pentagon’s United States Postal Service (USPS) mail and parcels from the Pentagon’s servicing postal facility, 3300 V St NE, Washington, DC 20018, to either the Pentagon screening facility or the Mark Center, Alexandria, Virginia.

1.4 Scope: The Contractor shall provide mail and parcel screening operations for the Pentagon and other delegated Pentagon facilities supported by PFPA in the National Capital Region to include, but not limited to the US Federal Courts located in the District of Columbia. Screening operations shall be conducted by personnel wearing personal protection equipment (PPE) in a specialized facility designed to contain hazardous materials. The screening facility is divided into two segregated but similar process flows, one primarily for United States Postal Service (USPS) mail and the other for commercial carrier parcels. Screening operations shall ensure that mail and parcels are free of chemical, biological, radiological, and explosive hazards, hoax/suspicious material, contraband, threatening or suspicious communication, and other security violations before custody is transferred to follow-on recipients;

items discovered to contain these materials are considered “flagged” items. The volume of mail is not expected to exceed 750,000 pieces and the volume of parcels is not expected to exceed 75,000 pieces during a twelve-month period.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 1 June 2018 – 31 May 2019 Option Year I 1 June 2019 – 31 May 2020 Option Year II 1 June 2020 – 31 May 2021 Option Year III 1 June 2021 – 31 May 2022 Option Year IV 1 June 2022 – 31 May 2023

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality Control Program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is to be delivered 30 days after date of the contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on the following recognized holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m. and 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce at all times for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work under this contract will be performed at the Pentagon, Washington, DC or Mark Center, Alexandria, Virginia. The Government anticipates all mail and parcel screening operations will be relocated to the Mark Center, Alexandria, Virginia, located within six (6) miles of the Pentagon, during the performance of the contract.

1.6.6 Type of Contract: The government anticipates a single award Firm-Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have an interim or active SECRET Clearance at time of the proposal submission, and must maintain a SECRET Clearance for the life of the contract. The security requirements are in accordance with the attached DD254 (Technical Exhibit IV).

1.6.7.1 Contractors are required to report to PFPA any derogatory information that may justify an unfavorable administrative action in a personnel security or building access determination. Derogatory information includes, but is not limited to, criminal conduct, illegal drug involvement, or psychological conditions that impair judgment, reliability or trustworthiness. Derogatory information must be provided to the COR and Contracting Officer as promptly as possible, but in no event later than three (3)business days after the Contractor becomes aware of the information.

1.6.7.2 PFPA reserves the right and prerogative to deny and/or restrict facility and information access of any Contractor employee determined by PFPA at any time during performance to be unsuitable for access and/or present a risk of compromising sensitive Government information to which they would have access under this contract.

1.6.7.3 A determination by PFPA that a person is not suitable to perform work under this contract is not a denial, suspension or revocation of a previously granted security clearance by another agency, nor shall it be interpreted as a direction or recommendation to the Contractor regarding the suitability of an affected individual for employment outside the scope of PFPA.

1.6.8 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1 Key Control/Badge Control: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.1.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9 Special Qualifications: The Contractor is responsible for ensuring all parties working on the contract possess the required security clearances in accordance with the DD254, Technical Exhibit IV.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may be amended from time to time during the course of the Contract to either add or delete personnel as appropriate. Key personnel titles and qualifications are listed below. Floor Leaders are considered key personnel, however, they are subject to the FAR 52.222-17, Nondispalcement of Qualified Workers clause. Therefore, resumes will be required for Floor Leaders should there be a need to replace the Floor Leader after award. Resumes for floor leaders currently on the contract are not required:

1.6.12.1 Project Manager: The Contractor shall provide a full time, onsite Project Manager who shall be responsible for compliance with the PWS. The Project Manager shall be designated in writing to the Contracting Officer and have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The identified person shall hold a bachelor’s degree and have strong technical writing experience; have at least three (3) years’ experience managing a chemical, biological, radiological, and explosive screening operation of this magnitude. This person shall also have experience in developing and implementing medical surveillance plans; evaluating, testing, and selecting personal protective equipment; identifying and properly handling Classified and COMSEC material per Department of Defense and NSA criteria; developing and maintaining complex matrices using Microsoft Excel. In the absence of the onsite Project Manager, an alternate shall be appointed by the Contractor to serve as the acting onsite Project Manager.

1.6.12.2 Operations and Training Manager: The Contractor shall provide a full time, onsite Operations and Training Manager. The Operations and Training Manager will act as the Contractor’s mail screening operations subject matter expert and perform other Contractor assigned duties to meet the requirements of this PWS. The identified person shall have at least two (2) years’ experience working as a project or operations manager in a chemical, biological, radiological, and explosive screening operation of this magnitude; have excellent written and spoken communication skills. This person shall have experience recognizing indicators of chemical, biological, radiological, and explosive hazards;

developing and implementing a comprehensive proficiency training program and overseeing staff compliance; mitigating and reacting to hazardous material contamination in a negatively pressurized environment; wearing and maintenance of personnel protective equipment, to include powered air-purifying respirator systems (PAPRS); developing and performing personnel decontamination procedures; developing and updating technical SOPs; managing a digital custody tracking system;

creating documents and spreadsheets using Microsoft Office. In the absence of the onsite Operations and Training Manager, an alternate shall be appointed by the Contractor to serve as the acting onsite Operations and Training Manager.

1.6.12.3 Floor Leaders (First Line Supervisor): The Contractor shall provide four (4) full time, onsite Floor Leaders. The Floor Leaders shall act as a first-line or assistant supervisors for mail screeners during screening operations and perform other Contractor assigned duties to meet the requirements of this PWS. The identified person shall have at least one (1) year experience supervising a chemical, biological, radiological, and explosive screening team or two (2) years’ experience as a senior mail screener in an operation of this magnitude; have excellent written and spoken communication skills. This person shall have experience using personal protective equipment to include PAPRS; recognizing visual indicators of potential chemical, biological, radiological, and explosive hazards; mitigating contamination in a negatively pressurized environment; operating and performing routine maintenance on explosive trace detector machines; operating a digital custody tracking system; photo-documenting, digital filing, and reporting items of interest; collecting biological samples for analysis; compiling reports using Microsoft Word and Excel. The identified person shall In the absence of the either Floor Leaders, an alternate shall be appointed by the Contractor to serve as the acting onsite Floor Leaders

1.6.13 Other Personnel

Mail Screeners: The Contractor shall provide a sufficient number of mail screeners to screen mail and parcels on the same day of receipt.