Attachment_2_-_Subcontracting_Plan_Format.pdf

ADAP FORM 219-704 SUBCONTRACTING PLAN FORMAT (DEC 2015)

ADAP FORM 219-704 (SEE ADAP PGI 219.704)

SUBCONTRACTING PLAN FORMAT (DEC 2015)

Solicitation or Contract Number:

Contractor:

Address:

Approximate

Contract

Value:

( ) Individual Plan ( ) Master Plan ( ) Commercial Plan

This plan follows the format for addressing the eleven elements as shown at Federal Acquisition

Regulation (FAR) 52.219-9(d). Please be sure to address all eleven elements.

(1) – GOALS

State the percentage of total planned subcontracting dollars that will go to all Small Business

(SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small

Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-

Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

NOTE: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

Category Base Contract

Year 1

Option

Year 2

Option

Year 3

Option

Year 4

Option

Year 5

SB* % % % % %

HUBZone SB % % % % %

SDB** % % % % %

WOSB % % % % %

VOSB % % % % %

SDVOSB % % % % %

(2) – STATEMENT OF DOLLARS

The following dollar values correspond to the percentage goals in (1).

Category Base Contract

Year 1

Option

Year 2

Option

Year 3

Option

Year 4

Option

Year 5

Total contract value

Total planned subcontracting dollars

Dollars planned to be subcontracted to

SB*

Dollars planned to be subcontracted to

HUBZone SB

Dollars planned to be subcontracted to

SDB**

Dollars planned to be subcontracted to

WOSB

Dollars planned to be subcontracted to

VOSB

Dollars planned to be subcontracted to

SDVOSB

_____ Subcontracting opportunities exist for Historically Black Colleges and Universities

(HBCUs) and Minority Institutions (MIs)

_____ Subcontracting opportunities do not exist for HBCUs and MIs

(3) – DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE

SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

PRINCIPAL

SUPPLY/SERVICE

SB* HUBZone

SB

SDB** WOSB VOSB SDVOSB

(4) – METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB.

(5) – METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES

(Check all that apply)

____ System for Award Management (SAM) database

____ Company Source Lists.

____ Veteran Service Organizations

____ National Minority Purchasing Council Vendor Information Service.

____ U.S. Department of Commerce Minority Business Development Agency’s Research and

Information Service.

____ SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB Service/Trade Associations.

____ SBA’s Lists of Certified SDB and HSB Concerns.

____ SB and Minority Business trade fairs or conferences

____ Other: Explain –

(6) – INDIRECT COSTS (Check which applies.)

Indirect costs have not been included in establishing subcontracting goals.

Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

SB*:

HUBZone SB:

SDB**:

WOSB:

VOSB:

SDVOSB:

(7) – ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name: Title:

Telephone: Address:

Email:

Description of Duties

(8) – EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business service and trade associations

Contacting business development organizations

Attending small and minority business procurement conferences and trade fairs

Using SAM database to research sources

Other: Explain -

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs

Establishing, maintaining, and using SB, HUBZone SB, SDB, WOSB, VOSB, and

SDVOSB source lists, guides, and other data for soliciting subcontracts

Other: Explain -

(9) – INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS

CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include FAR Clause 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $550,000 to adopt a subcontracting plan similar to this one that complies with the eleven elements in FAR 52.219-9.

(10) – REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF

REPORTS

Place a check by each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

I agree to submit the Individual Subcontract Report (ISR) and/or the Summary

Subcontract Report (SSR), in accordance with paragraph l of the clause at FAR 52.219-

9 using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov.

The reports will provide information on subcontract awards to SB concerns (including

ANCs and Indian tribes that are not SBs), VOSB concerns, SDVOSB concerns, HUBZone SB concerns, SDB concerns (including ANCs and Indian tribes that have not been certified by SBA as SDBs), WOSB concerns, and HICUs and MIs. Reporting will be in accordance with the clause at FAR 52.219-9, or as provided in agency regulations.

I agree to ensure that my subcontractors with subcontracting plans agree to submit the

ISR and/or the SSR using eSRS.

I will provide this prime contract number, its DUNS number, and the e-mail address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

I will require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) – DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the records such as the following to show with this subcontracting plan (see 19.704(a)(11):

a. Source lists, guides, and other data that identify SB, HUBZone SB, SDB, WOSB, VOSB and SDVOSB concerns.

b. Records on organizations contacted to locate SB, HUBZone SB, SDB, WOSB, VOSB and SDVOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $100,000, indicating

(1) Whether SB concerns were solicited and, if not, why not.

(2) Whether HUBZone SB concerns were solicited and, if not, why not.

(3) Whether SDB concerns were solicited and, if not, why not.

(4) Whether WOSB concerns were solicited and, if not, why not.

(5) Whether VOSB concerns were solicited and, if not, why not.

(6) Whether SDVOSB concerns were solicited and, if not, why not.

(7) If applicable, the reason award was not made to a SB, HUBZone SB, SDB, WOSB, VOSB, or SDVOSB concern.

d. Records of outreach efforts to contact:

(1) Trade/service associations.

(2) Business development organizations.

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB sources.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor.

This subcontracting plan was prepared by:

Signature:

Printed name:

Title:

Phone number:

Date prepared:

* Includes ANCs, Indian tribes, HUBZone SB, SDB, WOSB, VOSB, and SDVOSB when applicable.

** Includes ANCs and Indian tribes.

(End Plan)