Attachment_6_Instruction_for_Offerors.pdf

Attachment No. 6 Instructions to Offerors

HQ0034-15-R-0050

REQUESTS FOR INFORMATION

Potential offerors may submit questions in writing regarding the Scope of Work (SOW) and terms and conditions of this request for quotation by email to the contacts listed below no later than 4:00PM EST on Friday, 29 May 2015.

To: Sara C Rodriguez-Matos (Contract Specialist) – sara.c.rodriguezmatos.civ@mail.mil

To: Samia Bingham (Contract Specialist) – samia.c.bingham.civ@mail.mil Cc: Alvina F Woodson (Contracting Officer) – alvina.f.woodson.civ@mail.mil

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of Proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate parts; Volume I – Technical Proposal, Volume II – Price, and Volume III – Past Performance Information.

proposals that contain exceptions to the RFP’s terms, qualifications, redlines or other deviations to the solicitation are unacceptable and shall be ineligible for award.

B. The contracting officer has determined there is a high probability of adequate price competition for this acquisition.

C. Specific Instructions:

1. Volume I – Technical Proposal -- Limited to no more than twenty (21) pages. Submit one (1) original hardcopy, three (3) additional hardcopies, and one (1) softcopy (on CD). Documents incorporated by reference shall be counted in the page limitation.

In this volume, the offeror will demonstrate their understanding of the requirement for this contract. Using the instructions provided below, provide the methodology you would use for accomplishing/satisfying the factors. All the requirements specified in the request for proposal are mandatory. By your submission, you are representing that your firm will perform all the requirements specified in the request for proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the request for proposal.

Factor I – Technical (See Evaluation Criteria)

(a) Offerors shall submit responses to each subfactor within the maximum page limit listed below:

• Subfactor A - Maximum three (3) pages

• Subfactor B - Maximum three (3) pages

• Subfactor C - Maximum three (3) pages

• Subfactor D - Maximum three (3) pages

Factor II – Key Personnel (See Evaluation Criteria)

(a) Offerors shall submit a maximum of (3) page resume for each of the key personnel, shown below.

1. PE Engineer - Maximum three (3) pages

2. Licensed Inspector - Maximum three (3) pages

3. OSHA Certified Training Personnel - Maximum three (3) pages

2. Volume II – Price Proposal -- Submit one (1) original hardcopy, two (2) additional hardcopies, and one (1) softcopy (on CD). There is no page limit to this volume, any information provide that was not requested in the Volume will not be reviewed.

mailto:sara.c.rodriguezmatos.civ@mail.mil mailto:samia.c.bingham.civ@mail.mil mailto:alvina.f.woodson.civ@mail.mil

(a) Provide a cover sheet with the following information:

(i) Company name and address

(ii) Name, telephone number, and email address for a point of contact

(iii) Solicitation number

(iv) Cage code and DUNS number

(b) Signed acknowledging all amendments, if any.

(c) Insert proposed unit and extended prices for each Contract Line Item Number (CLIN), including all option periods. All offerors will be evaluated on the total pricing, including evaluating the price of all option years.

(d) Complete the necessary fill-ins and certifications shall be returned in its entirety.

3. Volume III – Past Performance Information -- Only references for same or similar type contracts desired.

Submit one (1) original hardcopy, one (1) additional hardcopy.

The Offeror shall submit three (3) references that can provide information regarding the offeror’s relevant past performance. If offerors submit above (3) references, those references will not be evaluated. This information must be submitted on Attachment 3 Past Performance Data Sheet.

As soon as practicable, offerors shall complete Section 1 of the Attachment 4 Past Performance Questionnaire and e-mail it to all individuals or organizations listed as references in section above. The reference must submit their completed questionnaires via e-mail to sara.c.rodriguezmatos.civ@mail.mil by 4:00PM EST 8 June 2015. The information contained in the submitted Attachment 4 Past Performance Questionnaire is proprietary to the individual or the organization providing the reference; therefore, it will not be released to the offerors.

Questionnaires must be submitted to the Government by the individual or the organization listed as the reference.

Attachment 4 Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires will not count towards the page limit for this volume.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement will be allowed to provide a list of past and present relevant contracts but the total references shall not exceed three (3).

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & SOW) and government standards and regulations pertaining to the SOW.

2. Evaluation Factors for Award – Evaluation Criteria of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal shall be as follows:

(a) The proposals will be 8 1/2” x 11” paper.

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 font.

(d) Elaborate formats, bindings or color presentations are not desired or required.

mailto:sara.c.rodriguezmatos.civ@mail.mil

(e) Required copies in any media must be identical to the original proposal. Proposals that do not contain copies identical to the original shall not be considered or evaluated.

5. The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written Proposals and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the volume number and title. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2010®, MS Excel 2010®, MS-Project 2010®, and MS-Power Point 2010®.

E. An Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties as a conduit to address issues of impropriety on the part of Government officials and other concerns not suitable for a more open forum. Offerors may contact the Ombudsman directly at the number below:

Washington Headquarters Services Attn: Mr. David Dornburgh, Acting Director 1225 South Clark Street, Suite 1202 Arlington, VA 22202 david.e.dornburgh.civ@mail.mil (703)545-1570

ADDRESS AND OFFER DUE DATE

Proposals, in the quantities specified, shall be received at:

Sara Rodriguez-Matos, Contract Specialist Washington Headquarters Services, Acquisition Directorate 1225 South Clark St., Suite 1202 (12th Floor) Arlington, VA 22202

Phone: 703-545-9496 Email: sara.c.rodriguezmatos.civ@mail.mil

Proposals shall be received in the office identified above by 4:00PM EST on Monday, 8 June 2015

Late submissions will not be accepted, considered or evaluated.

*The use of United States Postal Service (USPS) for the submission of proposals is NOT recommended as it may significantly delay the receipt of proposals by the Government for evaluation. Offerors are strongly advised to hand deliver Proposals. To make arrangements to ensure proposals are received in the office identified above prior to the time and date set for receipt of proposals. Emailed proposals will not be accepted. Offerors should contact Sara C Rodriguez-Matos and/or Samia Bingham to make delivery arrangements.

Sara C Rodriguez-Matos (Contract Specialist) sara.c.rodriguezmatos.civ@mail.mil

(703) 545-9496

Samia Bingham (Contract Specialist) samia.c.bingham.civ@mail.mil

(703) 545-1578 mailto:sara.c.rodriguezmatos.civ@mail.mil mailto:sara.c.rodriguezmatos.civ@mail.mil mailto:samia.c.bingham.civ@mail.mil