Attachment_5_RPS_Scope_of_Work.pdf

Attachment No. 5 HQ0034-15-R-0050

Department of Defense, Washington Headquarters Services Facilities Services Directorate, Federal Facilities Division

Statement of Work

Pentagon Roof Fall Protection Systems Repair and Certification

I. Requirements:

A. Background

The Department of Defense (DoD), Washington Headquarters Services (WHS) maintains and operates DoD facilities in the National Capital Region (NCR). The Federal Facilities Division (FFD) has overall responsibility for maintenance and upkeep of the Pentagon. WHS’ goal is to ensure that facilities’ provide the tenants with accommodations that enable mission success, meet or exceed regulatory compliance requirements, and provide a safe and healthy working environment for all DoD personnel, contractors, and visitors.

The Pentagon roof has three fall protection system types:

1. Monorail system on sloped roofs at A and E Rings

2. Horizontal lifeline system on sloped roofs at corridors

3. Horizontal lifeline system on flat roofs at B, C and D Rings.

These fall protection systems require periodic recertification in order to continue to be used safely. Approximate quantities include: 5,455 linear feet of monorail and trolley systems and 13,200 linear feet of horizontal lifeline systems.

The Pentagon Building Management Office (PBMO) and the Standards and Compliance Division (SCD) Occupational Safety and Health Branch (OSHB) have determined that in order to maintain a safe work environment for building operations personnel the Pentagon roof monorail trolleys need to be standardized. Therefore, prior to certification of the roof monorail systems, some monorails and associated trolleys require modification in order to be safe to use.

The roof renovation and associated fall protection systems installation was accomplished in many phases with multiple contracts between 2001 and 2013. The rail and trolley system designs and installation of the monorails was accomplished by three different fall protection firms as shown in figure 1:

Hy-Safe Technologies, Union Grove, WI ~41% of railings and trolleys

Pro-Bel, Toronto, Canada ~21% of railings and trolleys Safety Systems of America, Sanford, NC ~38% of railings and trolleys

Design of the beams, splice joints, expansion joints, and trolleys varies between the three different designers. Trolleys move along the beams riding on wheeled rollers.

Pentagon Roof Trolley Fall Protection System

B. Objectives

The objective of this requirement is two-fold:

1. Provide repairs and corrective measures to make fall protection systems safe for use and

2. Provide an annual inspection and certification for the Pentagon roof fall-protection systems. A professional engineer shall inspect the existing monorail systems and provide a standardized design which modifies existing system components, e.g., trolleys, expansion joints, beam transitions, such that all monorail systems can be certified. The contractor shall also inspect all lifeline systems, repair or replace any failed components and certify the systems.

The contractor shall also provide competent person training program for inspections and maintenance of the new roofing system to government employees, minimum training requirements are listed in ANSI Z359. Training shall be provided three (3) times a year within a consecutive 30 day period.

Furthermore, each option year period, the contractor shall inspect all fall protection systems, make any necessary repairs or modifications, and recertify the systems. The contractor shall provide a full report of any repairs and modifications made to stay in compliance with ANSI Z359.

C. Detailed Requirements

The contractor shall provide all labor, tools, material, equipment and supervision to manage fall protection systems repair, modification, and certification activities. The contractor shall accomplish the following activities:

a. Annual Inspection & Report. Annual inspections and reports are to be provided documenting repairs, upgrades, and recertification. Inspection shall include review of the anchoring structure.

b. Standardization Plan. The contractor shall provide an initial report which evaluates the three (3) types of trolleys currently in use on the beam system and provides a standardization plan to upgrade the current system. The contractor shall provide a standardization plan with comprehensive drawings identifying proposed system modifications and affected components, e.g., trolleys, beam expansion joints, beam transitions. The plan shall identify whether existing trolleys will be modified or new replacement trolleys will be provided. The Plan shall be provided to PBMO for approvalprior to initiation of repairs.

c. Maintenance & Repairs. A list of routine maintenance and repair items shall be provided to the Government for review and approval.

d. Fall-Protection Training Program. Provide three (3) training sessions for 12 people, 3 times (total 36 person training). The contractor shall provide equipment specific training programs for users of the horizontal and beam systems. The training must comply with applicable codes/regulations and include hands-on pre-use inspection requirements.

Training should be provided within 30 consecutive days. Training shall be provided annually, i.e., repeated for each option period.

e. Annual Certifications. The certification shall be performed under the direction of a professional engineer and in accordance with the manufacturer’s requirements.

II. Administrative Considerations

A. Period of Performance

The term of this contract will be one (1) base year with four (4) option years. Option years will be exercised at the discretion of the Government and are not guaranteed.

B. Security and Privacy Requirements

This project is designated as unclassified. The awardee contractor will be issued a Pentagon building pass to access the Pentagon. In order to gain access to the work site at government facilities, contractor personnel shall pass a criminal background check.

The contractor shall furnish a list of all personnel and information on personnel working on the project which may include but not limited to full name, driver license number, date and place of birth, and social security number. The aforementioned information shall be submitted to the contracting officer's representative within 10 calendar days of the contract award.

C. Measurements and Quantities

Contractor shall be responsible for all field measurements. All drawings documents provided by the Government are for guidance only and are required to be verified by the contractor prior to beginning work.

D. Inappropriate Workers’ Behavior

The contractor assumes responsibility for the actions of all of his employees, subcontractors, and supplies when performing work on a government facility. The contractor shall pay particular attention to Title 32, CFR part 234 for work on the Pentagon Reservation.

III. Deliverables

A. Inspection and Acceptance of Deliverables

Unless otherwise noted, the Government will have 15 days to complete the review of any deliverables. If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and reduce the contract price to reflect the reduced value of the services performed.

The Government requires 10 working days to comment on the revised deliverable. The final deliverable shall be submitted to the Government with the incorporated comments within 10 working days of receipt of comments.

The contractor shall notify the Government if any discrepancies exist in the drawings. The integrity of the drawings are not guaranteed and the contractor must field verify all items and site conditions. The existing dimensions and locations shown on the drawings are for approximation purposes only.

In the event of rejection of any deliverable, the contractor will be notified in writing by the contracting officer. The contractor deliverable schedule will remain firm unless the contracting officer has approved an extension.

B. Specific Deliverables

The following is a listing of the expected deliverables. The deliverables shall be submitted in an electronic file and in hard copy. A letter of transmittal shall accompany all submissions from the contractor to the Government. Final reports shall bear the approving official’s signature. The delivery dates may be extended by the contracting officer in the event work performance is delayed through no fault or negligence of the contractor.

Table 1. Base and Option Year Deliverables Deliverable # Description Due Date

1 Annual Inspection & Report 90 Days 2 Monorail Standardization Plan (Base only) 90 Days 3 Work Safety Plan (Base only) 120 Days 4 Maintenance & Repairs 180 Days 5 Fall User Training Program Information (Base only) 180 Days 6 Re-Certification 180 Days 7 Fall Prevention Training 210 Days

C. Deliverable Format

Deliverables shall be provided in electronic and hard copy media. The contractor shall provide five (5) compact discs of the electronic submissions and five (5) hard copies for all deliverables.

IV. Construction Repairs

A. Production Reports

The contractor shall provide Government daily QC Production Reports and daily inspection.

Reports will be consecutively numbered to include calendar days. For days where no work is performed, the contractor shall submit a blank report with “no work” and date the report. All reports are due by 8:00am from the previous day.

B. Work Schedule

This work may be completed during normal business hours. All other hours must be approved by the PBMO.

C. Quality Control

The contractor is required to tape-off the work area and provide an alternate path for employees near exits and entrances with the COR. The contractor shall, at all times, keep the work area free from accumulations of waste and leave the area neat and orderly condition. The following inspections may be required and are not limited to:

a. Punch-out inspection

b. Pre-final inspection

c. Final inspection

D. Safety & Occupational Health

WHS encourages all contractors to develop proactive safety and occupational health programs.

The contractor shall assume full responsibility and liability for compliance with all Local, State, and Federal guidelines pertaining to health and safety of personal during the execution of work.

The contractor will not hold the Government responsible for any action which results in illness, injury, or death. In addition to expecting compliance with Occupational Safety and Health Administration (OSHA) regulations, Department of Defense Instruction (DoDI), and other applicable WHS safety and health regulations, WHS expects support in these efforts to achieve safety excellence through the application of the OSHA Voluntary Protection Programs (VPP) elements. The contractor shall develop a Work Safety Plan to be approved by PBMO prior to initiating repairs.

E. Differing Site Conditions

Prior to the start of work contractors are to perform an existing conditions survey and provide results to the COR. Any differing site conditions noted during this time will be addressed once the survey is provided. It is expected that the contractor has performed a site walk prior to bidding on work and captured all required work in their proposal. A decision will be made by the Contracting Officer & COR in writing on how to proceed, all discoveries are to be provided in writing within 48 hours of encountering what the contractor deems as a differing site condition. The contractor shall send any requests for information to the contracting officer and the COR upon discovery.

F. Material Safety Data Sheets

The contractor shall submit to PBMO a material safety data sheet (MSDS) listing the types of materials being used. Materials shall be environmentally safe and meet the safety standard requirements.

G. Inspections

The Government quality assurance manager must be notified in writing of upcoming inspections in order to attend. Contractor shall provide the Quality Assurance Manager and COR with a written punch list when corrective action are discovered within two (2) calendar days of inspection. Failure to notify Government may result in rework at no cost to the Government.

All items discovered during inspections shall be corrected within ten (10) calendar days from date of inspection.

H. Warranty Information

The contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The contracting officer shall notify the contractor of warranty issues. After being notified of a problem, the contractor shall investigate the issue and respond within 24 hours. If the contractor believes the issue is not warranty related, he may request a fact finding visit with the contracting officer and COR. If the fact finding meeting determines the issue is warranty related, the contractor must repair the item within 48 hours.

Individual specification warranties shall be provided in accordance with the latest UFGS Specification section for that product, which includes manufacturer’s warranties, workmanship warranties, etc.

I. Work Stoppage

Work may be stopped at any time due to Pentagon Reservation Security Issues. This will not be considered Government delay of work, if work is stopped due to security issues.

J. Close-Out Procedures

Contractor shall provide a completed and signed QC/QA government provided “one punch list.”

Contractor to provide a warranty letter on the contractor’s letter head indicating warranty information for the one year warranty period and for any extended warranty materials as required.