AUSA_Combined_Synopsis_(Dtd_7.13.2018).pdf

Solicitation Number: HQ0013-18-Q-0083 Notice Type: Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation Number HQ003-18-Q-0083 is issued as a Request for Quotations (RFQ). Under this requirement the Defense Security Cooperation Agency (DSCA) intends to award a commercial firm fixed-price (FFP) contract.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98, effective 01 May 2018. It is the responsibility of the Offeror to review the Federal Business Opportunities website for notice of amendments, updates or changes to the solicitation.

(iv) This solicitation is issued under FAR Part 13 – Simplified Acquisition Procedures. This requirement is for the design/build of an agency trade show exhibit at the Association of the United States Army (AUSA) Annual Meeting and Exposition, Washington, DC. Please see the attached Performance Work Statement (PWS) for specific requirements. The applicable North American Industry Classification System (NAICS) code is 561920 (Convention and Trade Show Organizers) and the Small Business Size Standard is $11 million. This will be a Firm Fixed-Price (FFP) contract award.

(v) Contract Line Item Numbers (CLINS) are as follows:

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

AMOUNT

0001 Design/Build Exhibit for AUSA Trade Show Size: 600 Square Feet (20’ x 30’) - Island

1 EA

0002 Manpower Reporting – Not Separately Priced*

1 EA NSP NSP

*Not Separately Priced: Offerors do not submit pricing for CLIN 0002. Any costs associated with this requirement are included in the price of CLIN 0001.

(vi) Description of Requirement: This requirement is for the design/build and on-site support for the Defense Security Cooperation Agency (DSCA) trade show exhibit at the Association of the United States Army (AUSA) Annual Meeting and Exposition. Details are provided in the attached Performance Work Statement (PWS).

(vii) Date and Place of Delivery: October 8-10, 2018, Walter E. Washington Convention Center, Washington DC.

(viii) The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition.

Volume I – Technical. The offeror shall submit a (1) technical capability to demonstrate and address the offeror’s ability to perform the services identified in the Performance Work Statement (2) exhibit design, and (3) resumes.

Volume II – Past Performance. Provide the names of two (2) government agencies or names of two

(2) companies for which the offeror has provided the same or similar services in the past 3 years.

Volume III – Provide a detailed price break-down that includes the following:

-Labor/Project Management -Building Materials -Shipping -Other Direct Costs (i.e., audio visual requirements, electrical requirements, beverages/consumables and furniture)

(ix) FAR 52.212-2 – Evaluation –Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Volume 1 – Technical Volume 2 – Past Performance Volume 3 – Price

(b) A single award will be made to the awardee whose quote conforms to the solicitation requirement and presents the lowest price technically acceptable (LPTA) quote as determined by the evaluation criteria.

VOLUME 1 – TECHNICAL EVALUATION. The offeror shall address and meet the requirements below.

SIZE AND CONFIGURATION

a. Size: 600 square feet (20’ x 30’)

b. Configuration: ISLAND

DESIGN

a. Proposed exhibit is of a customized modular design

b. All structures are finished with laminate material

c. Color palette reflects US Flag colors – red/white/blue

d. Indication of compliance for submission of floor plans/electrical IAW rules, regulations and timelines identified in the exhibitor manual.

e. Initial renders reflect:

1. Eye-level views of all 4 sides

2. Reception/outreach area view

3. DV lounge view

4. Storage closet view

5. Meeting rooms view

6. Exhibit walls text and graphics

7. Exhibit fascia (4 sides) text and seals

8. Title Panel Wall w/text & graphics

9. Carpet/color complements exhibit

10. Top-down view of size/layout of all structures to include furniture placement, cabinets in meeting rooms, refrigerator, trash receptacles.

CONSTRUCTION

a. Offeror ensures all elements of production, construction and assembly are completed IAW exhibitor manual.

b. Offeror ensures that all shipping, drayage and material handling activities are executed consistent with all rules, regulations and timelines in the exhibitor manual.

c. Offeror ensures that the exhibit meets all technical and safety requirements in the exhibitor manual.

d. Offeror will acquire all credentials, passes and badges for exhibit support personnel for activities before, during and after the event.

e. Offeror ensures that upon conclusion of the show, exhibit space is left in clean condition;

disposal of structures is IAW exhibitor manual, and offeror will be responsible for any penalties associated with condition of space.

ON-SITE SUPPORT

a. Project Manager will provide support before, during and after the event.

b. Assurances that PM will respond within 15 minutes of notification during show hours or prior to next-day opening if contacted after hours.

c. Offeror ensures on-site support logistics will meet all technical and safety requirements.

d. Offeror ensures daily vacuuming/sweeping of exhibit.

e. Offeror ensures daily trash removal from exhibit.

f. Offeror ensures beverage orders are placed IAW timeline specified in exhibitor manual.

EXHIBIT SPECIFICATIONS. Offeror addresses each of the 8 major construction elements:

1. RECEPTION/OUTREACH AREA:

PRESENTATION

a. High-level, professional quality design

b. Design reflects brand of the DoD SC enterprise and portrays the SC mission.

FLOW

a. Outreach are has adequate space for outreach personnel to engage passers-by from a centrally located area.

b. Basic design minimizes the number of passers-by to enter the exhibit and directs flow away from meeting rooms.

RECEPTION DESK

a. Reception desk is of counter height and large enough to accommodate 2 individuals but does not overwhelm the façade of the exhibit.

b. Structural finish of desk is laminate.

c. Desk has 2 stools of bar height.

d. Desk has 1 locking cabinet.

e. Reception desk shields entrances to meeting rooms, forcing individuals to “check-in” with receptionist.

f. An L-shape configuration is preferred.

TITLE PANEL WALL

a. Wall is no wider than 3 ft. so as not to decrease the space of the meeting rooms

b. Wall displays back-lit signage for 5 each, 3-dimensional military service seals placed horizontally.

c. Lettering on title panel is centered and placed in the correct order:

DEPARTMENT OF DEFENSE

SECURITY COOPERATION

SECURITY THROUGH GLOBAL PARTNERSHIPS

5 BACK-LIT, 3-DIMENSIONAL SEALS PLACED HORIZONTALLY IN THE

FOLLOWING ORDER:

DEPARTMENT OF THE NAVY

DEPARTMENT OF THE ARMY

DEPARTMENT OF DEFENSE

DEPARTMENT OF THE NAVY U.S. MARINE CORPS

DEPARTMENT OF THE AIR FORCE

Beneath the seals, centered lettering in the following order:

DEFENSE TRADE & ARMS TRANSFERS

DEFENSE INSTITUTION BUILDING

INTERNATIONAL EDUCATION AND TRAINING

HUMANITARIAN ASSISTANCE & DISASTER RELIEF

d. There is a minimum of 3 ft. of floor space in front of the title wall to accommodate photo opportunities.

MONITOR

a. One of the side-walls includes 1 wall-mounted flat screen monitor no less than 36” with appropriate USB/HDMI ports, cabling and speakers.

b. Placement of the monitor shall enhance the overall design of the exhibit.

INTERACTIVE KIOSK

a. Outreach area includes 1 STAND-ALONE interactive kiosk equipped with a touch screen monitor of no less than 36” with appropriate USB/HDMI ports, cabling and associated audiovisual equipment to display interactive multimedia material provided by the Government.

b. Kiosk is placed along the outer-edge of the exhibit.

LITERATURE STANDS

a. Outreach area includes 1 STAND-ALONE literature stand.

b. Stand is located in area that allows passers-by to collect materials without entering the exhibit space.

2. DISTINGUISHED VISITOR (DV) LOUNGE

a. Design is high-level, professional quality/layout.

b. Design features reflect the brand of DoD SC Enterprise and portray the SC mission.

c. Design minimizes the ability of passers-by to engage with DVs or enter the exhibit.

d. DV lounge flows directly to the meeting rooms.

e. Furniture includes Roma-type white vinyl sofa and chair.

f. DV lounge includes a glass coffee table.

3. STORAGE CLOSET

a. Closet is no less than 3’ x 5’ and locks from outside. 2 sets of keys provided on first day of show.

b. Closet has sturdy shelving to hold consumables.

c. Closet has minimum of 4 coat hooks or coat rack with 4 individual hooks.

d. Closet has carpeting with double-thick 1” padding/ carpet is of good quality and durable.

e. Electrical – closet is illuminated at all times.

f. Electrical – 1 power strip in storage closet.

4. MEETING ROOMS

a. Exhibit includes 2 meeting rooms.

b. Each meeting room has laminate finish.

c. Meeting rooms are easily accessible, but flow is blocked by structural exhibit elements.

d. Meeting rooms have ceilings.

e. Meeting Room #1 has rectangular conference table, professional in quality and sturdy design.

f. Meeting Room #1 table accommodates 10 executive chairs.

g. The 10 chairs are comfortable, but not bulky.

h. Meeting Room #2 has rectangular conference table, professional in quality and sturdy design.

i. Meeting Room #2 table accommodates 8 executive chairs.

j. The 8 chairs are comfortable, but not bulky.

k. Extra chairs – 2 extra chairs in each room of professional quality.

l. Ceiling – both meeting rooms have a fully-enclosed ceiling (if permitted in exhibitor guide)

m. Offeror has checked with local fire department to ensure display meeting fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc.

n. Doors and Windows in meeting rooms are fully frosted or opaque.

o. Meeting room doors lock; 2 sets of keys provided on first day of show.

p. Lighting fixtures of appropriate type and style and provide sufficient lighting to conduct meetings.

q. Fans/AC – each meeting rooms has 1 free-standing tower, variable-speed oscillating fan and 1 air conditioner to maintain 65-70 degree temperature.

r. Meeting Room Graphics – 1 graphic every 2 feet of horizontal space and placed at least 5 feet of the floor. Final graphics w/b provided by Government upon award.

s. Refrigerators (2 ea.) – each room has dormitory-sized refrigerator approximately 21” W x 21”D x 33”H.

t. Beverages – Proposal indicates purchase of daily Coffee and Tea with refresh as needed and associated condiments, cups, and disposable service-ware.

u. Beverages – proposal indicates purchase of water/soda to be delivered 1-day prior to show:

4 cases (24) 12 oz. or smaller drinking water 2 cases (24) 12 oz. or smaller Diet Pepsi 2 cases (24) 12 oz. or smaller Pepsi

v. Beverage Cabinet – proposal indicates attractive cabinets to incorporate refrigerators and designed for easy disposal of beverage service items in a hidden waste receptacle.

5. EXHIBIT WALLS

a. External exhibit walls include no less than 6 different graphics on each wall, which may include a collage of various graphics or individual graphics as stand-alone.

b. Where graphics are not displayed, a background graphic is used to match the exhibit.

c. If applicable, given exhibit configuration, each side-wall shall prominently display centered text as follows:

U.S. DEPARTMENT OF DEFENSE

SECURITY COOPERATION

SECURITY THROUGH GLOBAL PARTNERSHIPS

6. EXHIBIT FASCIA

a. Exhibit design consists of 4-sided fascia facing outward to the pavilion.

b. Each of the 4 sides of fascial include the following 3-dimensional/backlit seals and text:

DEPARTMENT OF DEFENSE SEAL

(centered on the left-hand side of each fascia panel)

DSCA SEAL

(centered on the right-hand side of each fascia panel)

DEPARTMENT OF DEFENSE

SECURITY COOPERATION

SECURITY THROUGH GLOBAL PARTNERHIPS

(centered on each fascia panel)

c. Fascia is attached to the overall structure and displays facing outward toward the pavilion.

d. Fascia is lit by recessed lighting.

7. FLOORING

a. Carpet is provided for the entire exhibit.

b. Double-thick padding of 1” is provided for the entire exhibit.

c. Carpet is of good quality and is durable.

d. Carpet color complements the color palette of the exhibit.

8. ELECTRICAL

a. Proposal reflects electrical requirements to support lighting and power needs for reception/outreach area, DV Lounge, storage closet, meeting rooms, backlit signage, recessed lighting, and all other electrical needs.

b. Offeror has installed electric from the approved source vendor.

c. Sufficient power has been provided to all areas to ensure safe operation throughout the duration of the show.

d. Offeror has incorporated design elements as appropriate to minimize the appearance of electrical outlets, power cords, and other electrical elements.

RESUMES

a. Offeror submitted resumes of:

1. Project Manager

2. Lead Design Engineer

3. Lead Construction Engineer

b. Combined experience of all 3 resumes is 10 years or more.

VOLUME 2 – PAST PERFORMANCE EVALUATION

The Government will evaluate Past Performance in accordance with FAR 13.603-2(b)(3).

Offerors shall identify the names of two (2) government agencies or names of two (2) companies for which the offeror has provided the same or similar services in the past 3 years. The Government shall consider this information, as well as information obtained from any other sources such as Past Performance Information Retrieve System (PPIRS), when evaluating the past performance.

VOLUME – 3 PRICE EVALUATION

The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis of Award. Award will be made on the basis of the lowest evaluated price meeting or exceeding the acceptability standards.

(x) Offerors must include a completed copy of the FAR provision 52.212-3, Offerors Representations and Certifications – Commercial Items, with their offer.

(xi) FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition.

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition.

(xiii) No additional contract requirements or conditions apply to this acquisition.

(xiv) DPAS rating – N/A

(xv) Date, time and place of offers due: Proposals shall be submitted by 11:30AM EST on Monday, July 24, 2018 to Mr. Sid Routh at Siddhartha.r.routh.civ@mail.mil. Facsimile submissions will not be accepted.

mailto:Siddhartha.r.routh.civ@mail.mil

(xvi) Questions regarding this solicitation should be submitted by July 18th 2018 11:00AM EST.

Mr. Sid Routh, Contract Specialist Siddhartha.r.routh.civ@mail.mil

(703) 697-9941

Or

Mr. Erwin Cablay, Contracting Officer Erwin.c.cablay.civ@mail.mil

(703) 697-8951 mailto:Siddhartha.r.routh.civ@mail.mil mailto:Erwin.c.cablay.civ@mail.mil