PWS-CAS_01-16-transportation.pdf

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES

PERFORMANCE WORK STATEMENT

for Transportation Services Central Asia Security Seminar

22 August-26 August 2016

1. Purpose: This PWS details the tasks required for transportation services to the Near East South Asia Center for Strategic Studies to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved, and cooperation strengthened among military and civilian leaders from the region and the United States.

2. Background: The Near East South Asia Center for Strategic Studies (NESA), an element of the Defense Security Cooperation Agency, is responsible for developing civilian and military specialists from the region of the Near East and in South Asia by providing professional seminars designed to meet the needs of mid-to-upper level military and civilian officials in the national security policy and strategy planning divisions of regional governments, to include but not limited to the Ministry of Interior; General Headquarters;

Ministry of Defense; Ministry of Foreign Affairs and Foreign Police Force.

3. Central Asian Security Seminar (CAS): To assist NESA in fulfilling its responsibilities, contractors will provide transportation services to support a one-week professional seminar to be hosted in the metropolitan Washington, D.C. and Virginia areas. Access to and use of a GPS system is preferred to ensure driver delivers to the correct location.

4. Scope: The contract requires expert transportation services to and from the National Defense University-Lincoln Hall from the lodging and to a few out-of-metro area sites as on the sample transportation schedule for two weeks; requesting drivers that are familiar with the metropolitan Washington, D.C., and Virginia areas.

5. Approach: The contractor shall provide experienced, licensed drivers who are familiar with the metropolitan Washington, D.C. and Virginia area; contractor shall provide the driver with the schedule as provided by NESA and any updates thereafter. Charter bus transportation required for 35-people during event dates, with latrine, microphone and televisions/VCRs. A tentative requirements schedule is attached. Dates and times are subject to change with late notice; vendor must be capable of accommodating changes.

Note: The contractor shall provide the NESA Center with a driver’s assignment sheet which will include the bus driver’s name, social security number, state driver’s license number and telephone contact number. The bus make/model and vehicle identification number and state tag number is also required to the NESA Center. This information is required for security purposes at various DOD and Federal Government locations and shall be provided to the NESA Center within seven (7) working days prior to the start of the seminar. If time does not allow for 7 days advance prior to the start date, information to be provided as soon as possible after award.

****Contractor must be a DOD approved carrier by DTMO and listed on the Military Bus Program****

6. Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil/

7. Location of Performance: All transportation will originate and/or end in the location of the lodging, which will be in and around the Washington Metropolitan area, (to include D.C., Virginia and Maryland) and at the National Defense University located in Washington, D.C. The contractor shall be able to perform services at any location in the Metro area that the Government deems a needed emergency training site.

8. Morning pick up/afternoon drop off location: Hotel location/Lodging TBD in the Crystal City area by

DSCA.

Morning drop off/afternoon pick up location: National Defense University-Lincoln Hall, 300 5th Ave., S.W., Bldg 62, Washington, D.C. 20319

9. Period of Performance: The period of performance is 22 August-26 August, 2016. The Government reserves the right to cancel contract without penalty if a national emergency dictates canceling or curtailing seminar(s).

10. COR Representative: Brooke Zitney, NESA, telephone: (202) 685-4994, fax: 202-685-2565, email:

brooke.zitney@ndu.edu.

All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contract Specialist, TBD.

11. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area

Work Flow- Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.

http://www.ecmra.mil/ http://www.ecmra.mil/

CAS SEMINAR

BUS SCHEDULE

22 August-26 August 2016

LODGING

TBD

Emergency Contacts

Ms. Brooke Zitney: 202.685.4994 for major concerns and cancellations Mr. Scott Dorsey: 202.685.3847 or 202.320.9249 for daily coordination

Ms. Marlene Ryan: 571.232.7156 for back up daily coordination

Morning Drop off / Afternoon Pick up location:

National Defense University

Ft. Lesley McNair, Lincoln Hall, Building 64 Bus will enter 2nd Street SW Gate

22 – 26 August 2016

PLEASE BE EARLY THE FIRST DAY TO ENSURE COMFORT WITH THE LOCATION.

DEPARTURE TIME IS 8:30 A.M. PLEASE ARRIVE AT HOTEL BY 8:15 A.M.

Monday, 22 August Bus departs from lodging 8:30 am Drop-off at NDU, Lincoln Hall 9:00 am

Bus departs from NESA Center 3:15 pm Drop-off at lodging 2:30 pm

Bus depart lodging 7:00 pm *(Optional DC Tour)* 7:00-9:00 pm Bus returns to lodging

Tuesday, 23 August Bus departs from lodging 8:00 am

Drop-off at NDU, Lincoln Hall 8:30 am Bus departs from NDU, Lincoln Hall 4:00 pm Drop-off at lodging 4:30 pm

Wednesday, 24 August Bus departs from lodging 7:00 am Drop-off at Capitol Hill 7:30 am

(Garfield Circle) Pick-up at Capitol Visitor Center 12:30 pm

(1st and Constitution Streets) Drop-off at Voice of America 12:45 pm (330 Independence Ave. SW)

Departs Voice of America for lodging 3:45 pm Bus departs lodging for 6:15 pm

(Army Navy Club 901 17th Street, NW) Bus departs for lodging 8:40 pm

Thursday, 25 August Bus departs lodging 8:00 am Drop-off at NDU, Lincoln Hall 8:30 am Bus departs from NESA Center 4:30 pm Drop-off at lodging 5:00 pm

Friday, 26 August Bus departs lodging 8:00 am Drop-off at NDU, Lincoln Hall 8:30 am Bus departs from NESA Center 3:30 pm Drop-off at lodging 4:00 pm