Rev1_PWS-ES_02-15_Lodging.docx

NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES

PERFORMANCE WORK STATEMENT

for Lodging Services Executive Seminar 02-15 12 -27 September 2015

1. Purpose: This PWS details the tasks required for lodging services to support the Near East South Asia Center for Strategic Studies. The contractor will provide lodging services to support a two-week professional seminar to be hosted in the Washington, D.C. and Virginia areas.

1. Scope: The contract requires expert lodging support and services for up to fifty (45 funded and 5 unfunded participants.) The contractor shall provide an experienced director of sales who has dealt with diverse lodgers.

1. Approach: The contractor shall provide each lodger (NESA participant) with identical, double sleeping rooms of similar size and type with separate work space with desk, drawers and lighting; high speed internet hook-up; refrigerator and microwave.

· Participants shall have access to on premises 3 washers/3 dryers for use.

· Within 1 mile walking distance of a Metro station.

· Located within 5 miles of Ft. McNair

· Accommodate late checkout after 3:00pm.

· Hotel must have on-site restaurant

· Include a full, hot American breakfast buffet.

For early arrivals and where space is not immediately available, a holding room/welcome area shall be reserved to help make check-in, check-out process smooth for all participants who might have to wait for clean rooms or check-out to make rooms available for other hotel guests.

It is essential that the hotel has an on-site restaurant and should be capable of providing a full hot American breakfast buffet and lunch for each lodger. Hotel manager should be aware of dietary requirements of participants. The participants cannot have any pork products or alcohol prepared/cooked in foods or located on their buffet. The hotel will make every effort to keep pork products in a separate area.

1. Tasks:

4.1 Task 1: Lodging (Deliverables)

The Contracting Officer is the only authorized Government Official that can make changes to or order additional services under any task order issued by DSCA. The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block up to 50 single rooms for the seminar as requested and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of each seminar. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government may be charged a "no show charge fee" for that day and shall not exceed one day rate for each unoccupied room. The remaining days will be cancelled and the Government will not be charged by the contractor for the remaining days of that reservation.

0. NESA participants will be funded by their country (unfunded) or funded by the US Government. The unfunded participants will pay their own lodging and incidentals. The US Government will pay for those participants funded by the Government. The US Government will provide the hotel a list of funded and non-funded individuals to facilitate invoicing.

0. The NESA Center will require a total of 50-single rooms blocked for the two-week seminar for 45-funded participants and 5 unfunded self-payers.

Sunday, Sept. 13 through Sept. 25, 2015 (13 nights x 45 funded single rooms = Total 585 funded single funded rooms; Checkout on Saturday 26 Sept. 2015.

Sunday, Sept. 13 through Sept. 25, 2015 (Unfunded 13 nights x 5 unfunded single rooms= 65 single unfunded rooms. Check out Saturday 26 Sept. 2015.

Early arrivals on Saturday 12 Sept. and late departures on Sunday 26 Sept. 2015. (2 nights x 5 funded single rooms =Total 10 funded single rooms for arrivals 12 Sept. 2015 and departure 27 Sept. 2015) (2 nights x 5 unfunded single rooms = Total 10 funded single rooms for arrivals 12 Sept. 2015 and Late departures on 26 September. Checkout on 27 Sept. 2015) Task 2: Conference rooms:

No Conference space needed.

Task 3: Audio Visual Equipment:

No Audio equipment needed

0. Task 4: Manpower Reporting Requirement: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for DSCA via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractor may direct question to the help desk at http://www.ecmra.mil

1. Location of Performance: Within 5 miles of Fort McNair, Washington DC

6. Period of Performance: The period of performance for lodging is 12-27 Sept 2015.

7. Security: The security classification of work to be performed under the task order is unclassified.

8. Point of Contact: TBD

All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contract Specialist, Petra McPherson, Email: Petra.McPherson@dsca.mil.

9. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session.