PMR_-_MAY_2014_-_CSTC-A_PWS_Posted.pdf

DATE OF EVENT: Sunday 11th through Friday May 16th 2014

NUMBER OF PEOPLE: Approximately 200 and up to 250 people for the Afghanistan PMR

SPECIFIC REQUIREMENTS

CONFERENCE ROOM REQUIREMENT:

a. The venue shall be located within the Crystal City/Pentagon City area and within a 1 mile radius of the Defense Security Cooperation Agency Headquarters building , located at 201 12th Street South, Arlington VA 22202.

b. Break out rooms to be located in close proximity to another, preferably in same area of conference designated hallway. Setup of rooms for the event will be as listed below. Need telephones, microphones in every room. Use wider tables when possible for the room setup if space allows. Conference rooms that cannot be set up to accommodate U-shape may use square or conference shape as an alternate.

Date: Rm

Qty Time of Events: Number of people Room set up

Sunday May 11 2 12:00PM – 6:00PM 15 each room Office & Conference – 24 hour access during event

Monday May 12 1 8:00AM – 6:00PM 250 Classroom 1 11:30AM – 1:00PM 40 executive lunch 1 1:00PM – 6:00PM 80 u-shape & theater seating 1 1:00PM – 6:00PM 25 Classroom 1 1:00PM – 6:00PM 20 Classroom 2 8:00AM – 6:00PM 20 each room Office & Conference –

24 hour access during event Tuesday May 13 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 20 Classroom 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 25 Classroom 2 8:00AM – 6:00PM 20 each room Office & Conference –

24 hour access during event Wednesday May 14 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 20 Classroom 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 2 8:00AM – 6:00PM 40 each room Office & Conference –

24 hour access during event

Requirement for May 2014 Afghanistan PMR

Thursday May 15 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 40 U-Shape 1 8:00AM – 6:00PM 20 Classroom 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 1 8:00AM – 6:00PM 25 U-Shape 2 8:00AM – 6:00PM 20 each room Office & Conference –

24 hour access during event Friday May 16 1 8:00AM – 6:00PM 250 Classroom 2 8:00AM – 6:00PM 20 each room Office & Conference –

24 hour access during event

CONFERENCE ROOM AUDIO VISUAL / EQUIPMENT REQUIREMENT:

Price should be all inclusive of Labor and Service Charges

DAY 0

Sunday May 11 2 8:00AM – 6:00PM 20 Office/Conf LCD projector with remote control and all associated hardware, 8’x8’ screen, two power strips for guest laptops, wireless internet access, color multi-function printer, telephone/landline

DAY 1

Monday May 12 1 8:00 AM – 6:00PM 250 Classroom 2ea LCD projectors with remote control and all associated hardware, 2ea 10’x10’ Screens, 10 power strips for guest laptops, 2 UHF wireless belt pack & lavaliere microphones, 2 UHF wireless microphone receivers, 2 wireless handheld microphone, 2 UHF wireless microphone receivers, 1 wireless podium microphone, 1ea 14 channel analog audio mixer, wireless internet access, tables by entrance door for conference check in, three easels for conference signs, stage and podium riser.

Monday May 12 1 11:30 AM – 1:00PM 40 Exec Lunch 6 rounds of 7, wireless internet access

Monday May 12 1 8:00 AM – 6:00PM 80 U-Shape/Theater 1ea LCD projector with remote control and all associated hardware, 2each 8' tripod screens, 4ea power strips for guest laptops, 5ea wireless handheld microphone with table podium, 5 UHF wireless microphone receivers, wireless internet access (w/passwords), 1ea 14 channel analog audio mixer, telephone/landline w/T1 line, 3ea tables by entrance door for conference check in, three easels for conference signs, telephone conference capability with loud speakers and microphones.

Monday May 12 1 8:00 AM – 6:00PM 25 Classroom 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Monday May 12 1 8:00 AM – 6:00PM 25 Classroom 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea internet access, Speaker Telephone with T1 line

Monday May 12 2 8:00 AM – 6:00PM 20 Office/Conf 1 ea LCD projector with remote control and all associated hardware, 8’x8’ screen, two power strips for guest laptops, wireless internet access, color multi-function printer, telephone/landline

DAY 2

Tuesday May 13 1 8:00 AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Tuesday May 13 1 8:00 AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Tuesday May 13 1 8:00 AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Tuesday May 13 1 8:00 AM – 6:00PM 20 Classroom 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Tuesday May 13 1 8:00 AM – 6:00PM 40 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Tuesday May 13 1 8:00 AM – 6:00PM 40 U-Shape 1ea LCD projector with remote control and all associated hardware, 2each 8' tripod screens, 4ea power strips for guest laptops, 5ea wireless handheld microphone with table podium, 5 UHF wireless microphone receivers, wireless internet access (w/passwords), 1ea 14 channel analog audio mixer, telephone/landline w/T1 line, 3ea tables by entrance door for conference check in, three easels for conference signs, telephone conference capability with loud speakers and microphones.

Tuesday May 13 1 8:00 AM – 6:00PM 25 Classroom 1ea 3LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea

Tuesday May 13 2 8:00 AM – 6:00PM 15 Office/Conf

DAY 3

Wednesday May 14 1 8:00 AM – 6:00PM 40 U-Shape 1ea LCD projector with remote control and all associated hardware, 2each 8' tripod screens, 4ea power strips for guest laptops, 5ea wireless handheld microphone with table podium, 5 UHF wireless microphone receivers, wireless internet access (w/passwords), 1ea 14 channel analog audio mixer, telephone/landline w/T1 line, 3ea tables by entrance door for conference check in, three easels for conference signs, telephone conference capability with loud speakers and microphones.

Wednesday May 14 2 8:00 AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Wednesday May 14 2 8:00 AM – 6:00PM 40 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Wednesday May 14 1 8:00 AM – 6:00PM 20 Classroom 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea

Wednesday May 14 1 8:00 AM – 6:00PM 25 U-Shape power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Wednesday May 14 1 8:00 AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea

Wednesday May 14 2 8:00 AM – 6:00PM 15 Office/Conf

DAY 4

Thursday May 15 2 8:00AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Thursday May 15 1 8:00AM – 6:00PM 40 U-Shape 1ea LCD projector with remote control and all associated hardware, 2each 8' tripod screens, 4ea power strips for guest laptops, 5ea wireless handheld microphone with table podium, 5 UHF wireless microphone receivers, wireless internet access (w/passwords), 1ea 14 channel analog audio mixer, telephone/landline w/T1 line, 3ea tables by entrance door for conference check in, three easels for conference signs, telephone conference capability with loud speakers and microphones.

Thursday May 15 1 8:00AM – 6:00PM 40 U-Shape power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Thursday May 15 1 8:00AM – 6:00PM 20 Classroom 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Thursday May 15 1 8:00AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Thursday May 15 1 8:00AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea power strips for guest laptops, 3ea wireless handheld microphones with table podium, Wireless internet access, speaker telephone with T1 line

Thursday May 15 1 8:00AM – 6:00PM 25 U-Shape 1ea LCD projector with remote control and all associated hardware, 1ea 8' tripod screen, 4ea

Thursday May 15 2 8:00AM – 6:00PM 15 Office/Conf

DAY 5

Friday May 16 1 8:00AM - 6:00PM 250 Classroom 2ea LCD projectors with remote control and all associated hardware, 2ea 10’x10’ Screens, 10 power strips for guest laptops, 2 UHF wireless belt pack & lavaliere microphones, 2 UHF wireless microphone receiver, 4 wireless handheld microphone, 4 UHF wireless microphone receivers, 1 wireless podium microphone, 1each 14 Channel analog audio mixer, wireless internet access, tables by entrance door for conference check in, three easels for conference signs, stage and podium riser

Friday May 16 2 8:00 AM – 6:00PM 15 Office/Conf 1 ea LCD projector with remote control and all associated hardware, 8’x8’ screen, two power

SECURITY REQUIREMENT: None

REFRESHMENTS BREAK REQUIREMENT:

Date: Time of Events Number of people Refreshment Requirement Sunday May 11 - - - Monday May 12 7:30 AM – 8:30 AM 250 Morning Break 2:30 PM – 3:30 PM 100 Afternoon Break Tuesday May 13 7:30 AM – 8:30 AM 100 Morning Break 2:30 PM – 3:30 PM 100 Afternoon Break Wednesday May 14 7:30 AM – 8:30 AM 100 Morning Break 2:30 PM – 3:30 PM 100 Afternoon Break Thursday May 15 7:30 AM – 8:30 AM 100 Morning Break 2:30 PM – 3:30 PM 100 Afternoon Break Friday May 16 9:00 AM – 10:30 AM 150 Morning Break 11:30AM – 12:30PM 100 Afternoon Break 1200 (no change)

a. Coffee/Tea/Juice and some type of Pastry/Muffin for morning AM Break; Sodas and a snack such as Cookies/Fruit for afternoon PM Break. The coffee pots are to be kept full on May 12 from 8:00AM-11:00AM and on May 16 from 9:00AM-11:00AM.

BLOCKED ROOMS FOR LODGING: Hotel with laundry facilities and Wi-Fi. The venue shall be located within the Crystal City/Pentagon City area and within a 1 mile radius of the Defense Security Cooperation Agency Headquarters building , located at 201 12th Street South, Arlington VA 22202. Any charges for breakfast and Wi-Fi shall be included in the room rate.

Please note these rooms are to be blocked not reserved. The lodging rooms shall not be paid under this contract.

Date: Time of Events: Number of people Lodging Requirement Sunday May 11 No events - 100 rooms Monday May 12 8:00AM – 6:00PM 100 rooms Tuesday May 13 8:00AM – 6:00PM 100 rooms Wednesday May 14 8:00AM – 6:00PM 100 rooms Thursday May 15 8:00AM – 6:00PM 100 rooms Friday May 16 8:00AM – 6:00PM 40 rooms Saturday May 17 No Events - Checking Out