2012-11_MSRA_PWS_LodgingConference_fnl.pdf

STATEMENT OF WORK

MANAGING SECURITY RESOURCES in AFRICA (MSRA) SEMINAR

18 SEPTEMBER 2012

SUBJECT: Performance of Work Statement (PWS) for lodging and a registration room in support of the Managing Security Resources in Africa (MSRA) Seminar

1. PURPOSE. This Performance Work Statement (PWS) delineates the tasks required for lodging, conference facilities, and catering for the Africa Center for Strategic Studies. The period of performance will be from 02 to 11 Nov 2012.

2. BACKGROUND. The Africa Center for Strategic Studies (ACSS) supports the efforts of the Department of Defense and other United States Federal agencies to counter ideological support of terrorism, foster regional cooperation on security issues, promote democracy, and assist African nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, the Africa Center endeavors to foster open, frank and informed dialogue within a community of African decision-makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing Africa and to developing a common understanding of the importance of those challenges to their respective national interests.

Managing Security Resources in Africa Seminar. To assist ACSS in fulfilling its responsibilities, the Contractor shall provide services to support approximately 50 individuals, including participants, facilitators, and guest speakers to be hosted in Washington, DC.

3. SCOPE. The contract requires lodging, breakfast meals and a registration room as well as support and services, as requested.

4. APPROACH.

a. The selected venue, described in Task 1, must be within the DC metropolitan area and located no further than four (4) miles from Fort McNair and no further than .25 miles to a Metro station. A location within walking distance of a metro and restaurants/shops is preferable.

b. Contractor shall provide lodging in accordance with the terms listed in Task 1.

5. DELIVERABLES.

a. Task 1 - Lodging

a) Guest rooms will be standard and of similar size, equipped with a safe.

b) Nightly room rate should include breakfast.

c) Nightly room rate should include internet access.

d) The Contractor shall block a maximum of fifty (50) rooms for the conference.

The Government will pay for 48 rooms while the remaining two rooms will be self-pay. The Government shall provide a final list of attendees by 22 Oct 2012 to finalize actual room numbers and cost. The Contractor shall bill the Government for actual rooms utilized versus reserved.

e) The Contractor will check-in arriving participants no later than 2 hours prior to their arrival. ACSS will provide an arrival/departure matrix to the Contractor by 22 Oct 2012. The room keys will be made available to the Africa Center at a minimum 2 hours prior to participants’ arrival. The hotel must have the option of early check-in and late checkout (up to 7pm) available without penalty due to the international travel of the guest.

f) The Africa Center, in coordination with the Contractor, will distribute keys to arriving participants.

g) ACSS will be permitted to display welcome signs, directional signs, and room designation signs throughout the hotel.

h) The front desk will hand out administrative materials to guests as they check-in, as needed.

i) Guests will have access to recreation and laundry facilities on the premises.

j) Arrival and departures should anticipate expect up to five (5) guests at the same time.

k) The Contractor shall provide 30 parking passes for on-site Africa Center staff.

Parking with multiple in/out privileges should be accessible 24 hours a day through the period of performance of this task order.

Nights of Sun Mon Tue Wed Thu Fri Sat 2-Nov 3-Nov

Room count per night 0 0 0 0 20 48

Nights of Sun Mon Tue Wed Thu Fri Sat 4-Nov 5-Nov 6-Nov 7-Nov 8-Nov 9-Nov 10-Nov

Room count per night 48 48 48 48 48 48 10

Nights of Sun 11-Nov

Room count per night 3

LODGING

b. Task 2 – Meeting Room

1) Registration Room

a. Dates needed: 2 – 4 November 2012

b. Capacity: Should be able to accommodate a minimum of 15 people at one time

c. Setup according to figure 2.4.

Figure 2.4

Door

Waiting Area

Registration #1 Area

Registration #2 Area

7. Contracting Officer Representative: Matilda Macklin, 202-685-1862; macklinm@ndu.edu mailto:macklinm@ndu.edu

STATEMENT OF WORK