HOB Vision Zero Update ADA Plan Final DRAFT RFP.pdf

NOTICE TO VENDORS

To all interested parties, please be advised that the City of Jersey City, a municipal corporation of the State of New Jersey, will be accepting Proposals in response to this request for proposals for the following services:

RFP: CONSULTING SERVICES: HOBOKEN VISION ZERO ACTION PLAN UPDATE AND

SUPPLEMENTAL STUDIES

Sealed Proposals must be received no later than 11:00 AM on Tuesday, July 29, 2025.

Proposals will be received and opened by the Purchasing Agent at 280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302.

Contract Documents, Specifications, and RFP Forms may be downloaded by going on-line to https://www.bidnetdirect.com/new-jersey/cityofjerseycity

Prospective bidders must download bid specifications and all addenda from https://www.bidnetdirect.com/new-jersey/cityofjerseycity. Failure to download bid specifications and acknowledge receipt of addenda shall result in RFP rejection.

Questions by prospective bidders concerning this RFP must be done on-line at https://www.bidnetdirect.com/new-jersey/cityofjerseycity.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27. Full requirements of the Equal Employment Opportunity and Affirmative Action Programs are incorporated herein by reference and may be obtained with Proposal Form. Bidders are also required to comply with the requirements of P.L. 2004, c.57 (N.J.S.A. 52:32-44) which includes the requirement that contractors provide copies of their Business Registration Certificates issued by the New Jersey Department of the Treasury, as well as other provisions as listed in the Contract Documents.

ONLINE BID RECEPTIONS/PURCHASING LOCKBOX

All bids and proposals must be delivered ONLY to the dedicated lockbox in the Division

Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302 prior to the bid reception.

All bid receptions are held virtually as video conferences with public access. Link to the online bid receptions appear on the City of Jersey City website at:

https://www.jerseycitynj.gov/cityhall/finance/purchasing/publiccontracts/bid_openings

Bids may be sent by U.S. certified mail return receipt requested, or may be sent by private courier service to the dedicated lock box located at the City Hall, Division of Purchasing, https://www.bidnetdirect.com/new-jersey/cityofjerseycity

280 Grove Street, First Floor, Room 116, Jersey City, New Jersey 07302. ATTENTION:

Raquel Tosado, Purchasing Agent, QPA.

Proposals forwarded by e-mail will not be accepted. Bids sent by mail or courier service must be received by the Purchasing Agent no later than 4:00 P.M. on the last City business day before the day of the bid reception or no later than 11:00 A.M. on the day of the bid reception. Office hours Monday thru Friday 9:00 am to 4:00pm. The City shall not be responsible for the loss, non-delivery or physical condition of bids sent by mail or courier service. Bids must be submitted individually in a sealed envelope addressed to the Purchasing

Agent. Bid proposals must comply with specifications. Any Bid Proposal received after the date and time specified will be returned, unopened, to the bidder.

The Purchasing Agent reserves the right to reject any and all bids received, or portions thereof, if deemed to be in the best interest of the City to do so.

Raquel Tosado, Purchasing Agent, Director

Insert dates:

June 27 and 30, 2025

CITY OF JERSEY CITY REQUEST FOR PROPOSALS

DEPARTMENT: INFRASTRUCTURE DIVISION: TRANSPORTATION

PURPOSE: HOBOKEN VISION ZERO ACTION PLAN UPDATE DUE DATE: 7|29|2025

City of Jersey City Department of Infrastructure

Division of Transportation Planning

Request for Proposals

CONSULTING SERVICES:

HOBOKEN VISION ZERO ACTION PLAN UPDATE AND SUPPLEMENTAL STUDIES

Submission Deadline: Tuesday, July 29, 2025 at 11:00 AM

Address and deliver all Proposals to the dedicated lockbox located at:

Raquel Tosado, Director, QPA Purchasing Division City of Jersey City

280 Grove Street, 1st Floor, Room 116 Jersey City, NJ 07302

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION & SUMMARY 3

SECTION 2: INSTRUCTIONS TO RESPONDENTS AND STATUTORY REQUIREMENTS 5

SECTION 3: WRITTEN PROPOSAL FORMAT 9

SECTION 4: STUDY OVERVIEW 13

SECTION 5: PROPOSAL SUBMISSION REQUIREMENTS 28

SECTION 6: PROPOSAL EVALUATION 29

SECTION 7: GENERAL TERMS AND CONDITIONS 32

SECTION 8: REQUIRED ADMINISTRATIVE FORMS 37

1. SECTION 1: GENERAL INFORMATION & SUMMARY

1.1. Organization Requesting Proposals

City of Jersey City - Department of Infrastructure/All City Offices City Hall 280 Grove Street Jersey City, NJ 07302

1.2. Contact Person

Raquel Y. Tosado, Director, QPA Division of Purchasing 280 Grove St, 1st Floor, Room 116 Jersey City, NJ 07302

(201) 547-4439 | rtosado@jcnj.org

1.3. Procurement Process

This project is funded in part with federal funds through a United States Department of Transportation (“USDOT”) grant (Safe Streets and Roads for All) and is, therefore, subject to federal, state and local laws, rules and regulations.

This contract will be awarded as a consulting contract using the competitive contracting provision of the Local Public Contracts Law (N.J.S.A 40A:11-4.1 et seq.) which is considered a "fair and open" process under the "New Jersey Local Unit Pay-to-Play" Law, N.J.S.A. 19:44A-20.4 et seq.

Jersey City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the Regulations, hereby notifies all interested parties that it will affirmatively ensure that in any contract entered into pursuant to this solicitation, disadvantaged business enterprises will be afforded full and fair opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Proposals will be evaluated in accordance with the criteria set forth in this Request for Proposals (RFP). The governing body will approve a resolution awarding a contract to the Consultant.

1.4. Contract Form

If selected to provide services, it is agreed and understood that the Consultant shall be bound by the requirements and terms contained in this RFP with regard to services performed, payments, indemnification, insurance, termination, and applicable licensing provisions.

mailto:rtosado@jcnj.org

It is also agreed and understood that the acceptance of the final payment by the Consultant shall be considered a release in full of all claims against the City of Jersey City (City) arising out of, or by reason of, the work done, and materials furnished under this Contract.

1.5. Submission Deadline

Proposals must be submitted to, and be received by the Division of Purchasing, via mail or hand delivered to the dedicated lockbox, by 11:00 a.m. prevailing time on Tuesday, July 29, 2025.

Proposals will not be accepted by facsimile transmission or e-mail.

1.6. Opening of proposals

Proposals shall be opened at 11:00 a.m. prevailing time on Tuesday, July 29, 2025, in the Division of Purchasing, 280 Grove Street, 1st Floor, Room 116, Jersey City, NJ 07302.

1.7. Definitions

The following definitions shall apply to and are used in this Request for Proposals (RFP):

• "City" - refers to the City of Jersey City. References to the City of Hoboken will specify as such.

• “Cities” – refers to both the City of Jersey City and the City of Hoboken

• "RFP" - refers to this Request for Proposals, including any amendments thereof or supplements thereto.

• "Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a Proposal.

• "Competitive Contracting" - refers to the process by which Proposals are evaluated and contracts awarded, pursuant to N.J.S.A. 40A:11-4.1 et seq.

• "Consultant" - refers to the interested persons and/or firm that is awarded the contract.

1.8. Submission Address

All proposals should be delivered to the dedicated lockbox and addressed to:

Raquel Y. Tosado, Director, QPA

Division of Purchasing

City Hall

280 Grove Street, 1st Floor, Room 116

Jersey City, NJ 07302

(201) 547-4439 | rtosado@jcnj.org mailto:rtosado@jcnj.org

2. SECTION 2: INSTRUCTIONS TO RESPONDENTS AND STATUTORY REQUIREMENTS

2.1. Introduction and Purpose

The City of Jersey City is seeking proposals on behalf of the City of Hoboken from qualified Respondents for services as described herein.

2.2. Competitive Contracting

This contract will be awarded using the competitive contracting provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-4.1 et seq.) which is considered a "fair and open" process under the "New Jersey Local Unit Pay-to-Play" Law, N.J.S.A. 19:44A-20.4 et seq.

Proposals are being solicited through a fair and open process in accordance with N.J.S.A. 19:44A-20.2 et seq., and as such, contractors are exempt from the limitations on making political contributions under that law. Further, for that reason, as well as because of a language in the New Jersey's Annual Appropriations Act, refusal to disclose campaign contributions otherwise required by N.J.S.A. 19:44A-

20.2 et seq. and 19:44A-20.25 et seq., will not adversely affect your consideration for award.

The City has structured a procurement process that seeks to obtain the desired services, while establishing a competitive environment to assure that each person and/or firm is provided an equal opportunity to submit a proposal in response to the RFP. Proposals will be evaluated in accordance with the criteria set forth in Section 7 of this RFP, which will be applied in the same manner to each proposal received.

2.3. Payment of Invoices – Cost-reimbursement – FAR

The contract, if awarded, will be a cost reimbursement agreement subject to all federal and state laws, rules and regulations; and it shall be performed in conformance with the cost principles contained in the Federal Acquisition Regulations (FAR), Subpart 31.2 Contracts with Commercial Organizations (48 CFR. Part 31.201 et. seq.). The basis for compensation for the contract will be cost plus fixed fee, up to an agreed maximum project amount. The Consultant must have a job cost accounting system that segregates and accumulates direct project costs and indirect costs, and supports the development of an overhead rate in accordance with the FAR.

2.4. Evaluation Committee

Proposals will be reviewed and evaluated by a committee appointed by the City's Business Administrator and will include evaluators from the City of Hoboken, for whom this scope of work will be completed for, as well as the City of Jersey City, who will have financial oversight as the grant recipient of the funding for this project. The proposals will be reviewed to determine if the Respondent has met the professional, administrative, and subject area requirements described in this RFP. Pursuant to N.J.A.C. 5:34-4.3 (c)(2)(i), "the names of the individuals who serve as committee members shall not be publicly disclosed until the evaluation report is presented to the governing body".

Each evaluator will rank the written proposals. The proposal ranked highest among the greatest number of evaluators will be selected for the project.

The Committee reserves the right to conduct interviews and/or to request that Respondents make presentations and/or demonstrations, as the Committee shall deem applicable and appropriate.

2.5. Procurement Schedule

The steps involved in the process and the anticipated completion dates are set forth in the Procurement Schedule below. The City reserves the right to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential Respondents.

Activity Date Issuance of Request for Proposals June 27, 2025 Receipt of Proposals July 29, 2025 Completion of evaluation of Proposals August 20, 2025 Award of Contract September 10, 2025

2.6. Addenda or Amendments to RFP

During the period provided for the preparation of responses to the RFP, the City may issue addenda, amendments, or answers to written inquiries. Those addenda will be noticed by the City and will constitute a part of the RFP. All responses to the RFP shall be prepared with full consideration of the addenda issued prior to the proposal submission date. Respondents who fail to submit the Acknowledgment of Receipt of Addenda will have their Proposal rejected.

All communications concerning this RFP, or the Proposal process shall be conducted through the City’s Purchasing portal – bidnetdirect.com. Responses to all questions will be forwarded as addenda to all prospective Respondents who have provided accurate and current contact information (mailing address, fax number, e-mail address), also via the BidNet portal.

No oral interpretation and/or clarification of the meaning of the specifications for any goods and services will be made to any Respondent. Such request shall be through the City’s Purchasing portal – bidnetdirect.com. In order to be given consideration, a written request must be received at least seven (7) business days prior to the date fixed for the opening of the Proposal for goods and services.

Subsequent to issuance of this RFP, the City (through the issuance of addenda to all persons and/or firms that have received a copy of the RFP) may modify, supplement, or amend the provisions of this RFP in order to respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate by (and in the sole judgment of) the City.

2.7. Rights of the City

The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to this RFP and the procurement process in accordance with the provisions of applicable law:

• To determine that any Proposal received complies or fails to comply with the terms of this

RFP.

• To reject any and all responses and/or components thereof and to eliminate any and all

Respondents responding to this RFP from further consideration for this procurement.

• To reject any Respondent that submits incomplete responses to this RFP, or a Proposal that is not responsive to the requirements of this RFP.

• To supplement, amend, or otherwise modify this RFP, without prior notice, or to otherwise request additional information.

• To waive any technical non-conformance with the terms of this RFP.

• To change or alter the schedule for any events called for in this RFP upon the issuance of notice to all prospective Respondents who have received a copy of this RFP.

• To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient, to clarify the information provided as part of the Proposal and to request additional information to support the information included in any Proposal.

• To suspend or terminate the procurement process described in this RFP at any time (in its sole discretion.) If terminated, the City may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents.

• The City shall be under no obligation to complete all or any portion of the procurement process described in this RFP.

2.8. Cost of Proposal Preparation

Each Proposal and all information required to be submitted pursuant to the RFP shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the City, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in the preparation of the Proposal or other information required by the RFP.

2.9. Proposal Evaluation

Proposals will be evaluated on the basis of the written response to the RFP.

Each evaluator will rank the written proposals. The proposal ranked highest among the greatest number of evaluators will be selected for the project.

2.10. Written Proposal

Prospective Respondents must submit a written proposal in a format specified by the City. The required format is detailed in Section 3.

2.11. Oral Presentation

At the discretion of the City, up to three top finalists may be asked to give an oral presentation to the evaluation committee.

2.12. Withdrawal of Proposal

Proposals forwarded to the City before the time of opening of Proposals may be withdrawn upon written application of the Respondents who shall be required to produce evidence showing that the individual is or represents the principal or principals involved in the Proposal. Once Proposals have been opened, they shall remain firm for a period of sixty (60) calendar days.

2.13. Equal Employment Opportunity/Affirmative Action

Respondent is required to comply with requirements of P.L. 1975, c. 127, the Law Against Discrimination and with N.J.A.C. 17:27-5.2 et seq., and N.J.S.A. 10:5-31, the Affirmative Action Rules.

A party responding to this RFP must indicate what type of business organization it is, e.g., corporation, partnership, sole proprietorship, or non-profit organization. If a party is a subsidiary or direct or indirect affiliate of any other organization, it must indicate in its proposal the name of the related organization and the relationship. If a party responding to this RFP is a corporation or partnership, it shall list the names of those stockholders holding 10 percent or more of the outstanding stock or of all individual partners in the partnership who own a 10 percent or greater interest in the partnership.

Section 7 of this document describes general terms and conditions. Section 8 of this document contains required administrative forms that must accompany all proposals. Exclusion of any required form is grounds for rejection of proposals.

2.14. Lobbyist Disclosure Ordinance

The contract will be awarded in accordance with the provisions of the City’s Disclosure of Lobbyist Representative Status Ordinance §3-9.1 et seq. adopted on June 12, 2002. The Consultant will be required to certify that the Consultant either did not retain the services of a lobbyist to lobby on behalf of the Consultant for the award of this contract, or if a lobbyist was retained by the Consultant for such purposes, the Consultant’s lobbyist, prior to commencing his/her lobbying activities, shall have filed a notice of lobbyist representative status form with the City Clerk. The Consultant whose lobbyist failed to comply with the provisions of Ordinance §3-9.1 et seq., following notice and an opportunity to be heard, shall be disqualified from entering into contracts with the City for a period of two (2) years for each violation.

2.15. Disposition of RFP

Upon submission of a Proposal in response to this RFP, the Respondent acknowledges and consents to the following conditions relative to the submission, review, and consideration of its Proposal:

• All Proposals shall become the property of the City and will not be returned.

• All Proposals will become public information at the appropriate time, as determined by the City (in the exercise of its sole discretion) in accordance with law.

With respect to the Open Public Records Act (OPRA) and Proprietary Information- although the RFP indicates that all proposals will become public information, it is understood that OPRA contains exceptions for "Trade secrets and proprietary commercial or financial information obtained from any source" and "Information which, if disclosed, would give an advantage to competitors or bidders".

Therefore, prospective Respondents shall submit two (2) clearly marked versions of their proposals.

One version is to be a complete version to be used by the City for evaluation. The second version should contain redactions of legitimate "trade secrets and proprietary commercial or financial information" and/or "information which...would give an advantage to competitors or bidders". This second version will be provided to persons submitting OPRA requests for information relating to this solicitation. Failure to provide two clearly marked proposals will mean that the Respondent agrees that the single version provided does not contain trade secrets or proprietary information and may be released pursuant to OPRA requests.

3. SECTION 3: WRITTEN PROPOSAL FORMAT

Proposals must address all information requested in this RFP. Proposals which in the judgment of the City fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

3.1. Mandatory Content

Each proposal submitted must contain the eleven (11) sections described below:

• Title Page

• Table of Contents

• Executive Summary

• Project Scope of Work and Work Plan

• Objectives

• Assumptions

• Project Timeline and Schedule of Deliverables

• Statement of Qualifications

• Cost Proposal

• Required Administrative Forms

• Appendices/Other

The information requested by the sectional format described above is further defined.

3.2. Title Page

The Proposal should include a title page, which identifies the project, the Respondent's Firm, name of the Respondent's primary contact, address, telephone number, fax number and email address.

3.3. Table of Contents

The Respondent's Proposal should include a Table of Contents, which lists the titles and page numbers for each major topic and sub-topic contained in the proposal.

3.4. Executive Summary

This section should include a summary of the key points and highlights of the Respondent's response and should discuss the pricing contained in the Proposal.

3.5. Project Scope of Work and Work Plan

The proposal must include a Scope of Work and Work Plan detailing how, at a minimum, all tasks described in Section 4 of this RFP are to be completed. The proposal should describe phases, coordination, and other relevant effort necessary to complete each major part of the project. The City of Hoboken realizes that each Respondent brings its own methodology and Work Plan. If there are any gaps between what the Respondent believes should be the proper scope of the solution given all information known at the time of this RFP, the Respondent should clearly state these gaps in this section and clearly mark these concerns as such.

3.6. Objectives

The respondent should state what it believes to be primary objectives for each task and how its scope of work achieves those objectives.

3.7. Assumptions

In this section, the Respondent should clearly describe any assumptions relating to the responsibilities and/or commitments the Respondent is expecting of the City of Hoboken throughout the life of this project.

3.8. Project Timeline and Schedule of Deliverables

The project timeline should indicate major activities and milestones, key dates, and the percentage of time each task represents in order to deliver this project.

The proposal must include a table that defines and describes the deliverable(s) (work products) associated with each task and subtask and the anticipated date of submission of each task deliverable in terms of weeks from project initiation. All final products must be submitted in electronic versions.

The proposal must state the specific formats for each task deliverable. Draft documents should be in editable Microsoft formats only (Word, Excel, PowerPoint) for editing purposes. The City of Hoboken may review final draft plans/reports in Adobe PDF, InDesign or other similar program as it relates to format/layout in addition to the Word format. City of Hoboken staff will approve the format for all deliverables. All GIS data shall be to the City of Hoboken’s standards.

The draft final Vision Zero Action Plan Update and Task Force review should be completed by November 13, 2026. Final reconciled Action Plans and all deliverables are due by February 28, 2027.

Final report deadlines are subject to change; however, all work must be completed by March 31, 2027.

3.9. Statement of Qualifications

This section should include at minimum: Respondent qualifications, references, staffing plan, project organizational chart, and resumes. The Respondent must include in its proposal information demonstrating that it has qualified experience conducting Vision Zero planning and related studies, inclusive public engagement, and technical analyses across a variety of transportation topics during the five years preceding the due date for submission of proposals. Resumes will not count towards the proposal page limit.

The proposal must identify all organizations and individuals within the organizations who will participate on the Respondent’s team and include the qualifications of both the Respondent’s firm(s) and resumes of all assigned staff. Any samples of prior work included in the proposal must be the work product of the specific proposed team members. Generic firm project descriptions by professionals not proposed to be part of the project team are unacceptable.

The proposal must describe the tasks to be performed by each individual on the Respondent’s team and the amount of time that each person will contribute to the total time spent on the study. Any requests for substitutions to the assigned staff must be placed in writing and will be subject to approval by City of Hoboken’s project manager and City of Jersey City’s program manager. In addition, this section of the proposal must include an organizational chart showing the reporting and reviewing relationships of all participants in the Respondent’s team.

Respondents should provide contact information for at least three references, outside of the Cities’ staff, associated with prior relevant work by the consultant team or its lead members. At least one reference should be from the public sector. At least one reference should be from an individual who has worked directly with the lead consultant team’s project manager within the last five (5) years.

While this contract is not subject to strict Disadvantaged Business Enterprise requirements, the City has established a DBE/ESBE participation goal of at least 10%, which may be met through partnership with any combination of minority, woman, veteran, LGBTQ owned and disabled, disadvantaged, and small business enterprises. Refer to Page 85 for further discussion of DBE goals.

The name of the Disadvantaged Business Enterprise(s) and/or Emerging Small Business Enterprise(s), the firm’s DBE or ESBE certification, participating staff from the DBE and/or ESBE, and specific tasks to be performed by the DBE and/or ESBE (and/or documentation of good faith efforts) should be included.

The Cities also encourage respondents to consider teaming arrangements with colleges and universities that may have research and technology initiatives aligned with some of the analyses described herein.

3.10. Cost Proposal

The Cities are seeking a cost plus fixed fee proposal for the Scope of Work. The Consultant will be paid on a cost reimbursement basis for costs incurred, up to a fee not to exceed the total budget determined by the Cities. To be eligible for reimbursement, costs must be in accordance with federal cost principles. Respondents must submit a cost proposal itemized by each major task in the Scope of Work, which is inclusive of all expenses.

The Respondent must submit a cost proposal that is separate from the technical proposal. The Respondent must submit the following:

• Firm’s name and the project name for which the schedule applies

• A list of all personnel working on the study, including sub-consultants, with job titles

• The hours per task for each employee, the hourly wage rate for each employee with the effective date of hourly wage rates.

• Identification of DBE/ESBE firm(s) on the consultant team (a goal of 10% of the total budget allocated to the DBE/ESBE firm(s) or documentation of good faith efforts)

• Overhead rate

• Other direct expenses

• Fee (or profit; this is a negotiated percentage of the sum of direct salary plus overhead)

• The length of time that the cost appraisal is considered valid

3.11. Appendices/Other

If Respondents feel that other materials are necessary (such as promotional literature, white papers, etc.) they should provide them in a separate document clearly labeled "Additional Materials" in order to adhere to the 35-page maximum guideline for proposal length. Note that these materials may or may not be reviewed by all evaluators and will not be part of the official evaluation.

4. SECTION 4: STUDY OVERVIEW

4.1. Program Details

The City of Jersey City and City of Hoboken are both committed to creating a safe environment for all users of our streets and transportation networks. Recognizing the urgent need to address all traffic injuries on Hoboken’s streets, Hoboken’s Mayor issued an executive order in 2019, committing to eliminate traffic deaths and injuries by 2030 and launching a Vision Zero Task Force. Hoboken officially adopted its Vision Zero Action Plan in 2021.

Jersey City and Hoboken were awarded a $940,000 USDOT Safe Streets and Roads for All Planning grant to update our respective Vision Zero Action Plans and conduct Supplemental Planning activities in support of achieving zero deaths and serious injuries. The share of the total award covering Hoboken-specific studies is $211,500 with a local match of $52,875 for a total anticipated amount of $264,375.

As part of the Safe Systems Approach demonstrated in both Cities’ Vision Zero Action Plans, the Cities seek to advance educational activities as well as complementary studies that would inform future Vision Zero implementation projects. Over the past several years, both Cities have allocated significant resources to advancing engineering projects that have transformed our streets into safer spaces for people regardless of mode. These investments in infrastructure have rightly been prioritized in the Cities’ Vision Zero programs, but the Cities recognize that building a culture of safety among our workforces as well as the general public will go a long way towards achieving zero roadway fatalities and serious injuries over the long-term. The complementary studies have been specifically identified in the actions in the respective Vision Zero Action Plans as necessary precursors to further Vision Zero implementation efforts.

While Jersey City and Hoboken initially released a joint RFP for a combined work program, the Cities have determined that each City’s unique needs and priorities would be better met through separate procurement of the Hoboken-specific tasks. Please note that the City of Jersey City’s scope of work does include several joint tasks that will encompass both Cities. These joint tasks include a comprehensive public awareness marketing campaign to promote ongoing Vision Zero efforts, a lighting study for intersections along the High-Injury Network in both Cities, and a data collection pilot program to evaluate near-miss conflicts. In addition, the Cities plan to continue coordinating and collaborating on Vision Zero initiatives just as we have for years as members of each other’s Vision Zero Task Forces.

This separate procurement specific to the City of Hoboken comprises:

• An update of the Hoboken Vision Zero Action Plan to incorporate additional data sources and action item progress since adoption in March 2021.

• An American with Disabilities Act (“ADA”) Transition Plan that consists of a study to evaluate accessibility deficiencies in the public right-of-way and public facilities in the City of Hoboken and the creation of an action plan to correct identified deficiencies.

The selected Hoboken project team will also be expected to incorporate the findings from the supplemental studies, including the near-miss detection and lighting analyses, into the Hoboken Vision Zero Action Plan update and provide recommendations for education and outreach campaigns based on behaviors identified in the Hoboken crash and near-miss detection analyses. Hoboken and Jersey City project managers will facilitate this coordination in the early phase of each City’s respective project such as during the kick-off meeting.

4.2. Program Area

Jersey City and Hoboken are contiguous coastal cities located in Hudson County in northern New Jersey, directly across the Hudson River from New York City. With a combined total population of approximately 348,000 (Jersey City – 290,000, Hoboken – 58,000), both cities have experienced rapid growth as industrial areas redeveloped into high-density, transit-oriented housing over the past 20 years. Since 2000, the cities have welcomed 73,000 new residents, a 27% population increase.

Redevelopment is continuing at a rapid pace, particularly in transit-oriented neighborhoods and in proximity to the High-Injury Network (“HIN”) corridors. More than 50,000 residential units have been built in the past 25 years and over 50,000 additional units are proposed, approved, or under construction. In addition to increasing freight and delivery traffic in the region, these redevelopment projects will significantly increase non-motorized travel within the HIN, escalating the risk of crashes, injuries, and deaths.

Within Jersey City and Hoboken, there is a large volume of non-motorized travel modes used, creating frequent conflict with cars, trucks, buses, and other motor vehicles. The Cities are among the most densely populated and fastest growing in the US, and residents are highly reliant on pedestrian, transit, and various micromobility modes. More than one in three households do not own a vehicle and over 57% of workers use transit, walking, bicycles, or other micromobility modes to access employment. The combined daytime population increases by approximately 125,000, as workers and university students from outside City limits travel to either City. Additionally, both Cities are impacted by the associated negative externalities that accompany high vehicle miles traveled.

Hoboken Terminal, one of the largest multi-modal transit hubs in the northeast United States, is connected to Jersey City via the Hudson River Waterfront Walkway, Observer Highway, and multiple transit routes. Hoboken Terminal offers regional commuter rail, light rail, rail rapid transit, bus, and ferry service throughout northern New Jersey, New York City, as well as Philadelphia and portions of New York State. There are three light rail stations in Hoboken and 13 in Jersey City, and one rail rapid transit station in Hoboken and five in Jersey City. Public bus routes provide regional transit, and ferry service is accessible from two slips in Hoboken and three in Jersey City, Additionally, Hoboken operates three circulator shuttle bus routes supporting over 200,000 annual trips and Jersey City operates an on-demand microtransit service which has completed over 1.25 million rides in just over three years. Also, in 2021, Hoboken joined Jersey City and NYC's bike share program, Citi Bike. With this mass transit network, Jersey City and Hoboken have among the highest share of transit ridership in the nation (47%) and therefore, large volumes of non-motorized travel to access transit.

As part of the development of Hoboken’s Vision Zero Action Plan, the City of Hoboken analyzed the spatial distribution of serious and fatal crashes to create a High Crash Network. The High Crash Network in Hoboken comprises both street segments and intersections where higher numbers of crashes are occurring, based on data from the five-year crash analysis from 2014-2018. About 40% of crashes involving injury or fatality in Hoboken occurred on just 10 corridors. Of the 64 intersections in Hoboken which had a fatal or injury crash, six had ten or more such crashes. Within Hoboken, there are 71 high crash segments along 29 separate roadways and 39 high crash intersections along 16 separate roadways identified in Hoboken’s High Crash Network.

Over 4,000 crashes occurred in Hoboken between 2017-2021, of which 24 resulted in serious injury, including 16 that were pedestrians or bicyclists. Over the past eight years, Hoboken has not experienced a traffic death, and the City is working to sustain this progress while also working to eliminate injuries.

4.3. Program Goals and Objectives

City of Hoboken, as a subrecipient of funding awarded to the City of Jersey City as part of a joint Safe Streets and Roads for All grant, is seeking Consultant support to update several Vision Zero related plans and studies that advances our goal of eliminating traffic fatalities and injuries. The primary objectives of the project are:

• Evaluate the progress that Hoboken has made towards implementing and achieving Vision Zero

• Update City of Hoboken’s Vision Zero Action Plan

• Conduct supplemental studies using data-driven methods that identify the policies and resources necessary to implement the recommendations, including but not limited to order of magnitude cost estimates, potential implementing agency (or agencies), and potential funding sources and corresponding requirements

• Engage City of Hoboken staff, stakeholders, and the broader community through an equitable and inclusive public engagement process for each of the relevant studies that contributes to a culture of safety

4.4. Scope of Work and Deliverables

The following is a list of required tasks for this project. Respondents are encouraged to prepare Proposals they consider to be the most appropriate to effectively, efficiently, and creatively accomplish the stated goals of the project and produce high quality deliverables. Respondents are encouraged to consider partnering with small and disadvantaged business enterprises, nonprofit organizations, and/or local colleges and universities to complete the tasks specified herein. Note that although these tasks are presented below in sequential order, the Consultant might find it beneficial to conduct work on different tasks in parallel, and may need to conduct work in a different order than presented below. In submitting cost proposals, budgets should be detailed for each specific task and subtasks. The Consultant shall conduct all of the following tasks outlined in the scope of work, unless otherwise specified.

All deliverables must be in a digital, industry-standard format to be approved by City of Hoboken staff. All Consultant work products shall be the property of the City of Hoboken and City of Jersey City, and shall be conveyed to the City of Hoboken and the City of Jersey City prior to final payment.

All accumulated data, including images, raw data from surveys, and derived GIS layers, will be provided to the Cities.

Vision Zero Action Plan Update

Task 1: Project Management

The Consultant shall designate a Project Manager who will be responsible for managing the coordination of the Consultant team. The Project Manager shall be responsible for the preparation and submission of progress meeting agendas, minutes, biweekly progress reports, and invoices.

Invoices will ultimately be reviewed and paid by City of Jersey City. At a minimum, this shall include a kickoff meeting and biweekly progress meetings. A detailed project schedule (Gantt chart) shall be submitted at the kickoff meeting for the City’s review and be updated monthly at a minimum during the project to ensure the timely completion of the project.

The Consultant shall submit draft digital copies of all reports in MS Word format, and will incorporate comments, as appropriate. The Consultant shall be responsible for quality control of all interim and final deliverables. When developing the project schedule, the Consultant shall incorporate a 2-week review period for all draft final deliverables.

Task 1 Deliverables:

• Vision Zero Plan Update Schedule

• Participation in kickoff meeting and biweekly progress meetings

• Biweekly agendas, meeting minutes, and progress reports

• Monthly invoices

Task 2: Outreach and Public Engagement

The Consultant will be responsible for planning, developing materials, and leading engagement events with the public, the City of Hoboken’s Vision Zero Task Force, and Stakeholders. The City of Hoboken will support all engagement activities.

Concurrent with this Vision Zero Action Plan update and Supplemental Studies, there are several local, regional and statewide planning efforts that should be incorporated into outreach, themes, and recommendations. These include the North Jersey Transportation Planning Authority (“NJTPA”) and the New Jersey Department of Transportation (“NJDOT”) long-range transportation plans, and the implications of NewBus Hudson (NJ TRANSIT’s comprehensive bus plan for Hudson County which includes City of Hoboken). The Consultant should consider coordinating outreach efforts to support the regional transportation vision and minimize participant fatigue.

All engagement activities shall be detailed by the Consultant in a Community Outreach Strategy as described below.

Task 2A: Community Outreach Strategy

The Consultant shall prepare a draft and final written community outreach strategy at the beginning of the project that describes all meetings, tasks, and activities related to public outreach that shall be reviewed and approved by the City of Hoboken’s project manager. The document will guide the outreach and engagement process through the length of the project. The City of Hoboken encourages creative and forward-thinking techniques that go beyond the minimum requirements described herein. The community outreach strategy shall include, but is not limited to, the engagement elements described in greater detail below.

The Plan will include details on Consultant responsibilities, number of meetings, purpose of meetings, approximate dates, and specific outreach techniques (e.g., meeting advertisement, meeting invitation preparation and dissemination, social media strategies), outreach methods (in addition to meetings, both virtual and in-person), intended outcomes or desired input and methods for reaching a diverse cross section of the public and stakeholders. The City of Hoboken strongly encourage a mixture of in-person and virtual outreach to maximize the engagement from the outreach efforts. The outreach plan must place a specific emphasis on equity and reaching Title VI, Environmental Justice and historically underrepresented populations. Translation services and translated materials shall be provided by the consultant in Spanish (at a minimum) at all outreach events. The Consultant shall also provide translated materials in other languages, where appropriate. The City of Hoboken will work with the consultant to determine translation needs.

Meeting Plan

The Consultant will be required to produce meeting plans before certain strategic meetings. The consultant will identify with the City of Hoboken’s assistance which meetings will require plans in the community outreach strategy. The plans shall provide specific meeting details such as the schedule, required materials, activities/outreach methods, staff responsibilities, etc. to ensure proper coordination.

Task 2B: Stakeholder Engagement

Stakeholder engagement will include, but is not limited to Vision Zero Task Force meetings, interdepartmental meetings, interagency meetings, stakeholder meetings, and elected officials briefings:

Vision Zero Task Forces

Hoboken’s Vision Zero Task Force meets periodically and includes representatives of the following diverse functional areas: Transportation & Parking, Engineering, Police, Fire, Community Development, Environmental Services, City Council, Hoboken Board of Education, Hoboken Housing Authority, Bike Hoboken, Hudson County (Planning & Engineering), and City of Jersey City.

The Consultant shall virtually attend three (3) one-hour meetings with the Hoboken Vision Zero Task Force to:

• Present the action item progress report

• Present the findings of the data identification and analysis, and the near-miss and photometric studies

• Present the Action Plan Update

The Vision Zero Task Force Coordinator shall convene the Task Force, distribute all meeting materials, and serve as the primary “point person” for the Task Force. The Consultant shall attend Task Force meetings, prepare meeting agendas, presentations, materials, and facilitate the portions of the meeting pertaining to the Action Plan Update. The Consultant shall take notes and provide a summary of the meetings to the respective Task Force members within two weeks of the meeting.

Interdepartmental Meetings

It is anticipated that at least three (3) interdepartmental meetings will be held with various City of Hoboken departments, with supplemental one-on-one meetings as needed. These may include, but not be limited to, Transportation & Parking, Engineering, Climate Action & Innovation, Business Administration, Public Works, Public Safety, Health and Human Services, Community Development, and Communications. These meetings will help identify successes and challenges in the implementation of Vision Zero to-date in relation to each department’s subject matter expertise, as well as guide the development of updated goals and implementation strategies.

Interagency Meetings

It is anticipated that at least two (2) interagency meetings will be held with County, State, Emergency, and Transportation Agency professionals. For planning purposes, it is assumed that topics specific to both Jersey City and Hoboken can be addressed jointly and that this task will be coordinated with Jersey City to the extent practicable. These meetings will help guide goals and implementation strategy development in relation to each agency’s short- and long-term goals. These meetings will include, but not be limited to the New Jersey Department of Transportation, North Jersey Transportation Planning Authority, Port Authority of NY and NJ, NJ TRANSIT, Hudson County, NJSEA, JCMC, Board of Education, or others.

Stakeholder Meetings

City of Hoboken staff will support at least three (3) small-group stakeholder meetings, interviews, or focus groups to be conducted by the Consultant. The City will identify stakeholders, which shall include citywide advocacy groups such as Bike Hoboken and Hudson County Complete Streets, as well as elected officials and community leaders in each of Hoboken’s six (6) wards. Efforts shall also be taken to include diverse representation of the City of Hoboken, including a mix of racial and ethnic backgrounds, ages, genders, and physical and cognitive abilities. The Consultant should be prepared to conduct interviews in a language other than English if necessary. The purpose of the stakeholder meetings is to facilitate in-depth discussions based on the lived experience of people using City of Hoboken streets, including what has been working and not working, and community priorities for future Vision Zero improvements. Meetings with advocacy groups will also focus discussion on specific action items they are involved in.

Elected Official Briefings

The Consultant shall prepare a final presentation highlighting the Vision Zero Action Plan updates and outcomes of the supplemental planning activities for delivery to the Municipal Council. Additional elected officials may be invited to attend the final presentation. The Consultant and City of Hoboken will work together to determine final speaking roles, but for planning purposes the Consultant shall expect to attend the presentation and be available to answer questions.

Task 2C: Public Engagement

A core element of the project will be the public engagement process. Throughout the project, there will be ample opportunities for general public input to guide the recommendations that will be included in the final plans. The City of Hoboken will hold all public meetings in ADA and transit-accessible facilities. Specific attention will be given to Environmental Justice populations (low-income populations and minority populations), Limited-English-Proficiency persons, the elderly, and people with disabilities by reducing barriers to meaningful participation. Translation services and translated materials shall be provided by the Consultant in Spanish (at a minimum) at all outreach events. The Consultant shall also provide translated materials for additional populations, where appropriate. The City of Hoboken will work with the Consultant to determine translation needs.

Public Meetings It is envisioned that two (2) virtual public meetings/open houses will be held as part of the Vision Zero Action Plan Update process. The consultant will facilitate one virtual meeting upon completion of the status review of existing plan action items and one virtual meeting upon completion of the draft Vision Zero Action Plan update.

Public Surveys

Public surveys or equivalent activities shall be developed to solicit needs, goals, and priorities as it relates to the Vision Zero Action Plan updates and supplemental studies. The Consultant shall prepare and administer one online survey and a virtual feedback map using Survey123 or another platform.

The online survey and feedback map will be integrated into the City of Hoboken’s Vision Zero website, vzhoboken.com. The Consultant shall review recent surveys and map-based feedback collected as part of other related studies to avoid duplicative questions. The Consultant should expect that most surveys will be completed online, but paper-based options should be made available for those with limited access to computers or smart phones. The Consultant shall provide the City of Hoboken all survey data, as well as a summary of the survey results.

Field Visit

It is envisioned that at least two (2) field visits shall be held during the course of this study. The field visits will provide an engaging opportunity for the community and study team to develop ideas, identify issues, and build neighborhood support while out in the field. The field visits will consist of walks through high priority locations that will be selected based on set criteria such as historically underserved neighborhoods, areas with crash histories, and areas identified through the supplemental studies. The City of Hoboken will lead the field visits and work to develop the materials and routes with the Consultant. Feedback will be used to develop the updated goals and implementation strategies for the Vision Zero Plan Updates and supplemental studies.

Pop-ups/ Community Events

Additional outreach that is paired with existing civic events and meetings is strongly encouraged.