HIV-AIDS Solicitation April 30-2020.pdf

Issuance Date: May 4, 2020

Questions Due Date and Time: May18, 2020, 10:00 a.m. EAT

Closing Date and Time for Proposal: June 18, 2020, 10:00 a.m. EAT

Subject: Request for Proposal (RFP) Number: 72066819R00002

Advancing HIV & AIDS Epidemic Control (AHEC)

Dear Potential Offerors:

The United States Agency for International Development (USAID) is seeking proposals to implement the Advancing HIV & AIDS Epidemic Control (AHEC) Activity as described in the attached Request for Proposals (RFP).

USAID/South Sudan anticipates awarding a performance-based cost plus fixed fee (CPFF) contract with a total estimated cost of $20 million to $24.5 million. The period of performance is anticipated as four-(4) years, subject to the availability of funds. The principal geographic code for this contract is 935 and the North American Industry Classification System (NAICS) code is 541990.

This procurement will be conducted under full and open competition, pursuant to Part 15 of the

Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). All types of organizations are eligible to compete. USAID encourages the participation, to the maximum extent possible, of all small business concerns and local South Sudanese organizations, either as the prime contractor or as subcontractors.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Proposals must be submitted electronically via e-mail on or before the due dates stipulated above, to Luis F Garcia at: lugarcia@usaid.gov, Susan George at:

skgeorge@usaid.gov and Adrienne Shade at: ashade@usaid.gov and must conform to all requirements outlined in the solicitation. All proposals must be valid for a minimum of 180 days.

USAID reserves the right to award the contract subject to availability of funds. This solicitation in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of the proposal.

Sincerely, Luis F Garcia

Contracting Officer

USAID/South Sudan mailto:lugarcia@usaid.gov mailto:skgeorge@usaid.gov mailto:shade@usaid.gov

72066819R00002

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 94

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

10/01/2020 X

1700 C 08/01/2019

Susan George +21 893 skgeorge@usaid.gov

191-2117

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X

X

X

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X

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PAGE(S)

LUIS GARCIA

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-1 2-5 6-11 12-13 14-14 15-25 26-29 30-49

50-62

63-63

64-80

81-90 91-94

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

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PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within Scope of Work (SOW) specified in Section C for Advancing HIV & AIDS Epidemic Control (AHEC) activity.

B.2 CONTRACT TYPE

This is a cost-plus fixed fee, completion type contract.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD.

(b) Within the estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with the Limitation of Funds

Clause, FAR 52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

Item No

TBD

(Description)

Quantity Unit Unit Price Amount

CLIN 0001 TBD TBD TBD

Estimated Cost TBD TBD

Fixed Fee TBD TBD

Total Estimated Cost + Fee TBD TBD

B.5 INDIRECT COSTS

a) The contract budget found herein is based on the Contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

b) The following itemized budget sets forth the estimates for individual line items of cost:

The contract clause entitled “Allowable Cost and Payment (AUG 2018)”, FAR Subpart 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect

3 | P a g e cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

1/ Base of Application:

Type of Rate:

Period:

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

a) The Contractor must make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

b) Reimbursement for indirect costs must be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description 2019 2020 2021 2022 2023 2024

TBD % % % % % %

c) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

d) This advance understanding must not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will be made upon receipt of a proper invoice.

a) 75% (Amount TBD) of the Contractor’s fixed fee is tied to the accomplishment of targets outlined in Section C.5 and Fee Table 1. The following fee schedule breakdown will apply for performance targets. Performance Targets will be entered and validated within DATIM. The contractor will receive annual targets for the following year through DATIM and by written email communication as soon as targets are determined by USAID and OGAC. For invoicing, the contractor must present the final DATIM numbers which are validated by USAID along with an email concurrence from the COR that the performance targets are “clean, accurate, and complete.”

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Year 1

% of

Target

HTS_TST_POS TX_NEW TX_CURR TX_PREV TX_PVLS(D)

Total Possible

Fee

Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee

100% 15% 15% 15% 15% 15% 75%

80-99% 10% 10% 10% 10% 10% 50%

51-80% 5% 5% 5% 5% 5% 25%

0-50% 0% 0% 0% 0% 0% 0%

Year 2

Target

HTS_TST_POS TX_NEW TX_CURR TX_PREV TX_PVLS(D)

Total Possible

Fee

Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee

100% 15% 15% 15% 15% 15% 75%

80-99% 10% 10% 10% 10% 10% 50%

Year 3

Target

HTS_TST_POS TX_NEW TX_CURR TX_PREV TX_PVLS(D)

Total Possible

Fee

Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee

100% 15% 15% 15% 15% 15% 75%

80-99% 10% 10% 10% 10% 10% 50%

Year 4

Target

HTS_TST_POS TX_NEW TX_CURR TX_PREV TX_PVLS(D)

Total

Possible Fee

Percent of Fee Percent of Fee Percent of Fee Percent of Fee Percent of Fee

Percent of

Fee

100% 15% 15% 15% 15% 15% 75%

80-99% 10% 10% 10% 10% 10% 50%

b) The remaining 25% (Amount TBD) of the fixed fee will be tied to deliverables outlined in

Section F.4.

c) Upon successful achievement of the targets and/or deliverables, the Contractor will provide evidence of the achievement to the Contracting Officer’s Representative and the Contracting

Officer. Upon acceptance by USAID and receipt of approval from the Contracting Officer, the

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Contractor will submit an invoice for the amount of the fee associated with the target and/or deliverable in Section C and F and USAID will provide timely approvals of approval requests.

d) The contractor and USAID have the option to re-negotiate targets and fee schedule if there are mitigating external circumstances during the course of Contract implementation.

e) In the event of discontinuance of the work in accordance with the clause of the contract entitled

“Termination (Cost Reimbursement)” (FAR 52.249-6), the fee must be re-determined by mutual agreement equitably to reflect the reduction in the work actually performed. The amount by which such fee is less than, or exceeds, payments previously made on account of the fee must be paid to, or repaid by the Contractor, as applicable.

B.8 MULTI-YEAR CONTRACT AND CANCELLATION CEILING

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR

17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

a. Performance under this contract during the second and subsequent years is contingent upon the appropriation of funds. All program years except the first are subject to cancellation.

Cancellation shall occur by the dates specified below if the Contracting Officer:

1. notifies the Contractor that funds are not available for contract performance for any subsequent program year or

2. fails to notify the Contractor that funds are available for performance of the succeeding program year.

b. Cancellation Ceiling:

This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.”

Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled.

The Government’s liability for cancellation charges shall not exceed $[AMOUNT TO BE

COMPLETED BY Contracting Officer and not be 0$]. This amount will be reduced in accordance with FAR 17.106-1(c)(1) at the conclusion of each program year, as follows:

Contract Year 2: (At the beginning of Contract Year 2) Amount: $

Contract Year 3: (At the beginning of Contract Year 3) Amount: $

Contract Year 4: (At the beginning of Contract Year 4) Amount: $

Contract Year 5: (At the beginning of Contract Year 5) Amount: $

Note: The appropriate Contract year needs to be filled prior to award.

[End of section B]

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SECTION C – STATEMENT OF WORK

C.1 TITLE OF ACTIVITY

Advancing HIV & AIDS Epidemic Control (AHEC)

C.2 PURPOSE

The purpose of the AHEC activity is to decrease morbidity and mortality among South Sudanese by increasing prevention, care, treatment, and retention services for at-risk men, women, children, and key populations; and to improve South Sudan’s journey to self-reliance by improving strengthening the capacity of local partners to prepare them for the receipt of future prime funding.

C.3 BACKGROUND

South Sudan has a generalized HIV epidemic with an adult prevalence of 2.5% . The most recent

Antenatal Care Sentinel Surveillance (ANC SS 2017) reported a 2.3% prevalence in pregnant women (a slight reduction from previous surveys) but this ranged from a high of 4.1% in the former Western Equatoria to a low of 0.3% in the former Northern Bahr El-Ghazal. The 2017

ANC surveillance also revealed in the women surveyed a syphilis prevalence of 8.1% and a prevalence of 4.2% for hepatitis B virus, both of which are sources of concern.

Of the estimated 190,000 People Living with HIV (PLHIV) in South Sudan, only about 25% know their status and 16% are currently on treatment. However, retention on care is an issue, with an approximate 40% annual loss to follow up in PEPFAR-supported sites in 2018, though that is improving. While PMTCT coverage is high, with more than 95% of women attending ANC clinics in PEPFAR sites being tested for HIV and knowing their results, follow-up of HIV-positive infants is very low, with only 25% coverage at one year, and far less under two months. There is also a lack of knowledge of critical health-seeking behaviors across all technical areas. According to the

2010 South Sudan Household Survey, only 9.5% of people had a comprehensive knowledge of

HIV prevention.

PEPFAR is currently the largest donor supporting HIV and AIDS prevention, care and treatment services in South Sudan, primarily across the Equatorias. PEPFAR supports over 80% of HIV treatment services in the country, with Global Fund providing most of the remaining support; the

Government of South Sudan provides approximately 4% of support, primarily in the form of provider salaries and infrastructure.

C.4 OBJECTIVE

To operationalize pathways to epidemic control, UNAIDS established, countries endorsed, and

PEPFAR supports, global 90/90/90 targets for 2020 with 95/95/95 targets for 2030 through specific program actions to diagnose persons infected with HIV, provide life-saving ARV therapy for PLHIV, and support retention and adherence to ensure HIV viral suppression to reduce AIDS-related deaths. South Sudan is given annual targets to achieve in pursuit of 90/90/90 goals. The

Contractor must achieve these targets on an annual basis.

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To achieve these targets, the contractor must achieve the following objectives by the end of this activity:

1. Increase prevention, care, treatment, and retention services for at-risk men, women, children, and key populations.

2. Strengthen the capacity of local partners to prepare them for the receipt of prime funding.

C.5 SCOPE OF WORK

To achieve the objectives in Section C.4, the Contractor must perform work under two components

(tied to the two objectives). All of the Contractor’s interventions in performance of the contract must be approved by the Contracting Officer’s Representative (COR) via the annual work plan

(AWP). The AWP is a living document and can be amended as needed with the approval of the

COR. The AWP must outline the implementation process and detail activity schedules, resource requirements, roles and responsibilities, monitoring, reporting and review procedures. Weekly, monthly, and quarterly monitoring of milestones which are identified in the AWP, must be conducted by the Contractor with progress being reviewed and reported accordingly to the COR as required by Section F.

The Contractor is also required to align the AWP with the Office of the Global AIDS Coordinator

(OGAC) Country Operational Plan (COP) process. During the start of each annual COP cycle, OGAC will set quantitative targets for South Sudan, from which the Contractor’s targets will be derived. The targets will be assigned using the following indicators:

HTS_TST_POS

TX_NEW

TX_CURR

KP_PREV

TX_PVLS (D)

The Contractor must work within the confines of the contract to meet those targets for the above five indicators. In addition, during any given COP year, the Contractor must focus on COP-designated priorities as laid out in annual COP Planning Level and Approval Letters.

Throughout the delivery of project interventions, the Contractor must make every effort to mitigate the possibility of intimate partner violence/gender-based violence surrounding HIV & AIDS status and/or treatment, particularly as it impacts Key Populations such as Female Sex Workers (FSWs).

In addition and as appropriate, the Contractor must collaborate with USAID’s Orphans and

Vulnerable Children (OVC) activity in the event that a child and family could benefit from that activity’s services.

Component 1: Increased prevention, care, treatment, and retention services for at-risk men, women, children, and key populations.

In pursuit of the global 90-90-90/95-95-95 goals, this component includes demand creation and supply activities aimed at increasing HIV testing, care, and treatment (including adherence and retention) in the general population, with an emphasis on hard-to-reach and key populations. This

8 | P a g e is the first time the Mission is combining key population activities and care and treatment activities to achieve an integrated cascade.

The Contractor’s work under this component must include, but is not limited to, the following:

● Implement strategies to increase demand for a comprehensive HIV prevention, care, and treatment suite of activities among hard-to-reach groups such as men, adolescent girls and young women. Focus heavily on targeted testing to those deemed to be at higher risk or sub-communities with a higher HIV prevalence.

● In addition to a focus on targeted – particularly index – testing, continue to aggressively scale up other PEPFAR priorities such as testing presumptive TB cases.

● Implement differentiated models of service delivery to expand access to ART and ensure adherence support/treatment literacy, including through multi-month dispensing (MMD) and decentralization of ART services and refills.

● Ensure the presence, and fidelity in use, of appointment registers (logbook, SMS), ART registers and tracking systems (e.g. ART card and referral forms), and any other relevant

MOH- or PEPFAR-sanctioned data collection/tracking instruments.

● In collaboration with USAID’s Orphans and Vulnerable Children (OVC) activity, find and treat HIV positive children and adolescents through PITC, PMTCT/EID and ART services, while also referring them for other, non-clinical services (education support, savings & loan groups, etc.); also ensure that FSW KPs and their children benefit from available services, and children/adolescents are tested and treated as appropriate.

● In collaboration with CDC, ensure viral load sample collection, transport, and results returned.

● Ensure any scale up of viral load services include monitoring of PLHIV’s use of ARTs.

● Aggressively scale up effective strategies to diagnose infant HIV status in HIV-exposed infants less than two months of age.

● Improve access to HIV prevention, testing, and treatment, care and retention of KPs, including using state-of-the-art approaches to case finding.

● Initiate and/or scale up PrEP, and initiate self-testing (policy, testing, scale-up plan, introduction, and limited roll-out).

● Address issues of IPV/GBV including training health personnel and peer educators to recognize, treat and refer for GBV, educating FSWs on their rights and expectations, and working with men on education and behavior change against GBV.

● Increase focus on clinical programming for KPs and their unique needs to be rapidly linked to ART and retained in care by implementing differentiated models of care, especially for

9 | P a g e non-South Sudanese, mobile KPs, and to address retention -- and to facilitate a dynamic viral load scale-up approach tailored to KP service providers.

● Collaborate closely with PEPFAR partners to complement their care and treatment activities, especially if their constituencies are key clients of FSWs such as the military.

● In collaboration with other stakeholders (UNAIDS, South Sudan AIDS Commission, etc.)

address issues of stigma and discrimination.

● Collaborate with PEPFAR's faith-based and community initiative to engage faith communities to improve retention among clients and develop, adapt and disseminate communication materials and campaigns to improve treatment literacy.

Component 2: Capacity of local partners strengthened to prepare them for the receipt of prime funding

Under this component, the Contractor must implement technical assistance and interventions to build the capacity of local NGOs, FBOs, CSOs, or private sector clinical providers that have the potential to become prime awardees of future USAID awards.

The Contractor’s work under this component must include, but is not limited to, the following:

• Develop a Local Partner Capacity Building Strategy.

• Develop selection criteria for local organization(s) selected each year.

• Assess the baseline capacity of each selected local organization.

• Develop individual capacity building plans for each organization selected, including the ability to strengthen systems (financial, data collection and reporting, human resources, etc.), clinical service delivery, demand creation, etc.

• Develop monitoring indicators designed to measure progress and impact of this component.

At a minimum, the Contractor must use the standard capacity building indicator, CBLD-9.

• Following all requirements of ADS 302, administer a Grants Under Contract (GUC) program with an available amount of $1,000,000 for the entire contract period of performance.

C.6 GEOGRAPHIC FOCUS AND COORDINATION

Geographic areas will be determined through the AWP process, as OGAC focus areas and conditions on the ground change. Initially, the Contractor must work in the current USAID focus areas of Nimule, Yambio, Juba, Bor, Rumbek, and Wau for Key Populations and Jubek State and

Tambura County for Care and Treatment.

The Contractor must coordinate closely with all PEPFAR stakeholders and USG partners, including the Global Fund, UNAIDS, Ministry of Health, PLHIV networks and civil society organizations, the Health Pooled Fund (HPF), and related USG humanitarian actors, etc., in a layered, sequenced and integrated manner.

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C.7 GENDER AND EMPOWERMENT

Women in South Sudan traditionally face more constraints and fewer opportunities than their male peers. For many women, conflict has exacerbated this reality, increasing their exposure to GBV and HIV infection, and decreasing their access to life saving services during pregnancy and childbirth.

The Contractor must ensure that all interventions are not only conflict-sensitive, but gender and youth supportive. The Contractor must utilize a gender relational approach to all interventions that considers challenges, needs, and roles of men and women, boys and girls. The Contractor must prevent programming from casting South Sudanese women as victims, and instead promote them as “survivors” who promote and lead behavior change, resilience, and impact. The Contractor must consistently promote strategies that engage women and youth in the decisions that affect them when engaging with other donors, UN partners, and implementing agencies.

Where necessary to support programmatic success and impact, emphasis should be placed on finding ways of improving health-seeking behaviors of men and boys, especially at an earlier age, and keeping them on treatment. Focus too should be placed on preventing gender-based violence among partner and other family members. This will include ensuring that there are adequate and appropriate pathways to care for those women/girls/boys who experience violence as a result of their HIV status.

C.8 PARTNERSHIP, RESILIENCE AND SUSTAINABILITY

All Contractor activities should contribute to better enable citizens, communities and households to absorb shock, adapt to shock and sustainably improve well-being. Securing commitment from inclusive groups of leaders that include traditional authorities, faith-based leaders, women’s groups, youth groups, civil society, business groups, government, etc. is an essential step in building resilience and enabling recovery to take place.

With stakeholders, USAID/South Sudan is working to advance collective engagement, action and outcomes across peace building, humanitarian and development actors and efforts. These include:

• Put community and people at the center of efforts to improve resilience and reduce vulnerability.

• A core building block is local commitment and inclusive ownership of the shared agenda that reflects the voice of all stakeholders, who jointly practice evidence-based decision making.

• Strategic integration (colocation, collaboration, coordination, commitment) of sectoral and cross-cutting programs to protect and improve coping capacity of people, communities and institutions.

• Mutual Accountability, built on mutual trust and respect, of all partners and stakeholders in meeting their individual and collective commitments.

The Contractor must consider these as guiding principles in all work done under this contract.

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C.9 COLLABORATING, LEARNING AND ADAPTING

USAID/South Sudan recognizes the need for an adaptive management plan to shift programming to emphasize community-led development approaches. The Contractor must utilize collaborating, learning, and adapting (CLA) techniques throughout the contract to provide the greatest flexibility in a volatile and uncertain environment.

[END OF SECTION C]

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SECTION D - PACKAGING AND MARKING

D.1 MARKING AND BRANDING STRATEGY

The Contractor shall submit a final branding implementation plan and marking plan no later than

30 days after award. The plan must be in accordance with ADS 320.3.2. The plan must be submitted to the COR for approval.

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking in USAID Direct Contracting” at http://www.usaid.gov/policy/ads/300/320.pdf; and

USAID “Graphic Standards Manual” available at www.usaid.gov/branding or any successor branding policy.

Anticipated elements of marking plan: Deliverables to be marked, include products, equipment and inputs delivered; places where program activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events. Publications authored by

Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the

United States Agency for International Development or the United States Government.” Threats and restrictions to the security of the program need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID

Graphics Standards Manual” available at http://www.usaid.gov/work-usaid/branding/acquisition-awards.

D.2 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

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d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

[END OF SECTION D]

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause

NUMBER TITLE DATE

FAR (48 CFR Chapter 1)

52.204-14 SERVICE CONTRACT REPORTING

REQUIREMENTS OCT 2016

52.246-5 INSPECTION OF

SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/South Sudan c/o US Embassy Juba, South Sudan

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted.

The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

[END OF SECTION E]

http://acquisition.gov/far/index.html

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SECTION F - DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2. PERIOD OF PERFORMANCE

The period of performance of this contract is a four (4) year base periods from the effective date of award.

F.3. PLACE OF PERFORMANCE

The place of performance of this contract is in South Sudan.

F.4. REPORTS, DELIVERABLES, AND OUTPUTS

In addition to the requirements set forth for submission of reports in Sections C, H, and I and requirements as set forth in AIDAR 752.242-70, “PERIODIC PROGRESS REPORTS (OCT

2007),” the Contractor must submit the following required reports, or deliverables, detailed below to the COR as specified in Section G, with a copy to the Contracting Officer.

Reports must be submitted electronically using Microsoft Word, Excel, or PowerPoint. All deliverables must be written in plain, grammatically correct English. All deliverables are subject to approval by the USAID/South Sudan COR and/or the CO.

Quarterly progress reports, annual reports, quarterly presentations, and quarterly report narratives must include the specific gender equality and female empowerment results achieved, both as a direct and an indirect result of the activity. Indicators used and reported against should be gender sensitive. All findings must, to the extent possible, be disaggregated by age and sex. Additional disaggregation may also be necessary, based on the type of activity.

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No. Deliverable Delivery

Date

Approver

1. Mobilization plan for first 90 days of implementation with detailed budget and staffing plan. The Mobilization Plan must demonstrate how the Contractor will become fully mobilized and operational with both essential personnel and offices within 90 calendar days after contract award. In collaboration with USAID, the Contractor will also identify quick start activities that are high priority and can begin while the work plan is being developed. Quick start activities may commence prior to work plan approval subject to prior COR approval.

30 days after award

COR

2 Year 1 AWP covering the period from the effective date of the award through September 30, 2021, with detailed budget and staffing plan. The AWP must serve as a guide for program implementation, a demonstration of links between activities and objectives, a basis for budget estimates, and the foundation for the

Monitoring, Evaluation, and Learning Plan (MELP). The AWP must outline key activities and the Performance Standards to be accomplished for that year. A budget with sufficient detail to allow the COR to judge the efficiency of the annual implementation plan must be included.

The Contractor’s AWPs must describe how the Contractor intends to organize each year’s work, including the intended range of interventions, allocations to, and partnerships with other actors working in South Sudan. The AWP must describe contract-level outcomes the Contractor expects to achieve during the planning period, linked to contract-level performance indicators and targets.

60 days after award

COR

3. AWP with detailed budget and staffing plan for Years 2 to 5 -

The AWP must serve as a guide for program implementation, a demonstration of links between activities and objectives, a basis for budget estimates, and the foundation for the MELP. The AWP must outline key activities and the Performance Standards to be accomplished for that year. A budget with sufficient detail to allow the COR to judge the efficiency of the annual implementation plan must be included. The Contractor must submit significant changes/revisions to the AWP to the COR as necessary and required. Draft AWPs are due by May 1 each year and final

AWPs are due by September 1 each year.

The Contractor’s AWPs must describe how the Contractor intends to organize each year’s work, including the intended range of interventions, allocations to, and partnerships with other actors working in South Sudan. The AWP must describe contract-level outcomes the Contractor expects to achieve during the planning period, linked to contract-level performance indicators and targets.

May 1: draft

September 1:

final

COR

4. Monitoring, Evaluation, and Learning Plan (MELP). The

Contractor must develop and submit MELP for the timeframe of the

90 days after award (final

COR

17 | P a g e activity. Indicators must feed into USAID and PEPFAR reporting.

Please refer to www.pepfar.gov. for updated PEPFAR monitoring, evaluation, and reporting (MER) indicators. PEPFAR MER indicators should form an important part of the monitoring plan, but the plan may go beyond them via the inclusion of custom indicators, to accomplish more finely grained activity monitoring.

USAID requires that all performance measures be part of a coherent system that will objectively assess the overall progress of activities, with the ultimate goal of achieving the requirements in the Section

C. Where relevant, the MELP must enable tracking of higher-level outcomes.

The MELP must include indicators, baselines and targets pertinent to activity-level management and monitoring that clearly support achievement of USAID/South Sudan’s HIV and AIDS goals and targets. The Contractor must develop a robust data collection system, which includes conducting quarterly data quality assessments (for a limited number of indicators) and complies with all USAID data quality requirements, as set forth in ADS 203.3.11.

Each indicator in the final MELP must have a performance indicator reference sheet that provides detailed descriptions of the indicator, numerator and denominator where percent measures are used, and a data collection plan.

The MELP must specify approximate dates for data collection, the method, type, and source of information to be collected, and must report on these indicators in line with USAID guidance. The MELP must also present measures and approaches through which outcomes of capacity-building and coordination activities can be measured and verified. USAID expects the Contractor to be innovative and creative in capturing, documenting, and reporting on its monitoring indicators.

Indicators, annual targets, and intermediate results in the MELP will directly relate to the technical assistance, material support and capacity-building envisioned under the activity.

In addition to the requirements described above, the MELP will also include the following elements:

On-Going Assessments: These sessions are to provide a collective platform for updating the program situation or problem analysis and determine how best to adapt program interventions to evolving local dynamics and new knowledge gained from real-time monitoring and evaluation. The participants, nature, structure, location and frequency of these periodic sessions will depend on the country context, the needs of the program and staff at the time (to be established by mutual agreement between the COR and the baseline report will be included in the MELP, due 180 days after award).

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Contractor). In general, these are no more than quarterly and no less than semi-annual events.

Geospatial Information System: USAID/South Sudan uses global information system (GIS) data to support informed decision making and increase the use of evidence to affect decisions and resource allocations across the portfolio. The Contractor must submit activity location data, including GIS data, for all development interventions, unless otherwise directed by the COR. The frequency and format of submissions will be determined in coordination with the COR. This includes GIS coordinates for specific locations (e.g.

x & y coordinates and/or polygons) as well as state, county, and boma names. Activity Location Data must be collected and submitted according to ADS 579saa and 579mab (including guidance regarding GIS information format) and the laws of the

Republic of South Sudan.

Gender, Youth and Social Inclusion Analysis: In accordance with

USAID recognition of the importance of gender issues in development, the Contractor must provide a draft analysis gender issues with regard to women, youth and other marginalized groups in South Sudan as part of the draft MELP. The analysis will become final with the final MELP.. This analysis must map out how best to reach these key sub-populations and findings must be integrated into AWPs.

5. Branding and Marking Plan 30 days after

CO

6. Environmental Management and Mitigation Plan (EMMP).

The Contractor must develop an EMMP and describe how any

Initial Environmental Examination (IEE) conditions designated as

“Negative Determination with Conditions” will be addressed and impacts mitigated. The EMMP must include how the conditions will be monitored and addressed; monitoring will be reported quarterly in the Quarterly Progress Reports. The EMMP will be an annex of the annual work-plan. The EMMP must be in accordance with Section H of the contract and continuously updated through the implementation period. The Contractor may not take any action which would negatively impact the environment.

60 days after

(Year 1)

With annual work plan submissions

(Years 2-5)

7. Demobilization Plan. The Contractor must submit for USAID approval a demobilization plan that will include, at a minimum the following:

• Dates for final delivery of all goods and services.

• Draft property disposition plan for the Contractor and subcontractor(s) in accordance with contract requirements.

• Review of contract files for audit purposes and final billing to USAID.

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, outstanding payments, household shipments, vehicles; phone subscriptions, etc.

With year 5 work plan submission

CO

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• Dates for the receipt of all final invoices and required reports.

• Report on the estimated amount of funds required for the completion of the contract.

• Report on compliance with all local labor laws, tax clearances, and other appropriate compliance matters.

8. High Frequency (monthly) Reporting (HFR). Due to the importance of tracking performance and making timely course corrections and progress toward meeting targets, the Contractor must report monthly indicator data with results broken out by week.

The minimum required indicators for HFR are HTS_TST, HTS_TST_POS, TX_NEW, TX_CURR, MMD and PrEP_NEW

(may not be applicable for South Sudan) dis-aggregated by sex/age

(><15). The TX_CURR and MMD results should be reported monthly only.

Based on

HFR

guidance and reporting calendar

COR

9. Quarterly Progress Reports (QPRs) aligned with the US fiscal year. The Contractor must submit for USAID approval quarterly progress reports using the USG Data for Accountability, Transparency, & Impact Monitoring (DATIM) system and in a format agreed upon by the COR. Quarterly reporting will begin after the end of the first financial quarter after the effective date of the contract. QPRs will be limited to a maximum of 10 pages.

Quarterly reports must contain, at a minimum:

• Summary and assessment of project activities and accomplishments during the quarter.

• Summary of collaborating, learning, and adapting topics including how the Contractor identified and overcame (or plans to overcome) key challenges, including challenges identified by any third-party monitors.

• Update on completed and outstanding activities.

• Financial status update that details contract expenditures against line items of the Contractor’s approved budget.

• Discussion of partnerships, collaboration, and knowledge sharing with other USAID activities, as well as other stakeholders including civil society, private sector, and other development partners.

• The report must describe ways in which the activity is working to narrow gender and inclusion gaps.

• Discussion of management and administrative issues, such as constraints and critical issues, personnel changes, proposed adaptations of the activity, and contract modifications (completed and expected).

• Discussion of the results of analytical work, on-going assessments, evaluations, and lessons learned, with a focus on how recommendations are being used to improve project performance.

• Summary of major activities planned for the next quarter.

January 31, April, 30, July 31 and

October 31

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• Provide financial information, including pipeline analysis and information on sub-awards. The report must include actual and accrued expenditures for the concluding period and programmed expenditures for the coming two quarters.

Provide report reflecting the different sources of funding as appropriate.

• All DATIM entries for indicators tracked in DATIM.

13. Quarterly Mission & Stakeholder Presentations. Every quarter the Contractor must prepare, host, and present a review of the quarter’s results/data against targets, achievements, and challenges to PEPFAR management; a template designed by the Mission will be provided for these PowerPoint presentations. These presentations will be followed by an all-PEPFAR Stakeholders’

Meeting at which the Contractor must deliver the same presentation (which may have been revised as a result of the previous meeting) to stakeholders. An exact schedule and procedure will be provided at the appropriate time.

Two months after the end of a quarter

COR

10. Annual Report. The fourth-quarter QPR serves as the annual report to USAID, it is more extensive and contains more information than a QPR. Annual Reports must reflect the structure of the AWP. The report must describe project progress against the

MELP indicators and numerical targets established and approved for the contract by USAID. The draft is due on October 31 of each year to USAID/South Sudan. It must be a comprehensive narrative report summarizing the previous year’s activities and accomplishments using the AWP as a starting point. The report shall include status of personnel, project activities, and will summarize services delivered and progress towards achieving the requirements of the contract. It shall document both successes and failures of the interventions and discuss reasons for shortcomings and recommend actions to overcome them. It will also include an updated risk assessment examining the project’s critical assumptions and associated risks, and recommend changes based on monitoring results.

The annual report must provide a descriptive analysis of activities conducted during that prior fiscal year, a quantitative and qualitative description of actual achievements versus planned activities for the year, in both narrative and in data performance table formats. This report will also include detailed information on how the project is meeting a) the gender requirements and (b) environmental compliance in the format of a narrative. The report must also include annexes as follows:

● Describe overall performance against targets and goals during the fiscal year.

● Explain why targets and goals were not achieved or were exceeded.

● Discuss problems and challenges and how they might affect out-year planning.

Draft:

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● Provide a table displaying the indicators the Contractor is responsible for reporting on and the indicator values for the year, along with prior year values and future year targets. It must also include explanations for any indicator values falling above or below target.

● Provide illustrative activities to the overall goals of the project achieved.

● Identify prospects for achieving longer term impact where applicable.

● Discuss the status of supporting documents for information reported in the year and must correspond with data collection methods in the project MEP and are subject to audit.

11. Final Report

The final report must be submitted 60 days prior to the end of the contract to the COR. The COR will provide comments within 15 days to the Contractor. The final report of the entire period of contract is due no later than the contract end date and must cover the following:

● Executive summary of the Contractor’s accomplishments.

● Description of progress made toward accomplishing the objectives and expected results, deliverables and PMP have been accomplished.

● A discussion of problems encountered and where objectives were not achieved.

● An assessment of the impact of these activities.

● Detailed information on how the project has met the gender and environment requirements.

● Research findings, lessons learned, comments and recommendations, ((Summary of all project inputs, outputs, and accomplishments.)

● An index of all reports and information products produced under this contract

● The Contractor shall compile and deliver final reports and deliverables due to USAID/South Sudan

● A financial report, by line item.

60 days prior to the end of project

COR

12. Local Partner Capacity Building Strategy. This must include selection criteria for determining which local organization(s) will be chosen; a plan for assessing the baseline capacity of each selected local organization; and monitoring indicators designed to measure progress and impact of this component (progress against these indicator(s) will be tracked in the MELP).

60 days after award

COR

13. Individual capacity building plans. Capacity Building Plans for each organization selected must be developed, and must include interventions designed to strengthen systems (financial, data

Prior to any awarding a grant to a local partner

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F.5. KEY PERSONNEL

The Contractor must furnish three (3) full-time positions deemed key personnel for the performance of this contract. One of the positions must be a Chief of Party (COP). The three key personnel must be based in South Sudan. For the two additional key personnel, the Contractor must provide the minimum requirements for the position, as well as general roles and responsibilities. Key personnel must have the requisite skill set to implement the approach set forth in Section C, achieve sustainable results, and coordinate and cooperate with a wide range of stakeholders as well as complementary donor-funded programming.

The following key personnel are required for the performance of this contract.

1. Chief of Party (COP)

2. TBD Position (See Section L, the Offeror will identify the remaining two key personnel positions…