S615C0001 _Rucker_Bus_mod_Extend_Services.pdf

HA603115RCPB010

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change the Site Visit and Q&A dates to 05 August 2015 and 07 August 2015, respectively.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jul-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-15-T-0034

X 9B. DATED (SEE ITEM 11)

15-Jul-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2015

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-15-T-0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

The following additions/changes are made to FAR 52.212-1(b) Submission of offers and (c) Period for acceptance of offers:

(1) All quotes shall be received NLT 17 August 2015, 3:00 PM Eastern Standard Time (EST) by the office shown below. Facsimile (fax) and email quotes will not be accepted. Only paper submissions of quotes via commercial/Government carrier or hand carried will be accepted. Quotes shall be mailed or hand delivered to-

DDESS Procurement Office ATTN: TiJuana Watson (Solicitation Number: HEVAS6-15-T-0034) 700 Westpark Drive Peachtree City, GA 30269

(2) Quote Preparation Instructions: This section provides general guidance for preparing quotes in regards to the format and content of the quote. Each volume shall be complete in itself. To assure timely and equitable evaluation of quotes, vendors shall follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements- in addition to those identified as evaluation factors. Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The quote shall consist of thee (3) separate parts: Volume I – Contractor’s Responsible Determination (Technical), Volume II – Past Performance, and Volume III - Price.

Volume Title Number of Copies Maximum Number of Pages I Technical Original and 3 copies

1 Disk (CD)

Page limit excludes cover sheet/letter, table of contents, subcontractor list, other representations and certifications, exceptions and assumptions, Index and Glossary (if applicable) and Quality Control Plan

II Past Performance Original and 3 copies

III Price Original and 3 copies

(i) Volume I – Technical. The vendor shall ensure that no pricing is displayed in technical portion of response/quote. The technical portion shall include the following:

(A) Cover Sheet/Letter: Prime Contractor’s Contact Information: Company name, physical address, DUNS, and the contact information of an authorized representative of the firm (name, title, phone number, and email);

(B) Table of Contents;

(C) Subcontractor List: Company name, physical address, and DUNS (if applicable);

(D) Vendor Representations, Certifications and Other statements;

(E) Exceptions and/or Assumptions used in preparing the quote; and

(F) A comprehensive statement/information of the vendor’s understanding of the work required in the solicitation and the vendor’s method of approach to attain the PWS objectives. To facilitate the evaluation, the Contractor’ information shall be sufficiently specific and complete to clearly and fully demonstrate that the prospective vendor has a thorough understanding of the requirements, nature and scope of the work, and completeness of the vendor’s solution and procedures to be used. The Vendor shall also include:

[1] Vendor’s technical approach in performing the scheduled transportation services as outlined in the PWS and vendor's solution to ensure normal operations are not impacted;

[2] Information and/or chart showing vendor’s quoted bus routes indicating single or double routes (final routes will be approved by the COR within 15 days after award);

[3] Vendor’s technical solution in performing the unscheduled and curricular activity transportation services as outlined in the PWS;

[4] A Contractor Organizational Chart that clearly shows the organizational structure and lines of authority;

[5] Information on the number of employees by type, the number of hours, schedules worked, license, professional certifications for each type and a plan to recruit, retain, and manage substitution and replacement of personnel to ensure an adequate staff to complete all tasks throughout the life of the contract;

[6] A narrative demonstrating approach to maintaining sufficient number of vehicles including vehicle replacement to meet PWS requirements (considering historical route/ridership data);

[7] Vendor’s approach to provide two way communications with bus drivers to meet PWS requirement;

[8] A narrative of how the vendor will monitor performance and prevent deficiencies (Quality Control) which includes information on the following: 1) how the vendor will ensure all employees meet and maintain all safety, security, and licensing/training requirements; 2) how the vendor will evaluate and resolve immediate safety related incidents and preventive measures; and

3) how the vendor will monitor and report changes in personnel safety/background records (i.e.

arrests, DUIs, etc.)

The technical evaluation provides an assessment of the vendor’s demonstrated approach to meet the Government’s requirements and will be rated on an acceptable/unacceptable basis, assigning one of the ratings described in the following Technical Ratings table below:

Technical Ratings

Ratings Description

ACCEPTABLE Quote clearly meets the minimum requirements of the solicitation UNACCEPTABLE Quote does not clearly meet the minimum requirements of the solicitation

(ii) Volume II - Past Performance shall include:

The past performance provides an assessment of the vendor’s probability of meeting the minimum past performance solicitation requirements. The Government will review recent and relevant performance within the past three (3) years of similar scope, magnitude, and complexity to the service required to be performed (See FAR 52.212-1(b)(10)).

The evaluation of past performance will take into account past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement. Past performance information pertaining to a subcontractor cannot be disclosed to the prime vendor without the subcontractor’s consent.

The Government may use past performance information provided by the vendor’s references, list of contracts or other Government available sources such as Past Performance Information Retrieval System (PPIRS) to rate the vendor. Vendors with no relevant past performance information shall provide a written statement attesting to such. The following three methods will be the primary methods used to obtain past performance information for evaluation:

(1) Individual Past Performance Surveys/Questionnaire: Vendors shall have three recent and relevant references completed by previous/existing customer(s) using the questionnaire format (See Attachment 11). The questionnaire must be completed and mailed by the customer to the address at 52.212- 1(2) or email directly (questionnaires only) to: tijuana.watson@am.dodea.edu . These references shall be for work similar to this solicitation in terms of service/support, complexity, dollar value contract type and within the past three (3) years. Vendors shall identify the three references in their quote and strive to ensure the reference information is submitted to arrive no later than 3:00 PM EST on 17 August 2015.

(2) List of contracts for last three (3) years: Vendors shall also submit with the quote a list of relevant current and completed contracts within the past three (3) years as of the release date of this solicitation. These references shall be for work similar to this solicitation in terms of service/support, complexity, dollar value, contract type and within the past three years. The list shall contain the following information for each reference:

(a) Short descriptive title of project

(b) Performance dates

(c) Total contract value

(d) Date of award

(e) Contracting Activity (Customer) name with complete mailing address

(f) Customer POC, name, title, mailing address, phone and e-mail address

(g) Any comments (e.g. problems, solutions). The vendor shall provide information on problems encountered on the identified contracts and the vendor’s corrective actions.

(h) Brief explanation of how the work is relevant to the work being solicited.

(3) Past Performance Information Retrieval System (PPIRS): The PPIRS will be used to review relevant past performances to the extent that customer agencies have populated PPIRS. Relevant references shall be for work similar to this solicitation in terms of service/support, complexity, dollar value, contract type and within the past three years.

The past performance evaluation team will review this past performance information and determine the quality and usefulness as it applies to performance competence assessment.

Past Performance Evaluation Ratings

Ratings Description ACCEPTABLE Based on the vendor’s performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor performance is unknown

UNACCEPTABLE Based on the vendor’s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(iii) Volume III – Price will be evaluated to determine whether it is fair and reasonable and if it reflects the vendor’s understanding of the work by using one or more of the price analysis techniques (see FAR 15.404). Price quotes shall include-

(1) Solicitation Cover Sheet (SF 1449 -- Page 1); and

(2) Contract Line Item Number (CLIN) fill-ins beginning on page 3 and the Price Schedule (Attachment 12). Both the CLIN fill-ins and Attachment 12 shall be submitted fully completed and error free. Vendor must agree to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

(3) Contractor information regarding how fuel will be purchased.

(4) Text type shall be Times New Roman or Arial, no smaller than 12 point with normal proportional spacing. Illustrations and tables shall be no small than Times New Roman or Arial 10 point.

(5) Each volume of the quote will be bound separately in a standard loose-leaf three-ring binder. The binder will identify the Vendor’s name, Volume number (e.g., “Volume I”, “Volume II”, or “Volume III), RFP number “HEVAS6-15-R-0004”, RFP title “Student Bus Transportation – Fort Rucker”, and copy number (e.g., “Original”, “Copy 1”, “Copy 2” or “Copy 3”). An electronic copy identical to each volume will be included with each binder. All electronic copies will be provided on a CD ROM in Microsoft Word or Microsoft Excel format and as a minimum have Office 2007® capabilities.

The vendor shall complete and submit the SF1449. Complete blocks 12, 17a, and 30a, b, and c.

The vendor shall complete and submit Attachment 12- Price Schedule of the solicitation. Attachment 9 shall be submitted fully completed and error free. It shall contain the vendor’s prices for the established Contract Line Items Numbers (CLINs). The vendor shall provide all data required to make assessments of fairness and reasonableness. The price quote shall consist of the vendor’s price to successfully complete the proposed work identified in the PWS.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data if it is deemed necessary to arrive at a determination of a fair and reasonable price.

(3) Specific Quote Volume Instructions: The quote shall, at a minimum, be prepared in a format consistent with the PWS and the evaluation criteria for award set forth in FAR Clause 52.212-2 of this solicitation. The volumes listed above under paragraph (b)(2) of this Addendum shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract requirements specified in the Performance Work Statement (PWS). The vendor shall address as specifically as possible the actual methodology it will use for accomplishing the PWS tasks.

To ensure timely and equitable evaluation of the quote, the vendor must follow the instructions contained herein.

The quote must be complete and respond directly to the requirements of this solicitation. The Vendor shall address each factor or sub-factor by providing sufficient data/information to enable the Government to assign an acceptable rating to each element.

(4) Solicitation Questions: Questions concerning the solicitation document should be submitted in writing to the Contract Specialist indicated below. Any additions, deletions, or changes to the solicitation will be made by an amendment. VENDORS ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE SOLICITATION

CONTRACTING OFFICE IN CONNECTION WITH ANY ASPECT OF THIS REQUIREMENT PRIOR TO

CONTRACT AWARD. QUOTES AND ALL CORRESPONDENCE RELATING TO THE SOLICITATION

DOCUMENT SHALL BE SUBMITTED TO THE CONTRACTING OFFICE.

Questions pertaining to the solicitation are due not later than 3:00 PM EST on 07 August 2015.

Submit questions via email to the Contract Specialist: TiJuana Watson at tijuana.watson@am.dodea.edu .

In the subject block of the email identify the following information: "Solicitation # HEVAS6-15-R-0004 Questions".

Be sure to reference the applicable solicitation section # (e.g. A, B, C, etc.), page # and paragraph # pertaining to your question(s).

NO INQUIRIES WILL BE ANSWERED BY PHONE.

(5) Site Visit: A site visit (see FAR 52.237-1) will be conducted on 05 August 2015 at 9:00 AM EST.

Location: Fort Rucker School Admin Office Bldg #22210 Artillery Rd Fort Rucker, AL 36362

Attendance is limited to two per prospective vendors.

Prospective vendors interested in attending the site visit shall register with TiJuana Watson, Contract Specialist at tijuana.watson@am.dodea.edu not later than 03 August 2015 at 3:00 PM EST.

Registration shall include:

Company Name Company DUNS # Company Address Attendees Names

Formal communications such as questions and/or requests for information concerning this site visit shall be submitted in writing via email, no later than 07 August 2015 at 3:00 PM EST, to TiJuana Watson, Contract Specialist at email address: tijuana.watson@am.dodea.edu . No information concerning this solicitation or requests for clarification will be provided in response to telephone calls.

Note: The words quote, offer and/or proposal may be used interchangeably in this solicitation package.

(End of provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

(a) The Government will award a single, firm-fixed price contract from this solicitation using FAR Parts 12 and 13 procedures. Award will be made to the vendor whose quote is most advantageous to the Government with technical, past performance, and price considered. Ratings of “Acceptable” and “Unacceptable” will be used for the technical and past performance factors. The Government will not make award to any offeror whose offer receives an “unacceptable” rating for any factor. The Government will not pay a price it considers to be disproportionate to the benefits associated with the proposed service/products. The following shall be used to evaluate acceptability of offers:

1. Technical

2. Past Performance

3. Price

(b) Options. The Government will evaluate price quote for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of the quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the vendor’s specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(End of Summary of Changes)