HEVAS6-12-R-0001-0001.pdf

HH601012RCN0004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions ofthe document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. This amendment to solicitation #HEVAS6-12-R-0001 is issued for the follow ing reason(s):

a. To incorporate the Government's consolidated response to w ritten questions/concerns received in reference to solicitation.

b. To incorporate revised Performance Work Statement (PWS).

2. All other information pertaining to solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jan-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-12-R-0001

X 9B. DATED (SEE ITEM 11)

28-Dec-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt ofOffer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one ofthe following methods:

(a) By completing Items 8 and 15, and returning 1 copies ofthe amendment; (b) By acknowledging receipt ofthis amendment on each copy of the offer submitted;

or (c) By separate letter or telegramwhich includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. Ifby virtue of this amendment you desire to change an offer already submitted, such change may be made by telegramor letter, provided each telegramor letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(Ifapplicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jan-2012

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (Ifother than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-12-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

RESPONSE TO WRITTEN QUESTIONS

QUESTIONS AND ANSWERS

Consolidation as of: 17 January 2012, 3:00 p.m. EST

Solicitation #: HEVAS6-12-R-0001 (Hanscom AFB Comprehensive Education Program Services)

Question/Concern #1: Is this a new requirement and if not, what is the answer to the following information: Date of Award, Contract Number, Name of Contractor, Contract Expiration Date and Award Value?

Answer/Response #1: This is a renewal type requirement. The current contract number is HE1254-07-C- 0005, awarded on 2 April 2007 to Lincoln Public Schools. The performance period was one base year (1 July 2007 – 30 June 2008) with four (4) 12-month option periods. Additional information may be obtained by formal FOIA (Freedom of Information Act) request at:

http://www.dodea.edu/home/dodea.cfm?gnav=foia or email: foia@hq.dodea.edu.

Question/Concern #2: Request the following information: 1) List of items, schedule of requirements, scope of work, terms of reference, bill of materials required; 2) Soft copy of the document through email;

3) Names of countries that will be eligible to participate in this requirement; 4) Information about the solicitation procedures and guidelines; 5) Estimated budget for this requirement; 6) Any extension of bidding deadline and 7) Any addendum or pre-bid meeting minutes.

Answer/Response #2: All information concerning the solicitation #HEVAS6-12-R-0001 was made available via the internet at: https://www.fbo.gov. The entire solicitation package, including the proposal checklist may be downloaded from the above website. The Government does not anticipate any extension for responses to this solicitation beyond 27 January 2012, 4:00 pm EST. Additional information may be obtained by formal FOIA (Freedom of Information Act) request at:

http://www.dodea.edu/home/dodea.cfm?gnav=foia or email: foia@hq.dodea.edu.

Question/Concern #3: What were the student enrollment numbers for the past three school years?

Answer/Response #3: See revised paragraph #1.0, Performance Work Statement (PWS).

Question/Concern #4: Are teachers and principals required to have certifications issued by the state of Massachusetts?

Answer/Response #4: See paragraph numbers 2.0 and 4.1 of the PWS.

Question/Concern #5: Can you provide clarity on the requirement for Pre-K including ages of students (3 year olds, 4 year olds, etc) and the expected number of seats required? In other words, is DDESS expecting Pre-K for all students or a program with limited seats made available through some equitable formula such as a lottery?

Answer/Response #5: See paragraph numbers 1.0, 4.1 and 4.2 of the PWS.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

EDUCATIONAL PROGRAM FOR HANSCOM AFB, MASSACHUSETTS

Revision 1, 19 Jan 2012

1.0 BACKGROUND AND PURPOSE. The Department of Defense Education Activity (DoDEA), Domestic Dependent Elementary and Secondary Schools (DDESS), requires comprehensive education program services (grades pre-K through 8) for the approximately 550 - 599 enrollment of eligible dependent children of Department of Defense personnel residing on Hanscom AFB, Massachusetts. The student enrollment for the current and recent School Years (SY) is:

30 Sep 2009 - 403 for Enrollment Band: 400-420 30 Sep 2010 - 462 for Enrollment Band: 461-480 30 Sep 2012 - 538 for Enrollment Band: 500-550 (Includes 102 pre-K students)

Enrollment numbers are expected to fluctuate (increase or decrease) with a greater probability to increase over the next two years due to the housing privatization plan and implementation. Pricing/cost for each performance period will be determined based on the annual student enrollment report and predetermined enrollment bands which will be illustrated in the Solicitation/Contract Line Item Numbers (CLINs).

2.0 SCOPE OF WORK. The contractor shall provide all necessary labor, services, administration, transportation, supplies and equipment to present a comprehensive educational program similar to that provided to students in comparable public school districts in the Commonwealth of Massachusetts. The contractor shall provide the required educational program in accordance with the laws of the Commonwealth of Massachusetts as well as applicable United States laws and regulations. The contractor shall be recognized by the Commonwealth of Massachusetts Secretary of Education to operate schools, grades pre-K through 8 in the state. The contractor shall provide for extension/enrichment activities, special education, remedial support, counseling services, intramural and extra-curricular activities consistent with federal and state laws and regulations. The contractor shall ensure that safety and security policies and practices are in place and comply with all federal, state, and DoD policies and practices.

3.0 PERIOD OF PERFORMANCE. Date of award through 30 June 2017 for School Year (SY) 2012- 2013 with the option to extend services for up to four (4) 12-month option periods.

3.1 School Year Calendar. The school calendar shall include a minimum of 180 days of instruction and the calendar shall be consistent for all students served.

3.2 Place of Performance. The contractor shall utilize Government facilities located on Hanscom AFB (currently called Hanscom Primary and Hanscom Middle Schools) for elementary and middle school students.

4.0 TECHNICAL REQUIREMENT: The contractor shall:

4.1 State Recognition. Be recognized by the Commonwealth of Massachusetts Secretary of Education to operate schools, and provide education services for grades pre-K through 8.

4.2 Educational Program. Be capable of providing grades pre-K through 8 educational services that are similar to that provided to students in comparable Massachusetts Commonwealth public school districts and are consistent with federal law (including IDEA) and state laws and regulations.

4.3 Safe and Secure Environment. Provide a safe and secure environment for the students and staff that complies with all federal, state, DoD, and local laws and regulations.

5.0 TASKS TO BE PERFORMED: The Contractor shall:

5.1 Participate in Meetings.

5.1.1 Post-Award/Transitional Meetings. Participate in a post-award conference and/or transitional meeting(s) after contract award, as coordinated by the Contracting Officer's Representative

(COR).

5.1.2 Semiannual Meetings. Participate in semiannual meetings scheduled by the COR. It is the Government’s intent that most of these meetings will be conducted telephonically.

5.2 Provide Education Program Services. The contractor shall provide comprehensive educational program services, grades pre-K through grade 8, for eligible DoD dependent children residing on Hanscom AFB.

5.2.1 Pupil-to-Teacher Ratios shall not exceed the averages of 36:1 for Preschool (18:1 in each half-day session); 18:1 for Kindergarten through Grade 3; and 23:1 for Grades 4-8 in accordance with DoDEA guidelines.

5.2.2 Special Education Services shall be provided in accordance with federal and state laws and regulations. This shall include special education programs for eligible Hanscom AFB dependents in all appropriate settings and transportation services for children with disabilities.

5.2.3 Medical Services (Nurses). A minimum of at least one state board certified nurse shall be available for medical services to children during normal school hours.

5.2.4 Curriculum Planning Cycle. All educational programs, curriculum and accompanying textbooks used under this contract shall be periodically reviewed by the contractor to assure compliance with federal and state laws and standards.

5.3 Positive Relationship with Hanscom AFB Education Representative. The Contractor shall establish and maintain a cooperative relationship with the Hanscom AFB officials and education representatives, including the Hanscom Exceptional Family Members Program (EFMP), to ensure community input for the general education program and to assist in a smooth transition for newly arriving families with exceptional family members (special education).

5.4 Provide Student Transportation Services. The contractor shall provide transportation services for students with disabilities as required by their specific needs and in accordance with state and federal laws and regulations. This transportation shall be provided on a “one round trip per child per school day” basis and shall incorporate any variances in scheduling to include, but not limited to, late morning runs for delayed openings, and midday runs for school half days. Service also includes transportation for any extracurricular activities.

5.5 Perform Maintenance of School Facilities. The contractor shall provide day-to-day maintenance of the Hanscom Primary and Middle schools including preventive maintenance of the mechanical systems and facilities.

5.5.1 Routine Maintenance. The contractor shall provide maintenance services, parts, and supplies for all school buildings, associated maintenance support buildings, playgrounds, and buildings provided for the contractor’s use. All maintenance and upkeep of these facilities with a per project total cost of less than $50K (including labor, parts, and material) shall be the responsibility of the contractor.

Bundling of projects to exceed $50K is not allowed. Multi-trade (plumbing, electrical, carpentry, HVAC, etc.) projects must support a single project scope.

5.5.2 Projects over $50K. Projects with a per project cost of more than $50K shall be submitted to DDESS Facilities for verification and approval through and in coordination with the appropriate servicing contracting activity prior to initiation. Projects will be considered based on priority ranking with other agency requirements. Planned out-year projects shall be submitted to the DDESS Facilities Office for inclusion in budget calculations and prioritization.

5.5.3 Emergency Projects over $50K. Emergency projects costing over $50K shall be approved, time permitting, telephonically (prior to obligation of funds) by DDESS Facilities staff through and in coordination with the appropriate servicing contracting activity. Telephonic notification shall be backed up by an email or fax that includes an abbreviated scope, estimated cost, and identification of vendor. In no case shall approval be requested later than 72 hours after the emergency. Projects not approved by DDESS Facilities and the appropriate servicing contracting activity, because they are either deemed non-emergency or the cost should not have exceeded $50K, shall be the responsibility of the contractor. (Emergencies are considered to be a failure, which if allowed to go unchecked, would result in significant damage to the building or contents.)

5.5.4 Preventative Maintenance. The contractor shall provide a comprehensive, preventative maintenance program that shall ensure the facilities are properly maintained. The Preventative Maintenance Program shall establish written procedures implementing a maintenance program ensuring work is performed in accordance with standard commercial practices, manufacturer's recommendations, and applicable federal, state, and local rules and regulations.

5.6. Provide Student Food Service Program. The contractor shall provide and manage a student food service program for eligible DoD dependent children residing on Hanscom AFB which is comparable to that provided in local public schools and complies with federal and state laws and regulations.

5.7. Provide Custodial Service and Grounds Maintenance Services. The contractor shall provide and manage all custodial support and grounds maintenance requirements (trash pick-up, grass-cutting, various landscaping requirements, ice/snow removal, etc.) for school facilities and grounds.

5.8 Provide for Safety and Security of Students, Personnel, and Facilities. The Contractor shall be responsible for technology, safety and security requirements and shall be in compliance with the reluations, directive and instructions below. DoDEA publications can be found at http://www.dodea.edu and DoD publications are available at http://www.dtic.mil/whs/directives.

5.8.1 DoD Directive 2000.23 “DoD Antiterrorism/Force Protection Program,” August 18, 2003.

5.8.2 DTM 09-012, “Interim Policy Guidance for DoD Physical Access Control”, C1, September 30, 2010.

5.8.3. DoD Instruction 2000.16, "DoD Antiterrorism Standards," December 8, 2006.

5.8.4. DoDEA Regulation 4700.1, "Department of Defense Education Activity Antiterrorism (AT) Program,” August 15, 2007.

5.8.5. DoDEA Regulation 4800.1, “DoDEA Safety Program,” March 6, 2001.

5.8.6. DoDEA AI 4800.6, “DoDEA Personnel and Suitability Program,” October, 15, 2008.

5.8.7. DoDEA AI 4700.3, “Application of Background Checks for Department of Defense Education Activity School Volunteers and Student Teachers”, May 15, 2006.

5.9 Submit Reports/Notification to the COR. The Contractor shall provide the following reports to the COR each school year:

5.9.1 Enrollment Report. Enrollment information shall include all students, including special education, and out-of-district school students who are paid for by this contract. If the Contractor participates in a program (with the approval of the COR and CO) that permits enrollment of noneligible students on a no-cost to the Government basis, these students shall be reported separately. Enrollment numbers shall be reported by school, by grade and shall include the following additional information:

student name, sponsor name and home address. Enrollment reports will be provided to the local military command for verification of all dependents reported as residing on the installation. The contractor is only entitled to receive payment for dependents who meet the DDESS eligibility requirements as set forth in section 2164 of title 10, United Stated Code, and Department of Defense Instruction 1342.26, “Eligibility Requirements for Minor Dependents to Attend Department of Defense Domestic Dependent Elementary and Secondary Schools,” dated March 4, 1997. The statute and implementing Insturction mandate two specific criteria for eligibility which cannot be waiver: (1) the military sponsor must be on active duty/the Department of Defense employee sponsor must be in a full time status; and (2) the active duty sponsor must be assigned and residing in permanent living quarters on the installation or possess a “90-day” letter from Base Housing indicating they will be receiving quarters; the federal civilian employee sponsor must be assigned and residing in permanent living quarters on the installation.

5.9.2 Profiles Report. Copies of school and district profiles provided to the state on an annual basis.

5.9.3 Massachusetts Comprehensive Assessment System (MCAS) Report. Copies of report by school and district, as mandated by State.

5.9.4 Standardized Testing Reports. Results of student standardized testing (such as CTBS, Iowa Test of Basic Skills, etc) for Hanscom students. This does not require reporting on testing administered individually or to small, specific groups of students; only to those standardized tests given to all students in specific grades or programs in the Hanscom Schools.

5.9.5 Notification of Changes to State Educational Laws and Regulations. The contractor shall provide notification to the COR of any proposed changes to the educational program in accordance with the laws of the Common of Massachusetts as well as applicable United States laws and regulations.

6.0 PERSONNEL REQUIREMENTS.

6.1 Manager(s). The Contractor shall appoint a Primary and Alternate Manager who shall be responsible for all services performed under this PWS. The COR and the School Officials must be able to contact either the Primary or Alternate Manager at any time, regarding emergencies, severe weather notification, or other similar urgent nonroutine matters. The Primary or Alternate Manager shall be immediately available to go to the scene of an accident or other emergency.

6.2. Criminal History Background Check. The Contractor shall complete a criminal history background check for each applicable proposed employee working under this contract that will have unsupervised contact with students or unescorted access to facilities as required by contract in accordance with federal, state, DoD, and local laws and regulations, and any school district procedures.

7.0 QUALITY CONTROL. Contractor shall develop and maintain a quality control program to ensure educational services at Hanscom AFB, MASSACHUSETTS are performed in accordance with commonly accepted state and federal standards. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Table 1. The contractor must provide a specific quality control point of contact in case of customer complaints.

8.0 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan to the standards indicated in Table 1.

9.0 GOVERNMENT FURNISHED PROPERTY. In accordance with FAR 52.245-2, Government Furnished Property, Fixed Price, the school buildings (currently named Hanscom Primary and Hanscom Middle School) are co-located at Ent Road, Hanscom Air Force Base, Massachusetts 01731.

10.0 DELIVERABLES

PWS

Deliverable Ref. Delivery Date

Post Award Conference and/or 5.1.1 Within 30 days of award, as scheduled Transitional Meetings

Education Program and Transportation 5.2, 5.4 Throughout the School Year

(SY)

Services

Facilities/Facility Maintenance 5.5. As required, during contract period

Meetings 5.1.2 As required, during contract period

Reports/Notifications 5.9 In accordance with chart below:

Report /Notification Delivery Date

Enrollment Reports, as of date indicated:

First Day of School

Last school day in September

5th School Day of Second Semester

Within 2 school days of the opening day of the School Year (SY)

Within the first 2 business days of October

Within 2 school days of the reporting date

School Profiles Within 2 weeks of publication Annual Massachusetts Comprehensive Within 2 weeks of publication

Assessment System (MCAS) report for the district, by school Standardized Testing Reports (apart from results of MCAS)

Within 2 weeks of publication, as required

Report of Annual Yearly Progress Within 2 weeks of publication Notification of changes to state educational laws and regulations

Within 2 weeks of notification of proposed change

TABLE 1

SCHEDULE OF DEDUCTIONS

SD

No

Deduction Description Reference

PWS/ TE

paragraph

Rate of Deduction

01 Exceeding prescribed Pupil-to-Teacher Ratios. The pupil to teacher ratios shall not exceed the averages of 36:1 for Preschool (18:1 for each half-day program); 18:1 for Kindergarten through Grade 3; and 23:1 for Grades 4-8 in accordance with DoDEA guidelines.

5.2.1 $400 per day per classroom required to meet standards

02 Failure to provide special education programs that comply with state and federal laws and regulations.

5.2.2 $120 per day per student

03 Failure to provide enrollment reports, with required data, in accordance with required timelines.

5.9.1 $100 per per report for each business day late

(End of Summary of Changes)