Question_and_Answers_18_Oct_12.pdf

18 October 2012

QUESTIONS AND ANSWERS

Title: Banners, Plaques, and Medals

Solicitation Number: HE12602751000

BANNERS

Q1 What type of cloth are they made of?

A1 Preferably a fabric that will last – polyester or a blend with cotton is preferred

Q2 What material or printing process is used for the lettering?

A2 Lettering is stitched on to the cloth

Q3 Is it possible to get a photo of one?

A3 A photo is not available

Q4 Is there a pleat at the top of the banner? Or, does pleat refer to the fabric fold for hanging the banner?

A4 Yes, a pleat is at the top to be used for hanging the banner

Q5 Banners, would you show me the sample image for this banner?

A5 There is no sample available.

PLAQUES

Q6 Our version of a silver etched plate is satin nickel, is that ok?

A6 Yes, satin nickel is acceptable

Q7 Our standard plaque size is 7” x 9” with a ¾” thick with a cove edge bevel with a

6” x 8” plate will that be acceptable instead of a 7” x 9.5” plaque?

A7 Yes, the size is acceptable. Reference revised Specification

Q8 Instead of etching the plaques the process we use is a full color digital printing process that permanently adheres the ink to the metal forming a tight bond. This is done on satin gold or silver aluminum plate or satin gold brass plate, is this ok?

Please see the attached image as a reference.

A8 This is acceptable. Reference revised Specification

MEDALS (medallions) Q9 The Medal with lanyard – athletic event, is it ok if we quote using a brass plated option?

A9 Yes, so long as silver is also available and the product is of good quality

Q10 For the medal with ribbon drape – JROTC championship, it’s described as both lanyard and ribbon drape. Can you confirm which it is?

A10 The word has been corrected to read ribbon drape in the Specifications

Q11 For the Medal with lanyard – athletic event and the ribbon drape – JROTC championship it lists the estimated annual quantity with a number then each. Is that number the total number of medals ordered per gold, silver, and bronze per each finish or is that the total number for the medallion? For example The Medal with lanyard – athletic event the estimated annual quantity is 1,250 each. Is that 1,250 gold, 1,250 silver, and 1,250 bronze or 416 gold, 416 silver, and 416 bronze?

A11 In the Specifications, the estimated quantity is the total amount for that item which may consist of gold, silver or brass items. In the RFQ, the total amount (such as 1,250) is the total quantity for all items under that particular category/contract line item number (CLIN). The estimated quantity for each item is identified under individual SUBCLINs. Under each SUBCLIN identifies the estimated quantity for each gold, silver, and bronze item required.

Q12 Will you provide us with a list of projected events at the time of the purchase order?

A12 Yes. Reference revised Specification

Q13 Can we provide higher discounts in this proposal for larger quantities of product?

For plaques? For banners? For medals / ribbons?

A13 Due to this being an ongoing contract and not a onetime purchase, it is preferred that a fixed, set price be provided per the establish CLINs. Please keep in mind that the Government intends to purchase larger quantities for several events at a time occurring under the Athletic, Academic and JROTC programs.

Q14 Soft enamel color fill, correct for Medal with Lanyard (Example 2)?

A14 The contractor may use the preferred technique that produces results in accordance with the Specifications

Q15 Engraving….will each medal have different texts lasered on the backside? Must have qty's for pricing A15 Yes: Text will differ based on changes such as the event, location, and year.

Please refer to the applicable Die Casting CLINs to estimate the possible number of new or changes to the medals (25 est. for Athletic medals and 15est. for JROTC medals.)

Q16 JROTC Medal (Example #3) - Is the total qty 375 with different plating colors?

A16 Please refer to the SUBCLINs for the total estimated quantity (125) per color

(Gold, Silver, and Bronze), a total of 375 estimated.

Q17 Do you need antique plating? The example appears to have antique brass or antique gold.

A17 No. the plating is shiny and matt

Q18 Reconfirm size for the JROTC medal, there is no way possible to die strike all this detail at 1.5" size. The only way we can do this small of size is by doing a litho label center. Confirm size of one shown in photo- I'd guess around 2"-2.5"

A18 The medal is approximately 1.5” wide (diameter) and 1/8” or 3mm in thickness 1/8 (3mm) has been incorporated. Reference revised Specifications. This medal will be worn on the JROTC uniform.

Q19 Is diamond cut edges on both sides required for the JROTC Medal (Example 3)?

A19 No! The medal shall not have diamond cut on any side but shall be smooth around the outer edge as per the Specifications

Q20 Could you verify the size for the Athletic medal? I think the size must be modified.

A20 The size of the Athletic medal is correct as per the Specifications.

Athletic Medal (Example #4) Q21 Is the total qty 1455 with different plating colors?

A21 Please refer to the SUBCLINs for the total estimated quantity (485) per color

(Gold, Silver, and Bronze), a total of 1455 estimated.

Q22 Need antique plating? Photo appears to be antique brass.

A22 No, plating is not antique

Q23 Backside cannot be different labels to say different things. We can do the same as the others with backside blank and laser engraved.

A23 The backside is not blank. The proposed item shall be in accordance with the Specification which calls for heavy plastic overlay, printed inserts on front and back.

Q24 Diamond cut edges on both sides?

A24 Yes! Reference the revised Specification correcting beveled edge to read diamond cut.

(Signed/18 Oct 2012)

SHEILA RILEY

Contracting Officer