Questions and Answers Math 6-8.pdf

Question # Question Answer

Is subcontracting a portion of the proposed work a pass/fail requirement? In other words, will our proposal be disqualified if we are not able to propose any subcontracting agreements?

Yes, probably, the Government is looking for your best effort as it regards to subcontracting opprotuntities.

If this is a pass/fail requirement, please provide contact information for someone who can answer questions regarding waivers, good faith efforts, and topics related to the Subcontractor Agreement. Please just submit Subcontracting Plan in accordance with the instruction to offer FAR 52.212‐1.

2 Are there any font/spacing/margin requirements for the response? No specific font, spacing or margin are listed in the instruction but standard APA style writing works perfectly.

Item 2001AA OPTION states that “The contractor shall provide print, digital (if available), and, if required, manipulative instructional resource IAW Technical Exhibit (1) and the PWS.” Are print materials required?

For digital programs, print materials are not required but must have printable resources available.

On RFP page 28, Volume 1 includes “Completed Attachment 5, Subcontracting Plan.” However, Volume 4 is also the Subcontracting Plan (RFP p. 29). Please clarify if vendors should include the Subcontracting Plan with Volume 1 or Volume 4. Subcontracting Plans (Attach 5) should be completed and included in Volume 4.

Our blended (digital + print) intensive math intervention subscription program consists of two courses for grades 6‐8, the print components for one course has a 2015 copyright and the other course print materials have a 2014 copyright. These subscription model courses, that include print and digital resources, are being updated with a 2021 copyright that will begin rolling out in July 2020 and be completed in July 2021. Given there will be no additional charges for the updated materials, would DoDEA consider evaluating both courses for this RFQ?

DoDEA needs resources that are available for immediate use. We cannot evaluate a program that is not available until 2021

For the Base Year quantities for Student Resources are 3795 Student Digital Resources 18,975. Why are these numbers different?

If print and digital materials are for the 3795 students, who are the 18,975 students that only require student digital resources?

DoDEA is need of 3795 5‐year licenses. The solicitation and Pricing sheet (Attach 1) have been updated to reflect these changes.

On page 29 of the Solicitation,5 Volume 5 Factor 4 – Past Performance notes to “include at least one and no more than three projects/references that demonstrate their recent and relevant past performance. However, on pages 32 and 33, 5.4 Factor 4 – Past Performance notes “Vendors shall submit three recent and relevant past performance references with their quote and will be assigned one of the previously mentioned ratings.”

How many projects/ references are required at least one and no more than three, or three?

Vendors are are required to submit at least one and no more than three.

• Is this Solicitation designated as a small business award?

• Why are these references noted?

• Are there specific percentages vendors must adhere to for the utilization of small business contractors?

This solicitation is not designated for small business, this is full an open competion however, the small business utilization referenced is in regards to the Subcontracting Plan. Vendors should give their best effort in terms of subcontracting with small businesses.

Why was the tentative closing date changed from July 14, 2020 to July 7, 2020 leaving vendors only 10 days over a holiday weekend to respond after questions are answered? Date was changed to ensure timely award.

The Professional Learning on page 6 of the Solicitation states “Travel Cost: The contractor shall conduct travel for face‐to‐face professional learning IAW PWS 3.5. Contractor reimbursable expenses are limited to airfare/car rental/per diem IAW/JTR.” Our company cannot accept government reimbursement to include airfare/car/per diem rates. Our Professional Learning prices incorporate these travel and expense rates IAW JTR. Should we just note this in the Pricing Sheet? Yes, that fine.

Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov.” Does DoDEA require vendors to complete the entire section or is completing only paragraph (b), if eligible per the FAR clause 52.212‐3, acceptable?

Vendor's are required to fill out completely.

Regarding face‐to‐face training, will vendor training staff require special clearance to enter locations? If staff will require clearance, please specify the clearance required and process for obtaining it.

See PWS 2.3.6 Task 12, Base Security Requirements

May bidders propose remotely facilitated live training as an alternative?

Task 3 and Task 4 are facilitated live trainings.

15 Will DoDEA clarify how vendors will receive access to its LMS to provide answers to teacher questions on the discussion board?

DoDEA will provide vendor account access to LMS.