HE125420Q0034 Amend 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a) Change and update the quantites in CLIN 0001AD to match the Student Resources in CLIN 0001AA .

b) Update CLIN description under 0001AD (Student Licenses).

c) Update PWS section 2.1 "Objective 1: Prof essional Learning and section 5.1 "Techincal Requirments"

d) Replace Attach 4 (Cloud inf ormation Questionnaire) w ith the latest version.

e) post questions and answ ers to this solicitation

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jun-2020

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signa ture of Cont ract ing Officer)(Signat ure of person aut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HE125420Q0034

X 9B. DATED (SEE IT EM 11)

15-Jun-2020

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Specify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, P URSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SUPP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, inc luding solic ita tion/contrac t subject mat t er where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jun-2020

CODE

DOD EDUCATION ACT IVITY

AT TN: PROCUREMENT DIVISION

4800 M ARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420Q0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AD

The CLIN extended description has changed from:

Student Digital Licenses: The contractor shall provide Student Digital Licenses IAW Technical Exhibit (1) and the

PWS.

To:

Student Digital Licenses: The contractor shall provide Student Digital Licenses IAW Technical Exhibit (1) and the PWS. Student five (5) year digital licenses.

The pricing detail quantity has decreased by 15,180.00 from 18,975.00 to 3,795.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AD has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-AUG-2020 TO

02-AUG-2021

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

FOB: Destination

HE1254

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-AUG-2020 TO

02-AUG-2021

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

FOB: Destination

HE1254

The following have been modified:

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT

FOR

Middle School Math (6-8) Intervention Program

1 GENERAL INFORMATION

1.1 Agency

1.1.1 The Department of Defense Education Activity (DoDEA) serves dependents of military and civilian employees by providing PK-12 instruction to approximately 70,000 students in 160 brick-and-mortar schools. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, Italy, England, Netherlands, Belgium, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA’s fully accredited Virtual High School has teaching hubs in each DoDEA region: US, Europe, and Pacific.

1.1.2 DoDEA schools have various grade configurations, with the most common being K-2, 3-5 and 6-8. Of DoDEA’s 160 brick-and-mortar schools, 64 schools have students with at least one grade 6-8. Of the 6-8 schools, twenty are part of an elementary school and 17 are part of a high school.

Table 1: Student Enrollment – SY 2019-20 (rounded to nearest 50 students)

Grade Students 6 5,450 7 5,100 8 4,500

Total 15, 050

1.1.3 Military-connected students experience high mobility rates in and out of school systems across the nation and the world; thus, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a world-wide systemic education network.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in literacy, mathematics, social studies, and science, which are rigorous, research-based, and reflect the knowledge and skills students need for success in college and careers and are consistent with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS) and the C3 Framework for Social Studies State Standards (C3).

1.2 Background

DoDEA has a middle school math support class. Students who need additional support are enrolled in the course for a semester or year-long which meets every day or every other day. Resources are needed for the support class. DoDEA has adopted the Common Core State Standards for Mathematics (CCSSM) for Grades sixth through eighth. DoDEA requires an intensive mathematics intervention program (individual, small group and/or whole group instruction to meet student needs) with the goal of building proficiency levels from below grade level to the expected grade level performance for struggling math students. The purpose of the intervention program is to provide explicit, systematic interactive instruction between the teacher and student accelerating learning from below-level understanding to expected end-of-year standards mastery. Intervention resources must support students in acquiring and/or sharpening the requisite skills they need to increase their mathematical thinking and computational skills. The intensive mathematics intervention program will supplement not supplant the core instructional materials, EngageNY, which are utilized daily. The intensive mathematics intervention program will support learners that are at least a half year below grade-level expectations, and is essential for meeting the needs of all learners to become College and Career Ready.

DoDEA has identified the following goals related to the DoDEA Blueprint for Continuous Improvement:

Challenge and prepare each student to maximize his or her academic growth and well-being for college, career, and life.

Transition to College and Career- Develop comprehensive programs to support students throughout their primary and secondary education for their transition into college and career.

Additionally, the following initiatives excerpted from Goal 1, outlined in DoDEA’s Blueprint for Continuous Improvement, further fuels our vision to ensure “Excellence in Education for Every Student, Every Day, Everywhere.”

Goal 1Strategic Initiative 1.1c and 1.2d

Strategic Initiative 1.1c…to meet each student’s academic and developmental needs, we will provide tiered support in the classroom

Strategic Initiative 1.2d...we will refine and develop programming beginning in elementary school to support the development of all aspects of college and career readiness.1.3

Scope of work

1.3.1 DoDEA requires intentionally aligned off-the-shelf curricular intervention resources that (1) are based on the most current research for mathematics intervention instruction and aligned to CCSSM, and (2) provides thorough guidance for teachers towards differentiated and/or customizable instruction to meet the needs of all learners, including English Language Learners and students with Individual Education Plans (IEPs). (3) Materials contain a variety of assessments and data collection tools and reports to monitor student progress. (4) Professional learning to implement the program with fidelity needs to be available. DoDEA expects to award one (1) contracts to meet the developmental needs of students in various grade levels.

1.3.2 DoDEA expects to award one contract for a 1-year base period plus four 12-month option periods. The requirement is based on the current number of DoDEA students and teachers. Using the percentages from the summative assessment and according to SY19-20 enrollment data, approximately six thousand 6-8 students will need at least some intervention support. The adopted intervention materials will support a portion of these students.

The estimated number of schools by grade level, all of which will require licenses for intervention resources, is shown below:

Grade 6 - 8 Americas 18 Europe 27 Pacific 19

Total 64

2 REQUIREMENT

2.1 Objective 1: Professional Learning

Provide virtual and/or face-to-face professional learning to enable teachers to implement the intervention program effectively. DoDEA will choose what professional learning scenario from Task 2, Task 3 or Task 4 will be provided after awarding the contract. Face-to-face/virtual professional learning and Digital Modules are included in the base period of the contract. DoDEA will (1) provide the facility, internet access, and audio-visual equipment and (2) distribute the session evaluations to participants.

2.1.1 Task 1, Professional Learning Plan – The contractor shall:

2.1.1.1 Provide a professional learning plan to include high-quality professional learning, using the assumption that face-to-face professional learning occurs in the base period or option year 1. Finalize draft plan based on written feedback from the contracting officer’s representative (COR).

2.1.1.2 Include an implementation monitoring tool with coaching strategies for building administrators and above-school level support staff.

2.1.1.3 For all professional learning the Contractor shall:

1) Provide a draft outline and summary of the professional learning. Finalize within 10 days after receipt of written feedback from the COR.

2) Provide all handouts and resources digitally unless permission is granted in writing by the COR for print materials.

3) Provide a draft session evaluation to be given to participants upon completion of the professional learning. Note: DoDEA will finalize and administer the session evaluation.

4) Provide a digital archive of the professional learning (Video or SCORM package, see 2.4.6.3) for asynchronous viewing for participants who are unable to attend the live professional learning.

2.1.2 Task 2, For the face-to-face teacher professional learning option (if required): The contractor shall:

2.1.2.1 Provide two days (12 contact hours) of training — at 18 locations- US, Europe, and Pacific—in the May-June 2021 timeframe (end of school year) or Jul-Aug 2021 timeframe (start of school year). Note: Exact dates and locations will be finalized post-award in consultation with the Contractor. Possible locations include:

Americas: Virginia, North Carolina, South Carolina, Kentucky, Georgia, and Puerto Rico Europe: United Kingdom, Netherlands, Germany (2 sites), Italy, Bahrain, and Spain Pacific: South Korea, Guam, Okinawa, and mainland Japan (2 sites)

2.1.2.2 Cover—at a minimum—the following four topics: (1) overview and exploration of instructional resources, (2) use and implementation of resources to intentionally and purposefully plan and facilitate interventions, (3) best practices for classroom implementation, and (4) gathering student data to document progress and inform instruction utilizing the components of the Contractor’s resources.

2.1.3 Task 3, For the live virtual teacher professional learning option (if required): The contractor shall:

2.1.3.1 Provide a minimum of 2 days (12 contact hours) of training —US, Europe, and Pacific time zones — in the May-June 2021 timeframe (end of school year) or Jul-Aug 2021 timeframe (start of school year). Note: Exact dates and times will be finalized post-award in consultation with the Contractor. Time zones include:

Americas: Eastern Standard Time (EST) 8am – 3:30pm Europe: Central European Time (CET) 8am – 3:30pm Pacific: Japan Standard Time (JST) 8am – 3:30pm

2.1.3.2 Cover—at a minimum—the following four topics: (1) overview and exploration of instructional resources, (2) use and implementation of resources to intentionally and purposefully plan and facilitate interventions, (3) best practices for classroom implementation, and (4) gathering student data to document progress and inform instruction utilizing the components of the Contractor’s resources.

2.1.4 Task 4, Live virtual Train-the-Trainer professional learning option (if required) -

The contractor shall:

2.1.4.1 Provide a minimum of 2 days (12 contact hours) of training —US, Europe, and Pacific time zones— in the May-June 2021 timeframe (end of school year) or Jul-Aug 2021 timeframe (start of school year). Note: Exact dates and times will be finalized post-award in consultation with the Contractor. Time zones include:

Americas: Eastern Standard Time (EST) 8am – 3:30pm Europe: Central European Time (CET) 8am – 3:30pm Pacific: Japan Standard Time (JST) 8am – 3:30pm

2.1.4.2 Cover at a minimum, the following topics: (1) overview and exploration of instructional resources, (2) use and implementation of resources to intentionally and purposefully plan and facilitate interventions, (3) best practices for classroom implementation, and (4) gathering student data to document progress and inform instruction utilizing the components of the vendor resources (5) embedded practice on planning, implementing, and assessments with students (6) best practices and materials needed for redelivery.

2.1.4.1 All live virtual trainings—including facilitator guides—shall be presented virtually as a dry run to DoDEA HQ personnel. Final modules shall incorporate the written feedback provided by the COR.

2.1.4.2 Ensure the live virtual trainings are accessible using software/web extensions that are subscription-free to DoDEA and require no additional hardware or software for operation except those identified in Technical Exhibit #2, System Requirements.

2.1.4.3 Provide a digital recording of live virtual trainings to be stored within

DoDEA’s internal systems.

2.1.5 Task 5, Professional Learning Digital Modules – The contractor shall:

2.1.5.1 Provide two sets of digital professional learning modules approved by

DoDEA—one for teachers/school-based specialists and one for principals and above-school-level staff and specialists. Both sets of modules shall (1) include facilitator guides, (2) be designed and presented by experienced subject matter experts, (3) be housed on the DoDEA learning management system (LMS).

2.1.5.1.1 The teacher/school-based specialist modules shall provide (1) overview and exploration of instructional resources and (2) creating a new class, (3) assignments overview and (4) assessment overview. A facilitator guide shall be designed for use in either a train-the trainer professional development setting or in a professional learning community setting. The modules shall total four hours in length, capable of being presented in two 2-hour sessions, if needed and able to be posted on DoDEA’s LMS.

2.1.5.1.2 The principal or school-level administrator modules shall provide an overview of the print and digital resources so principals can (1) provide instructional leadership, (2) perform classroom observations using the module’s observation guide, and (3) address general questions about the program from all stakeholders. A facilitator guide and classroom observation guide shall be provided. The module shall be two hours in length, capable of being presented in 30-minute sessions and able to be posted on DoDEA’s LMS.

2.1.5.2 All modules—including facilitator guides—shall be presented virtually as a dry run to DoDEA HQ personnel. Final modules shall incorporate the written feedback provided by the COR.

2.1.5.3 Ensure that the modules are SCORM®-compliant. Note: DoD Instruction

1322.26 mandates electronic courseware be developed in compliance with the latest possible version of the SCORM® packages. For additional information, see www.dtic.mil/whs/directives/corres/pdf/132226p.pdf.

2.1.5.4 Be designed and delivered in multiple formats to include mobile platforms and all digital assets (HTML web pages, Flash interactives, video components, and all related stock images). Two sets of module files, a master set and a low bandwidth set shall be delivered as a completed course.

The master set shall contain modules with rich media elements; the low bandwidth set shall contain duplicate modules in plain text.

2.1.5.5 Include virtual resources delivered via the internet such as simulations, games, scenarios, case studies, role playing, and opportunities. Interactive elements such as large Flash objects and videos, shall be inserted, not embedded, into the lesson as user initiated links. All flash and video assets shall be differentiated from text objects in the web folder structure with no streaming video services required for proper video delivery.

2.1.5.6 Ensure the modules are subscription-free and require no additional hardware or software for operation except those identified in Technical Exhibit #2, System Requirements.

2.1.5.7 Provide teacher support via response to discussion board question in LMS for 30 days after implementation of teacher digital module.

Performance Standards and Acceptable Quality Levels (AQL)

Objective 1, Professional Learning Performance Standard and Related Task AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Task 1, Professional Learning, PWS 2.1.1

Zero deviation from the

PWS.

Draft: Ten business days after post-award conference Final: Five business days after receipt of written COR feedback

Draft: 80% accurate.

Final: 100% accurate except for minor errors in grammar/formattin g

COR inspection.

Past

Performance Assessment

Task 2, Face-to-Face Teacher Professional Learning, PWS 2.1.2

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Past Performance Assessment

Task 3, Live Virtual Teacher Professional Learning, PWS 2.1.3

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Past Performance Assessment

Task 4, Live Virtual Train-the-Trainer Professional Learning, PWS 2.1.4

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Past Performance Assessment

Task 5, Digital Modules, PWS 2.1.5

Zero deviation from the

PWS.

Per Professional Learning Plan

Draft: 80% accurate.

Final: 100% accurate except for minor errors

COR inspection Past

2.2 Objective 2: Shipping

Provide delivery and shipping to ensure the required print materials reach the required destinations in a timely manner.

2.2.1 Task 6, Shipping – The Contractor shall:

2.2.1.1 Ship all print materials and manipulatives to the Americas by either commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Note: Delivery orders will include door-to-door addresses.

2.2.1.2 Deliver web-based materials three days after receipt of delivery order.

2.2.1.3. Deliver print materials 30 calendar days after receipt of delivery orders for US sites and 45 calendar days after receipt of delivery orders for overseas sites.

2.2.1.4 Provide a written Shipment Notification upon shipment of material.

NOTE: This may be transmitted electronically:

Shipment Notification shall be in writing and include:

1. Contract Number

2. Delivery Order Number

3. Contract Line item Number (CLIN) indicating materials and quantities included in this shipment

4. Destination of shipment

5. Date of shipment

6. Shipping carrier name

7. Tracking number of shipment

8. Estimated date of arrival of shipment

9. Shipping slip (if applicable)

Performance Standards and Acceptable Quality Levels (AQL) Objective 2, Delivery and Shipping

Performance Standard and Related Task

AQL Inspection Method Incentives

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Task 6, Shipping, PWS 2.2.1 Zero deviation from the PWS for each delivery order

Ship using the carriers mandated in the PWS After receipt of delivery order, deliver to US sites in 30 calendar days and overseas sites in 45 calendar days

Customer complaints and COR periodic inspection.

Past Performan ce Assessme nt.

2.3 Objective 3: General Requirements

Meet with DoDEA as required. Make resources available throughout the contract period.

Ensure privacy issues are handled according to the PWS. Follow base security requirements for any face-to-face professional learning that occurs on US bases. Meet the travel requirements for any travel associated with the face-to-face professional learning.

2.3.1 Task 7, Meetings—The Contractor shall:

2.3.1.1 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.3.1.2 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

2.3.1.3 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award. (See Technical Exhibit #4.)

2.3.1.4 Other Post-Award Meetings: Meet with the Contracting Officer, COR, and/or other Agency personnel, as appropriate to review Contractor performance, as required by DoDEA. At these meetings the Contracting Officer may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.3.1.5 Attendance: Attend virtual meetings at no additional cost to the Government. Note: Costs associated with attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

2.3.2 Task 8, Availability: The Contractor shall make resources available throughout the contract award.

2.3.3 Task 9, Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

1) IT Requirement: Ensure electronic hardware and software procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information may be found at http://www.section508.gov.

2) Deliverable Requirement: Ensure outputs/deliverables do not adversely affect accessibility features of existing EIT technologies. Ensure EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C 794(d). Ensure outputs/deliverables to include functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR Part 1194 Subpart B, C, and D apply to this acquisition.

2.3.4 Task 10, Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials

Accessibility Standard (NIMAS) with cascading style sheet HyperText Markup Language (HTML) Portable Document Format (PDF), (unlocked, embedded fonts, single page) Rich Text Format (RTF)/Word document

2.3.5 Task 11, Privacy—The Contractor shall:

2.3.5.1 User Accounts: Wherever applicable, the Contractor shall require individual accounts to possess unique usernames and passwords that do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

2.3.5.2 Contractor Personnel: All Contractor personnel assigned to this contract shall take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored in accordance with the relevant requirements of the Privacy Act, 5 U.S.C— http://www.archives.gov/about/laws/privacy-act-1974.html.

2.3.6 Task 12, Base Security Requirements—Contractor employees who provide face-to-face professional learning on Government installations shall strictly adhere to base security requirements to include but not limited to the following:

2.3.6.1 Personnel Security Requirements and Building Access: The Contractor shall ensure all applicable personnel working on this contract and each task order— including subcontractors—meet the following security requirements for Contractors to protect against unauthorized disclosure of sensitive but unclassified (SBU) data. SBU data include but are not limited to information protected from disclosure by the Privacy Act, 5 U.S.C. § 552a. Prior to the start of any work, any employee of the Contractor, its proposed subcontractors, and proposed consultants shall complete/sign non-disclosure agreements.

All applicable personnel shall:

Be US citizens or possess lawful permanent resident status.

Be subject to an applicable background investigations in accordance with DoDEA guidelines. Note: Applicable personnel shall not begin working on this contract until all security forms have been properly completed and submitted to the DoDEA security office.

Wear a DoDEA/Contractor-issued identification card when working in a Government facility.

Note: Applicable personnel undergoing background investigations that reveal but are not limited to the following, may be unacceptable under this contract: conviction of a felony, a crime of violence or a serious misdemeanor;

or a record of arrests for continuing offenses. The Government reserves the right to determine if a Contractor employee assigned to a task order shall continue on the task order. The Contractor shall agree to remove the person assigned within one business day of official notification by the Government and provide a replacement within five business days. New hires or substitutions of personnel are subject to the applicable DoDEA investigation requirement.

2.3.6.2 Visitor Policies: Ensure Contractor personnel strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal Physical Security, and DoDEA Regulation 4700.1, DoDEA Antiterrorism Program and Standards. This compliance shall include the mandatory use of visitor badges necessitating the positive identification of all visitors and contract employees. Note: Visitor or contract employees’ non-compliance with the visitor policy will be documented for follow-up with the contracting officer or installation commander, as appropriate.

2.3.6.3 Identification Badges: Provide identification badges to all Contractor personnel assigned to this contract. Contractor personnel shall ensure the identification badges are worn/visible at all times while on Government premises. Note: The badges shall display each person’s recent picture, full name, company name, and the badge expiration date.

2.3.6.4 Security: Contractor personnel shall neither disclose nor cause the dissemination of information concerning the operation of US bases to anyone without a need-to-know basis in performing the contract. The Contractor shall notify the COR of all inquiries regarding performance of this contract that may cause or require dissemination of official inform-ation. Note: Written authorization must be granted by the DoDEA Security Management Division, prior to the release of any official DoD or US Government information.

Objective 3, General Requirements

Performance Standard and Related Task

AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Task 7, Meetings, PWS 2.3.1

Zero deviation from the

PWS.

As stated in the PWS

No more than one meeting per year will need to be rescheduled

COR inspection Past

Performance Assessment.

Task 8, Availability, PWS 2.3.2

Zero deviation from the

PWS.

Duration of the award

100% compliance COR inspection Past

Performance Assessment

Task 9, Section 508 Compliance

Zero deviation from the

PWS.

Duration of the award

100% compliance COR inspection Past

Performance Assessment

Task 10, Optical Character Resolution (OCR) Requirement

Zero deviation from the

PWS.

Duration of the award

100% compliance COR inspection Past

Performance Assessment

Task 11, Privacy, PWS 2.3.3

Zero deviation from the

PWS.

Duration of the award

100% compliance COR inspection Past

Performance Assessment

Task 12, Base Security, PWS 2.3.4

Zero deviation from the

PWS.

Face-to-face professional learning (Base Period or Option year 1)

100% compliance COR or COR designee inspection

Past

2.4 Objective 4, Contractor Manpower Requirement Application (eCMRA)

Complete/submit reporting requirements annually, per the eCMRA website.

2.4.1 Task 13, eCMRA: The Contractor shall report all of its labor hours (including subcontractor labor hours) required to perform the services provided under this contract via a secure data collection site. The Contractor shall complete all required data fields. Reporting inputs shall be for labor executed during each fiscal year’s period of performance (Oct 01 – Sep 30). While inputs may be reported any time during the fiscal year, all data shall be reported no later than October 31 of each calendar year. Contractors shall use the following URL both to fill out the abovementioned data fields and to contact the help desk for assistance:

https://www.ecmra.mil.

Performance Standards and Acceptable Quality Levels

Objective 4, eCMRA Performance Standard and Related Task AQL Inspection Method Incentives

Task 13, eCMRA, PWS 2.4.1

Zero deviation from the

PWS.

During the required timeframe, per the eCMRA website.

Information entered into eCMRA shall be 100% accurate

The COR shall query eCMRA to ensure information is entered and review a copy of the eCMRA information entered provided by the Contractor.

Past

Assessment.

rating pass/fail.

Requirements / Objectives

The tasks listed above are to help the Contractor gain a better understanding of the requirements and are not all-inclusive. The Contractor is expected to develop a total solution in accordance with a performance-based approach.

3 Constraints

3.1 Period and Place of Performance

Base period of one year and four option periods, all of which are twelve months in length.

Work performed at the Contractor’s facilities.

3.2 Holidays and Hours of Operation

Contractor personnel shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows all recognized Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

3.3 Key Functions—The Contractor shall provide the following: Project Manager/ Alternate Project Manager, Technology Manager; and Program Specialists. They shall be available, between the hours of 9:00 AM and 3:00 PM EST, Monday – Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.3.1 Program Manager/Alternate: Provide a program manager to be responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

3.3.2 Technology Manager: Provide a technology manager to be responsible for (1) maintaining the web-based data management system and (2) assisting DoDEA personnel with the use of the Contractor’s websites.

3.3.3 Program Specialists: Provide program specialists to include, but not necessarily be limited to, the professional learning experts to train (1) DoDEA staff in the used of the intervention program and (2) DoDEA train-the-trainers.

3.3.4 Qualifications: Provide program manager/alternate and technology manager with at least one year of experience in a similar role. Provide program specialists who have at least three years of experience in a similar role.

3.3.5 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

3.4 Security Requirements

3.4.1 Data: All data developed as a result of any work awarded under this contract is and shall remain the property of the Government.

3.4.2 Privacy: All Contractor personnel assigned to this contract shall take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored IAW the relevant requirements of the Privacy Act, 5 U.S.C, per http://www.archives.gov/about/laws/privacy-act-1974.html.

3.4.3 Personnel Security Requirements and Building Access: The Contractor shall ensure all applicable personnel working on this contract and each task order— including subcontractors—meet the following security requirements for Contractors to protect against unauthorized disclosure of sensitive but unclassified (SBU) data. SBU data include but are not limited to information protected from disclosure by the Privacy Act, 5 U.S.C. § 552a. Prior to the start of any work, any employee of the Contractor, its proposed subcontractors, and proposed consultants shall complete/sign non-disclosure agreements. All applicable personnel shall:

Be US citizens or possess lawful permanent resident status.

Be subject to an applicable background investigations in accordance with

DoDEA guidelines. Note: Applicable personnel shall not begin working on this contract until all security forms have been properly completed and submitted to the DoDEA security office.

Wear a DoDEA/Contractor-issued identification card when working in a Government facility.

Note: Applicable personnel, who undergo background investigations that reveal but are not limited to the following, may be unacceptable under this contract: conviction of a felony, a crime of violence or a serious misdemeanor; or a record of arrests for continuing offenses. The Government reserves the right to determine if a Contractor employee assigned to a task order shall continue on the task order. The Contractor shall agree to remove the person assigned within one business day of official notification by the Government and provide a replacement within five business days. New hires or substitutions of personnel are subject to the applicable DoDEA investigation requirement.

3.4.4 Visitor Policies: Ensure Contractor personnel strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal Physical Security, and DoDEA Regulation 4700.1, DoDEA Antiterrorism Program and Standards. This compliance shall include the mandatory use of visitor badges necessitating the positive identification of all visitors and contract employees. Note: Visitor or contract employees’ non-compliance with the visitor policy will be documented for follow-up with the contracting officer or installation commander, as appropriate.

3.4.4.1 Identification Badges: Provide identification badges to all Contractor personnel assigned to this contract. Contractor personnel shall ensure the identification badges are worn/visible at all times while on Government premises. Note: The badges shall display each person’s recent picture, full name, company name, and the badge expiration date.

3.4.4.2 Security: Contractor personnel shall neither disclose nor cause the dissemination of information concerning the operation of US bases to anyone without a need-to-know basis in performing the contract. The Contractor shall notify the COR of all inquiries regarding performance of this contract that may cause or require dissemination of official inform-ation.

Note: Written authorization must be granted by the DoDEA Security Management Division, prior to the release of any official DoD or US Government information.

3.5 Contractor Travel—Contractor staff shall:

3.5.1 Limits: Travel, if required, to US and overseas sites as determined and scheduled post-award.

3.5.2 JTR: Be authorized travel expenses consistent with the substantive provisions of the

Joint Travel Regulation (JTR) and limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

4 GOVERNMENT-FURNISHED RESOURCES

4.1 Contracting Officer Representative (COR): The Government identifies the COR by a separate letter, a copy of which is sent to the Contractor. The letter states the COR’s responsibilities and limitations, especially with regard to changes in prices, estimates or delivery dates.

4.1.1 Duties: COR is authorized to (1) monitor contract performance to ensure contract requirements are met, (2) notify the KO and Contractor of any deficiencies; (3) perform inspections as necessary in connection with contract performance, (4) maintain written and oral communication with the Contractor concerning aspects of the contract such as issuing written interpretations of technical requirements, including drawings, designs, and specifications; and (5) coordinate availability of Government-furnished property and provide site entry for Contractor personnel, if applicable.

4.1.2 Limitations: COR is not authorized to change any of the terms or conditions of the contract. Note: The authority to make any contractual changes resides solely with the Contracting Officer.

4.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor Contractor performance on the contract, which can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at its discretion. The QASP primarily (1) focuses on what the Government will do to ensure the Contractor has performed IAW the performance standards and (2) defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality/performance.

4.3 Facility and Related Support: The Government will provide the facilities, internet access, and audio-visual equipment for face-to-face professional learning. DoDEA will provide escorts for presenters while at a DoDEA school.

Technical Exhibits (TE)

Technical Exhibit 1 - Resources Specifications Technical Exhibit 2 - Performance Requirements Summary Technical Exhibit 3 - Deliverables Technical Exhibit 4 - Acronyms and Definitions Technical Exhibit 5 - Technical Requirements

TECHNICAL EXHIBIT 1 - RESOURCES SPECIFICATIONS

Instructional and Assessment Resources Provide commercial off-the-shelf instructional and assessment 6 – 8 math intervention resources.

1.1 – Student Instructional Resources – The Contractor shall provide intervention print, digital licenses (if available) and manipulative instructional resources that:

1.1.1 Are aligned to Common Core State Standards for Mathematics (CCSSM) for each Grade 6-8, http://www.corestandards.org/Math/

1.1.2 Are free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions.

1.1.3 Are grounded in research-based best practices for providing mathematics intervention support that build an understanding of mathematics through concrete/representational models and learning through play (games).

1.1.4 Have hands-on and/or interactive activities that develop conceptual understanding using visuals, models and real-world examples, if digital, with hints and/or feedback to students.

1.1.5 If digital, can be personalized to each student. Teacher can assign content to individual students. PDF files are not considered digital.

1.1.6 Have the latest copyright date for all grade levels-no earlier than 2015. The copyright restriction applies only to contractor delivered material. The copyright restriction does not apply to material included as part of the contractor’s collection (i.e. articles, pictures, problems included in a textbook or supplemental to the teacher or student text ) but which was created by others prior to 2015.

1.2 - Teacher Resources—The Contractor shall provide:

1.2.1 Teacher guides (hardcover and/or online resources), teacher digital licenses (if available) and supplementary resources that support the student materials.

1.2.2 Resources that contain comprehensive, detailed teacher plans and provide information for developmentally appropriate best practices as well as including all learners (English and dual language learners and children with special needs).

1.2.3 A wide range of teaching strategies to differentiate and scaffold each child’s efforts and extend each child’s thinking; through a variety of methods such as intentional conversations, open-ended questions, and model development.

1.2.4 A progression of learning that makes connections to prerequisite standards/skills, ensuring the major content of the grade level are fully addressed, as designated by Achieve the Core: Focus by Grade Level - Major Clusters (https://achievethecore.org/category/774/mathematics-focus-by-grade-level)

1.2.5 Instructional strategies based on student assessment results.

1.3 - Assessment Resources—The Contractor shall provide assessment resources that:

1.3.1 Include informal assessment strategies to enable teachers to quickly determine each child’s developmental progress and use that information to differentiate instruction.

1.3.2 Measure student progress on a continuum based on CCSSM mastery.

1.3.3 Include a variety of items on assessments that assess conceptual understanding, procedural skill and fluency and application.

1.3.4 Include an assortment of assessment strategies to support and monitor the success of intervention. Assessments may be print and/or digital and shall include formative and summative assessments.

1.3.5 If digital, provide feedback to students. If print, provide teacher with guidance to give students feedback on assessment.

Instructional and Assessment Resources

Performance Standard and Related Task

AQL Inspection Method

Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Instructional Resources –Technical Exhibit (1) 1.1

Zero deviation from the Technical Exhibit (1).

Provide alignment document

Alignment document will meet the specifications presented in Technical Exhibit (1) 1.1.1- 1.1.6 with only minor errors in grammar and/or formatting.

COR direct observation

Past Performance Assessment;

Option Exercise

Teacher Resources – Technical Exhibit (1) 1.2

Zero deviation from the Technical Exhibit (1).

Teacher Resources possess all of the specifications presented in Technical Exhibit (1)

1.2.1 – 1.2.5

COR direct observation

Past Performance Assessment;

Option Exercise

Assessment Resources – Technical Exhibit (1) 1.3

Zero deviation from Technical Exhibit (1) Ongoing/accessible after receipt of initial delivery order

Assessment Resources possess all of the specification presented in Technical Exhibit (1)

1.3.1 – 1.3.5

99% availability of assessment tools and data

COR direct observation

Past Performance Assessment;

Option Exercise

Data Management and Technical Support

Provide data management that addresses the needs of stakeholders at the classroom, school, district, region, and system levels. Provide related technical support.

2.1 Data Management - The Contractor shall provide materials that include the following data management capability:

2.1.1 A recordkeeping system that (1) measures individual progress toward the end-of-semester expectations/goals and (2) directly aligns to curriculum and proposed standards.

2.1.2 A recordkeeping system with the capability of producing a variety of comprehensive reports.

2.1.3 A recordkeeping system for stakeholders, which shall be accessible at the grade/class, school, district, and system levels.

2.1.4 An option to enter student scores via electronic devices.

2.1.5 For data importation from the program into other systems (e.g., student demographic information) and data export (e.g., student achievement data) into the DoDEA reporting or student information system.

2.1.6 Access to data for student’s intervention and core math teacher.

2.1.7 Technical Support—For digital resources/materials, the Contractor shall:

Provide technical support via an email hotline available exclusively to all DoDEA stakeholders in case of a need to assist them with access any digital resource purchased. Responses must be available within 24 hours of written request for service Monday-Friday in order to meet the needs of teachers in America, the Pacific and Europe.

Data Management and Technical Support Performance Standard and Related Task AQL Inspection Method

Incentives

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation

Ratings Definitions”.

Data Management and Technical Support – Technical Exhibit (1) 2.1

Zero deviation from – Technical Exhibit (1).

Ongoing after receipt of first delivery order

Data Management System possesses all of the characteristics listed in Technical Exhibit (1) 2.1.1 – 2.1.6

Technical Support as listed in Technical Exhibit 2.1.7.

99% availability of assessment tools/data

Customer feedback and COR periodic inspection

Past Performan ce Assessme nt

TECHNICAL EXHIBIT 2 – Performance Requirements Summary

Performance Standard and Related Task

Acceptable Quality Level Inspection Method

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory, marginal, or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings

Definitions”.

Objective 1: Professional Learning

Task 1, Professional Learning, PWS 2.1.1

Zero deviation from the

PWS.

Draft: Ten business days after post-award conference Final: Five business days after receipt of written COR feedback

Draft: 80% accurate.

Final: 100% accurate except for minor errors in grammar/formatting

COR inspection.

Task 2, Face-to-Face/Virtual Teacher Professional Learning, PWS 2.1.2

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Task 3, Live Virtual Teacher Professional Learning, PWS 2.1.3

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Task 4, Live Virtual Train-the-Trainer Professional Learning, PWS 2.1.4

Zero deviation from the

PWS.

Per Professional Learning Plan

90% of the evaluations of the professional learning will rate the presenters as good or excellent.

COR inspection and stakeholder feedback

Task 5, Digital Modules, PWS 2.1.5

Zero deviation from the

PWS.

Per Professional Learning Plan

Draft: 80% accurate.

Final: 100% accurate except for minor errors

COR inspection

Objective 2: Shipping

Task 6, Shipping, PWS 2.2.1 Zero deviation from the PWS for each delivery order

Ship using…