RFQ_CulinaryArts_7-18-13.pdf

18 July 2013

To: All Prospective Online Curriculum Vendors

From: Department of Defense Education Activity, Procurement Division, 4800 Mark Center Drive, Alexandria, VA 22350-1400

Subject: Request for Quote (RFQ) – HE125420130260003A / DoDEA Culinary Arts Curriculum

1. Request for Quote (RFQ): The Department of Defense Educational Activity (DoDEA) hereby issues this competitive RFQ to solicit all interested curriculum vendors for the purpose of entering into a requirements contract for the DoDEA Culinary Arts Curriculum identified in the Subject Heading above.

The curriculum provided in the resulting contract will be used at DoDEA high schools in the United States and around the world for a six year curriculum cycle. DoDEA will conduct this acquisition using Parts 12 and 13 under the Federal Acquisition Regulation (FAR). Vendors are encouraged to check the Federal Business Opportunities (FEDBIZOPPS) website at http: www.fedbizopps.gov for any amendments to this solicitation. If you are interested in this acquisition, you may participate by submitting your response in accordance with the following instructions provided below.

2. RFQ Questions Cutoff Date: The cut-off date for all questions is 01 August 2013 at 11:00 A.M. EST.

Questions must be submitted in writing via email to Nina.Lin@hq.dodea.edu with the subject line “RFQ Questions HE12542013026003A.” Questions may not be accepted after this cutoff date/time. Telephone inquiries will not be accepted. Questions concerning this solicitation received prior to the above cutoff date/time will be answered via an amendment to the RFQ and posted on FedBizOpps.

3. RFQ Closing Date. The closing date for all quotes is 20 August 2013 at 11:00 A.M. EST via email to Nina.Lin@hq.dodea.edu with the subject line “RFQ HE12542013026003A Culinary Arts.” Late quotes may not be considered. If you are a suitable vendor for the requirement and do not provide a quote, it is requested that you submit a “No Bid” response. It is also requested that you include a brief statement as to why you are unable to submit a quote in response to this solicitation. No other form of submission will be accepted.

4. Type of Contract: A Firm-Fixed Unit Price Requirements Contract is anticipated.

5. Period of Performance: The period of performance shall be for one 12 month base period with the Government’s option to extend performance for up to five consecutive one year option periods in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

6. Anticipated Award Date: The anticipated award date for this contract is September 2013.

7. Place of Delivery: For print materials, delivery locations will be worldwide. All shipments to sites in the Europe and Pacific, unless an APO address is specified, will be by a commercial vendor like UPS or FedEx. Shipments to sites in the US should be performed by the US Postal Service. Web-based materials will be delivered by email to the Contracting Officer’s Representative (COR).

8. Delivery Time: The delivery time is 21 days after receipt of delivery order for print materials and 3 days after receipt of delivery order for web-based materials.

9. Description of Requirement: The Contractor shall provide both products and services in accordance with the attached Statement of Work (SOW)(See Attachment 1). The Contract Line Item Numbers

(CLINs) below are suggested CLIN structures. The contractor may submit fewer or more CLINs whichever may be appropriate to their submission. Vendors must prepare an Excel spreadsheet which identifies items and prices being proposed. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount.

A separate line item must be prepared for each item being proposed and for the base and five option periods. A subtotal for each year and a final total for the Base and all Option Years are required in the Excel Spreadsheet. The quantities displayed in the base year below repeat in all option years.

CLIN

Item Description

Qty

Unit

Unit Price

Total Price

0001 Culinary Arts I 350 EA $ $

0002 Culinary Arts II 150 EA $ $

0003 Professional Development 1 EA $ $

0004 Technical Support 1 YR $ $

Total for Base Year $ $

1001 Culinary Arts I 350 $ $

Total for Option Year I

2001 Culinary Arts I 350 $ $

Total Option Year 2

3001 Culinary Arts I 350 $ $

Total Option Year 3

4001 Culinary Arts I 350 $ $

Total Option Year 4

5001 Culinary Arts I 350 $ $

Total Option Year 5

Total Base + All Options

10. Inspection and Acceptance: Inspection and acceptance of the products and deliverables to be furnished shall be performed by the Government Point of Contact (POC). The Contracting Officer or the Government POC may inspect all received items to ensure the deliverables meet the DoDEA specification requirement and any aspect of performance under this contract at any time. Government inspection and acceptance for all contractual items listed herein will be at destination.

11. Limitation of Authority: No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this contract in any way to include shipping instructions. If any person representing the Government, other than the Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the Contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer and receive direction from the Contracting Officer.

12. Solicitation Provisions and Contract Clauses : The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses are incorporated by reference. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. The complete text of FAR and DFARS clauses and provisions referenced in this document are available electronically from the following web site: http://farsite.hill.=af.mil/vffar1.htm

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The

Government (Sep 2006) -- Alternate I

OCT 1995

52.204-7 Central Contractor Registration APR 2008 52.204-10

52.209-9

Reporting Executive Compensation and First-Tier Subcontract Awards Updates of Publicly Available Information Regarding Responsibility Matters

JUL 2010

FEB 2012

52.212-1 Instructions to Vendors—Commercial Items JUN 2008 52.212-3 Offeror Representations and Certification--Commercial

Items

JAN 2011

52.212-3 Alt I Offeror Representations and Certification--CommercialAPR 2002 52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010 52.212-5 Dev

52.219-8

Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items Utilization of Small Business Concerns

MAR 2011

JAN 2011

52.222-3 Convict Labor JUN 2003 52.222-21 52.222-26 52.222-35 52.222-36 52.222-37 52.222-50

Prohibition Of Segregated Facilities Equal Opportunity Equal Opportunity for Veterans Affirmative Action For Workers With Disabilities Employment Reports on Veterans Combating Trafficking in Persons

FEB 1999

MAR 2007

SEP 2010

OCT 2010

SEP 2010

FEB 2009

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-18 Availability of Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer--Central

Contractor Registration

OCT 2003

52.232-36 Payment by Third Party FEB 2010 52.233-1 Disputes JUL 2002

52.233-3 252.201-7000

Protest After Award Contracting Officer’s Representative

AUG 1996

DEC 1991

252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.212-7000 Offeror Representations and Certifications—

Commercial Items

JUN 2005

252.212-7001 Dev Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items

MAR 2011

252.226-7001

252.232-7003

Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns Electronic Submission of Payment Requests and Receiving Reports

SEP 2004

JUN 2012

252-232-7010 Levies on Contract Payments DEC 2006 252-243-7001 Pricing of Contract Modification DEC 1991 252-243-7002 Request for Equitable Adjustment MAR 1998 252.247-7022 Representation of Extent of Transportation by Sea AUG 1992 252.247-7023 Transportation of Supplies by Sea MAY 2002

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

52.209-7 Addendum 52.212-1 52.212-2 Addendum 52.212-3 Addendum 52.212-4

Information Regarding Responsibility Matters Addendum to Instructions to Vendors Evaluation – Commercial Items Addendum to Offeror Representations and Certification Addendum to Contract Terms and Conditions

Feb 2012 Jan 1999

52.216-19 Order Limitations Oct 1995 52.216-21 Requirements Oct 1995 52.217-8 Option to Extend Services Nov 1999 52.217-9 Option to Extend the Term of the Contract Mar 2000 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.252-1 Solicitation Provisions Incorporated by Reference Apr 1998 52.252-2 Clauses Incorporated by Reference Feb 1998 52.252-5 252.216-7006 252.232-7006

Authorized Deviations in Provisions Ordering Wide Area Work F low Payment Instructions

Apr 1984 May 2011 June 2012

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO VENDORS - - COMMERCIAL ITEMS

(June 2008)

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Format - All vendors must electronically submit written quote materials as described below in three separate volumes: Volume I - Technical Capability, Volume II - Past Performance, and Volume III - Contracting/Pricing. Any reference to pricing information must not be included in any volume other than Volume III. These volumes will be evaluated against the criteria listed under Evaluation Factors under FAR 52.212-2, Evaluation, Commercial Items. Physical sample materials from Volume I will be submitted by mail.

Volume I - Technical Capability – Vendors must demonstrate their understanding of the Government’s requirement and approach to performing the work as described in the Statement of Work (SOW)(Attachment 1) by providing sample print and/or digital materials or access to web-based materials; a written Technical Capability Statement; a completed Government Product/Service Accessibility Template (GPAT); and a set of all Information Technology (IT) components. These items shall be in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume II - Past Performance - The vendor must submit Past Performance Documentation in accordance with Paragraph b (Quote Composition Requirements and Instructions) below.

Volume III - Contracting/Pricing Volume - Contracting/Pricing must be submitted in a Microsoft Excel spreadsheet. Further instructions for preparation of the Contracting/Pricing Volume are provided at Paragraph (b) (Quote Composition Requirements and Instructions) below.

(b) Quote Composition Requirements and Instructions

Volume I – Technical Capability

a. Vendors shall provide sample courseware materials. For physical materials, provide six of each item submitted. For web-based materials, provide access for up to six reviewers. All digital and web-based materials will also undergo a technology safety and compliance requirements check.

b. The Technical Capability Statement will consist of a 7 page or less document that outlines the understanding of the Government’s requirement and approach to performing the work to include skills, experience and capability to meet the requirements of this acquisition. The Contractor must address how its product and services meet all requirements of the SOW. The Technical Evaluation Team (TET) will stop reviewing the Technical Capability Statement after the 7th page. It is critical that vendors ensure they respond to every individual section of the SOW and that the response is contained to no more than 7 pages.

c. Attachment 2, Government Product/Service Accessibility Template (GPAT) shall be completed by vendors to address Section 508 Compliance.

d. One set of Information Technology (IT) components: In addition to sample courseware materials described above, vendors shall submit a separate set of all IT components to undergo a technology safety and compliance requirements check by the DoDEA IT Division.

Volume II – Past Performance

a. Vendors must provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years.

Vendors shall describe the relevance of each listed contract to the current RFQ requirements.

Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.

b. Attachment 3, Past Performance Information (Part I), must be completed and submitted by all vendors with their quote.

c. Attachment 4, The Respondent Information (Part II) must be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email to Nina.Lin@hq.dodea.edu before or by the closing date and time, 20 August 2013 at 11:00

A.M. EST.

d. The Government may also consider past performance information obtained through other sources.

Volume III – Contracting/Price Volume:

a. The Contracting/Pricing Volume shall provide an Administrative Cover Letter that includes the following information:

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name, Phone, Fax, and email address

b. The Contracting/Pricing Volume shall include the PRICE QUOTE, be in Microsoft Excel, and be a separate volume.

c. Complete quote schedule with unit price and total amount for each CLIN.

d. All issued amendments to the solicitation shall be included.

e. The vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but volume III.

f. Vendors shall comply with all requirements of the quote submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

g. Quote preparation costs – This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the vendor assumes all costs associated.

2. Addendum to Paragraph (c) Period for acceptance of quotes: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e) Multiple quotes. This paragraph (e) is changed to read as follows:

Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of a quote. Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the vendor specifies otherwise in the quote. DoDEA intends to award a single contract for the stated Curriculum Program, but may award multiple contracts.

5. RFQ Due Date: The closing date for all quotes is 20 August 2013 at 11:00 A.M. EST. Quotes shall be submitted by email to Nina.Lin@hq.dodea.edu. The email subject line shall read “RFQ HE125420230260003A Culinary Arts” and will contain the quote in three separate volumes: Volume I - Technical Capability, Volume II - Past Performance, and Volume III - Contracting/Pricing Volume.

Because Volume 1 –Technical Capability can potentially include physical materials, those items can be submitted separately by mail via U.S. Postal Service or a commercial carrier to the following address:

Department of Defense Education Activity (DoDEA) 4800 Mark Center Drive, 5th Floor, East Tower Suite 05G02-02– Procurement Alexandria, VA 22350-1400 Attn: Nina Lin

6. Special Note to Vendors regarding items submitted by mail: The following information includes additional instructions for submission of physical materials to include IT Components:

a. All boxes containing materials submitted in response to this RFQ must include the following information on the label in this order:

# What: Example:

1. Title of Material Culinary Arts

2. Exact RFQ Number: HE125420130260003A

3. Exact Box Number: Box 1 of 4

4. Exact Contents of Box: Student Textbook

5. Vendor Name/POC Information Jones Co./Sue Smith/email/phone

b. Sample Materials – ALL proposed items must be labeled corresponding to an item from the Volume III Price Quote Excel spreadsheet. Items that are received, but do not correspond to any item on the Price Quote Excel spreadsheet may not be evaluated.

c. Disposition of Materials – The Contractor must provide final disposition instructions for all materials submitted in response to this solicitation. All costs associated with final disposition shall be borne by the Contractor.

d. Set of Information Technology (IT) Components – The separate set of IT components must include a packing slip that identifies each item and a method to access the item if web-based (ex.

URLs, password/login combinations). IT components include any digital component for the technology safety and compliance requirements check such as software, web-based items, CD- ROMs, downloadable materials, CDs, videos and DVDs. Items that fails the technology safety and compliance requirements check will not be reviewed during the materials evaluation.

End of Addendum to 52.212-1

ADDENDUM TO FAR 52.212-3 - - OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL ITEMS (Jan 2011)

All vendors must be registered in the System for Award Management (SAM ) in order to be in compliance with FAR 52.212-3. SAM can be accessed at: https://www.sam.gov.

End of Addendum to 52.212-3

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the quotes: Technical, Past Performance, and Price. The order of importance of these factors is: Technical, Past Performance and Price. When combined Technical and Past Performance are significantly more important than price. The government is using Simplified Acquisition Procedures for this procurement.

Evaluation Factors:

Factor 1: Technical Capability/Quality of Products and Services: Vendors will be evaluated on how well they demonstrate their ability to perform the requirement as set forth in the Statement of Work as well as on the general quality of the proposed products and services.

Factor 2: Past Performance: Vendor’s Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Factor 3: Price: Price will be evaluated to ensure price reasonableness. Price will be considered by the Government when determining the best value quote.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an option to extend services for 6 months (as allowed by FAR 52.217-8), to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential 6 month extension of services option. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to Provision:

(d) If the subject solicitation has been issued as a Request for Quotation, all references to offer and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written.

If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

(e) If any component of the contractor’s quote is not acceptable to the Government, then the Government may reject the quote without further evaluation.

(End of provision)

ADDENDUM TO FAR 52.212-4 --CONSENT TO DE-OBLIGATION OF EXCESS FUNDS

AFTER FINAL PAYMENT

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212)

52.216-19 ORDER LIMITATIONS. (OCT 1995)

There is no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 6 years and 6 months of contract award.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before contract expiration.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 years and 6 months.

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

United States law will apply to resolve any claim of breach of this contract.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (APR

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://www.acquisition.gov/far/

(End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ http://www.acquisition.gov/far/

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from date of award through 6 years and 6 months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered ``issued'' when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered ``issued'' when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S.

mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

**the fill-ins will be specified on individual delivery orders.**

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

13. Administrative Information

a. Points of Contact:

Contracting Officer:

Nina Lin 4800 Mark Center Drive Suite 05G02-02- Attn: Procurement Division Alexandria, VA 22350-1400 Telephone: 571-372-1445 Nina.Lin@hq.dodea.edu

Contracting Officer’s Representative (COR):

To Be Determined 4800 Mark Center Drive, 5th Fl Alexandria, VA 22350-1400 Telephone: 571-372-XXXX XXXXX.XXXXX@hq.dodea.edu

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Additional Ordering Information: Except as this contract otherwise provides, the Government will order from the Contractor all of its requirements for the supplies and services listed in the schedule of this contract. Each order will be issued as a delivery order and will include:

(1) The supplies or services being ordered;

(2) The quantities to be furnished;

(3) Delivery or performance dates;

(4) The address to send invoices; and

(5) The funds from which payment will be made.

Contracting Officers of the following activities may order services and supplies under this contract:

Department of Defense Education Activity Procurement Division 4800 Mark Center Drive, 5th Fl Alexandria, VA 22350-1400

DoDEA- Americas Attn: Procurement Office 700 Westpark Dr/ 3rd Floor Peachtree City, GA 30269

DoDDS - Pacific Office of the Director

Attn: Procurement Office Unit 35007

APO AP 96376-5007

DoDDS - Europe Office of the Director, ATTN: Procurement Office Unit 29649, Box 6000

APO AE 09002

c. Administration, Accounting, and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery/task order issued against the contract.

d. Invoice Submission: Invoices shall be submitted electronically through Wide Area Work Flow in accordance with instructions found in DFARS 252.232-7006.

e. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes.

DoDEA Federal Tax Identification Number: 26-2331642.

f. Contract Type: Contract award type shall be a Firm-Fixed Unit Price, Requirements Contract. The period of performance shall be a 12 month base year from date of award with five 12 month options.

g. Commercial Provision - Section 508 - IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

ATTACHMENT 1: Statement of Work (SOW)

DoDEA Culinary Arts Program

1.0 INTRODUCTION

1.1. The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 85,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers the schools in seven states and Puerto Rico, and for administrative purposes, Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS- Europe and DoDDS-Pacific. The former administers the schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter covers the schools in Korea, Japan, and for administrative purposes, Guam. DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and with teaching hubs in Germany and Okinawa.

2.0 BACKGROUND

2.1 The Culinary Arts program is designed to teach the skills required for a career in the foodservice and hospitality industry. The materials support the skills practiced in the classroom and kitchen.

2.2 The materials also provide students with the opportunities to learn the essential skills necessary to pass the Safety and Sanitation Test.

2.3 Most of DoDEA’s Culinary Arts students are located in foreign countries where they are seldom able to work at a restaurant after school hours.

3.0 SCOPE

3.1 DoDEA requires print and/or digital materials to support its two-year Culinary Arts program.

Please note that digital materials are preferred over print materials; however, print materials will be considered. At the end of the course, students must be prepared to earn the Safety and Sanitation Test certificate. The course may not have a mandatory afterschool work requirement.

3.2 Culinary Arts I and II are offered as an elective at 18 DoDEA high schools worldwide with 18 teachers. Each year a total of 500 students are expected to enroll in the program—approximately 350 students enroll in Culinary Arts I and approximately 150 students enroll in Culinary Arts II.

3.3 DoDEA expects to award one contract for a base year and five option years.

4.0 REQUIREMENTS

4.1 General—The Contractor shall provide:

4.1.1 Point of contact (POC) for ongoing assistance and communication.

4.1.2 Technical support to all teachers and students in case of need to access any digital resource purchased. Assistance shall be available eight hours per day and a response time of 24 hours for after-hour Monday-Friday in order to meet the needs of students and teachers in the Pacific and Europe. The 8-hour time period will be mutually agreed upon by the Contractor and DoDEA post award.

4.1.3 Materials free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions where appropriate.

4.1.4 Most recent copyright date and be consistent with materials available to school systems in the United States.

The copyright preference applies only to student and teacher materials (for example, the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text).

Materials will be available throughout the duration of the DoDEA curriculum cycle and their copyright dates will remain unchanged for the entire contract period.

4.1.5 No mandatory afterschool work requirement.

4.1.6 Trainings via such media as webinars, GotoMeetings, and/or professional development modules. There shall be no mandatory face-to-face training requirement.

4.1.7 Notification to the Contracting Officers Representative (COR) when new product updates are available for downloading/claiming and shall coordinate with the COR regarding the dissemination of this information to the schools. Upload, test and then provide the newest available version on the market as it becomes available within 30 days of the release date.

4.1.8 Section 508 Compliance:

IT Requirement: All electronic hardware and software procured under this contract/ purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of Electronic and Information Technology (EIT). Section 508 must be considered as a requirement for the outputs/deliverables including functional performance, information, documentation, and support requirements under this acquisition to ensure that it considers specific Section 508 accessibility requirements.

Further, the outputs/deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions identified as applicable in the Government Product/ Service Accessibility Template (GPAT), per (Attachment 2).

Optical Character Resolution: Any student texts or student supplemental materials shall be provided in an electronic Optical Character Resolution (OCR) format, or PDF format, that is compatible with common OCR readers (i.e., Kurzweil) to convert written text into audio format for student use at time of delivery of order issuance.

4.2 Materials—The Contractor shall:

4.2.1 Provide a variety of print and/or digital materials (audio, multimedia, etc.) for a two-year Culinary Arts program that supports the skills required for a career in the foodservice and hospitality industries, which are aligned to the DoDEA curriculum requirements (www.dodea.edu/Curriculum/CareerTechEd/loader.cfm?csModule=security/getfile&pageid =40626). They include the following topics:

i. Preparing for a Successful Career

ii. Preparing and Serving Safe Food

iii. Preventing Accidents and Injury

iv. Foodservice Equipment

v. Kitchen Basics

vi. Sandwich and Breakfast Foods

vii. Salads and Garnishes

viii. Fruits and Vegetables

ix. Basic Business Math Skill

4.2.2 Provide print and/or digital materials that support practical training in the kitchen, where students learn knife skills, basic food preparation techniques, and practical sanitation skills to include sauces, soups & stocks, elements of entrée production, the fundamentals of baking, pastry arts, nutrition and menu planning, dining room service, international cuisine, food preservation, purchasing and receiving, catering, as well as presentation & plate design.

4.2.3 Provide teachers print and/or digital materials that will assist them to design developmentally appropriate lessons and strategies. Each lesson or each unit shall:

Convey the purpose or goal and justify the sequence of activities.

Identify the prerequisite knowledge and skills.

Provide a variety of contexts and interactive activities for students.

4.2.4 Provide courseware that covers current editions and/or versions of software, as well as three editions and/or versions prior AND the newest available edition and/or version on the market as it becomes available within 30 days of the release date.

4.3 Instructional Material—The Contractor shall provide courseware that consists of print and/or digital material. All web-based material shall:

4.3.1 Function within an environment that blocks popup windows.

4.3.2 Provides video files in the following formats—Flash, QuickTime, and Windows Media, which are compressed and accessible from low bandwidth connections.

4.4 Privacy: If materials are web-based, the Contractor shall require individual accounts with unique usernames and passwords which do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

4.5 Professional Development—The Contractor shall:

4.5.1 Provide web-based professional development modules that guide teachers, facilitators, and administrators in the use of the course materials.

4.5.2 Ensure that the web-based professional development modules adhere to SCORM conformance, per http://www.adlnet.gov/scorm.

5.0 TECHNICAL REQUIREMENTS

5.1 All online resources and instructional software shall meet DoDEA information security requirements (as defined below), such as not containing vulnerabilities posing risk to the network. All software and websites shall undergo preliminary testing to ensure that they pose no security risk to the DoDEA infrastructure. Any IT component of the Contractor’s proposal that fails to meet DoDEA’s information security and technology requirements will be excluded from further evaluation.

5.2 All software/Plugins/Add-ons shall meet DoDEA’s following requirements:

5.2.1 DoD Information Assurance Certification and Accreditation Process (DIACAP) [Accreditation Process (DIACAP), 28 November 2007, which may be found at the following URL: http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

5.2.2 Security Technical Information Guidance (STIG), which may be found at the following URL: http://iase.disa.mil/stigs/stig/index.html.

5.2.3 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released security vulnerabilities associated with their software solution. Any deviations from this requirement (paragraph 5.2) shall be approved in writing by the DoDEA Chief Information Officer (CIO).

5.3 Contractor software solutions shall not interfere…