RFQ Letter AP Biology.doc

21 April 2011 To: All Prospective Curriculum Vendors From: Department of Defense Education Activity, Procurement Division, 4040 North Fairfax Drive, Arlington, VA 22203

Subject: Request for Quote (RFQ) – HE125420112010048 DoDEA Science Curriculum Buy: AP Biology

1. Request for Quote (RFQ): The Department of Defense Educational Activity (DoDEA) hereby issues this competitive RFQ to solicit all interested curriculum vendors for the purpose of entering into a requirements contract for the DoDEA Science Curriculum identified in the Subject Heading above. The curriculum provided in the resulting contract will be used at DoDEA high schools in the United States and around the world for a six year science curriculum cycle. DoDEA will conduct this acquisition using Parts 12 and 13 under the Federal Acquisition Regulation (FAR). Vendors are encouraged to check the Federal Business Opportunities (FEDBIZOPPS) website at http: www.fedbizopps.gov for any amendments to this solicitation. If you are interested in this acquisition, you may participate by submitting your response in accordance with the following instructions provided below.

2. RFQ Questions Cutoff Date: The cut-off date for all questions is 23 May 2011 at 11:00 A.M. EST. Questions must be submitted in writing to Thatsanee.Knight@hq.dodea.edu and Julie.Brooke@hq.dodea.edu. Questions will not be accepted after this cutoff date/time. Telephone inquiries will not be accepted. Questions concerning this solicitation received prior to the above cutoff date/time will be answered via an amendment to the RFQ and posted on FedBizOpps.

3. RFQ Closing Date. The closing date for all quotes is 05 Aug 2011 at 11:00 A.M. EST via U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time. No late quotes will be considered. If you are a suitable vendor for the requirement and do not provide a quote, it is requested that you submit a “No Bid” response. It is also requested that you include a brief statement as to why you are unable to submit a quote in response to this solicitation. No other form of submission will be accepted. DoDEA will ensure personnel are present at the agency to accept quotes.

TBD:Amendment to RFQ Letter will provide location information to vendors for delivery and set up of materials

4. Type of Contract: A Firm-Fixed Price Requirements Contract is anticipated.

5. Period of Performance: The period of performance shall be for one 12 month base period with the Government’s option to extend performance for up to five (5) one year option periods in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

6. Anticipated Award Date: The anticipated award date for this contract is 17 Oct 2011.

7. Place of Delivery: Please see the Statement of Work (SOW) for school locations. Specific DoDEA locations will be provided on each Delivery Order.

8.

Delivery Time: The delivery time is 45-60 days after delivery order awards.

9. Description of Requirement: The Contractor shall provide both products and services in accordance with the attached Statement of Work (SOW). The following Contract Line Item Numbers (CLINs) are suggested CLIN structures. The contractor may submit fewer or more CLINs whichever may be appropriate to their submission. Vendors must prepare an Excel spreadsheet which identifies items and prices being proposed. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, ISBN number, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for each course being proposed and for the base and five option periods. A subtotal for each year and a final total for the Base and all Option Years are required in the Excel Spreadsheet. In addition, a copy of the Excel spreadsheet must be submitted on CD. Please see Instructions to Offerors for a sample of Contract Line Item Numbers CLINs, Sub-Contract Line Item Numbers (SLINs), and Exhibit Contract Line Item Numbers (ELINs). SLINs and ELINs are subsets of CLINs.

Price Total

Price

Biology

Total for Base Year

Biology

Total for Option Year I

Physics

SHAPE \* MERGEFORMAT

Total Option Year 2

Total Option Year 3

Total Option Year 4

Total Option Year 5

Sub-Total Base + All Options

10. Packaging and Marking:

All deliverable contract items shall be packaged in accordance with established commercial practices and provide for damage-free shipment to destination in accordance with the attached SOW.

11. Inspection and Acceptance: Inspection and acceptance of the products and deliverables to be furnished shall be performed by the Government Point of Contact (POC). The Contracting Officer or the Government POC may inspect all received items to ensure the deliverables meet the DoDEA specification requirement and any aspect of performance under this contract at any time. Government inspection and acceptance for all contractual items listed herein will be at destination.

12. Limitation of Authority: No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this contract in any way to include shipping instructions. If any person representing the Government, other than the Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the Contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Contracting Officer and receive direction from the Contracting Officer.

13. Solicitation Provisions and Contract Clauses

: The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses are incorporated by reference. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. The complete text of FAR and DFARS clauses and provisions referenced in this document are available electronically from the following web site: http://farsite.hill.=af.mil/vffar1.htm

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

PROVISIONS/CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO VENDORS - - COMMERCIAL ITEMS (June 2008)

1. Addendum to Paragraph (b) Submission of quotes. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Format - All vendors must submit written quote materials as described below and in the quantities of each volume as stated. In addition, the vendor should also provide an electronic version of its quote on Microsoft Windows-compatible CD-Rom (CD-R) or DVD in Microsoft Windows (latest version) and Excel format (latest version). Any pricing information will be on separate disk(s) from the technical information. In the case of a conflict between the electronic and the hard copy, the hard copy will be considered the correct version.

Volume I – Technical Capability (Submit 1 with original documents, and 6 copies) - The Technical Capability Statement will consist of a 40 page or less document that outlines the understanding of the Government’s requirement and approach to performing the work to include its skills and capability to meet the requirements of this acquisition. The Contractor must address how its submitted materials meet the Statement of Work. The Technical Evaluation Team (TET) will stop reviewing the Technical Capability Statement after the 40th page. Vendors must demonstrate capability and experience in the areas of; understanding of the Government’s requirement and approach to performing the work as described in Paragraph b (Quote Composition Requirements and Instructions) below. Vendors shall submit: (1) IT Components in accordance with 5.a. below; (2) Online Ordering System (if vendor has this capablility) in accordance with 5.b. below; and (3) student and teacher materials in accordance with 5.c. below. The Technical Capability Statement will be evaluated against the criteria listed under Evaluation Factors under FAR 52.212-2, Evaluation, Commercial Items.

Volume II - Past Performance Information (Submit 1 with original documents, and 2 copies) - The vendor must submit Past Performance Documentation in accordance with instructions provided below in the quote composition requirements and instructions.

Volume III - Contracting/Pricing Volume - (Submit 1 with original document, and 2 copies): Contracting/Pricing Volume will be submitted separately with all executed RFQ Documents. Instructions for preparation of the Contracting/Pricing Volume are provided at Paragraph (b) (Quote Composition Requirements and Instructions) below.

(b) Quote Composition Requirements and Instructions

Volume I – Technical Capability:*

a. Understanding – Vendors shall demonstrate an understanding of the Statement of Work (SOW), and its ability to provide the required curriculum and support services.

b. Key Personnel for Professional Development and Management Operations – At a minimum, the vendors must describe the key personnel (resumes) for all professional development.

*SPECIAL NOTE: IT IS CRITICAL THAT VENDORS ENSURE THEY RESPOND TO EVERY INDIVIDUAL SECTION OF THE SOW.

Volume II – Past Performance

a. Vendors must provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.

b. Attachment 2, Past Performance Information (Part I), must be completed and submitted by all vendors.

c. Attachment 3, The Respondent Information (Part II) must be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email to Julie Brooke at Julie.brooke@hq.dodea.edu before or by the closing date and time, 05 Aug 2011 at 11:00 A.M. EST.

d. The Government may also consider past performance information obtained through other sources.

Volume III – Contracting/Price Volume:

a. The Contracting/Pricing Volume shall provide an Administrative Cover Letter that includes the following information:

1. Tax identification number (TIN)

2. Dun & Bradstreet Number (DUNS)

3. Complete Business Mailing Address

4. Cage Code/NAICS Code

5. Contact Name

6. Contact Phone

7. Contact Fax Number

8. Contact email address

b. The Contracting/Pricing Volume shall provide the following documents:

1. A document self-certifying that all instructional materials are correlated to the applicable national standards per the SOW.

2. A document listing the materials submitted and the copyright date.

3. Completed Commercial Item Small Business Subcontracting Plan ONLY if required by FAR and your quote amount. Please see Attachment 4 for instructions.

c. The Contracting/Pricing Volume shall provide the QUOTE, be in Microsoft Excel, and be a separate volume and CD.

d. All issued amendments to the solicitation shall be included.

e. Complete quote schedule with unit price and total amount for each CLIN, SLIN, or ELIN.

f. The vendors are cautioned that no reference to proposed price(s) shall be made in any other volumes but volume III.

g. Vendors shall comply with all requirements of the quote submission instructions. Deviations shall be fully explained; however, inclusion of price/cost in documents other than the Contracting/Pricing Volume is not an acceptable deviation.

h. Quote preparation costs – This Request for Quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the vendor assumes all costs associated.

2. Addendum to Paragraph (c) Period for acceptance of quotes: This paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an amendment to the solicitation.

3. Addendum to Paragraph (e) Multiple quotes. This paragraph (e) is changed to read as follows: Multiple quotes presenting alternative terms and conditions will NOT be accepted.

4. Addendum to Paragraph (h) Multiple awards. This paragraph (h) is changed to read as follows: The Government may accept any item or group of items of a quote. Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the vendor specifies otherwise in the quote. DoDEA intends to award a single contract for the stated Curriculum Program, but may award multiple contracts.

5. Special Note to Vendors regarding quotes:

The following information includes separate due dates and additional instructions for submission of IT Components, Online Ordering Systems, Quote/Materials, and Materials Set-Up:

a. Information Technology (IT) Components Information and Closing Date: The closing date for all IT Components is 13 June 2011 at 11:00 A.M. EST via U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time

DoDEA Procurement Division

ATTN: Thatsanee Knight/Julie Brooke

DoDEA Science: AP Biology

HE125420112010048

4040 North Fairfax Drive, 4th Floor

Arlington, VA 22203-1635

1) IT Components: Vendors shall submit the following:

a) One set of all proposed IT components and software to include digital courseware for the technology safety and compliance requirements check such as online, CD-ROM, downloadable material, CDs, or videos and DVDs. Any portion of a vendor’s IT components that fails the technology safety and compliance requirements check will not be reviewed during the materials evaluation.

b) One packing slip identifying each item submitted. Items received that are not listed on the packing slip will not be evaluated.

b. Online Ordering System Information and Closing Date: The closing date for the Online Ordering System is 27 June 2011 at 11:00 A. M. EST via U.S. Postal, UPS, FEDEX or hand delivered to the following address by the closing date and time:

DoDEA Procurement Division

ATTN: Thatsanee Knight/Julie Brooke

DoDEA Science: AP Biology

HE125420112010048

4040 North Fairfax Drive, 4th Floor

Arlington, VA 22203-1635

1) Online Ordering System: A Vendor Online Ordering System is one method of ordering the requirements for this Science Curriculum Procurement. If the vendor has an Online Ordering System and wishes it to be considered for this method of ordering under this RFQ, the vendor will submit a written submission (4 Sets with accompanying DVDs) detailing it’s Online Ordering System which includes/demonstrates, but is not limited to, the following:

a) Overall management of its Online Ordering System to order the curriculum in the attached

SOW.

b) Ease of use of its Online Ordering System to order the curriculum in the attached SOW

c) Support or helpdesk/ customer service for its Online Ordering System to order the Curriculum in the attached SOW.

d) Tutorial DVD to be used to train DoDEA personnel in the field to use the Vendor Online

Ordering System to order the curriculum in the attached SOW.

e) Online Ordering System customized to interface with DoDEA with the following Core Business Process Functionality to order the curriculum in the attached SOW.

· Access to the vendor shopping cart functions shall be limited to DoDEA-authorized users via Common Access Card (CAC); or user ID / Password; or authorized DoDEA email address and Password;

· Shopping cart access shall be executed via internet via Windows Internet Explorer version 7 or higher; all content/data shall be hosted on vendor server equipment;

· Shopping cart access shall be limited to the Science curriculum materials and contract number awarded by an authorized DoDEA contracting officer;

· Shopping cart shall auto-assign a default “ship to” address code and associated address detail based upon the location of the registered user; the default ship to address shall be editable or supplemented by a drop-down selection list of approved ship to addresses;

· Shopping cart shall display the contract line items (CLINS) from the appropriate curriculum contract, e.g. HE1254-11-D-0044: K-3 Science with appropriate data fields to permit quantity entry to be ordered. The resultant total dollar value shall be reflected at the time “Add to Cart” has been executed. All items in the cart constitute a “draft order”.

· The “draft order” shall include the Contract Number/Master Delivery Order number; unique school identifier/ DODAC Number and date of the order as shown in the example below:

HE1254-11-D-0001 DO 0001 (Contract/Master Deliver Order Numbers)

HEKYC3 (School Identifier/DODAC Number)

December 01, 2011 (Order Date)

· There shall be a “View Cart” feature whereby the ordering user (supply tech, principal, etc) shall submit the “draft order” for review and approval through DoDEA;

· Items in the shopping cart shall not constitute an order for shipment/payment until the order is properly authorized through a review/approval/ routing sequence defined by DoDEA Contracting Officer.

· The routing sequence shall contain at least 3 user defined, review/approval “stops” prior to the “Place Order” being executed by the DoDEA Contracting Officer.

· Once the “Place Order” function is executed, the registered user shall receive e-mail confirmation that the order has been received by the Vendor for fulfillment.

· No fulfillment action shall be taken by the Vendor unless a Master Delivery Order has been received from the DoDEA Contracting Officer.

2) Following award, if the Vendor’s Online Ordering System will be used to order the requirements under this procurement, the vendor will make an oral presentation to DoDEA which demonstrates all of the above. This presentation will be coordinated with the Contracting Officer at a mutually beneficial time.

c. Quote (including price) and Materials Submission Information and Closing Date: The closing date for all Quotes (which includes all Materials submissions and the same set of IT components submitted earlier to HQ DoDEA) is 05 Aug 2011 at 11:00 A.M. EST to the following address. All boxes shall be labeled:

DoDEA Procurement Division Attn: Thatsanee Knight/Julie Brooke C/O: TBD Amendment to RFQ Letter will provide location to vendors

Additionally, all boxes submitted in response to this RFQ must also include the following information on the label in this order:

# What:

Example:

1. Title of DoDEA Science Curriculum: AP Biology

2. Exact RFQ Number:

HE125420112010048

3. Exact Box Number:

Box 1 of 6, Box 2 of 6, etc.

4. Exact Contents of Box:

Student Materials, etc

5. Vendor Name/POC Info rmation Jones Co./Sue Smith/email/phone

1) Quotes: The schedule listed in this RFQ Letter on Page 2 is general and not all inclusive. In lieu of that schedule, vendors may prepare an Excel spreadsheet which identifies items and prices being proposed. All items must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, ISBN number, quantity, unit, unit price, and estimated amount. A separate line item must be prepared for each course being proposed and for the base and five option periods. In addition, a copy of the Excel spreadsheet on CD is required.

The spreadsheet below is a sample price quote for a base year:

ISBN:

1234567

7654321

* See below for a specific example of an ELIN page for a different curriculum.

EXHIBIT B - Kindergarten, Student Materials

DoDEA Elementary XXXXXX Content Literacy Curriculum Buy, Grades PK-3

For SLINs *002AA *denotes the Contract Year, starting with 0 for base year

Estimated quantities are for the base year only. Option year quantities are approximately 10% of the base year.

Contractor Names

PRICE

Kindergarten - CLIN 0002

Student Materials - SLIN *002AA

B001

Social Studies Unit Big Book Package, Grade K

Big Book version of each social studies unit. Contains one each of six unit books. Estimated quantity: 490

B002

Social Studies Leveled Readers Super Kit, Grade K, Estimated quantity: 490

(Offered as purchase one and receive one free for Kindergarten Base Year only) Six copies each of all Below-level, On-level, and Advanced-level Readers and Teacher's Guides. 108 books in each Super Kit.

Individual Levels Included Below:

B003

Below-Level Bookshelf Collection, Social Studies Grade K

(6 copies of 6 titles w/ Teacher Guide) (NSP in Base Yr - included in kit, unit prices are for Option Yrs only - replacement)

B004

On-Level Bookshelf Collection, Social Studies Grade K

(6 copies of 6 titles w/ Teacher Guide) (NSP in Base Yr - included in kit, unit prices are for Option Yrs only - replacement)

B005

Advanced-Level Bookshelf Collection, Social Studies Grade K

(6 copies of 6 titles w/ Teacher Guide) (NSP in Base Yr - included in kit, unit prices are for Option Yrs only - replacement)

B006

Social Studies Big Book Collection Grade K, Estimated quantity: 490

Ten Big Books of Kindergarten Classroom Library titles

2) Materials:

a. Student and Teacher Materials – Submit one set of all proposed student and teacher materials/resources. Submit one set for each grade level being proposed. ALL items must be labeled corresponding to an item from the Price Quote Excel spreadsheet required above. Items that are received, but do not correspond to any item on the Price Quote Excel spreadsheet may not be evaluated.

b. Disposition of Materials – The Contractor must provide final disposition instructions for books and other materials submitted in response to this solicitation. All costs associated with final disposition shall be borne by the Contractor.

c.

Information Technology (IT) Components - Submit the same set of IT components as submitted earlier to DoDEA HQ on 13 June 2011. Any components not previously submitted or that did not pass the IA testing, may not be evaluated.

3) Set up of Materials (if applicable): Vendors are responsible for unpacking and setting up their own materials. Unpack/ Set up is available at TBD in Amendment to RFQ on Monday, 08 Aug 2011 between the hours of 9:00 AM and 4:00 PM EST and must be completed by 4:00 PM EST that same day. Any missing materials/components must be overnighted and received/set up by 12 Noon on Tuesday, 09 Aug 2011. No later than 1 week prior to materials delivery, vendors shall submit the number of boxes per RFQ for the materials to the email address: Thatsanee.Knight@hq.dodea.edu and Julie.Brooke@hq.dodea.edu. Include the name of the carrier in the email, if known.

d. Summary of Important Due Dates:

Online Ordering System Submission Quotes and Materials to

Submission Destination

Set-Up of

Missing

Materials

Due Dates 23 May 2011

11:00 A.M. EST

13 June 2011

11:00 A.M. EST

27 June 2011 11:00 A. M.

EST

05 Aug 2011

11:00 A.M. EST

08 Aug 2011 9:00 A.M. to 4:00 P.M. EST

Completed by 4:00 PM EST 09 Aug 2011

12.00 NOON

EST

End of Addendum to 52.212-1

ADDENDUM TO FAR 52.212-3 - - OFFEROR REPRESENTATIONS AND CERTIFICATIONS-

COMMERCIAL ITEMS (Jan 2011) All vendors must be registered in CCR and certified in ORCA in order to be in compliance with FAR 52.212-3.

End of Addendum to 52.212-3

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the quotes: Technical, Past Performance, and Price. The order of importance of these factors is: Technical, Past Performance and Price. When combined Technical and Past Performance are significantly more important than price. The government is using Simplified Acquisition Procedures for this procurement.

Evaluation Factors:

Factor 1: Technical Capability/Quality of Products and Services. Vendors will be evaluated on how well they demonstrate their ability to perform the requirement as set forth in the Statement of Work as well as on the general quality of the proposed products and services.

Factor 2: Past Performance: Vendor’s Past Performance will be evaluated to determine the vendor’s likelihood of success on the present requirement.

Factor 3: Price: Price will be evaluated to ensure price reasonableness. Price will be considered by the Government when determining the best value quote.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to Provision:

(d) If the subject solicitation has been issued as a Request for Quotation, all references to offer and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

(e) If any component of the contractor’s quote is not acceptable to the Government, then the Government may reject the quote without further evaluation.

(End of provision) ADDENDUM TO FAR 52.212-4 --CONSENT TO DE-OBLIGATION OF EXCESS FUNDS AFTER FINAL PAYMENT

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212) 52.216-18 Ordering. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Award Date through 6 years.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) 52.216-19 Order Limitations. (OCT 1995)

There is no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 72 months of contract award.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 years and 6 months.

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond ________. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond _____, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause) 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004) United States law will apply to resolve any claim of breach of this contract.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (APR 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil (End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.farsite.hill.af.mil www.arnet.gov/far www.acq.ods.mil (End of clause) 52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

13. Administrative Information

a. Points of Contact:

Contracting Officer:

Thatsanee Knight

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-3615

Thatsanee.knight@hq.dodea.edu

Contract Specialist:

Julie Brooke

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-3620

Julie.Brooke@hq.dodea.edu Contracting Officer’s Representative (COR):

To Be Decided

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-

@hq.dodea.edu The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause 252.201-7000 (Contracting Officer’s Representative).

b. Additional Ordering Information: Except as this contract otherwise provides, the Government will order from the Contractor all of its requirements for the supplies and services listed in the schedule of this contract. Each order will be issued as a delivery order and will include:

(1) The supplies or services being ordered;

(2) The quantities to be furnished;

(3) Delivery or performance dates;

(4) Place of delivery or performance;

(5) Packing and shipping instructions;

(6) The address to send invoices; and

(7) The funds from which payment will be made.

Contracting Officers of the following activities may order services and supplies under this contract:

Department of Defense Education Activity

Procurement Division

4040 N. Fairfax Dr

Arlington VA 22204

DoDEA- Americas

Attn: Procurement Office

700 Westpark Dr/ 3rd Floor Peachtree City, GA 30269

DoDDS - Pacific

Office of the Director

Attn: Procurement Office

Unit 35007

APO AP 96376-5007

DoDDS - Europe

Office of the Director, ATTN: Procurement Office Unit 29649, Box 6000

APO AE 09002

c. Administration, Accounting, and Appropriation Data: The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery/task order issued against the contract. Payment will be made by Government Purchase Card (GPC) to the account registered in the Central Contractor Registration (CCR) database.

d. Invoice Submission:

1. Payment shall be based on receipt of a proper invoice and satisfactory contract performance (as indicated on the respective Receiving Report completed by the COR). The Contractor shall comply with the content of invoice requirements specified at FAR 32.905, "Payment Documentation and Process," and at FAR Clause 52.212-4, paragraph (g) "Invoices." Failure to provide a proper invoice can result in return of invoice for correction and delay of payment.

2. Partial invoices for delivery orders will not be accepted. Shipping and handling will be issued on a separate delivery order from materials.

3. Contractor Submission: The Contractor shall submit an original invoice to:

Mail:

PROCUREMENT DIVISION

ATTN: INVOICE PROCESSING/GPC

4040 N FAIRFAX DRIVE

ARLINGTON VA 22203-1635

Fax:

703-588-3713

e. Tax Exemption Status: DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statutes. DoDEA Federal Tax Identification Number: 26-2331642.

f. Contract Type: Contract award type shall be a Firm-Fixed Price, Requirements Contract. The period of performance shall be a 12 month base year from date of award with five 12 month options.

g. Commercial Provision - Section 508 - IT Requirement: All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available via the Internet at http://www.section508.gov.

h. Proof of Shipment: Proof of shipment shall accompany invoices in PDF form on a CD to initiate the payment process. This shall be accomplished by submitting the Contractor’s signed Certificate of Conformance as shown in the clause below:

52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

(a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred.

(b) The Contractor's signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

(c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor's expense.

(d) The certificate shall read as follows:

"I certify that on ______ [insert date], the ____ [insert Contractor's name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________[identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document."

Date of Execution: _______________________________

Signature: ______________________________________

Title: __________________________________________

(End of clause)

i. Marking and Packing Information: This information will be provided upon contract award. Pre-notification to shipment destinations will be required 1-2 days prior to shipment arrival.

j. Wide Area Work Flow (WAWF) : The Department of Defense Educational Activity (DoDEA) has implemented Wide Area Work Flow Receipt and Acceptance (WAWF-RA) as its method of electronic submission of invoices and government inspection and acceptance, and it is the only acceptable format for submitting invoices and receiving reports for most of its requirements. For those applicable requirements any payment request that is not submitted in electronic form WILL BE REJECTED by the Defense Finance Accounting Services (DFAS). If the contractor is unable to submit invoices using WAWF-RA, the contractor should immediately notify the Contracting Officer and provide rationale as to why the contractor is unable to use WAWF-RA.

At this solicitation time, WAWF is not being used for curriculum contracts. However, the following clause is being included in this solicitation and any resulting contract in the event that invoicing for the contract is converted to WAWF.

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 252.232-7003, USE OF ELECTRONIC PAYMENT REQUESTS, IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Any payment request that is not submitted in electronic form through WAWF WILL BE REJECTED by the Defense Finance Accounting Service (DFAS).

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. The WAWF Vendor Instructions for Installation and Registration Guide is available online at: http://www.wawftraining.com THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. NOTE: DODEA SHALL ONLY PROCESS 2 IN 1 SUBMISSIONS.

PLEASE SEND ADDITIONAL E-MAIL NOTIFICATIONS TO:

* NOTE TO CONTRACTOR: The codes in these blocks identify the customer responsible for inspection and acceptance of goods or services provided under this contract. In the event problems are encountered when using these codes to process invoices for payment, use the code cited in block 9 of the SF 1449 or block 6 of the SF30 instead.

Contract Number - Found in Block 2 of SF1449 Form or Block 1 of DD1155. GSA # goes in this block if a GSA order.

Delivery Order - Found in Block 4 (Order Number) of SF1449 Form or Block 2 of DD1155 (e.g. HE1254-04-F-0001).

Issue Date - Found in Block 6 (Solicitation Issue Date) of SF1449 Form and Block 3 of DD1155.

Pay DODAAC - Found in block 16a (Payment will be made by) of SF1449 Form. Pay office code is used to route documents to the Defense Finance Accounting office responsible for payment to offered. HQ DoDEA is usually HQ0347, DFAS Indianapolis.

Issue DODAAC - Found in Block 9 (Issued by) of SF1449 Form or Block 6 of DD1155. Contracting office that issued your contract - WAWF uses the Code to route the document to the base. HQ DoDEA will typically be HE1254.

Admin DODAAC – Not required, same contract office that issued your contract.

Ship To Code/Ext. – There may be a 6 digit code found in Block 15 “deliver to” with an associated address cited. There may also be a “see schedule” remark in Block 15.

Ship From / Ext Code - Not Required.

LPO DoDAAC / Ext Code - Not Used - Leave Blank

ATTACHMENT 1: Statement of Work (SOW)

Science Curriculum Buy

AP® BIOLOGY

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 87,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and Secondary Schools) covers the schools in seven states and Puerto Rico, and for administrative purposes, Cuba. DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific. The former administers the schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter covers the schools in Korea, Japan, and for administrative purposes, Guam. DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and teaching hubs in Germany and Korea.

2.0

BACKGROUND

2.1 Students taking AP® Biology should attain a depth of understanding of fundamentals and a reasonable competence in dealing with chemical problems.