Attachment_5,_Questions_and_Answers.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- Occupational Therapy and Physical Therapy-Ft Rucker Federal contract opportunity
- Solicitation number
- HE125419Q0009
- Issued by
- Department of Defense Education Activity
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| HE125419Q0009-Conformed_Copy.pdf | ||
| Revised_Pricing_Sheet.xlsx | XLSX spreadsheet | |
| HE125419Q0009_-_Amend_0001.pdf | ||
| Attachment_4,_QASP.docx | DOCX document | |
| Attachment_1,_Pricing_Sheet.xls | XLS spreadsheet | |
| HE125419Q0009.pdf | ||
| Attachment_3,_WD_15-4631_(Rev_9)_dte_12.26.18.pdf | ||
| Attachment_2,_Reference_Inquiry.doc | DOC document |
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Attachment 5-QA HE125419Q0009-OT & PT Fort Rucker-Attachment 5-Questions and Answers
| Question # | Question | Answer |
| 1 | Is this a new contract or an existing one? If this is an existing one, what is the name of the current Contractor? Please provide the option year prices for the contract. | No this is not a new requirement, it's an existing contract, HEVAS614P0012 is the current contract number. The current contractor is Sumlar Therapy Services. We cannot disclose vendor pricing information because this information is proprietary. |
2 Is this a new requirement? If no, please provide the incumbents name and contract number? See response to question #1.
3 In reference to Section 1.5.10 of the Solicitation; is the Contractor responsible for providing badges for the Contractor employees? If so, please provide details about what information should be displayed on the badges. No, the Government will provide badges, as required.
4 In reference to Section 1.5.11 of the Solicitation; please provide more information about travel reimbursement for the Contractor employee. Travel reimbursement will done in accordance with the performance work statement section 1.5.11
5 In reference to Item No. 0003 on page 4 of the of the SF 1449 continuation sheet:
a. Will the OT(A) or the PT(A) be required to provide 110 sessions of indirect services?
b. If both are required to provide indirect services, how many hours does each have to provide? a. DoDEA estimates that both the OT and PT will provide a total of 110 hours of indirect services, such as attending IEP meetings and parent conferences. b. Hours allocation should be based on vendor's quoted approach to meet the requirement of the PWS
6 How many hours per week will the OT(A) be required to provide OT(A) services and which days of the week? Please refer to 1.5.3 - Hours of Operation and School Calendars.
7 How many hours per week will the PT(A) be required to provide PT(A) services and which days of the week? Please refer to 1.5.3 - Hours of Operation and School Calendars.
8 Should the OT(A) and PT(A) resumes be attached to the Volume 2- Technical Capability? Yes, resumes should be attached to Volume 2- Technical Capability.
9 In reference to page 32 (Contractor-Furnished Items and Responsibilities: The Contractor shall furnish all supplies, equipment…); please list the supplies and equipment that the Contractor employees need to furnish. Contractors shall furnish testing materials; computer, materials to work with students for instructional sessions.
10 In reference to the subject solicitation; are the criminal background checks the responsibility of the Agency or the Contractor? The contractor is responsible for the criminal background checks.
11 Will the Department of Defense Education Activity (DoDEA) consider contracting teletherapy services for this proposal? The government will not consider Teletherapy services for this requirement.
12 How are my fee's paid? Electronic invoicing instructions are found in Defense Federal Acquisition Regulations (DFARS) clause 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTION.
| 13 | Page 3 of 35: What is defined as a session? -Can sessions be with more than one student at a time? | |
| - Are the “sessions” of 420 for OT and 80 for PT based on previous sessions for these schools? - The POP begins in March, are there current contractors in the school seeing these students? | - Sessions can include more than one student; however, it is at the discretion of the provider/contractor. - The hours were determined based on the current needs of the students. - Yes, students are still receiving services. |
14 Page 4 of 35: Indirect Services states these are services at the Student’s Home. What would be an example of Indirect Services in a student's home?
- Does the indirect time get split amongst PT and OT?
- Does indirect time for IEP writing, report writing, progress reporting, lesson planning etc… go under direct or indirect sessions for the CLINS?
- If a student requires testing, would the test prep, execution, data collection, reporting and participating in IEP meeting be allocated to indirect or direct sessions?
- What if the needed sessions fluctuate from SY to SY based on amount of students etc.? -Amendment 0001 - incorporated changes to the PWS regarding indirect services occurring at the school site. All indirect services, like IEP meetings, will be at the school. -The indirect costs will be split up. IEP meetings may be billed as an indirect cost. -Reports, lesson planning, etc. are not indirect costs. Testing is considered an indirect service. - Yes, the needed sessions will very likely vary from school year to school year based on many variables.
15 How many PT direct sessions were completed in the previous school year? This information is not relevant to the current requirement, the current need is stated in the solicitation.
16 How many OT direct sessions were completed in the previous school year? This information is not relevant to the current requirement, the current need is stated in the solicitation.
17 How many indirect hours were utilized in the previous school year? This information is not relevant to the current requirement, the current need is stated in the solicitation.
18 Do the campuses have testing materials available for PT and OT? The schools do not have testing materials available for PT and OT.
19 Does the total sessions for PT and OT include those students that are currently in the RtI process? The total sessions for PT and OT does not include students going through the RTI process
20 What computer system does the schools use for IEP writing and reporting? ASPEN IEP system and reports are written based on standards using Microsoft word.
| 21 | Page 32 of 35: 3.1 - How far in advance will the Government provide the schedule for OT and PT | |
| - How does the Government schedule the OT/PT indirect services? | The Government will provide the schedule 2 weeks in advance for OT and PT. OT/PT indirect services are scheduled with the Administrator or Case Manager. |
22 Page 32 of 34: 5.2.2- Does the Government reimburse for mileage for travel to/from students house? Reimbursement will be done in accordance with the Joint Travel Regulations.
23 5.2 Services: What CLIN would these services be listed under 5.3.1-5.3.8 Section 5.3 Services listed under 5.3.1-5.3.8 of the PWS are listed in the Occupational Therapy Services, Physical Therapy Services, and Indirect services CLINS.
24 If there is a list of incumbents the schools would be interested in bringing back on or retaining? It's up the contractor to propose their best solutions in meeting this requirement.
25 Section – 1.5.9 Paragraph – 1, Key Personnel -Does the Contracts Manager (Key Personnel) need to be present on site during contract performance, or can our CM manage from the corporate facility?
-Will the Government allow either the Occupational or Physical Therapist to also serve as a CM? The Contracts Manager (CM) does not need to be present during contract performance. The OT or PT could also serve as a CM.
26 Section – CLIN Structure Paragraph – CLIN 0003 Will “Indirect Services” (as referred to in the CLIN structure) be conducted at the patient/child’s home? Indirect services will occur at the school site.
27 Section – Statement of Equivalent Rates for Federal Hires (May 2014) Paragraph – Table -Is this contract subject to SCA wage determination?
-If so, is the contract even or odd? The contract is subject to SCA wage determination (WD) and the latest WD for the, WD 2015-4631 (Revision no. 9) dated 12/26/18, from Wage Determination OnLine.gov is listed as an external attachment, Attachment 3.
28 Historical Contract Information No Applicable Solicitation Section -What is the current contract value?
-Is there an incumbent or is this a new requirement?
-If so, who is the incumbent contractor? See response to question #1
HE125419Q0009 Attachment 5, Questions and Answers
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