RFQ_HE125419Q0007_Amendment_Music_Performance_Assessment_Tools.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is:

1. To change the quote due date (Block 8) to March 25, 2019.

2. Attachment 4 has been added for the RFQ questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125419Q0007

X 9B. DATED (SEE ITEM 11)

04-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2019

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125419Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Apr-2019 06:00 PM to 25-Mar-2019 06:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

1. Addendum to 52.212-1Paragraph (b) Submission of Quotes: In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Quote Structure and Content –Offerors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Information. This volume shall include the following:

a. Cover letter;

b. Tax identification number (TIN);

c. Dun & Bradstreet Number (DUNS);

d. Complete Business Mailing Address;

e. Cage Code/NAICS Code; and,

f. Contact Name, Phone, Fax and Email address.

g. Offeror quotes shall be valid for 120 days from the quote submission date.

Attachments:

A completed Cloud Questionnaire (Attachment 1)

A completed Government Product Accessibility Template (GPAT) (Attachment 2)

A completed Terms of Use (Attachment 3)

RFQ Questions and Answers (Attachment 4)

2. Volume 2 Factor 1 – Technical Capabilities. The offeror’s Technical capability submission

(Factor 1) shall demonstrate an understanding of the requirement and ability to provide the items outlined in the Statement of Work (SOW). Each evaluation subfactor should addressed with sufficient detail of the offeror’s technical capacity for meeting all aspects of the technical requirements. The Technical Capabilities Volume shall include the following:

Subfactor 1 – The contractor shall provide a digital performance assessment solution that will enable performance (choral, instrumental, guitar, and general music) grades 3-12 music students system wide to record their practice and performances in accordance with the Statement of Work

(SOW) section 2.1.

A. The offeror shall provide an assessment tool to record individual music practice (vocal and instrumental), identify musical errors, and provide immediate performance feedback

B. The offeror shall provide an assessment tool with intuitive navigation and guidance, such as pitch guidance, instrument fingerings, repeated musical excerpts, simple navigation, and accompaniment.

C. The offeror shall provide a tool that includes a comprehensive and inclusive music library and method books for grades 7-12 (middle and high school band, orchestra, provide virtual professional training and other ensembles).

Subfactor 2 – The contractor’s tool shall have the capability to allow teachers to do the following in accordance with the Statement of Work (SOW) section 2.2.

A. Create and send assignments that students can complete at home

B. Receive completed student assignments, hear their performances and see their assessments.

C. Provide immediate feedback and encouragement to students, closing the practice loop.

D. Collect audio recordings, grade, and better track and document each student’s progress.

E. Create and send individualized assignments.

F. Listen to student recordings

G. Manage class content

H. Track individual and group progress

I. Document Progress in gradebook

J. Share data with parents and administrators

Subfactor 3- The Contractor shall provide an overview of the digital resources to guide teachers and administrators in their use in accordance with the Statement of Work (SOW) section 2.3.

3. Volume 4 Factor 3– Price. This quote volume shall:

a. Microsoft Excel Format: All items must have a price or be marked “NSP” for “Not Separately

Priced.” Each item will state the description, quantity, unit, unit price, and estimated amount.

A final total of the Base and Option Periods is required in the Excel Spreadsheet (attachment

06).

b. Reference the Contract Line Item Numbers (CLINs) Sub-CLINs in the SF1449 Schedule of services as suggested CLIN structures. In lieu of this schedule, the contractor may submit fewer or more CLINs, whichever may be appropriate to their standard commercial practice.

c. Offeror shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown (Attachment 4).

1.0 QUESTIONS

If you have questions or concerns regarding this requirement, please submit your inquiries electronically to the

Contract Specialist (CS), Ms. Samra Yoseph, at samra.yoseph@dodea.edu and Contracting Officer, Mr. Alim

Koroma, at alim.koroma@dodea.edu no later than March 14, 2019 10:00 A.M. Eastern Standard Time

(EST). No questions will be accepted after this cutoff.

2.0 SUBMISSION REQUIREMENTS AND QUOTE DUE DATE

2.1 Submission must be sent in electronically to the Contract Specialist and Contracting Officer on or before the closing date of March 25, 2019 06:00 P.M. Eastern Standard Time(EST). Your offer must cite the solicitation

Number and your corporation’s name in your submission. Late submissions will not be accepted.

3.0 SUBMISSION PREPARATION INSTRUCTIONS

mailto:samra.yoseph@dodea.edu mailto:alim.koroma@dodea.edu

3.1 To be considered for selection, the Offeror shall submit a complete response to this Request For Quote

(RFQ) using the sequence and format provided herein. The Offerors shall only provide an electronic submission. The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data

Format (PDF) format, except supporting price information, which shall be in Microsoft Excel format. The electronic spreadsheets shall not be compiled or password protected; all cells and formulas shall be visible, editable and unprotected. Spreadsheets should reflect the Contract Line Item Number (CLIN) structure listed in the RFQ.

3.2 The Offeror shall ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any review, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the

Government will only review the readable electronic files. If the defective media renders a significant portion of the Offeror’s quote unreadable, the Government will consider the submission incomplete and not further consider the quote for consideration. Failure to submit of the information requested within this solicitation may cause for unfavorable consideration.

3.3 Submissions must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s quote against the evaluation criteria. In addition, this documentation must cover all aspects of this solicitation and include the Offeror’s approach for addressing all of the tasks in the SOW. Submissions must clearly demonstrate how the Offeror intends to accomplish the tasks and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete, effective response to the solicitation are not desired. The Offeror shall describe its approach, through the use of graphs, charts, diagrams and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach.

3.4 Content shall be indexed (cross-indexed, as appropriate) and logically assembled. The submission shall be provided as followed:

Volume 1

Administrative Information

Cover Letter

Cloud Questionnaire (Attachment 1)

GPAT (Attachment 2)

Term of use (Attachment 3)

Volume 2

Technical Capability (Offerors shall have no pricing information in this volume).

Volume 3

Price

The Offeror’s shall submit their quoted price in accordance with the attached pricing sheet to include a detailed CLIN breakdown (Attachment 4)

Information shall be confined to the appropriate volume to facilitate evaluation. The Offeror shall present all information relevant to each evaluation element in the appropriate volume and section. Page limitations shall be treated as maximums. Pages over the maximum page limitation for any volume will not be evaluated. Page limitations include all text, graphs, pictures, appendices, references, exhibits, etc. Tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFQ.

3.5 Electronic submissions shall be arranged so that it can be printed on 8 ½” x 11” (with no fold-outs) white paper and printed double-sided. The text shall have 1” margins on all sides, be single-spaced, and use Times

New Roman font color black, font size of 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, 9, and 8 considered acceptable. The Offeror's company name (no logos), the date, solicitation number, volume number and section shall be included on each page of the submission (this information may be included in a header/footer). All pages shall be numbered, using a uniform page numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point size requirement. If the Offeror uses a different format (font size, margin, etc.), the government reserves the right to adjust the submission to fit the parameters of the format as stated in the RFQ, and if this results in the submission exceeding the page limitations in any one area, the government will not consider excess pages.

4.0 PAGE LIMITS

Volume 1: Administrative – No Page Limit

Volume 2: Technical Approach shall be no more than 20 pages total (excluding cover page, table of content, glossary and appendix.

Volume 3: Price Volume – No Page Limit

Note: DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by return email from above email addresses.

Summary of Important Due Dates:

Item RFQ Questions Quote

Submission

Due Date/

Time

March 14, 2019

10:00 A.M. EST

March 25, 2019

06:00 P.M. EST

To samra.yoseph@dodea.edu alim.koroma@dodea.edu

Volume 1-Administrative Information

Cover Letter

Cloud Questionnaire (Attachment 1)

GPAT (Attachment 2)

Term of use (Attachment 3)

Volume 2-Technical Capability

Technical

Volume 3- Price

Pricing

Electronic copy via email to:

samra.yoseph@dodea.edu alim.koroma@dodea.edu

(b) Period for acceptance of quotes. Paragraph (c) of 52.212-1 tailored. The Offeror agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(c) Exchanges with Offerors. Paragraph (g) of 52.212-1 tailored. Notwithstanding any contrary language, as this is a procurement conducted under FAR Parts 12 and 13 (13.5) and not FAR Part 15, the Government is not bound by

FAR Part 15 procedures on negotiations, discussions, setting a competitive range, or any other FAR 15.306 requirements. The Government may conduct fair and equitable exchanges with Offerors in accordance with the requirements of FAR Part 13 and specifically FAR 13.5.

(End of Summary of Changes)