HE1254-18-Q-3013_(Draft).pdf

SEE ADDENDUM

(No Collect Calls)

HE125418Q3013 02-Feb-2018

b. TELEPHONE NUMBER

571-372-1402

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 02 Mar 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MICHAEL RIDLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY PROCUREMENT DIV

ATTN: MICHAEL RIDLEY

MICHAEL.RIDLEY@HQ.DODEA.EDU

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DOD EDUCATION ACTIVITY

JUDE SCALLY

ATTN: EDUCATION DIVISION

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

TEL: 571-372-6021 FAX:

FAX:

TEL: 571-372-1402

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125418Q3013

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each ILS Software License

FFP

Provide Software License for Integrated Library Automation System

POP: 1 Jun 2018 thru 31 May 2019.

See Salient Characteristics.

FOB: Destination

NET AMT

0002 1 Each Maintenance & Tech Support

Provide Maintenance & Tech Support for Library Automation System

POP: 1 Jun 2018 thru 31 May 2019.

See Statement of Work.

0003 1 Each Project Implementation

Provide Project Implementation for Library Automation System

POP: 1 Jun 18 thru 31 May 19.

0004 1 Each Training

Provide Training for Library Automation System

The exact training dates will be mutually agreed upon after contract award.

POP: 1 Jun 18 thru 31 May 19.

1001 1 Each OPTION ILS Software License

Provide Software License for Integrated Library Automation System.

POP: 1 Jun 2019 thru 31 May 2020.

1002 1 Each OPTION Maintenance & Tech Support

POP: 1 Jun 2019 thru 31 May 2020.

2001 1 Each OPTION ILS Software License

POP: 1 Jun 2020 thru 31 May 2021.

2002 1 Each OPTION Maintenance & Tech Support

POP: 1 Jun 2020 thru 31 May 2021.

3001 1 Each OPTION ILS Software License

Provide Software License for Integrated Library Automation System.

POP: 1 Jun 2021 thru 31 May 2022.

3002 1 Each OPTION Maintenance & Tech Support

POP: 1 Jun 2021 thru 31 May 2022.

4001 1 Each OPTION ILS Software License

POP: 1 Jun 2022 thru 31 May 2023.

4002 1 Each OPTION Maintenance & Tech Support

POP: 1 Jun 2022 thru 31 May 2023.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 01-JUN-2018 1 DOD EDUCATION ACTIVITY

JUDE SCALLY

ATTN: EDUCATION DIVISION

4800 MARK CENTER DRIVE

ALEXANDRIA VA 22350-1400

571-372-6021

HE1254

0002 01-JUN-2018 1 (SAME AS PREVIOUS LOCATION)

0003 01-JUN-2018 1 (SAME AS PREVIOUS LOCATION)

0004 01-JUN-2018 1 (SAME AS PREVIOUS LOCATION)

1001 01-JUN-2019 1 (SAME AS PREVIOUS LOCATION)

1002 01-JUN-2019 1 (SAME AS PREVIOUS LOCATION)

2001 01-JUN-2019 1 (SAME AS PREVIOUS LOCATION)

2002 01-JUN-2019 1 (SAME AS PREVIOUS LOCATION)

3001 01-JUN-2021 1 (SAME AS PREVIOUS LOCATION)

3002 01-JUN-2021 1 (SAME AS PREVIOUS LOCATION)

4001 01-JUN-2022 1 (SAME AS PREVIOUS LOCATION)

4002 01-JUN-2022 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.219-9 Alt II Small Business Subcontracting Plan (JAN 2017) Alternate II NOV 2016

52.219-16 Liquidated Damages-Subcontracting Plan JAN 1999

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016

52.222-26 Equal Opportunity SEP 2016

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.239-1 Privacy or Security Safeguards AUG 1996

52.242-5 Payments to Small Business Subcontractors JAN 2017

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7021 Trade Agreements--Basic DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.227-7015 Technical Data--Commercial Items FEB 2014

252.219-7003 (Dev) Small Business Subcontracting Plan (DOD Contracts)--Basic

(Deviation 2018-O0007)

DEC 2017

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.239-7010 Cloud Computing Services OCT 2016

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (NOV 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) XX (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter

67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013)

(Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xviii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C.

1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xix) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause

52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 30 days before expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

(a) Definitions. As used in this clause-

Automatic identification device means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

Concatenated unique item identifier means--

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number;

and serial number within the original part, lot, or batch number.

Data Matrix means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200

(ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical

Commission (IEC) 16022.

Data qualifier means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

DoD recognized unique identification equivalent means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

DoD item unique identification means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

Enterprise means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

Enterprise identifier means a code that is uniquely assigned to an enterprise by an issuing agency.

Government's unit acquisition cost means--

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

Issuing agency means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

Issuing agency code means a code that designates the registration (or controlling) authority for the enterprise identifier.

Item means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

Lot or batch number means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

Machine-readable means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

Original part number means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

Parent item means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

Serial number within the enterprise identifier means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

http://www.aimglobal.org/?Reg_Authority15459

Serial number within the part, lot, or batch number means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

Serialization within the enterprise identifier means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

Serialization within the part, lot, or batch number means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

Type designation means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

Unique item identifier means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

Unique item identifier type means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier. (1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract line, subline, or exhibit line item No. Item description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract line, subline, or exhibit line item No. Item description

(If items are identified in the Schedule, insert ``See Schedule'' in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ----.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ----.

(v) Any item not included in paragraphs (c)(1)(i), (ii), (iii), or

(iv) of this clause for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology--International symbology specification--Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that--

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the

Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with

ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data

Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with

ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology-Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall--

(A) Determine whether to--

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: Original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-

130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code--

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD unique item identification under paragraph (c)(1)(iii) of this clause, the Contractor shall report as part of, or associated with, the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods--

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ----, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract any items for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph

(g), in the applicable subcontract(s), including subcontracts for commercial items.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

http://dodprocurementtoolbox.com/site/uidregistry/ http://dodprocurementtoolbox.com/site/uidregistry/

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0747

Issue By DoDAAC HE1254

Admin DoDAAC HE1254

Inspect By DoDAAC HE1254

Ship To Code See delivery Schedule

Ship From Code ____

Mark For Code

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

John.Baggett@hq.dodea.edu

Michael.Ridley@hq.dodea.edu

Jude.Scally@hq.dodea.edu

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

ADMINISTRATIVE INFORMATION

A. POINTS OF CONTACT

Contracting Officer: John Baggett

4800 Mark Center Drive

Alexandria, VA 22350-1400

Telephone: 571-372-1499

John.baggett@hq.dodea.edu

Contracting Specialist Michael Ridley

4800 Mark Center Drive

Alexandria, VA 22350-1400

Telephone: 571-372-1402

Point of Contact: TBD mailto:Michael.Ridley@hq.dodea.edu

Vendor POC: To Be Completed After Contract Award

STATEMENT OF WORK

Statement of Work

Integrated Library Automation System

1.0 INTRODUCTION

DoDEA serves the dependents of military and civilian employees by providing PK-12 instruction to approximately 71,000 students. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools. DoDEA is divided into three regions and eight districts that administer 165 brick-and-mortar schools. The Americas region’s Southeast and Mid-Atlantic districts have

52 schools in seven states and Puerto Rico, and for administrative purposes, Cuba. The Europe region’s South, East, and West districts have 65 schools in England, Germany, Italy, Belgium, Netherlands, Spain, Turkey, and Bahrain. The Pacific region’s West, East, and

South districts have 48 schools in Korea, Japan (mainland and Okinawa), and for administrative purposes, Guam. In addition, DoDEA operates a fully accredited Virtual

High School with its main office in Virginia and with teaching hubs in Germany and

Okinawa.

2.0 BACKGROUND

DoDEA schools vary greatly in size and grade configuration. Schools currently use a union catalog. All sites with over 100 students are staffed by a certified school library information specialist. Each regional office is staffed by an Information Instructional Specialist who serves as the coordinator for school library information center programs in that region.

Currently, DoDEA is using Millennium and Encore online public access catalog (OPAC) by Innovative Interfaces, Inc. as its integrated library automation system (ILS). The union catalog has approximately 439,306 bibliographic records and 2,482,833 item records.

Although DoDEA uses Authority records, they have not been updated in over seven years.

The records will need to be updated as part of the data conversion process.

3.0 OBJECTIVE

3.1 DoDEA requires a proven ILS to serve the needs of students attending our schools. Although

DoDEA has 165 brick-and-mortar schools and one virtual school, some schools serve both elementary and secondary students. There is a potential school increase or decrease of 1-3 sites per year. The ILS shall include software implementation, project management, data conversion, professional learning, technical support, equipment, maintenance, help desk support. See Salient Characteristics – Integrated Library

Automation System for software requirements.

3.2 Once implemented, the ILS shall effectively support the mission of DoDEA’s Information

Centers, which is to (1) provide access to print and non-print resources materials aligned to

DoDEA standards and (2) facilitate library services and literacy programing that foster a love of reading and support educators in designing learning strategies and delivering instruction that meets the needs of the military child.

4.0 ATTACHMENTS: Salient Characteristics – Integrated Library Automation System

5.0 SCOPE

5.1 Solution: The Contractor shall provide a proven K-12 ILS solution which shall be based upon a cloud hosted solution in which all resources/servers(s) are located outside of

DoDEA’s network and are maintained and secured by the vendor. The Contractor shall provide a solution with the components/capabilities listed in the Salient Characteristics –

Integrated Library Automation System.

5.2 Project Implementation: The Contractor shall provide a detailed implementation plan broken into two phases. Phase I is expected to begin shortly after contract award and consist of a data conversion and a test phase for no more than a total of 20 schools from all three regions selected by DoDEA HQ. A tele- or videoconference meeting schedule shall be scheduled to review plans for Phase I. Phase II consists of data conversion and training for the remaining schools. Data conversion for Phase II shall start no later than January 15, 2019. All schools shall be fully functional by July 31, 2019.

5.2.1 Phase 1: Implementation, data conversion and a training plan for 20 schools.

Training includes HQ, regional staff and school personnel.

5.2.2 Phase 2: Implementation, data conversion and a training plan for the remaining schools. Training includes HQ, regional staff and school personnel

5.2.3 Project Management: Provide project management and staff—to include a dedicated

Point-of-Contract (POC) to provide technical assistance to designated DoDEA personnel—during the implementation phases and throughout the life of the contract.

The contractor shall provide at the post-award conference the names and contact information for Project Team Leader and POC’s.

5.2.4 Parameters: The phased implementation shall include the following parameters.

Phase Year Americas Europe Pacific

I

Award date to January 14, 2019 Data conversion for 20 schools

Training for HQ and region staff

Training for school personnel

Implementation

8 sites 6 sites 6 sites

II

January 15 to July 31, 2019

Data conversion remaining schools

Training remaining school personnel

45 sites 59 sites 42 sites

5.3 Data Conversion: The Contractor shall provide data conversion services to include enhancement of machine readable cataloging MARC records, conversion to full MARC, authority control, and union catalog services. The copy catalog shall include features such as Resource Description and Access (RDA) enhanced records.

5.3.1 Authority Control: The Contractor shall provide services to include authority control and a means to update records automatically during the life of the contract.

5.3.2 Gap Records: The Contractor shall provide a translation table for gap MARC records. These bibliographic and item records reflect materials received from

DoDEA’s book jobber after the catalog’s having been sent for conversion. These records must be in a standardized file.

5.4 Professional Learning: During the life of the contract, the contractor shall provide both face-to-face training and training via electronic formats. The training shall cover all the functions of the system. The training formats can include train-the-trainer, or webinar or online courseware or other electronic formats The Contractor shall provide a professional learning plan which includes (1) technical training for staff system-wide who will support the infrastructure and (2) administrative and end-user training for DoDEA’s school information specialists system-wide.

5.4.1 General Parameters: In designing face-to-face professional learning, the maximum amount of time that can be allotted for technical training is fourteen days per year and the maximum amount of time that can be allotted for face-to-face administrative and end-user training is three days per year. Each face-to-face professional learning day may not exceed six hours (not including the lunch break).

All face-to-face professional learning, if provided, shall be captured in online modules to assist DoDEA facilitators to train users in the option years. Face-to-face professional learning locations, if needed, will be determined by

DoDEA post-award.

The Contractor shall provide means to deliver the online professional learning such as Adobe Connect or GoToMeeting

The Contractor shall prepare, provide, and archive all training materials so that they may be placed on DoDEA’s learning management system (currently

Schoology).

Implementation

5.4.2 Participation: The Contractor’s professional learning plan shall be designed to ensure that all stakeholders receive training related to their ILS role in conjunction with the turnkey delivery of the automated systems.

5.4.3 Phase I Professional Learning: The Contractor shall conduct a virtual dry run of professional learning for DoDEA’s Technical Point of Contact (TPOC) and selected

DoDEA staff prior to delivery in the field. The Contracting Officer’s Representative

(COR) will provide the Contractor with written and verbal feedback on which the phase II professional learning will be finalized.

5.4.4 Phase II Professional Learning—The Contractor shall:

Review and modify the professional learning plan based on lessons learned in

Phase I and in consultation with the TPOC.

Conduct a virtual dry run of professional development prior to delivery in the field. The TPOC will provide the Contractor with written and verbal feedback on which the professional learning will be finalized.

5.5 Technical Support—The Contractor shall provide the following:

5.5.1 Telephone and Help Desk Support: Telephone and help desk support 24x7 with industry standard down time, in order to provide live assistance to all schools including schools in Europe and the Pacific area.

5.5.2 Email Support: Email support response time within 36 hours of receipt of the initial inquiry.

5.5.3 Service: Provide fixes to software problems resulting from a telephone call within

36 hours of the time the service call is made. If fixes are not permanent, the Contractor shall provide permanent correction of the errors and applicable documentation within 30 calendar days of the date the service call was made.

5.5.4 Technical Service Records: Quarterly and annual reports to the COR of DoDEA technical support requests by HQ, region, and district.

5.6 Service & Maintenance—The Contractor shall:

5.6.1 Provide information regarding maintenance, upgrades, and subscriptions to the COR.

The Contractor shall not contact regions, districts, or schools directly without written permission from the COR.

5.6.2 Provide all upgrades and revisions to the hardware and software. The contractor shall provide for each license owned by DoDEA,upgrades and revisions, to include manuals prior to the upgrade or revision.

5.7 Shipping: The Contractor shall ship contract required equipment and related materials as required by the terms and conditions of the contract, using a commercial service, such as

FedEx or United Parcel Service (UPS), for overseas addresses and using the United States

Postal Service (USPS) for US or APO addresses.

5.8 General Requirements—The Contractor shall:

5.8.1 Optical Character Resolution (OCR): Provide, upon request, OCR copies of all print materials. The contractor shall provide a digital copy of these materials in one or more of the following formats:

Digital Accessible Information System (DAISY)/ National Instructional Materials.

Accessibility Standard (NIMAS) with cascading style sheet.

HyperText Markup Language (HTML).

Portable Document Format (PDF), (unlocked, embedded fonts, single page).

Rich Text Format (RTF)/Word document

5.8.2 Privacy

Ensure that individual user accounts require have unique usernames and passwords and that user accounts do not require personally identifiable information (PII)— first and last name and any other unique personal information—to access online content.

Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the

Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note: Prior to award, it will be completed and signed by DoDEA officials.

5.8.3 Post-Award Tele- or Videoconferences: The Contractor shall participate in a post-award tele- or videoconference with DoDEA within five days after contract award and participate in a meeting with DoDEA IT within seven days after contract award.

6.0 PERFORMANCE REQUIREMENTS SUMMARY

Required

Services

Performance

Standards

Acceptable

Quality Levels

Methods of

Surveillance

Data Conversion Phase I

5.2.2 & 5.3

No deviation from SOW

98%of MARC records converted

Periodic COR review

Phase I Professional

Learning Plan

Only minor errors in grammar and formatting

Phase I Professional

Learning

5.4 – 5.4.3

95% satisfaction rate, per post-training survey

Phase I Implementation

5.2.1

95% of schools completed on time

Data Conversion Phase I 98%of MARC records converted

Required

Services

Performance

Standards

Acceptable

Quality Levels

Methods of

Surveillance

Phase II Professional

Learning Plan

5.4.4

Only minor errors in grammar and formatting

Phase II Professional

Learning

5.4 – 5.4.2 & 5.4.4

95% satisfaction rate, per post-training survey

Phase II Implementation

5.2.2

95% of schools completed on time

Technical Support

5.5

95% rate of compliance

Service & Maintenance

5.6

95% rate of compliance

7.0 DELIVERABLES

Item Ref. Timeline

Post-award meetings 5.8.3

Conference: Five business days after award

IT Meeting: Seven business days after award

Project Team and POC 5.2

Contractor provides DoDEA with the names and contact information for Project team leader and points-of-contact at the post-award conference.

Project Management 5.2

Contractor provides a detailed project plan for Phase I and

Phase II implementation, as well as a tele- or videoconference meeting schedule. The Government will provide Contractor with a list of schools for the Phase I implementation ten days after the post-award conference.

Phase I Professional

Learning Plan 5.4

Contractor provides draft plan at the post-award conference, and final plan one week after receipt of written feedback.

Phase I Professional

Learning 5.4.3

The dry run shall occur two weeks after the plan is finalized.

The professional learning shall be finalized one week after receipt of written feedback from the COR.

Phase I Implementation 5.2

Delivery of the integrated library automation system which includes a vendor hosted cloud set-up, data conversion cleanup and enrichment, school specific OPAC landing pages, administrative setup of school sites and student records imported for Phase I sites shall occur on or before agreed upon target date.

Phase II Professional

Learning Plan 5.4.4

Draft plan shall be provided at the Option Year 1 post-award conference. Final plan shall be provided one week after receipt of written feedback.

Phase II Professional

Learning 5.4.4

Initiate no later than April 1, 2019. The dry run shall occur two weeks after the plan is finalized.