RFP HDTRA1-10-R-0006.pdf

16 June 2010

MEMORANDUM FOR ALL INTERESTED OFFERORS

FROM: Defense Threat Reduction Agency / BCR 8725 John J. Kingman Road, Stop 6201 Ft. Belvoir, VA 22060-6201

SUBJECT: Executive Summary of Request for Proposal (RFP) No. HDTRA1-10-R-0006, Advisory and Assistance Services Support

1. The Defense Threat Reduction Agency invites all interested offerors to submit a proposal on the solicitation requirements of Advisory and Assistance Services (A&AS) Support to the Research and Development Enterprise. This acquisition requires dedicated and unbiased A&AS support to act as a “trusted agent” for the Agency both internally and externally in the course of daily execution of specified and implied missions.

2. The Government will conduct a best value, full trade-off source selection to evaluate the offers in accordance with the Federal Acquisition Regulation (FAR) 15.3 as supplemented. Offerors are advised that their offers should represent their best efforts and be complete responses to the solicitation. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined by the Contracting Officer to be necessary. While all elements of the RFP are important, offerors are advised to pay special attention to Section L.2.12 as it reflects critical requirements for the proposal submission.

3. Any questions concerning this procurement should be submitted in writing no later than 25 June 2010 to RDAAS@dtra.mil with the subject line “Questions Concerning HDTRA1-10-R-0006 RD A&AS.”

Written responses will be provided to all offerors and potential offerors via amendment to the RFP.

4. Proposals for this acquisition must be received no later than 1400, Eastern Daylight Time, by the date provided in Block 9 of the SF 33. Proposals shall be addressed as reflected in Section L, Instruction to Offerors.

5. Please be advised that the Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. Communication regarding this source selection by potential or participating offerors to anyone other than the CO or CS is inappropriate and improper.

//SIGNED//

ELIZABETH BRAXTON

Contracting Officer

Attachment: RFP No. HDTRA1-10-R-0006

Defense Threat Reduction Agency 8725 John J. Kingman Road, MSC 6201

Fort Belvoir, VA 22060-6201

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C X D

EX

X

G F 37 - 42

43 - 62 X H 63 - 69

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 69

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

HDTRA1 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

13 - 14

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 15 - 19 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 20 - 24 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

25 - 35

PART II - CONTRACT CLAUSES

DEFENSE THREAT REDUCTION AGENCY/BE-BC

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ADR100017585

5. DATE ISSUED

16 Jun 2010

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

HDTRA1-10-R-0006

See Section L 1400 EDT 05 Aug 2010

See Sec L

See Section L See Section L See Section L

HDTRA1-10-R-0006

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Hours A&AS Support (RDT&E)

CPFF

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO.

Performance Period: To be specified by individual task orders issued hereunder.

FOB: Destination

PURCHASE REQUEST NUMBER: ADR100017585

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

CDRLs (RDT&E)

CPFF

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0001.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Hours A&AS Support (O&M)

CPFF

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO.

Performance Period: To be specified by individual task orders issued hereunder.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

CDRLs (O&M)

CPFF

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0003.

UNIT UNIT PRICE MAX AMOUNT

0005 Hours A&AS Support (RDT&E)

FFP

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO.

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED

CDRLs (RDT&E)

FFP

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0005.

UNIT UNIT PRICE MAX AMOUNT

0007 Hours A&AS Support (O&M)

FFP

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED

CDRLs (O&M)

FFP

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0007.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Hours A&AS Support (RDT&E)

CPIF

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO. Performance Period:

To be specified by individual task orders issued hereunder.

TARGET COST

TARGET FEE

TOTAL TGT COST + FEE

MINIMUM FEE

MAXIMUM FEE

SHARE RATIO ABOVE TARGET

SHARE RATIO BELOW TARGET

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED

CDRLs (RDT&E)

CPIF

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0009.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED

A&AS Support (O&M)

CPIF

The Contractor shall provide support as set forth in Attachment 1, Statement of Objectives (SOO), dated April 30, 2010. Specific work and the total amount shall be defined in individual task orders issued pursuant to FAR 52.216-18 "Ordering," and IAW the task order Statement of Work (SOW) or SOO. Performance Period:

To be specified by individual task orders issued hereunder.

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED

CDRLs (O&M)

CPIF

The contractor shall provide data in accordance with Contract Data Requirements LIst (CDRL), DD Form 1423-1. Specific data requirements will be identified on individual task order(s). This CLIN is Not Separately Priced (NSP). The prices associated with this CLIN are to be included with the price for CLIN 0011.

CLAUSES INCORPORATED BY FULL TEXT

252.216-9000 LEVEL OF EFFORT (JUL 2009)

a. This Contract is a term form of contract within the meaning of FAR 16.306(d)(2). The Contractor shall devote to the task hereunder the following level(s) of effort during the below listed time period(s):

LEVEL(S) OF EFFORT TIME PERIOD

To Be Specified in the Task Order(s)

b. Deviation(s) downward in any of the level(s) indicated above, within 10 percent, will have no effect on any other provision of this Contract, including the fixed fee included as part of the consideration.

c. At any time that the Contractor has reason to believe that the deviation permitted by Paragraph b. above will be exceeded, the Contractor shall so advise the Contracting Officer for the purpose of obtaining his written consent to such deviation, or negotiating the appropriate change(s) to the cost, fixed fee, or contract period.

d. Prior to final payment of any amount of fixed fee due the Contractor hereunder, the Contractor shall provide to the Contracting Officer a certification that he has exerted the level(s) of effort required by Paragraphs a. and b., as from time-to-time amended, or as changed by written approval of the Contracting Officer.

(End of Clause)

B00-1 CONTRACT MIN / MAX VALUE

B-001 CONTRACT MINIMUM / MAXIMUM VALUE

This is a Single-Award, Indefinite Delivery / Indefinite Quantity (IDIQ) contract. The minimum contract value for all orders issued against this contract shall not be less than the minimum contract value stated in the following table.

The maximum contract value for all orders issued against this contract shall not exceed the maximum contract value stated in the following table.

MINIMUM

AMOUNT

MAXIMUM

AMOUNT

$500,000.00

$600,000,000.00

Section C - Descriptions and Specifications

DESCRIPTION AND SPECIFICATION

The Contractor shall provide the supplies and/or services set forth in Section B, in accordance with the following:

a. Defense Threat Reduction Agency Basic IDIQ Contract Statement of Objectives entitled "Statement of Objective for Research and Development Enterprise Advisory & Assistance Services” Dated April 30, 2010, Attachment 1 to this Solicitation.

b. Contract Data Requirements Lists (DD Form 1423-1), Exhibit A to the Solicitation.

c. Quality Assurance Surveillance Plan, Attachment 4 to the Solicitation.

Section D - Packaging and Marking

252.247-9001 PACKAGING AND MARKING

(a) All data contained in Exhibit A, Contract Data Requirements List (CDRL), DD Form 1423 delivered under this contract shall be delivered using best commercial practices to meet the packaging requirements of the carrier and to insure delivery, to the addressees specified on the Data Item Cover Sheet, at destination and in accordance with applicable security requirements.

(b) All data and correspondence submitted to the Contracting Officer shall reference the Contract Number, the CDRL number, and the date submitted. A copy of all correspondence sent to the Contracting Officer's Representative (COR) or Project Manager shall be simultaneously provided to the Contracting Officer.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-5 Inspection Of Services Cost-Reimbursement APR 1984 252.246-7000 Material Inspection And Receiving Report MAR 2008

252.246-9000 INSPECTION AND ACCEPTANCE Alt I (JUL 2007)

Government inspection and acceptance of data is specified on the Contract Data Requirements List, DD Form 1423.

In accordance with FAR 52.246-(To be specified at the task order(s) level), inspection and acceptance for all work performed at any and all times under this contract shall be the responsibility of the:

Contracting Officer's Representative (COR) or Project Manager (PM). The Wide Area Work Flow (WAWF) Acceptor DoDDAC is located in DTRA 252.201-9002 Contracting Officer’s Representative.

Specific Inspection and Acceptance Terms will be defined in each Task Order.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 The ordering period shall commence upon contract award and conclude 60 months thereafter.

N/A DEFENSE THREAT REDUCTION AGENCY

8725 JOHN J. KINGMAN DRIVE MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1

0002 The ordering period shall commence upon contract award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0003 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0004 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0005 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0006 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0007 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0008 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0009 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0010 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0011 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

0012 The ordering period shall award and conclude 60 months thereafter.

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F-001 PERIOD OF PERFORMANCE

F-001 BASIC CONTRACT ORDERING PERIOD / TASK ORDER PERIOD OF PERFORMANCE

The ordering period of the basic contract shall commence upon receipt of a fully executed contract and continue 60 months after contract award. The period of performance of task orders must conclude within the ordering period of the basic contract.

Section G - Contract Administration Data

252.201-9001 CONTRACTING OFFICE POINT OF CONTACT (POC) (Dec 2007)

The POC in the Procuring Contracting Office for this contract action is _____________________, Contract Specialist, DTRA-_____, telephone number (___) ___-____, email address _________________@dtra.mil.

To Be Specified in the Contract Award / Task Order(s).

252.201-9002 CONTRACTING OFFICER'S REPRESENTATIVE (MAY 2007)

a. The Contracting Officer's Representative (COR) for this contract is:

To Be Determined at Contract Award / Task Order(s) Defense Threat Reduction Agency/_______ 8725 John J. Kingman Rd, MS 6201 Fort Belvoir VA 22060-6201 Telephone number (703) ___-____ e-mail address____________@dtra.mil.

WAWF Acceptor DoDAAC: HDTRA1

b. The COR will act as the Contracting Officer’s Representative for technical matters providing technical direction and discussion as necessary with respect to the specification/statement of work and monitoring the progress and quality of the Contractor’s performance. The COR is NOT an Administrative Contracting Officer (ACO) and does not have the authority to take any action, either directly or indirectly that would change the pricing, quality, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort, which goes beyond the scope of the specifications/statement of work in the contract.

c. When, in the opinion of the contractor, the COR requests effort outside the existing scope of the contract, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or has otherwise resolved the issue.

252.201-9003 LIMITATION OF AUTHORITY (JUN 2009)

No person in the Government, other than a Contracting Officer, has the authority to provide direction to the Contractor, which alters the Contractor’s obligations or changes this contract in any way. If any person representing the Government, other than a Contracting Officer, attempts to alter contract obligations, change the contract specifications/statement of work or tells the contractor to perform some effort which the Contractor believes to be outside the scope of this contract, the Contractor shall immediately notify the Procuring Contracting Officer (PCO). Contractor personnel shall not comply with any order or direction which they believe to be outside the scope of this contract unless the order or direction is issued by a Contracting Officer.

252.204-9003 Contractor Access to DTRA Facilities or Information Systems (AUG 2007)

Contractors requiring access to Defense Threat Reduction Agency (DTRA) facilities or information systems worldwide will be required to obtain a Common Access Card (CAC), and shall comply with the identity proofing, registration, and accreditation requirements provided by the DTRA Physical Security Branch, Security and Counterintelligence Directorate. Further information may be obtained by contacting the Physical Security Branch at 703-767-2972 or 7951.

252.216-9005 PROFIT OR FEE ON TRAVEL COSTS (JUL 2008)

Travel shall not be a profit or fee bearing cost element.

(End of clause)

252.232-9000 CONTRACT FUNDING PROFILE (OCT 1998)

Subject to FAR Clause 52.232-22, Limitation of Funds, the amount of $_____________ is obligated for work to be performed during the period beginning with contract award and continuing through _________________.

Additional incremental funding planned, but not obligated, is:

252.232-9001 PRICES/COST

a. Subject to the provisions of the Clauses of this Contract entitled LIMITATION OF FUNDS, ALLOWABLE COST AND PAYMENT, and FIXED FEE, the total allowable cost under this Contract shall not exceed $________ A_____ _____, which is the total estimated cost of the Contractor's performance hereunder, exclusive of fixed fee.

In addition, the Government shall pay the Contractor a fixed fee of $__________B_____________ for the performance of this Contract. It is understood and agreed that the Government's obligation is limited to INCREMENTAL FUNDING in the amount of $_________C____________. Within this amount ($________C_________), the fixed fee shall bear the same relationship to the total fixed fee, as the costs incurred bear to the total estimated cost.

b. Interim payment vouchers may be submitted for provisional payment pursuant to the Clauses of this Contract entitled ALLOWABLE COST AND PAYMENT and FIXED FEE.

252.232-9007 PAYMENT INFORMATION IN CENTRAL CONTRACTOR REGISTRATION (CCR)

DATABASE

This contract contains FAR clause 52.204-7, Central Contractor Registration. All contractors must be registered in the CCR database prior to award, during performance, and through final payment of any contract, except for awards to foreign vendors for work to be performed outside the United States.

The Contractor is responsible for the accuracy and completeness of the data within the CCR, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. In addition to the contractor's requirement to confirm on an annual basis that its information in the CCR database is accurate and complete, the contractor's information in the CCR database must be updated whenever changes occur to the contractor's remit-to data (e.g., account number, vendor name and address, etc.) and the paying office notified of any changes. The contractor's failure to maintain accurate information in the CCR database could result in payment delays for which the Government shall not be liable.

252.232-9008 DIRECT SUBMITTAL OF VOUCHERS

The contractor may request the Contracting Officer to approve the submittal of vouchers directly to the paying office address. The contractor's request to the Contracting Officer must be accompanied by evidence of authorization granted by the Defense Contract Audit Agency (DCAA). A copy of DCAA's authorization letter for direct submittal must accompany all vouchers submitted directly to the paying office.

252.232-9012 WIDE AREA WORK FLOW (WAWF) – RECEIPT AND ACCEPTANCE (RA)

INSTRUCTIONS (September 2008)

(a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests, Contractors must submit payment requests in electronic form. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply. To facilitate this electronic submission, the Defense Threat Reduction Agency (DTRA) has implemented the DoD sanctioned Wide Area Workflow-Receipt and Acceptance (WAWF-RA) for contractors to submit electronic payment requests and receiving reports. The contractor shall submit electronic payment requests and receiving reports via WAWF-RA. Vendors shall send an email notification to the Contracting Officer Representative (COR), Program/Project Manager or other government acceptance official identified in the contract by clicking on the Send More Email Notification link upon submission of an invoice/cost voucher in WAWF-RA. To access WAWF, go to https://wawf.eb.mil//.

** For questions, contact the DTRA WAWF Team at 703-767-6840 or wawfhelp@dtra.mil **

(b) Definitions:

Acceptor: Contracting Officer’s Representative, Program/Project Manager, or other government acceptance official as identified in the contract/order.

Pay Official: Defense Finance and Accounting Service (DFAS) payment office identified in the contract/order.

SHIP To/Service Acceptor DoDAAC: Acceptor DoDAAC or DCMA DoDAAC (as specified in the contract/order).

DCAA Auditor DoDAAC: Needed when invoicing on cost-reimbursable contracts. (Go to www.dcaa.mil and click on the appropriate link under the Audit Office Locator to search for your DCAA DoDAAC.)

>>>>> For contracts that are administered by the Office of Naval Research (ONR): <<<<< Enter the ONR DoDAAC in the DCAA Auditor DoDAAC field in WAWF.

(c) WAWF Contractor Input Information:

The contractor shall use the following information in creating electronic payment requests in WAWF:

Invoice Type in WAWF:

If billing for Cost Type/Reimbursable contracts (including T&M and LH), select “Cost Voucher” If billing for Firm-Fixed Price (FFP) Materials Only, select “Combo” If billing for FFP Materials and Service, select “Combo” If billing for FFP Services Only, select “2-n-1 (Services Only)”

** If the contract contains both FFP and Cost Type (including T&M and LH) line items, they must be invoiced separately on appropriate types mentioned above. Upon the written approval of the Project Manager or Contracting Officer’s Representative, the contractor may invoice both line items in one type of invoice.

For WAWF Routing Information, See Table Below:

SF 26 SF 33 SF 1449 DD 1155

Description

Located in Block/Section Contract Number 2 2 2 1 Delivery Order See Individual Order 4 2 CAGE Code 7 15a 17a 9 Pay DoDAAC 12 25 18a 15

Inspection Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Acceptance Section E (except SF 1449, See Entitled):

INSPECTION AND ACCEPTANCE

Issue Date 3 5 3 3 Issue By DoDAAC 5 7 9 6 Admin DoDAAC 6 24 16 7 Ship To / Service Acceptor DoDAAC 6 24 16 7 Ship to Extension Do Not Fill In

Services or Supplies Based on majority of requirement as determined by monetary value

Final Invoice? Do not change “N” (no) to “Y” (yes) unless this is the last invoice and the contract is ready for closeout.

(d) Final Invoices/Vouchers -Final Payment shall be made in accordance with the Federal Acquisition Regulation (FAR) 52.216-7, entitled “Allowable Cost and Payment.”

Invoices - Invoice 2-n-1 (Services Only) and Invoice and Receiving Report (Combo) Select the “Y” selection from the “Final Invoice?” drop-down box when submitting the final invoice for payment for a contract. Upon successful submission of the final invoice, click on the Send More Email Notifications link to send an additional email notification to the Contracting Officer Representative (COR), Program/Project Manager or other government acceptance official identified in the contract.

Cost Vouchers - Once the final DCAA audit is complete for cost reimbursable contracts and authorization is received to submit the final cost voucher, select the “Y” selection from the “Final Voucher” drop-down box when submitting the final cost voucher. Upon successful submission of the final cost voucher, click on the Send More Email Notifications link to send an additional email notification to the following email address:

finalcostvouchers@dtra.mil

(e) WAWF Training may be accessed online at http://www.wawftraining.com//. To practice creating documents in WAWF, visit practice site at https://wawftraining.eb.mil//. General DFAS information may be accessed using the DFAS website at http://www.dod.mil/dfas//. Payment status information may be accessed using the myInvoice system at https://myinvoice.csd.disa.mil// or by calling the DFAS Columbus helpdesk at 800-756-4571. (Select Option 1) Your contract number and shipment/invoice number will be required to check status of your payment.

Note: For specific invoice related inquiries email: wawfvendorpay@dtra.mil. Vendors shall forward any additional DTRA related WAWF questions to wawfhelp@dtra.mil.

Section H - Special Contract Requirements

H-001

H-001 ORGANIZATIONAL CONFLICTS OF INTEREST

a. Purpose. The primary purpose of this Clause is to aid in ensuring that: (1) the Contractor's objectivity and judgment are not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to work under this Contract, (2) the Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public information regarding the Government's program plans and actual or anticipated resources, and (3) by virtue of its access to proprietary information belonging to others, the Contractor does not obtain any unfair competitive advantage.

b. Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "contractor") in the activities covered by this Clause as prime contractor, subcontractor, cosponsor, joint venturer, consultant, or in any similar capacity.

(1) Restrictions: The prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non-A&AS contracts where the RD Enterprise is the requiring activity. This restriction will terminate one year after final payment on the contract. Restrictions upon use of Government information and the requirement to protect proprietary information are permanent. Subcontractors providing A&AS support to a specific 2-letter directorate / staff office, e.g. RD-NT, RD-CX, RD-BA, RD-IS , RD-CB, RDP, etc., will be ineligible to compete for work in the same directorate / staff office, but may be allowed to compete for performer work in directorates where it provides no A&AS support, provided that it does not create an OCI. For the purpose of this requirement, Systems Engineering and Integration (SE&I) services performed in support of the RD Enterprise are considered to be non-A&AS services. The DTRA SE&I support service is defined as the contractor’s capability to integrate diverse and emerging technologies to meet customer needs with a verified product via a systems engineering process.

(2) Maintenance of Objectivity: The Contractor shall be ineligible to participate in any capacity in contracts, subcontracts, or proposals thereof (solicited or unsolicited) which stem directly from the Contractor's performance of work under this Contract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any services under this Contract on any of its own products or services, or the products or services of another firm if the Contractor is, or has been, substantially involved in their development or marketing. In addition, if the Contractor under this Contract prepares a complete, or essentially complete, Statement of Work to be used in competitive acquisitions, the Contractor shall be ineligible to perform or participate in any capacity in any contractual effort which is based on such Statement of Work or specifications. Nothing in this subparagraph shall preclude the Contractor from competing for follow-on contracts.

(3) Access To and Use of Government Information: If the Contractor, in the performance of this Contract, obtains access to information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, (b) compete for work based on such information for a period of six (6) months after the completion of this Contract, or until such information is released or otherwise made available to the public, whichever occurs first, (c) submit an unsolicited proposal to the Government which is based on such information until one year after such information is released or otherwise made available to the public, and (d) release such information unless such information has previously been released or otherwise made available to the public by the Government.

(4) Access To and Protection of Proprietary Information: The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as "proprietary data") under this Contract, it shall treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure. A copy of each such written agreement shall be furnished to the Contracting Officer. In addition, the Contractor shall obtain from each employee who has access to proprietary data and Government information (defined in subparagraph b(3)) under this Contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary data and Government information received in connection with the work under this Contract.

c. Subcontracts: The Contractor shall include this Clause, including this paragraph, in consulting agreements and subcontracts of any tier. The terms "contract," "Contractor," and "Contracting Officer" will be appropriately modified to preserve the Government's rights.

d. Representations and Disclosures:

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award, all facts relevant to the existence or potential existence of organizational conflict of interests as that term is used in FAR Subpart 9.5.

(2) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract, prompt and full disclosure shall be made in writing to the Contracting Officer which shall include a description of the action the Contractor has taken or proposes to take to avoid or mitigate such conflicts.

e. Remedies and Waiver:

(1) For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed during this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or potential therefore) subsequent to contract award, the Contracting Officer may terminate this contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that it is impossible to foresee each circumstance to which this clause might be applied in the future and that the clause has effect which will survive the performance of this contract.

Accordingly, the Contractor may at any time seek a waiver from the Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Head of Contracting Activity will grant such a waiver in writing.

f. Modifications: Prior to a contract modification, when the Statement of Work is changed to add new work or the period of performance is significantly increased, the Contracting Officer will request, and the Contractor is required to submit, either an organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

g. Termination: The restrictions imposed by paragraph b(1) of this clause will terminate one year after final payment on this contract. Restrictions upon use of government information and the requirement to protect proprietary information are permanent.

h. Mitigation Plan: The detailed implementation of the requirements of this clause is in the Contractor’s OCI mitigation plan attached to this contract.

H-002

H-002 AUTHORITY TO ISSUE ORDERS

Task Orders issued pursuant to this contract shall be placed by DTRA only.

252.209-9002 NON-GOVERNMENT SUPPORT PERSONNEL (JAN 2008)

The following companies may have access to contractor information, technical data or computer software that may be marked as proprietary or otherwise marked with restrictive legends: Suntiva Company (prime contract -contract specialist support) and CACI (subcontract – contract specialist support). Each contract contains organizational conflict of interest provisions and/or includes contractual requirements for non-disclosure of proprietary contractor information or data/software marked with restrictive legends. The contractor, by submitting a proposal or entering into this contract, is deemed to have consented to the disclosure of its information to Suntiva Company and CACI under the conditions and limitations described herein.

252.215-9004 KEY PERSONNEL (FEB 2000)

The personnel listed below are considered essential to the work being performed hereunder. Prior to removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. No deviation shall be made by the Contractor without the prior written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing the change, such ratification shall constitute the consent of the Contracting Officer required by this paragraph. The personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

[To be determined by the Government on review of Technical/Management Proposals]

252.216-9003 CONSULTANTS (OCT 1998)

Services of consultants shall be at rates and for periods approved in advance by the Contracting Officer.

Requests for approval shall be submitted to the Contracting Officer sufficiently in advance of the need to use a consultant under this Contract. The request shall include (a) a copy of the proposed consultant agreement, (b) a brief biography of the consultant, and (c) an indication of the area(s) in which consultant's expertise will be utilized and why it is essential for contract performance. In addition, significant deviations from the dollar amount approved for consultant services, or changes in the consultants to be utilized, must likewise be approved in advance upon submission of adequate justification.

252.235-9000 SOURCES OF INFORMATION (JULY 2000)

a. The results of the research to be delivered to the Government under this Contract shall embody the most recent reliable information in the field which is available to the Contractor from private and governmental sources, and the

Contractor agrees to utilize all sources of such information available to it. In this connection, information in this field which is in the control of DTRA shall, with the consent of the Contracting Officer's Representative (COR) and under such safeguards and procedures as he/she may prescribe, be made available to the Contractor on request.

Additionally, the Contractor is encouraged to make use of the resources available through the Defense Threat Reduction Information Analysis Center (DTRIAC), 1680 Texas Street, Southeast, Kirtland AFB, New Mexico 87117.

b. Reasonable assistance in obtaining access to information, or in obtaining permission to use Government or private facilities, will be given to the Contractor by DTRA. Specifically, the Contractor must register with the Defense Technical Information Center, ATTN: DTIC, 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218, in accordance with Defense Logistics Agency (DLA) Regulation 4185.10, Certification and Registration for Access to DoD Defense Technical Information. DD Form 1540, the registration form, shall be forwarded to the DTRA Contracting Officer for approval (DFARS 35.010(b)).

252.242-9000 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) (NOV

2002)

1. As required by FAR Parts 42 and 15, and DTRA policy for the Contractor Performance Assessment Reporting System (CPARS) and Past Performance Information Retrieval System (PPIRS), formerly known as PPAIS, effective July, 2001, the Government shall complete a CPAR each year of the period of performance of this contract. The contractor will have an opportunity to provide their comments in each CPAR before it is completed.

In accordance with DTRA CPARS policy the completed CPARs will be entered into PPIRS, a retrieval system for Government source selection teams to access the CPARs of contractor's performance. The DTRA CPARS and PPIRS policy includes an explanation of the process and procedures that will be utilized under this contract. A copy is available for contractor reference via the DTRAlink (www.dtra.mil) by accessing Acquisition, Doing Business With Us.

2. The CPARs shall occur annually in accordance with the schedule established below:

(i) Initial CPAR: 12 months after contract start date (date performance begins) TBD (by PCO)

(ii) Interim CPAR(s) will be performed annually on the anniversary of the contract start date according to the following schedule: TBD (by PCO)

(iii) A Final CPAR will be completed upon contract termination, transfer of program management/contract management responsibility outside of DTRA, the delivery of the final end item on contract and/or the completion of the performance period.

(iv) An Out-of-Cycle CPAR may be required when there is a significant change in performance that alters the assessment in one or more evaluation area(s). An Out-of-Cycle CPAR is optional and shall be processed in accordance with DTRA CPARS policy referenced in paragraph 1. above.

3. Each CPAR shall only cover the period elapsing from the last annual CPAR. The final CPAR shall not be used to summarize or "roll-up" the contractor's performance under the entire contract. Each annual CPAR and the final CPAR together will comprise a total picture of contractor performance.

4. At the request of the Government, a verbal, informal review of the Contractor’s performance may be held 3-6 months before the completion of the Interim or Final Evaluation periods. This review entails discussing any problems or areas of concern regarding the Contractor’s performance to date. No written evaluation form or other formal documentation is required for this evaluation. It may be conducted with the Contractor by telephone, teleconference or face-to-face. This is designed to offer the Contractor an opportunity to correct known deficiencies or weaknesses prior to the formal written evaluation.

5. As set forth in DTRA CPARS policy, any disagreements between the Contractor and the Program Manager regarding the CPAR(s) that cannot be resolved shall be reviewed by the designated Reviewing Official prior to completion of the CPAR.

6. Special Requirements for Indefinite Delivery Contracts (IDIQ and Requirements type), CPARs shall be processed (select one)

____ for all existing orders (combined) at the time the CPAR is processed

__X__ on an order-by-order basis

____ on a grouped order basis

7. The policy and procedures set forth in this clause and DTRA CPARS policy are not subject to "Disputes" as described in FAR Part 33.

252.247-9000 GOVERNMENT CONTRACTOR TRAVEL (JUL 2007)

The Joint Travel Regulation (JTR), Appendix E, Part I.A.1.b., states invitational travel applies to individuals acting in a capacity that is related directly to, or in connection with, official DOD activities; however, this does not include a contractor’s employee traveling in the performance of the contract. Appendix E, Part I.B.4. RESTRICTIONS, further states invitational travel must not be authorized for contractors. Appendix E, Part III states neither the JFTR nor the JTR may be used as official contractor travel regulations as they apply to uniformed personnel and Defense Department civilian employees and contain provisions, the use of which is illegal by contractors. The JTR can be viewed at https://secureapp2.hqda.pentagon.mil/perdiem

Discounts may be obtained for some travel related services (identified below); however, commercial vendors are under no obligation to extend Government rates for the Government’s travel and transportation programs to contractors working on behalf of the Federal Government. Contractors must contact their Contracting Officer Representative (COR) to obtain a Government Contractor Official Travel Letter of Identification, signed by the authorizing Contracting Officer.

Contract City-Pair Air Passenger Transportation Program and Other Government Fares. Use of GSA contract city-pair air passenger fares is governed by GSA’s contracts with the airlines and by the Defense Transportation Regulation (DOD 4500.9-R), Part I, Chapter 103. Use of other airfares reserved for Government employees on official business is governed by the airline fare structure and rules. Government contractors are not eligible to participate in the GSA city-pairs program for air passenger transportation services as of October 1, 1998.

Rail Service. Commercial passenger rail vendors may voluntarily offer discount rates to contractors traveling who are on official Government business at the vendor’s discretion.

Lodging Programs. GSA and Services’ lodging programs may voluntarily offer discount rates to contractors who are on official Government business at the vendor’s discretion.

Car Rental Program. Military Surface Deployment and Distribution Command (SDDC) negotiates special rate agreements with car rental companies available to all Government employees and uniformed personnel while traveling on official Government business. Some commercial car rental companies may voluntarily offer similar discount rates to Government contractors at the vendor's discretion.

Section I - Contract Clauses

52.202-1 Definitions JUL 2004 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures JUL 1995 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

JAN 1997

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity JAN 1997 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

SEP 2007

52.203-13 Contractor Code of Business Ethics and Conduct DEC 2008 52.204-2 Security Requirements AUG 1996 52.204-4 Printed or Copied Double-Sided on Recycled Paper AUG 2000 52.204-7 Central Contractor Registration APR 2008 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 52.204-10 Reporting Subcontract Awards SEP 2007 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

SEP 2006

52.209-8 Updates of Information Regarding Responsibility Matters APR 2010 52.215-2 Audit and Records--Negotiation MAR 2009 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-10 Price Reduction for Defective Cost or Pricing Data OCT 1997 52.215-12 Subcontractor Cost or Pricing Data OCT 1997 52.215-15 Pension Adjustments and Asset Reversions OCT 2004 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits

(PRB) Other than Pensions

JUL 2005

52.215-19 Notification of Ownership Changes OCT 1997 52.215-21 Requirements for Cost or Pricing Data or Information Other

Than Cost or Pricing Data--Modifications

OCT 1997

52.215-23 Limitations on Pass-Through Charges OCT 2009 52.216-7 Allowable Cost And Payment DEC 2002 52.216-8 Fixed Fee MAR 1997 52.217-8 Option To Extend Services NOV 1999 52.219-8 (DEV) Utilization of Small Business Concerns (DEVIATION) MAY 2004 52.219-9 Alt II (Dev)

Small Business Subcontracting Plan (Apr 2008) Alternate II (Deviation)

OCT 2001

52.219-16 Liquidated Damages-Subcontracting Plan JAN 1999 52.219-25 (DEV) Small Disadvantaged Business Participation Program--

Disadvantaged Status and Reporting (DEVIATION)

APR 2008

52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-36 Affirmative Action For Workers With Disabilities JUN 1998 52.222-37 Employment Reports On Special Disabled Veterans, Veterans

Of The Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-50 Combating Trafficking in Persons FEB 2009 52.222-54 Employment Eligibility Verification JAN 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-14 Toxic Chemical Release Reporting AUG 2003 52.225-13 Restrictions on Certain Foreign Purchases JUN…