Area_6_Sol.pdf

DEFENSE COMMISSARY AGENCY

RESALE CONTRACTING DIRECTORATE - MPRC

1300 E AVENUE

FORT LEE VA 23801-1800

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HDEC02-12-R-0007 15-Nov-2012

b. TELEPHONE NUMBER

(804) 734-8000 EXT 48864

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 19 Dec 2012

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HDEC02

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CECILIA COPELAND

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

311991

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HDEC02-12-R-0007

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Lot Area 6, Group 1 (BASE PERIOD)

FFP

BASE PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce for Area 6, GROUP 1

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 10 commissary locations in Area 6, Group 1 for resale. The base period of performance will commence approximately 30-45 calendar days after notification of contract award (or a date specified by the Contracting Officer) for 24 consecutive months.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "Base Performance period" is:___________________

The following 10 commissary store locations are included in Area 6, Group 1:

Beale AFB, CA; Fallon NAS, NV; Ft. Hunter-Liggett, CA; Lemoore NAS, CA;

McClellan AFB, CA; Moffett Field NAS, CA; Ord Community, CA; Travis AFB, CA;

Hill AFB, UT; Dugway PG, UT

FOB: Destination

NET AMT

0002 Lot Area 6, Group 2 (BASE PERIOD)

FFP

BASE PERIOD OF PERFORMANCE:

Fresh Fruits and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 2

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland,and fresh pine roping) for resale to 22 commissary locations in Area 6, Group 2. The base period of performance will commence approximately 30-45 calendar days after notification of contract award (or a date specified by the Contracting Officer) for 24 consecutive months.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "Base Performance Period" is______________

The following 22 store locations are included in Area 6 Group 2:

Barstow MCLB, CA: Camp Pendleton, CA; China Lake, CA; Davis Monthan AFB, CA; Edwards AFB, CA; El Centro NAF, CA; Ft. Huachuca, AZ; Ft. Irwin, CA;

Imperial Beach, CA; Los Angeles AFB, CA; Luke AFB, AZ; March AFB, CA;

Miramar MCAS, CA; Nellis AFB, NV; North Island NAS, CA; Port Hueneme NCBC, CA; San Diego NS, CA; San Onofre, CA; Twentynine Palms, CA; Vandenberg AFB, CA; Yuma MCAS, AZ; Yuma PG, AZ

0003 Lot Aarea 6, Group 3 (BASE PERIOD)

FFP

BASE PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 3

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 4 commissary locations in Area 6, Group 3 for resale. The base period of performance will commence approximately 30-45 calendar days after notification of contract award (or a date specified by the Contracting Officer) for 24 consecutive months.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "Base Performance period" is:__________________

The following 4 commissary store locations are included in Area 6, Group 3:

Kaneohe Bay, HI; Pearl Harbor NB, HI; Schofield Barracks, HI; Hickman, HI

1001 Lot Area 6, Group 1 (OPTION YEAR 1)

FFP

OPTION YEAR 1 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 1

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths;garland, and fresh pine roping) to 10 commissary locations in Area 6, Group 1 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 1" is:___________________

The following 10 commissary store locations are included in Area 6, Group 1:

Beale AFB, CA; Fallon NAS, NV; Ft. Hunter-Liggett, CA; Lemoore NAS, CA;

1002 Lot Area 6, Group 2 (OPTION YEAR 1)

FFP

OPTION YEAR 1 PERIOD OF PERFORMANCE:

Fresh Fruits and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 2

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) for resale to 22 commissary locations in Area 6, Group 2.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 1" is:__________________

The following 22 store locations are included in Area 6 Group 2:

Barstow MCLB, CA: Camp Pendleton, CA; China Lake, CA; Davis Monthan AFB, CA; Edwards AFB, CA; El Centro NAF, CA; Ft. Huachuca, AZ; Ft. Irwin, CA;

Imperial Beach, CA; Los Angeles AFB, CA; Luke AFB, AZ; March AFB, CA;

Miramar MCAS, CA; Nellis AFB, NV; North Island NAS, CA; Port Hueneme NCBC, 1003 Lot Area 6, Group 3 (OPTION YEAR 1)

FFP

OPTION YEAR 1 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 3

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 4 commissary locations in Area 6, Group 3 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 1" is:___________________

2001 Lot Area 6, Group 1 (OPTION YEAR 2)

FFP

OPTION YEAR 2 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 1

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 10 commissary locations in Area 6, Group 1 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for OPTION YEAR 2" is:___________________

The following 10 commissary store locations are included in Area 6, Group 1:

Beale AFB, CA; Fallon NAS, NV; Ft. Hunter-Liggett, CA; Lemoore NAS, CA;

2002 Lot Area 6, Group 2 (OPTION YEAR 2)

FFP

OPTION YEAR 2 PERIOD OF PERFORMANCE:

Fresh Fruits and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area 6, GROUP 2

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) for resale to 22 commissary locations in Area 6, Group 2.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 2" is:____________________

The following 22 store locations are included in Area 6 Group 2:

Barstow MCLB, CA: Camp Pendleton, CA; China Lake, CA; Davis Monthan AFB, CA; Edwards AFB, CA; El Centro NAF, CA; Ft. Huachuca, AZ; Ft. Irwin, CA;

Imperial Beach, CA; Los Angeles AFB, CA; Luke AFB, AZ; March AFB, CA;

Miramar MCAS, CA; Nellis AFB, NV; North Island NAS, CA; Port Hueneme NCBC, 2003 Lot Area 6, Group 3 (OPTION YEAR 2)

FFP

OPTION YEAR 2 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 3

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 4 commissary locations in Area 6, Group 3 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 2" is:________________

3001 Lot Area 6, Group 1 (OPTION YEAR 3)

FFP

OPTION YEAR 3 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 1

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 10 commissary locations in Area 6, Group 1 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 3" is:___________________

The following 10 commissary store locations are included in Area 6, Group 1:

Beale AFB, CA; Fallon NAS, NV; Ft. Hunter-Liggett, CA; Lemoore NAS, CA;

3002 Lot Area 6, Group 2 (OPTION YEAR 3)

FFP

OPTION YEAR 3 PERIOD OF PERFORMANCE:

Fresh Fruits and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area 6, GROUP 2

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) for resale to 22 commissary locations in Area 6, Group 2.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 3" is:__________________

The following 22 store locations are included in Area 6 Group 2:

Barstow MCLB, CA: Camp Pendleton, CA; China Lake, CA; Davis Monthan AFB, CA; Edwards AFB, CA; El Centro NAF, CA; Ft. Huachuca, AZ; Ft. Irwin, CA;

Imperial Beach, CA; Los Angeles AFB, CA; Luke AFB, AZ; March AFB, CA;

Miramar MCAS, CA; Nellis AFB, NV; North Island NAS, CA; Port Hueneme NCBC, 3003 Lot Area 6, Group 3 (OPTION YEAR 3)

FFP

OPTION YEAR 3 PERIOD OF PERFORMANCE:

Fresh Fruit and Vegetables (FF&V), Live Potted Plants, Ornamental Produce for Area

6, GROUP 3

The Contractor is to provide Fresh Fruits and Vegetables (FF&V), Live Potted Plants, and Ornamental Produce (fresh indian corn; fresh gourds; fresh wreaths; garland, and fresh pine roping) to 4 commissary locations in Area 6, Group 3 for resale.

The Guaranteed Minimum Percentage of Patron Savings for all Core Items for "OPTION YEAR 3" is:________________

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

FEB 2012

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

FEB 2012

52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns JAN 2011 52.219-14 Limitations On Subcontracting NOV 2011 52.219-28 Post-Award Small Business Program Rerepresentation APR 2012 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons FEB 2009 52.222-54 Employment Eligibility Verification JAN 2009 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-17 Interest OCT 2010 52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.232-99 (Dev) Providing Accelerated Payment to Small Business Subcontractors (Deviation)

AUG 2012

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.242-13 Bankruptcy JUL 1995 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.203-7003 Agency Office of the Inspector General DEC 2011 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Export-Controlled Items APR 2010 252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.209-7001 Disclosure of Ownership or Control by the Government of a

Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.225-7012 Preference For Certain Domestic Commodities JUN 2010 252.227-7037 Validation of Restrictive Markings on Technical Data JUN 2012 252.232-7006 Wide Area WorkFlow Payment Instructions JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment MAR 1998 252.247-7022 Representation Of Extent Of Transportation Of Supplies By

Sea

AUG 1992

CLAUSES INCORPORATED BY FULL TEXT

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures.

Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.211-16 VARIATION IN QUANTITY (APR 1984)

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) below.

(b) The permissible variation shall be limited to:

10 Percent increase 10 Percent decrease This increase or decrease shall apply to each item per delivery, and only with the approval of the Store Director or designee.

(End of clause)

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. ACCEPTANCE OF OFFERS: The period of acceptance of offers shown in paragraph (c) of the FAR Clause

52.212-1, is changed as follows: The offeror agrees to hold the offer firm for 180 calendar days from the solicitation closing date (offer due date).

2. QUESTIONS RELATING TO THIS SOLICITATION: All questions of a technical and/or contractual nature concerning this solicitation shall be submitted in writing no later than 3:00 P.M. Friday, November 30, 2012. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors as appropriate.

Answers to questions will not alter the solicitation unless, and until, an amendment is made to the solicitation.

Address questions to the Contracting Officer at the Defense Commissary Agency (DeCA), Resale Contracting Directorate, ATTN: Ms. Sarah E. Saunders, Resale Commodities Division (MPRC), 1300 E Avenue, and Fort Lee, VA 23801-1800. Written questions from prospective offerors may be submitted by fax at (804) 734-8009 pp 78864 (pp = pause pause) or E-mail to sarah.saunders @deca.mil or cecilia.copeland@deca.mil.

3. BUSINESS REFERENCES:

(a) Offerors are required to submit six (6) business references to this office in advance of the submission of their proposal in order to comply with paragraph (b) below. The six (6) business references can be commercial businesses and/or government agencies other than DeCA that your firm and proposed teaming partner, if applicable, has done business with during the last three years, or currently in progress, that are similar to the requirements of this solicitation and demonstrates your firm’s ability to perform the proposed effort. The references must be able to provide information on their business experiences with your company and your teaming partner that have occurred within the last 3 years relating to the following: (1) product deliveries; (2) quality history; and (3) business relations/customer satisfaction. The information obtained from the offerors business references’ survey response to “complexity of work accomplished” will be utilized in the government’s determination of past performance relevancy. This information should be related to the supply of Fresh Fruits and Vegetables, Live Potted Plants, and Ornamental Produce. Billing departments, sales offices, or customer service departments are not suitable references. A sample letter for transmitting the performance survey to your business references and the required performance survey are provided at Attachment D (Business Reference Sample Letter and Past Performance Survey). “OFFERORS

MUST PROVIDE THE NAME OF THEIR FIRM IN THE SPACE PROVIDED ON PAGE 1 OF THE

SURVEY.”

(b) To ensure no delays occur in the technical evaluation, offerors must submit the following information by 3:00

P.M., Local Time/Fort Lee, EST, Monday, December 10, 2012:

(1) A list of six (6) business references who will be providing information on their business experiences with your company, and who will be completing and returning past performance surveys. Include the following information for each business reference listed:

i. Name and Address of the Business Reference.

ii. Name and title of the Point of Contact.

iii. Telephone number, facsimile number, and Email address of contact person.

iv. Type of business (retail, wholesale, or foodservice).

v. Estimated annual dollar value and type of agreement/contract.

vi. Indicate whether your firm is a producer/supplier, distributor or broker to the business reference and type of products/service provided.

vii. Date(s) work accomplished.

viii. Brief description of work accomplished.

(2) A list of six (6) business references for each teaming partner that is proposed. Include the information listed above (i thru viii) for each of your teaming partner’s business references.

(c) Past performance surveys that have been completed by the offerors business references must be submitted by 3:00 P.M., Local Time/Fort Lee, EST, Monday, December 10, 2012. The business references must send the completed surveys directly to the contracting office. SURVEYS PROVIDED DIRECTLY BY THE

OFFEROR WILL NOT BE CONSIDERED.

(d) The completed past performance surveys can be submitted by fax, E-mail or regular mail. Faxes will be accepted at (804) 734-8009 pp 78864 (pp=pause pause), Attn: Cecilia Copeland, or E-mail to cecilia.copeland@deca.mil. Responses can be mailed, but must be received by the deadlines listed above.

Mailed responses should be sent to the Defense Commissary Agency (DeCA) Resale Contracting Directorate, Resale Commodities Division, Attn: MPRC (Cecilia Copeland), 1300 E. Avenue, Fort Lee, VA 23801-1800.

(e) If your firm has provided produce to DeCA commissaries in the past or currently in progress under a formal or informal contract/agreement (with DeCA) such as a Requirements Type Contract (RTC), Blanket Purchase Agreement (BPA), or Resale Ordering Agreement (ROA), provide the contract/agreement number and list of commissary stores. DeCA will obtain past performance information directly from the commissary stores in addition to the past performance requirements above.

(f) Generally, offerors submit commercial references of their best customers and anticipate a favorable rating of their past performance. However, if an offeror believes negative information may be obtained from a reference that has since been corrected, you may annotate a brief narrative with your submission of business references or business proposal (Volume I, Section 1). If negative information is obtained, the Contracting Officer will provide the offeror with an opportunity to respond to general comments about adverse past performance.

(g) Offerors may submit with their business proposal (Volume I, Section 1) additional information relating to the firm’s relevant past performance that may promote its likelihood of successfully performing the solicitation requirements. For example, quality awards or certifications suggesting good workmanship or conformance to contract specifications, or letters from customers addressing adherence to contract schedule, commitment to customer satisfaction, and overall business relations. The burden of providing these examples of past performance information rests with the offeror, and must be submitted with the original proposal by the date stated as the date for receipt of offers. The Government reserves the right to consider other past performance data obtained from other sources as stated in 52.212-2, paragraph 3(B).

4. GENERAL INSTRUCTIONS:

(a) Compliance with Instructions: The Government may assess the extent the offeror complies with the instructions in this RFP. The Government will consider any failure to comply with these instructions to be indicative of the kind of behavior that it can expect during contract performance. Proposals are subject to an initial screening by the Contracting Officer for completeness and compliance with the proposal preparation requirements. Only those proposals meeting these requirements will be evaluated further.

(b) Format of Proposal: Submit your proposal package in two volumes (Volume I Business Proposal and

Volume II Technical Proposal). Provide an original of each volume; in addition, provide six (6) copies of Volume II (Technical Proposal). Each volume should contain a table of contents and should be indexed in a systematic format. All requests in the solicitation that require a written response should be addressed by first stating the question and then providing the answer. Each volume of the proposal should not exceed 200 pages. All attachments required by the solicitation are excluded from the proposal size.

(c) Submission of Proposal: Mail the completed package to the address in Block 9 of the Standard Form 1449, Attention: Cecilia Copeland (MPRC). The lower left corner of the envelope must clearly identify the solicitation number, date and time for receipt of offers and the office designated to receive offers. The proposal package must be received no later than the date and time shown in Block 8 of the SF 1449, unless changed by an amendment to the solicitation. No proposals submitted by facsimile will be accepted.

(d) Formal Teaming Arrangement: A contractor teaming arrangement is when the offeror submitting a proposal will depend on the products, capital contributions, or expertise [in part] of another company (or companies) to successfully complete the terms of any contract resulting from this solicitation. The Government will recognize the integrity and validity of contractor team arrangements provided the arrangements are identified and company relationships are fully disclosed in an offer. The prime contractor maintains full responsibility for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. Offerors who submit an offer based on such an arrangement must submit a written, legal teaming arrangement that is properly executed with their proposal. The specific responsibilities assigned to a company must be clearly stated in the teaming arrangement. See Section 3(b) under Business References for submission of past performance requirements that applies to proposed

Teaming Partners also. See Addendum to FAR 52.212-4, paragraph 31 on Formal Teaming Arrangements.

(e) Site Visit Assessment: The Government reserves the right to conduct a site visit to the offeror’s facility(ies).

(SEE ADDENDUM TO FAR 52.212-2)

(f) All correspondence submitted to the Government shall be written in English.

5. PROPOSAL PACKAGE:

BUSINESS PROPOSAL – VOLUME I (Sections 1 – 4):

Section 1: This section of your firm’s proposal shall include the following:

(a) A completed Standard Form (SF) 1449. Ensure that Blocks 17a, 30a, 30b, and 30c on the SF 1449 are complete and that an authorized official with authority to bind the company contractually signs the document. Blocks 17a, 30a, 30b, and 30 c must be legible. Block 30a must bear an original signature.

Photocopies of the SF 1449 are unacceptable. Provide your company’s DUNS and CAGE code numbers in Block 17a.

(b) All amendments issued against this solicitation before the closing date shall be signed and dated and included in this section.

(c) The following fill-in clauses must be completed and submitted in this section: FAR Clause 52.209-7, Certification Regarding Responsibility Matters (FEB 2012); DeCA Local Clause 52.232-4500, Delivery Ticket Invoice (DTI) Procedures (APR 2000); and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items (JUN 2005) and DFARS Clause 252.247-7022, Representation of Extent of Transportation by Sea (AUG 1992).

(d) The provision at FAR 52.212-3, Offeror Representation and Certification – Commercial Items (JUN 2009), Alternate I (APR 2002) is incorporated into this solicitation by full text. The prospective offeror is encourage to register and complete the Annual Representations and Certifications via the Online Representatives and Certifications Application (ORCA) at System for Award Management http://www.sam.gov to comply with this provision. Prior to award of the (FF&V) contract, the offerors is encourage to register in the System for Award Management (SAM) database at http://www.sam.gov, and submit their completed SAM in this section with its initial proposal submission. All offerors must be registered in the SAM and ORCA under North American Industry Classification System (NAICS) code 311991.

(e) The offeror shall also include in this section a letter on company letterhead that provides the name, title, phone number, and email address of all person(s) who are authorized to negotiate and bind the firm contractually. In this letter also provide your firm’s Taxpayer Identification Number (TIN). These will be the only persons authorized to request changes to the Contracting Officer under any contract resulting from this solicitation.

(f) The offeror may provide any additional information relating to the firm’s past performance as stated in paragraph 3 (Business References) on the previous pages that have not already been provided in advance.

(g) Formal Teaming Partner Arrangement, if applicable. See section 5 – Volume II, for submission requirements.

(h) Provide the names, phone numbers, and email addresses of the Contractor Performance Assessment

Reporting System (CPARS) point of contact within your firm. See 52.212-4, paragraph 33 for additional information regarding CPARS.

NOTE: The DUNS and CAGE code numbers must match the information in the System for Award Management

(SAM) and Electronic Funds Transfer (EFT) Database. In addition, your Taxpayer Identification Number

(TIN) in the SAM database must also match the IRS files. Registration in the SAM is encouraged upon contract award.

Section 2: This section of your firm’s proposal shall include the following:

(a) Complete the Delivery Schedule Compliance Certification for both the contractor and each teaming partner at Attachment C and return it with your proposal in this section of Volume I.

(b) Provided the offeror certifies their intent to comply with the preferred delivery schedule of the solicitation, an offeror may also propose an alternate delivery schedule, in addition for consideration. On a separate page, the offeror must provide the advantages of DeCA accepting a proposed alternate delivery schedule, and it must be clearly stated and submitted with your proposal in this section of Volume I. The Government is not obligated to accept an alternate delivery schedule. The Contracting Officer will provide the offeror with notification if the proposed alternate delivery schedule is accepted or not accepted by the Government.

(c) Provide a general log-in and password for your web based ordering system with your original proposal submission. The log-in and password will be used by the Government to evaluate your company’s web based ordering system, and to monitor pricing throughout contract performance. A request for additional log-ins and passwords may be required for DeCA personnel at all commissary store locations to provide each ordering official with a unique log-in and password. Any cost incurred by the offeror in providing automation, whether for initial testing purposes or for full performance under any resulting contract will be borne solely by the offeror, unless otherwise agreed to in advance by the Contracting Officer.

Section 3: This section of your firm’s proposal shall include the following:

(a) Offerors shall provide a current dated Blue Book Report (http://www.bluebookprco.com) and Red Book Report (www.thepacker.com/rbm/default.asp) in this section as it relates to the firm submitting the offer and/or performing the contract (including teaming partners). The reports should provide up-to-date and comprehensive credit and marketing information on the company to include, but not limited to, names of company principals, recent company developments, financial status, rating trends, and trade report summary.

The offeror and all teaming partners shall also provide a current dated Blue Book and Red Book Reports and a current and comprehensive report from Dun and Bradstreet Incorporated. The report should provide a business summary, executive summary, credit capacity summary, special events, financial stress summary, financial stress norms, credit score summary, credit score norms, payment trends, summary of payment habits, payment analysis by industry, public filings summary, public filing detail, business background, and financial summary. The phone number for customer service at Dun and Bradstreet is (800) 234-3867.

(b) Offerors shall provide documentation of their company’s current and valid Perishable Agricultural

Commodities Act (PACA) license. Documentation is also required for any teaming partner that will be delivering products directly to the stores. A copy of the screen print from the Internet search database found at http://apps.ams.usda.gov/pacasearch/ will be sufficient. The Government reserves the right to request further documentation, if necessary.

Section 4: This section of your firm’s proposal shall include the following:

(a) Pricing information: The offeror shall submit pricing information in this section as follows: (1) Completed paper copy of the spreadsheets, and (2) A rewritable compact disc (CD-RW) containing the completed Excel file(s). The paper copy of the spreadsheet will prevail if discrepancies arise. Use Microsoft EXCEL to open the pricing spreadsheet. Attachment E is the Schedule of Supplies for Area 6. The Excel workbook file contains three (3) worksheets as follows:

1. Core Items List with Pricing Proposal for High Volume Core Items (HVCI)

Group 1, Group 2, and Group 3.

2. Other Core Item List Group 1, Group 2, and Group 3.

3. Non-Core Item List Group 1, Group 2, and Group 3.

Each offeror is required to complete all required information within the Excel spreadsheet at Attachment E.

The Excel spreadsheet found at Attachment E, will automatically calculate the total estimated amount that will be used as the estimated total amount for the base period and each option year for evaluation purposes.

In accordance with the instructions that follow, complete each worksheet found at TABS 1 through 3.

Submit the completed spreadsheets with your proposal.

INSTRUCTIONS FOR COMPLETING THE WORKSHEETS:

TAB 1:

1.) PRICING FOR HIGH VOLUME CORE ITEMS (MANDATORY): Unit prices are required for only the 39 HighVolume Core Items HVCI (Mandatory) as specified in TAB 1 of Attachment E, line item numbers “AA” through “BM”. NOT PRICING AN (HVCI) MAY RESULT IN THE REMOVAL ON THE

ENTIRE PROPOSAL FOR ANY FURTHER CONSIDERATION FOR CONTRACT AWARD.

Complete the worksheet(s) as follows:

i. Enter your company’s name at the top of the worksheet, shown in yellow highlight. This information will automatically populate to the other tabs.

ii. Verify that your proposed products (TAB 1) meet the Period of Availability (Columns C, R, and AG), Size and Package Preferred (Columns D, S, and AH), Unit of Issue (Columns E, T, and AI), and Item Number (Columns F, U, and AJ). Any revision to the standards listed in these columns shall be annotated clearly for consideration.

iii. Enter your company’s Item Number (TAB 1) for each HVCI core item in (Columns F,U, and AI). DeCA will designate a Produce Look-Up (PLU) for each item and will provide to the awardee prior to commencement of performance.

iv. Offerors shall provide two unit prices – (delivered case price per LB/EA) price per pound/each and (delivered) price per unit of issue (i.e. case) for each group (under TAB 1). Enter a unit price per LB/EA (Columns H, W, and AL) (TAB 1), and a unit price per U/I case (Columns I, X, and AM) under TAB 1 for each High Volume Core Item (Mandatory) line items AA through BM.

v. An estimated annual quantity (Tab 1) for each High Volume Core Item (currently in season) is provided in Column G for Group 1, Column V for Group 2 and Column AK for Group 3. This is only an estimate and actual orders may be greater than or less than this estimate. The extended dollar amount for each high volume item will be calculated automatically by multiplying the estimated annual quantity by the proposed unit price per U/I/CS. The sum of the extended dollar amounts will represent the total annual estimated price for the contract. These amounts will automatically be calculated in Column O, AD and AS, so no manual intervention is required.

TAB 2:

2.) INFORMATION FOR AND OTHER CORE ITEMS: Item numbers are required for all the core items located in TAB 2 of Attachment E. The awardee will be required to submit pricing on all core items, in season, prior to the start of contract performance. All core items are mandatory;

therefore, proposing an alternate core item may result in the removal of the entire proposal from any further consideration for contract award. All items must be available for delivery, if ordered, 100% of the time during the specified availability period. Complete TAB 2 of the spreadsheet for these core items as follows:

i. Verify that your proposed products meet the Period of Availability (TAB 2 Columns C, J and Q), Size and Package Preferred (TAB 2) Columns D K and R), and Unit of Issue (Columns E, L and S). Any revision to the standards listed in these columns shall be annotated clearly for consideration.

ii. Enter your company’s Item Number for each core item in (TAB 2 Columns F, M and T).

DeCA will designate a Produce Look-Up (PLU) for each item and will provide to the awardee prior to commencement of performance.

TAB 3:

1.) OTHER REQUIRED INFORMATION FOR NON-CORE ITEMS: Unit prices are not required for the 532 non-core items listed at TAB 3 at the time of proposal submission. However, other additional information is required as specified in this section for the 532 non-core items found in TAB 3 of Attachment E. The non-core list contains fruits, nuts, and vegetables in alphabetical order and the items are numbered 1 through 532. The awardee will be required to submit pricing on the proposed non-core items that are in season, prior to the start of contract performance. At all times the pricing of non-core items during performance must be competitive with retail stores in order to draw patrons to purchase your products at the commissary. The non-core item list contains products that will supplement the produce department’s assortment but is not all inclusive and is subject to change. Offerors may provide additional items to be considered.

Complete the spreadsheet for non-core items as follows (Place a copy of your completed Non- Core Items indicating their availability in both Volume I and Volume II, Section 4):

i. Enter your company’s Item Number in Column D, K and R for each non-core item marked as Available. DeCA will designate a PLU for each item and will provide to the awardee prior to commencement of performance.

ii. Complete the Item Count per Unit of Issue column (Column E, L and S) for each non-core item marked as Available by annotating the number of units per case (i.e. 4 bags per case = 4 bg/cs).

iii. For Group 1, indicate the items that would be available during contract performance by placing an “X” in the Available column (Column F) or indicate that the item will not be available (at any time) during contract performance by placing an “X” in the Not Available column (Column G). For Group 2, indicate the items that would be available during contract performance by placing an “X” in the Available column (Column M) or indicate that the item will not be available (at any time) during contract performance by placing an “X” in the Not Available column (Column N). For Group 3, indicate the items that would be available during contract performance by placing an “X” in the Available column (Column T) or indicate that the item will not be available (at any time) during contract performance by placing an “X” in the Not Available column (Column U).

iv. For Group 1, verify the unit of issue for each non-core item marked as Available in Column C. If the unit of issue should be other than a case pack (i.e. bin), make the change in the Unit of Issue column (Column C), as appropriate. For Group 2, verify the unit of issue for each non-core item marked as Available in Column J. If the unit of issue should be other than a case pack (i.e. bin), make the change in the Unit of Issue column J), as appropriate. For Group 3, verify the unit of issue for each non-core item marked as Available in Column Q. If the unit of issue should be other than a case pack (i.e. bin), make the change in the Unit of Issue column Q), as appropriate.

v. ADDITIONAL ITEMS: An offeror may propose additional items that are not listed for consideration. If your proposal includes additional items to supplement/enhance the assortment, provide the following information on each item: description, item number, unit of issue, item count per unit of issue, and period of availability if seasonal. Provide the required information on a separate sheet of paper and submit in both volumes, section 4 of your proposal.

2.) ALTERNATE ITEMS: If an offeror cannot provide an exact non-core item, the offeror may propose an acceptable commercial alternate item for consideration. On a separate sheet, identify alternate items by cross-referencing the Line Item Number, and provide the following information on each item:

description, item number, unit of issue, item count per unit of issue, and period of availability if seasonal. Provide the required information on a separate sheet of paper and submit in this volume and section of your proposal. The Government is not obligated to accept alternate items and may do so if it is determined that the alternate item satisfies the requirement.

The offeror shall submit pricing in two formats (1) Guaranteed Minimum Percentage of Patron Savings and

(2) Unit Prices on the 39 High Volume Core Items for a specified period of time (Week of December 3, 2012 through December 09, 2012).

(a) Guaranteed Minimum Percentage of Patron Savings: Each offeror must propose a single overall guaranteed minimum percentage of patron savings for the base period of performance and each option period, by group. The offeror may offer a different percentage of savings for the base and each option period of performance, by group. The guaranteed minimum percentage of patron savings is the overall average amount the contractor will save the commissary patron on all core items over the selling price of the same of similar items from comparable commercial operations within the local commuting area and/or geographical area which are within a 20 mile radius of the commissary location (excluding membership clubs and convenience type stores). The minimum percentage of patron savings shall be at least 38% when comparing DeCA’s selling price (DeCA’s selling price includes a maximum resale markup of 7%) of all core items to the selling price in comparable local civilian markets during each weekly pricing period. The sample provided below shows the calculation applied to one line item to achieve a 38% savings:

Supermarket Selling Price

Calculation DeCA’s Selling Price (Unit Price including 7% Markup)

Commissary 7% Mark-Up

Offerors Unit Price

Offerors Case Price

$4.50

($4.50-$2.79 ) / $4.50 = 38% $2.79 $.19 $2.60 $26.00 10#

Fill in the Guaranteed Minimum Percentage of Patron Savings on pages 3-14 of the solicitation for each period of performance by entering the percentage amount in whole numbers (a single % of savings average over all stores in the area) for example 40%. Do not use half percentage points;

for example 40.5 %.

The contractor will be required to maintain at a minimum, the proposed percentage of patron savings throughout the life of the contract. For additional information on the periodic surveillance requirements for the minimum percentage of patron savings, see Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Items, paragraph 21, Periodic Surveillance Requirements.

(b) Unit Prices on the 39 High Volume Core Items (Mandatory): Unit prices for

High Volume Core Items (Mandatory) shall reflect the application of the offeror’s proposed guaranteed minimum percentage of patron savings by group based on price surveys conducted by the offeror during the pricing week of December 3, 2012 through December 09, 2012.

The proposed unit prices will indicate an understanding of the percentage of patron savings application. Pricing must be FOB Destination for all locations; this is the delivered price to the commissary location absent of any anticipated markup by the commissary for resale. Unit prices are required for each High Volume Core Item.

(c) Related Information. As adequate competition is expected from this solicitation no cost or pricing data is required; however, the Contracting Officer reserves the right to require such data if they are otherwise unable to determine the proposed price to be reasonable or realistic or to resolve any apparent unbalanced pricing.

TECHNICAL PROPOSAL – VOLUME II (Sections 1-6):

This volume of the proposal shall include the written narratives including exhibits for the Combined Technical Approach/Risk evaluation factor. Sections 1 through 5 should be tabbed for ease of identification with the technical question stated at the top of the page followed by the response. Use standard 8.5 x 11 inch paper in portrait orientation. It is imperative that your written narratives explicitly address all of the questions under each evaluation sub-factor. The narratives must be written in a clear, concise fashion, describing precisely what is being offered or how the offeror proposes to perform the contract requirements. For Sections 1 through 5, provide information as it also relates to your major subcontractor(s) and/or teaming partner(s).

Section 1: CONTRACTOR-OWNED WEB BASED RETAIL ORDERING SYSTEM

(1) The contract terms and conditions require that the contractor provide a fully functional contractor-owned web-based retail ordering system - See 52.212-4, paragraph 4.