HCS-OPS JA for FedBizOpps final.pdf

1/4/2021 JA -

https://info.health.mil/sites/DOP/PAC/SitePages/JA/Admin.aspx 1/3

FOR OFFICIAL USE ONLY - Source Selection Information – See FAR 2.101 and 3.104

Justification and Approval (J&A) for Federal Acquisition Regulation (FAR) Subpart 6.3

Other Than Full and Open Competition Title: Healthcare Survey -Operations

J&A Number: JA-21-0046B

1. Identification of the agency and contracting activity:

Specify the contracting activity responsible for this action.

Professional Services Contracting Division

The Defense Health Agency, Contracting Office - Falls Church (CO-FC), plans to exercise a six-month bridge contract extension under 52.217-8, Option to Extend Services (Nov 1999), to Altarum Institute Inc. for Healthcare Surveys Operations (HCS-OPS).

2. Nature and/or Description of Action being Approved:

State whether approval is being requested for a new contract or bridge action, and whether it is an individual or class justification.

(see DHA PGI 206.3) new contract modification to an existing contract

Individual

Class

The purpose of this administrative amendment to the Bridge J&A 21-0021B is to include the Federal Acquisition (FAR) Clause 52.217-8, which was not included in the original Bridge J&A.

However, the -8 was included on the contract itself. As noted below there is no change in the original cost of this action. Therefore, this J&A amendment will align the J&A with the Bridge contract.

3. Description of Supplies/ Services:

Describe the supplies and services. Provide the period of performance for the base and all options, and the estimated value by base, option, and the total, including any extension of services, as applicable. Include type of contract (e.g., Fixed Price or Cost Reimbursement), type of funds to be used, (Department of Defense, Veterans Affairs, Joint Incentive Fund-No Year (DoD/VA JIF-NY), Operations & Maintenance (O&M), Research, Development, Test & Evaluation (RDT&E), Other Procurement (OP), or Revolving Funds-NY) and, when applicable, the estimated share and ceiling arrangements, and fee and/or profit. If the requirement is for a repair part, address whether or not it has been screened. If the repair part has been screened, provide the Acquisition Method Code (AMC) and Acquisition Method Suffix Code (AMSC). Provide the approximate date the technical data package will be available.

Description of Supplies and Services:

No change from orginal J&A 21-0021B for Bridge contract HT001120C0008. Information below is provided for informational purposes only:

This is a non- personal services contract involving operational support for the three (3) large-scale ongoing multi-mode surveys: (1) Health Care Survey of DoD Beneficiaries (HCSDB), (2) TRICARE Standard Survey of Civilian Providers (TSS-P) and (3) TRICARE Standard Survey of Beneficiaries (TSS-B). The Contractor shall perform all tasks necessary to design survey tools, produce surveys, conduct data collection, receive returns, analyze results, and produce reports.

The core survey related tasks and services will include, but not be limited to, the following:

• Receive and create sample lists from Government-supplied sample files and contact instructions for each survey fielding.

• Print, assemble, and field AED-approved materials via postal mail-out and/or web-based and/or telephone interviews to designated survey sample (e.g., pre-notification, survey invitations, questionnaires, and reminder letters) according to AED-approved survey administration plan.

• Design, program, host and maintain secure online survey services.

• Maintain help center for sample members' inquiries/questions/concerns about the survey (reprint requests, general inquiries, etc.).

• Monitor data collection operations by tracking sample non-response, response (partials and completes), eligibility, and disposition and provide regular updates.

• Receive and process survey returns according to AED-approved coding schemes with survey data file transfers (FTP).

• Prepare/present status updates (e.g., monthly reports, weekly updates while survey is in the field) on survey operations, as required.

• Develop and implement survey disposition and other Government-requested variables, as directed.

• Construct response datasets.

• Provide verbatim qualitative data, as needed.

• Provide methodological and database documentation, including but not limited to, documenting all survey administration operations, methods, coding, and editing/scanning.

• Conduct non-response analyses.

TOTAL Contract Value

06/24/2021POP: From 3/25/2020

Estimated Value

BASE

to 12/24/2020POP: From 3/25/2020

Estimated Value

Type of Contract (Primary):

FAR 16.202 Firm-Fixed-Price to

OPTIONS - Check this box if there are options

Number of Options:

POP (All options): From

Estimated Value (all options):

https://info.health.mil/sites/DOP/PAC/SitePages/JA/Admin.aspx 2/3

Funding Type:

Operations & Maintenance (O&M)

Extension of Services - Check this box if there is an extension clause

Clause: FAR 52.217-8

Estimated Value:

Number of Months: 6

4. Statutory and Regulatory Authority Permitting Other Than Full and Open Competition (see FAR 6.302), or the Specification of the Statutory and Regulatory Provision Providing Exception to 8(a) Program Competitive Requirements (see FAR 19.805-1):

10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

5. Rationale Justifying Use of the Statutory Authority Cited:

Provide sufficient facts and rationale justifying use of the specific authority cited under Item 4 above (See FAR 6.302, FAR 6.303-2, and FAR 19.805-1).

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

6. Efforts to Obtain Competition: Describe efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required at FAR Subpart 5.2 and, if not, which exception under 5.202 is applicable to the requirement. Justifications citing the authority at FAR 6.302-1 permitting the use of other than full and open competition, shall include the results of the request for information or sources sought notice posted in accordance with DFARS PGI 206.302-1 (unless the requirement to post has been waived);

and for non-competitive follow-on acquisitions of supplies or services previously awarded on a non-competitive basis, include a copy of the previous justification with the current justification review package to assist the approval authority in determining whether the planned actions to remove any barriers to competition cited on the previous justification were completed.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

7. Determination that Anticipated Cost to the Government will be Fair and Reasonable: Describe how the contracting officer determined or will determine that the anticipated cost to the Government will be fair and reasonable.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

8. Market Research: Describe the extent of the market research conducted and when conducted, method utilized, and results, or, if market research was not conducted, provide the rationale (see FAR Part 10 Techniques for Conducting Market Research). The market research conducted or rationale provided in this section should help support the rationale justifying the use of the Statutory and Regulatory Authority in Section 5 above.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

9. Other Facts: List any other facts supporting the use of other than full and open competition, such as an explanation as to why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

10. Interested Sources: Include a listing of the sources, if any, which have expressed, in writing, an interest in the acquisition.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

11. Actions to overcome barriers: Describe the actions, if any, the agency may take, or is taking, to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

No change from original J&A 21-0021B for Bridge contract HT001120C0008.

Coordination & Approval

12. Technical/Functional Representative:

I certify that the information provided in this justification is accurate and complete to the best of my knowledge and belief.

Title:

(Program Manager, Functional Service Manager, etc.)

Name:

Approved:

13. Requirements Certification:

I certify that the infiormation provided in this justification is accurate and complete to the best of my knowledge and belief

Name:

J Director (or designee)

Title:

(Responsible J Director)

J-Directorate Office:

Approved:

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Meno, Jenifer, COL, ARMY - Friday, December 11, 2020

14. Fair and Reasonable Cost Determination: Provide the basis for this determination (e.g., describe techniques utilized, or to be utilized, to determine cost/price fair and reasonableness, such as cost analysis, price analysis, audit, should cost, independent Government estimate). As part of this basis, indicate whether certified cost or pricing data will be required or if one of the exceptions in FAR Part 15.403 will apply. Contracting Officer to include the following determination:

I have determined that the anticipated cost to the Government for this contract action is fair and reasonable.

Name:

Approved:

15. Legal Review:

I have reviewed this justification and have found it to be legally sufficient. (Note: All J&As must be reviewed by Office of General Counsel (OGC)/Legal Review.)

Name: Title:

Approved:

16. Contracting Officer: This certification shall be made by the contracting officer who will sign the contract resulting from this justification and approval (J&A). Include the following statement:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name:

Approved:

17. Competition Advocate: Based on the foregoing justification, I hereby approve the procurement of Healthcare Survey -Operations (state supplies/services being procured) on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(1) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, subject to availability of funds, and provided that the supplies and/or services herein described have otherwise been authorized for acquisition.

Name: Title:

Approved:

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