HC102820R0084.pdf

PDF 528 KB Posted Aug 26, 2020

Attached to: HVAC Lifecycle Replacement Federal contract opportunity
Solicitation number: HC102820R0084
Issued by: Defense Information Systems Agency

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SEE ADDENDUM

(No Collect Calls)

HC102820R0084 26-Aug-2020

b. TELEPHONE NUMBER

618-418-6151

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 04 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMBER M. ANALLA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HC0228 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DISA JITC

2001 BRAINARD ROAD

FORT HUACHUCA AZ 85613

GEORGE HARGON

TEL: 520-538-1344 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102820R0084

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Performace Work Statement (PWS)

Award/Mod Effective Version Date Award July 20, 2020

Contract Number: To be Determined (TBD) Contractor Name TBD Tracking Number: TBD Follow-on to Previous Contract and Task Order Number:

Not Applicable (N/A)

1. Contracting Officer’s Representative (COR).

a. Primary COR.

b. Alternate COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

E-Mail Address:

2. Contract or Task Order Title. Heating, Ventilation, and Air Conditioning (HVAC) Lifecycle Replacement (LCR)

3. Background. Advancements in Heating, Ventilation, and Air Conditioning (HVAC) technology have extended the lifecycle of virtually every product in the industry while at the same time efficiencies increase and operational costs decrease. The average life expectancy for industrial type HVAC systems is now approximately 15 years assuming normal operations. The Joint Interoperability Test Command (JITC) has identified 16 systems that need lifecycle replacement.

This HVAC LCR Performance Work Statement (PWS) describes the Support Services to provide to the Defense Information Systems Agency (DISA) Joint Interoperability Test Command (JITC). JITC is an element of DISA, within the Department of Defense (DoD), and supports the DISA Major Range and Test Facility Base (MRTFB) activities. JITC is responsible for testing Command, Control, Communication, Computer, Intelligence, Surveillance and Reconnaissance (C4ISR), Automated Information Systems (AIS) and Information Technology (IT)/National Security Systems (NSS) technologies and capabilities that pertain to multiple branches of the Armed

Name:

Organization:

DODAAC:

Address:

Phone Number:

E-Mail Address:

Services and Government. Its roles include Joint Interoperability and Net Readiness Test and Certification, Operational Test and Evaluation, and warfighter support. JITC is the sole interoperability certifier of DoD C4ISR, AIS, and IT/NSS.

4. Objectives. The objective of the HVAC LCR contract is to replace 16 HVAC units on 8 buildings within the compound, Ref Appendix A. There are 4 buildings, from Appendix A, that require the HVAC systems to be relocated to other buildings in order to increase cooling and heating capacity due to their unique operational requirements.

5. Scope. The HVAC LCR project will require –

5.1. Replacement of all systems will require coordination with the Government in order to project the proper scheduling for personnel directly involved in the LCR and those within the buildings, if required for relocation;

5.2. Pre-inspection identification of LCR location may be necessary prior to replacement if systems are not interchangeable or if system upgrades have specific requirements and modifications unforeseen to the Government.

5.3. Daily meetings with Government leads/COR and In-process/In-progress Reviews (IPRs) to discuss daily operations, priority of works, and estimated timelines for each building.

6. Specific Tasks.

6.1. The Contractor shall – perform LCR for 16 HVAC systems throughout the JITC Compound, referenced in Appendix A.

6.2. The Contractor shall – follow all Occupational Safety and Health Administration (OSHA) and safety requirements during operations of all removal and installation of HVAC systems.

6.3. The Contractor shall – coordinate with the Government prior to any power outage requirements in order to make resolutions on personnel status and moves within those buildings.

6.4. The Contractor shall – inform the COR/KO of any issues or concerns that may arise and prevent delays in completing required tasks.

6.5. The Contractor shall – remove and install an HVAC system within 5 to 8 days;

6.6. The Contractor shall – remove any and all refrigerant from HVAC system before disassembling and removing the old equipment in accordance with (IAW) Environmental Protection Agency (EPA) Section 608 Certification.

Section 608 of the Clean Air Act (CAA) prohibits individuals from intentionally venting refrigerants into the atmosphere while disposing of refrigeration/AC equipment. “De minimize” quantities of refrigerant released in the course of making good faith attempts to recapture and recycle or safely dispose of refrigerant are not subject to this prohibition (§ 82.154[a][2]).

Persons involved in the disposal of refrigeration/AC equipment must certify to their EPA Regional Office that they have acquired (built, bought, or leased) and are properly using refrigerant recovery equipment certified by an EPA-approved equipment testing organization (see text box below). A sample form is available at www.epa.gov/Ozone/ title6/608/recoveryform.pdf.

This certification must be signed by the owner of the equipment or another responsible officer.

EPA-certified equipment meets the standards established in § 82.158 and is certified to be able to recover refrigerant from refrigeration/AC equipment according to the evacuation levels specified in § 82.156. These regulations specify evacuation levels for small appliances (§ 82.156[h]) and other equipment (§ 82.156[a]), dependent on the type, charge size, and date of manufacture of the equipment.

6.7. The Contractor shall – keep all areas clean of debris and material as the work is started thru to completion daily.

6.8. The Contractor shall – remove all HVAC systems that are replaced and recycle all units in accordance with state and local regulations under EPA Section 608.

6.9. The Contractor shall - Coordinate daily meetings In-process/In-progress Reviews (IPRs) with Government leads/COR to discuss priorities, issues, concerns, innovative processes, procedures, timelines, and priorities.

6.10. The Contractor shall – install all new HVAC systems and components.

6.11. The Contractor shall – provide the quality control and quality assurance processes to be used to ensure all HVACs are operational. These processes will then be used to test and finalize quality control and quality assurance of each HVAC unit prior to release and acceptance.

6.12. The Contractor shall – validate all electrical and gas plumbing is operational and functional prior to acceptance by the Government.

6.13. The Contractor shall – provide proof of insurance to the COR/KO prior to work start date, which should provide their insurance company name, policy number, and policy limits.

6.14. The Contractor shall - provide all materials, transport, and services necessary to complete the tasks outlined unless otherwise specified.

6.15. The Contractor shall - provide warranty details and responsibility from the manufacturer to the Government upon the install of each system. This will involve the information on how long the contractor installing the HVACs shall be responsible for any callbacks and the timeline to when the Government shall retain all responsibilities for future services and warranties from the manufacturers.

6.16. The Contractor shall – be available for immediate issues during normal duty hours (0700hrs – 1600hrs) following install if such actions require.

6.17. The Contractor shall – provide a project plan that that provides a descriptive operation that outlines the timeline of events for the removal and install of all HVAC Systems.

7. Performance Standards. The Contractor shall provide services and create and submit products and documentation as required by this PWS. The documentation may include reports, training documents and presentations, technical drawings, trouble tickets, metrics, SOPs, etc. The Contractor shall employ quality management processes to ensure that final versions of deliverables are error free, conform to DISA/JITC guidelines, and meet the quality and schedule requirements identified in the PWS.

Performance Standard Acceptable Quality Level (AQL) Method of Calculation

6.1 Install 16 HVAC

Systems

Target Criteria:

All 16 HVAC systems installed

Minimum Acceptable:

> 95% of all systems are installed on schedule with little to no disruption to the workforce

Calculation:

HVAC systems are in-place and running efficiently will be measured acceptable.

6.2. The Contractor shall –

follow all Occupational Safety and Health Administration (OSHA) and safety requirements during operations of all removal and installation of HVAC

Target Criteria:

OSHA standards are followed

Minimum Acceptable:

> 0-2 injuries noted within the 1yr contract.

> 0-1 OSHA violations reported

Calculation:

Visual display of work area safety violations and incidents shall be posted within the work areas will measured as acceptable.

systems. during the 1yr contract

6.3. The Contractor shall –

coordinate with the Government prior to any power outage requirements in order to make resolutions on personnel status and moves within those buildings.

Notification to the workforce is required prior to any extended power outage lasting more than 1 hour.

Minimum Acceptable:

Prior notice is within 24hrs of work to be performed

Calculation:

Prior notice is within 24hrs of work to be performed will be measured as acceptable.

6.4. The Contractor shall –

inform the COR/KO of any issues or concerns that may arise and prevent delays in completing required tasks.

Notify the COR or KO of any issues Minimum Acceptable:

Notification of delays 1hr prior to delay

Calculation:

Notification of issues and delays within 1hr will be measured as acceptable

6.5. The Contractor shall –

remove and install an HVAC system within 5 days; if this time period is too stringent then they shall discuss the time period and schedule with the COR/KO.

Install HVAC system within 5 days

Minimum Acceptable:

Notification and coordination must be made if time period is too stringent to meet.

Calculation:

Target install within > 5 days for each HVAC system will be measured as acceptable.

6.6. The Contractor shall –

remove any and all refrigerant from HVAC system before disassembling and removing the old equipment.

Refrigerant removed from all systems prior to removal/disassembly IAW EPA regulations.

Minimum Acceptable:

System too old to conduct refrigerant reclamation

Calculation:

EPA regulations and certified equipment are met during refrigerant removal will be measured as acceptable

6.7. The Contractor shall –

keep all areas clean of debris and material as the work is started thru to completion.

Area is kept clean from debris daily Minimum Acceptable:

None

Calculation:

Walkthrough of area for debris and cleanliness will be measured as acceptable

6.8. The Contractor shall –

remove all HVAC systems that are replaced IAW EPA Section 608.

Removal of all HVAC Systems Minimum Acceptable:

None

Calculation:

NO systems left behind on the compound will be measured as acceptable

6.9. The Contractor shall -

Coordinate daily meetings to discuss priorities, issues, concerns, innovative processes, procedures, timelines, and priorities.

Daily meetings on priorities and timelines for completions.

Minimum Acceptable:

Every other day meetings as seen fit

Calculation:

Information awareness to the Government on progress, timelines, and priorities will be measured as acceptable

6.10. The Contractor shall –

install all new HVAC systems and components.

All systems are installed Minimum Acceptable:

None

Calculation:

All systems installed on time will be measured as acceptable

6.11. The Contractor shall –

test and finalize quality control and quality assurance of each HVAC unit prior to release to the Government.

QA/QC conducted on all systems

Minimum Acceptable:

None

Calculation:

All systems shall have QA/QC measured performed before contractor handover to Government will be measured as acceptable

6.12. The Contractor shall –

validate all electrical and gas plumbing is operational and functional prior to acceptance by the Government.

All fittings have been measured and certified as correct with no leaks

Minimum Acceptable:

None

Calculation:

Fittings are correct and with no leaks will be measured as acceptable

6.13. The Contractor shall –

provide proof of insurance to the COR/KO prior to work start date, which should provide their insurance company name, policy number, and policy limits.

Present insurance coverage to the COR/KO prior to work start date

Minimum Acceptable:

None

Calculation:

Presenting insurance on workers and equipment to the COR/KO will be measured as acceptable

6.14. The Contractor shall -

provide all materials, transport, and services necessary to complete the tasks outlined unless otherwise specified.

All tools and equipment will be supplied by the contractor

Minimum Acceptable:

Forklift support may be required from the Government

Calculation:

Contractor shall provide all tools and equipment with coordination as necessary for forklift support from the Government will be measured as acceptable

6.15. The Contractor shall -

discuss and provide who will manage warranty details and responsibility. This will involve the information on how long the contractor installing the HVACs shall be responsible for any callbacks and the timeline to when the Government shall retain all responsibilities for future services and warranties from the manufacturers.

All register all warranty information and shall provide it to the Government with time frames and follow-on warranties as needed.

Minimum Acceptable:

Contractor warranty shall be provided for a minimum of 90 days after initial install and functional operations of each HVAC unit

Calculation:

Registration of units and warranty information shall be provided to the Government within 5 days of completion of the contract in order for this task to be measured as acceptable

6.16. The Contractor shall –

be available for immediate issues following install if such actions require.

POC information shall be readily available if issues arise in order to support immediate fixes within the first 90 days of install

Minimum Acceptable:

Manufacturer warranty may supersede some issues other than install and initial refrigerant install.

Calculation:

Any issues with HVAC units will require immediate response for the first 90 days after install until manufacture warranty takes over in order for this task to be measured as acceptable

6.17 The Contractor shall –

provide a project plan that that provides a descriptive operation for time management, removal, disposal, replacement and install.

Target Criteria:

The Project Plan shall outline the processes the contractor uses to conduct the removal and install of HVAC systems

Minimum Acceptability:

The use of MS Project can be used to outline the time frames and depict starts and stops for planning purposes

Calculation:

Maintaining a structured timeline that provides oversight and can be easily observed and supported with power outages, security, and escorts will makes this task acceptable.

8. Place of Performance. The primary place of performance is FHU – JITC Headquarters, 2001 Brainard Road, Fort Huachuca, AZ 85670 - 2798.

9. Period of Performance. Period of Performance shall be completed within 12 months of contract award.

As directed by the Contracting Officer (KO), the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

10. Delivery Schedule.

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1. Install 16 HVAC

Systems

Contractor – Determined Format

15 business days after contract award for the first system then one every 5 days after

Visible installation and functionality

- 15 business days for the first system

- 5 business days for each there after

6.2 Occupational

Safety and Health Administration (OSHA) and safety requirements

OSHA 1926.1201

OSHA 2205.103

OSHA 1910.306

Daily Project Manager supervision

Monday – Friday while on the JITC Compound

6.3 Power outage Contractor-

Determined Format of notification

24hrs prior to outage

Standard Distribution*

No more than 1 per week

6.4 Issues or concerns

that may prevent delays

Email; phone call;

face to face

Immediately upon issue

Standard Distribution*

When issues arise

6.5 Remove and

install an HVAC system within 5 days

Contractor – Determined Format

Within 5 business days

Visible verification 5 business days

6.6 Remove any and

all refrigerant from HVAC system

Contractor – Determined Format

Prior to HVAC system removal

Notification to the

COR/PM

Upon each removal

6.7 Keep all areas

clean of debris and material

Contractor – Determined Format

Daily Daily Walk through of work area

Daily

6.8 Remove all

HVAC systems

Contractor – Determined Format

Within 5 business days

Notification to the

COR/PM

5 business days

6.9 Coordinate daily

meetings

Onsite prior to daily execution

As required Notification to the

COR/PM

Daily or as required

6.10 Install all new

HVAC systems and components

Contractor – Determined Format

In coordination with install

Notification to the

COR/PM

5 business days

6.11 Test and finalize

quality control and quality assurance of each HVAC unit

Contractor – Determined Format

Within 2 days of install

Notification to the

COR/PM

Upon each system install

6.12 Validate all

electrical and gas plumbing is operational and functional

Contractor – Determined Format

Prior to initial startup

Notification to the

COR/PM

Upon each system install

6.13 Provide proof of

insurance to the COR/KO prior to work start date

Contractor – Determined Format

5 business days prior to start date

Notification to the

COR/PM

Once or upon request

6.14 Provide all

materials, transport, and services necessary to complete the tasks

Contractor – Determined Format daily Notification to the

COR/PM

Daily

6.15 Warranty details

and responsibility

Provide in pamphlet from manufacture

Within 5 days of contract completion

Notification to the

COR/PM

Within 5 days of contract completion

6.16 Issues following

install if such actions require

Email; phone call;

face to face

Within 4hrs of event

Notification to the

COR/PM

Within first 90 days

6.17 Project Plan Email, provide a

hardcopy

Within 5 working days of contract start.

Provided to the

COR/PM

Once within 5 days of contract start

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the KO; 1 copy of the transmittal letter with the deliverable to the Primary COR.

11. Security Requirements.

The contractor shall coordinate site visits with site POCs at least 72 hours prior to requiring any site access.

Contractor personnel without security clearances performing any task under this PWS must be escorted by Government personnel who are cleared.

This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, DoD Contract Security Classification Specification. The following security requirements shall apply to this effort.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User Responsibilities – Basic User

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating

Change 02 May 2016

11.1. Facility Security Clearance. The work to be performed under this contract/order has no classification due to the type of requirement in the determination that removal and install of HVAC systems is not a required Facility Clearance requirement. The Contractor shall submit a visit request identifying personnel that will be providing HVAC LCR service. Escorts will be required for this operation and prior coordination with the COR must be made in order to provide escorts on a daily basis.

11.2 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the Joint Personnel Adjudication System (JPAS) to SMO DKARAA. JPAS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access level of the contract/order in the Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by e-mail in a password protected .pdf to the Contracting Officer Representative (COR) or Alternate COR specified in Section 1.0.

If JPAS is not available, the VAL must contain the following information on company letterhead

Company name, address, telephone number, facility security clearance

CAGE CODE

Contract/Order Number Name, SSN, date and place of birth, and citizenship of the employee intending to visit Certification of personnel security clearance and any special access authorizations required for the visit

(type of investigation & date, adjudication date & agency, and IT access level) Name of COR/Alt COR Dates or period the VAL is to be valid

11.3. Security Contacts. For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

Name: Mariel Dagnino Name: Michael Lynch Phone Number: 520-538-5200 Phone Number: 520-538-5006 E-mail: mariel.i.dagnino2.civ@mail.mil E-mail: michael.p.lynch22.civ@mail.mil JITC SMO Code: DKARAA

11.4. Information Security and other miscellaneous requirements.

11.4.1. Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.4.2. Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.4.3. Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.4.4. The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.4.5. DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.4.6. Contractor personnel may generate or handle documents that contain For Official Use Only information at the Government facility. Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government facility. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 3, Vol. 4, Information Security, DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.4.7. COVID-19 Requirement for entering Fort Huachuca and JITC - **Any visitors to JITC are required to undergo and pass screening procedures as prescribed by Fort Huachuca health authorities by calling the Fort Huachuca COVID-19 Hotline at 520-533-2997. The visitor must call this number prior to travelling to Fort Huachuca/JITC in order to determine if they will be able to enter the base. If Fort Huachuca denies permission to enter based on the Hotline interview, then JITC will not endorse travel to the area. Please provide the name of the person you spoke with.**

Here is the process for getting access into JITC:

1. Visitors must have an approved VAR on file in the JITC Security office (all visitors can be listed on the same VAR letterhead if they are from the same company).

2. Each visitor must get permission to come on FHU via the COVID screening hotline (520-533-2997).

See attached memo.

3. Each visitor must complete the attached visitor screening form, and then it gets signed by the JITC Commander, CAPT Roberts (USN). This grants permission to enter our compound.

4. Visitors have to follow all JITC COVID rules about distancing, masks, etc.

Provide request 14 days ahead of time to allow for coordination.

COVID Security memo v2.pdf

JITC COVID-19

Visitor Screening Fo

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI): No GFP/GFE will be issued under this service contract.

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI).

Identify any situation that may influence which contractor should be awarded the contract. Organizational COI is a situation where because of other relationships or activities a person (company) is unable or potentially unable to render impartial assistance or advice to the Government or cannot objectively perform contract work or has an unfair competitive advantage. FAR 9.502 states that “an organization COI may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential COI on a future acquisition.” An organizational COI exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor on other contracts or (2) impair the contractor’s objectivity in performing the contract work. In services contracts such as orders against existing ID/IQ contracts or BPAs, it is the latter which may most often occur because of a contractor’s access to proprietary information, the evaluation and analysis of products which it may produce, and/or its role as an advocate in contract performance or other situations. The primary burden is on the contractor to identify any organizational COI, however, the Government has the responsibility to identify and evaluate such conflicts. The KO is charged with avoiding, neutralizing or mitigating such potential conflicts. The customer must make a determination that no COI exist, or identify any potential COI that may exist for the execution of this contract/TO. The customer should request approval from their KO if a competitive requirement which is similar to the work on this PWS is contemplated by their agency.

c. Identification of Non-Disclosure Requirements.

All DISA Contractors must execute a DISA-provided contractor non-disclosure agreement (NDA) for all services contracts regardless of award amount. The NDA must be signed within one week of contract award. The DISA contractor is responsible for obtaining and maintaining NDAs for each contractor employee assigned to the contract/TO. The NDA will be attached to the PWS. Attached is a copy of the NDA for your convenience. The NDA is inserted here so it won’t get missed, but recommend it be included as an attachment to the PWS.

NonDisclosure Agreement for DISA

d. Packaging, Packing and Shipping Instructions.

Preservation, packaging, and packing of deliverable items called for hereunder shall be in accordance with the Contractor's best commercial methods to prevent deterioration and damage during shipment, handling, and storage and to ensure safe arrival at destination.

Marking Requirements

1. Distribution marking shall be in accordance with the latest edition of DOD Directive

5230.24. Technical data submitted with limited rights, restricted rights, and copyrights shall be marked in accordance with DFARS 252.227-7013.

2. For other deliverable items, marking shall be in accordance with MIL-STD-129 current edition, “Marking for Shipment and Storage.”

Shipping Instructions

The requirements in the latest edition of DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, shall be followed for items shipped overseas through the Defense Transportation System (DTS). Chapter 5-1 of 4500.9-R further requires the Contractor to follow marking requirements in MIL-STD 129.

e. Inspection and Acceptance Criteria.

1. At the time of each delivery of supplies or services under this contract, the Contractor shall prepare and furnish to the Government a material inspection and receiving report in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense FAR Supplement.

2. Contractor submission of the material inspection and receiving information required by Appendix F of the Defense FAR Supplement by using the Wide Area Work Flow (WAWF) electronic form (see paragraph (b) of the clause at 252.232-7003) fulfills the requirement for a material inspection and receiving report (DD Form 250). Two copies of the receiving report (paper copies of either the DD Form 250 or the WAWF report) shall be distributed with the shipment, in accordance with Appendix F, Part 4, F-401, Table 1, of the Defense FAR Supplement.

f. Property Accountability.

Property shall be handled IAW Government policies and procedures for property accountability through the Report of Survey (ROS) process for lost, damaged, or destroyed (LDD) Government property. The final LDD decision authority for Contractor liability shall be the KO. This will be a combination of the ROS process, along with the KO’s determination.

g. Supply Chain Risk Management (SCRM).

This contract and its associated delivery/task orders are subject to the Federal SCRM policies and regulations including the Defense Federal Acquisition Regulation Supplement (DFARS) 252.239-7017 Notice of Supply Chain Risk, DFARS 252.239-7018 Supply Chain Risk, DoD Instruction 5200.44 Protection of Mission Critical Functions to Achieve Trusted Systems and Networks, Section 806 of theFY2011 NDAA Requirements for Information Relating to Supply Chain Risk, and internal DISA SCRM Processes and Procedures.

The contractor shall submit a SCRM plan as part of its technical proposal that describes how the contractor will reduce and mitigate Supply Chain Risk using the security controls outlined below (further described in CNSSI 1253, Appendix D and NIST SP 800-53), as applicable to your contract.

Control Number

HW SW Srvc

SA-12 Supply Chain Protection x x x SA-12(1) Supply Chain Protection / Acquisition Strategies / Tools / Methods x x x* SA-12(2) Supply Chain Protection / Supplier Reviews x x x* SA-12(5) Supply Chain Protection / Limitation of Harm x x x* SA-12 (7) Supply Chain Protection Assessments Prior to Selection / Acceptance/ Update x x x* SA-12 (8) Supply Chain Protection / Use of All-Source Intelligence x x x* SA-12 (9) Supply Chain Protection / Operations Security x x x SA-12 (10) Supply Chain Protection / Validate as Genuine and Not Altered x x x* SA-12 (11) Supply Chain Protection / Penetration Testing / Analysis of Elements, Processes, and Actors x x x

SA-12 (12) Supply Chain Protection / Inter-Organizational System Components x x x SA-12 (13) Supply Chain Protection / Critical Information System Components x x x* SA-12 (14) Supply Chain Protection / Identity and Traceability x x x* SA-12 (15) Supply Chain Protection / Process to Address Weaknesses or Deficiencies x x x IR-4 (10) Incident Handling / Supply Chain Coordination x x x* IR-6 (3) Supply Chain Protection / Incident Reporting / Coordination With Supply

Chain x x x*

SA-11 Developer Security Testing and Evaluation x x x* SA-14 Criticality Analysis x x x*

SA-15 Development Process, Standards, and Tools x x x* SI-7 Software, Firmware, and Information Integrity x x x* CM-4 Security Impact x x x* PM-16 Threat Awareness Program x x x

*Not required if there will be no procurement of hardware, firmware, or software systems.

DELIVERABLES:

SUPPLY CHAIN RISK MANAGEMENT PLAN UPDATE: The contractor shall provide an updated SCRM Plan to the COR and Program Manager within five (5) business days whenever there is a change that affects one or more security controls as described in the Committee on National Security Systems Instructions (CNSSI) 1253 Appendix D (companion publication to National Institute of Standards and Technology (NIST) Special Publications (SP)).

At a minimum the following events substantiate the need for an update: changes in company ownership, changes in senior company leadership, supplier changes, subcontractor changes, and ICT supply chain compromises.

i. Training. Contractor employees may be required to take periodic mandatory training courses provided through the agency, such as records management training and other training required by statute, regulation, DoD, or DISA policy. (Note if there are specific courses you will require from your contractors, insert those here.) No other training of contractor personnel shall be provided by the Government unless authorized by the Contracting Officer.

14. Section 508 Accessibility Standards Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are not applicable.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance.

This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

Appendix A

PWS Task - Replace 16 HVAC Units, Parts, and installation included

Description/PN Qty Bldg.

Day & Night- Model Number

588APW060080ABBG S/N 1395G11010

1 428A

Goodman- Model Number PCB060100-3 Rev8

SN 9906620197

1 428B