Shredding_Service_Solicitation.docx

HC102819R0084

Section SF 1449 - CONTINUATION SHEET

RFQ INFORMATION SHEET

RFQ INFORMATION SHEET

1. This request for quote (RFQ) is to support the weekly shredding of paper for the DITCO Scott Building 3600.

The specifics are as follows:

NAICS

561990

2. Offerors are requested to submit a written technical and price quote in response to the Statement of Work (SOW) embedded in HC102819R0084 and Quality Assurance Surveillance Plan (QASP)(Attachment 1). Further information on submission of technical and price quotes is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its quote, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the quote, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offerors’ quotes in response to the RFP. The technical portion of the quote shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ quotes shall address all aspects of the SOW. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the quote. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the quote is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price quote spreadsheet shall be a separate document from the technical quote and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a quote. The Government reserves the right not to consider for award any quote that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited to Small Business contractors.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose quote is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) below will be used in the determination of technical acceptability.

b. After receipt of quotes, the Government will first evaluate the lowest price quote. If the lowest price quote is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price quote is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price quotes.

Technical/Management Approach Factor: The Technical/Management Sub factors will be evaluated and rated either Acceptable or Unacceptable. In order for a quote to be

1. Rated overall Technically Acceptable, each of the following sub factors must be rated Acceptable. Technical/ management quotes should not exceed 10 pages.

(a) Sub factor 1: SOW Paragraph 6. In order for this sub factor to be rated Acceptable, The contractor shall adequately provide appropriate containers that meet the needs identified in paragraph 6 of the SOW.

(b) Sub factor 2: Shredding Task. SOW Paragraph 6.1.1 Performance and schedule In order for this sub factor to be rated Acceptable, the contractor shall adequately describe the methods to meet the needs identified in paragraph 6.1.1 of the SOW.

1. Price Factor:

(a) The Government will determine completeness of the offeror’s quote by verifying that all solicitation requirements have been priced, figures are correctly calculated, and costs are presented in a clear and useful format. The offeror shall submit pricing for the scope of work requested for the 1-year PoP. The total evaluated price will consist of the contractor’s proposed price for the work requested.

(b) Offerors should ensure price quotes include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price quote spreadsheet shall be a separate document from the technical/management quote.

Table 1. Technical/Management Ratings

4. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition.

5. In response to this RFQ, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a quote, the quote may be excluded on grounds that it failed to comply with the RFQ’s instructions.

6. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of quotes (unless a different period is stated in the quote), it will furnish the items and/or services identified in its quote at the price offered to the designated point(s) within the time specified in the contract.

7. Portions of the successful offeror’s quote may be incorporated into the contract.

8. Questions should be addressed to eric.l.mead2.civ@mail.mil. Please provide any questions, in writing, no later than August 9, 2019 at 2:00pm (CST). The Government reserves the right to not answer questions submitted after this time.

9. Quotes are due no later than August 15, 2019 at 1:00pm (CST) and should be submitted electronically to eric.l.mead2.civ@mail.mil. The Government will not accept quotes that are not submitted electronically (i.e., through e-mail).

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

as of 06/27/2019

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name:

Department of Defense Activity Address Code (DODAAC):

HC1013

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Organization:

DODAAC

Address:

Phone Number:

Fax Number:

E-Mail Address:

c. Property Administrator N/A

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract or Task Order Title. Weekly Shredding of paper contract for Scott DITCO Building 3600.

3. Background. Shredding services is mission essential to ensuring the proper destruction of DITCO information. There is a significant potential loss of Data if information is shredded or destroyed improperly without written proof of destruction certification and falls into the wrong hands.

4. Objectives. : Vendor (Shred Company) shall provide 2 shred bins 80-95 gallons each, with 4 wheel roll around containers. Which also have slots on top to drop in paper and that are lockable. To be picked up weekly and shredded on site at DITCO 2300 East Drive, Bldg. 3600 Scott AFB, IL 62225. And provide with a letter of certification of destruction. Have the contract 1 year with 4 option years.

5. Scope. Proceed to award contract FY2020 with 4 option years to include Conduct weekly shredding of paper on site at DITCO 2300 East Drive, Bldg. 3600 Scott AFB, IL 62225. The contractor shall provide 2 shred bins 80-95 gallons each which are lockable, also which are 4 wheel roll around containers, with slots on top to drop in paper, which will be shredded on site each Wednesday (weekly). The contractor shall provide a certification of destruction weekly.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this SOW. Surge support over the life of the contract will not exceed 20% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements. The contractor shall provide 2 shred bins with the capacity between 80-95 gallons each, 4 wheel roll around containers, with slots on top to drop in paper and that the containers are lockable. Collect weekly and shredded on site at DITCO 2300 East Drive, Bldg. 3600 Scott AFB, IL 62225. The contractor shall provide a letter of certification of destruction weekly.

6.1. Basic Services. Contractor Personnel shall perform tasks in support of the DITCO facility to include:

6.2 The Contractor shall securely shred the contents of 2 lockable wheeled document bins on site. The 2 containers shall be provided by the contractor.

6.3 The Contractor shall provide on-site service once per week on each Wednesday between 0900 and 1500 Central Standard Time except on Federal holidays.

6.3.1 The Contractor shall schedule pickup times in advanced and provide a copy of the schedule to the COR and upon request.

6.3.2 Pickups shall not be scheduled on Federal holidays.

6.4 The Contractor shall provide Facilities Management with two sets of keys to all locks on the shred bins.

Deliverables:

after award

Word) via email CO and COR

days of award

Word) via email CO and COR

days of award

Word) via email CO and COR

days of award

Word) via email CO and COR

7. Performance Standards. N/A

8. Place of Performance. Government site, BLDG 3600, 2300 East Drive, Scott AFB, IL 62225.

Alternate Place of Performance - Contingency Only. N/A

9. Period of Performance.

1 October 2019 – 30 September 2020 1 October 2020 – 30 September 2021 1 October 2021 – 30 September 2022 1 October 2022 – 30 September 2023 1 October 2023 – 30 September 2024

10. Delivery Schedule.

e-mail

Contractor to provide format for review and approval by the Government within 10 days from contract award.

Weekly

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

11. Security Requirements. This contract shall cover unclassified environments, but the DITCO data is considered sensitive and For Official Use Only; therefore, the DITCO facility is a limited-access facility. Unless the contractor possesses a final Secret clearance, contractor personnel will be required to sign in at front lobby and be issued a badge. This badge must be displayed while working in the building. Contractor personnel will be required to obtain a base pass to enter onto Scott AFB. A favorable background check of contractor personnel may be required, and conducted by, the US government as a condition for access to the base and/or to DITCO building 3600. Unfavorable results of the background check will be result in denial of access to Scott AFB and to DITCO building 3600. Any violation of security by contractor personnel could result in termination of this contract. Drivers must have a valid driver’s license and be able to show current proof of insurance and vehicle registration upon request. The COR will provide this information at time of award.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User Responsibilities – Basic User

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating Change 02 May 2016

11.1 Facility Security Clearance. N/A

11.2 Security Clearance and Information Technology (IT) Level. N/A

11.3 Security Contacts. DISA Security Personnel can be contacted for Industrial Security related issues at (301)225-1235 or via mail at:

11.4 Information Security and other miscellaneous requirements.

11.4.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.4.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.4.3 Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.4.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.4.5 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.4.6 Contractor personnel will generate or handle documents that contain For Official Use Only information at the Government facility. : Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government facility.) Contractor personnel will have access to, generate, and handle classified material up to FOUO only at the location(s) listed in the place of performance section of this document.) All contractor deliverables shall be marked in accordance with DoDM 5200.1, Vol. 3, Vol. 4, Information Security, DoD 5400.7-R, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.4.7 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

13. Other Pertinent Information or Special Considerations. N/A

d. Packaging, Packing and Shipping Instructions N/A

e. Inspection and Acceptance Criteria. These services are monitored weekly to monthly periodic to see that Shred bins are picked up and shredded weekly on Wednesday the agreed day of pickup at least 90% of the time. Revisions that occur are minor and are resolved in a satisfactory manner etc.

14. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

|_| 1194.21 - Software Applications and Operating Systems |_| 1194.22 - Web Based Intranet and Internet Information and Applications |_| 1194.23 - Telecommunications Products |_| 1194.24 - Video and Multimedia Products |_| 1194.25 - Self-Contained, Closed Products |_| 1194.26 - Desktop and Portable Computers |_| 1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

|_| 1194.31 - Functional Performance Criteria

ON SITE SHREDDING

FFP

The contractor shall conduct weekly pickup and on site shredding of paper at DITCO 2300 East Drive, Bldg 3600 Scott AFB, IL 62225. The contractor shall provide 2 lockable shred bins 80-95 gallons, which are 4 wheel roll around containers and have slots on top to drop in paper, which will be shredded on site weekly.

Period of Performance: 1 October 2019 - 30 September 2020 FOB: Destination

NET AMT

FFP

The contractor shall conduct weekly pickup and on site shredding of paper at DITCO 2300 East Drive, Bldg 3600 Scott AFB, IL 62225. The contractor shall provide 2 lockable shred bins 80-95 gallons, which are 4 wheel roll around containers and have slots on top to drop in paper, which will be shredded on site weekly.

Period of Performance: 1 October 2020 - 30 September 2021

NET AMT

FFP

The contractor shall conduct weekly pickup and on site shredding of paper at DITCO 2300 East Drive, Bldg 3600 Scott AFB, IL 62225. The contractor shall provide 2 lockable shred bins 80-95 gallons, which are 4 wheel roll around containers and have slots on top to drop in paper, which will be shredded on site weekly.

Period of Performance: 1 October 2021 - 30 September 2022

NET AMT

FFP

The contractor shall conduct weekly pickup and on site shredding of paper at DITCO 2300 East Drive, Bldg 3600 Scott AFB, IL 62225. The contractor shall provide 2 lockable shred bins 80-95 gallons, which are 4 wheel roll around containers and have slots on top to drop in paper, which will be shredded on site weekly.

Period of Performance: 1 October 2022 - 30 September 2023

NET AMT

FFP

The contractor shall conduct weekly pickup and on site shredding of paper at DITCO 2300 East Drive, Bldg 3600 Scott AFB, IL 62225. The contractor shall provide 2 lockable shred bins 80-95 gallons, which are 4 wheel roll around containers and have slots on top to drop in paper, which will be shredded on site weekly.

Period of Performance: 1 October 2023 - 30 September 2024

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

POINTS OF CONTACT

Contracting Officer Name: Stephanie McCarthy Organization/Office Symbol: PL8332 Phone No.: 618-418-6360 E-Mail Address: stephanie.r.mccarthy2.civ@mail.mil

Contract Specialist Name: Eric Mead Organization/Office Symbol: PL8332 Phone No.: 618-418-6022 E-Mail Address: eric.l.mead2.civ@mail.mil

COR/Mission Partner Point of Contact (Note: To be filled in upon contract award) Name:

Organization/Office Symbol:

Phone No.:

E-Mail Address:

Contractor Point of Contact Contractor Legal Business Name:

DUNS:

CAGE CODE:

Contractor POC:

E-Mail Address:

Phone Number:

Fax Number:

(End of text)

CONTRACT/ORDER CLOSEOUT - FIXED-PRICE, TIME-AND-MATERIALS, OR LABOR-HOURS

Timely contract closeout is a priority under this contract/order. The Contractor shall submit a final invoice within ninety (90) calendar days after the expiration of this contract/order, unless the Contractor requests and is granted an extension by the Contracting Officer, in writing. In addition, and concurrent with the submission of the final invoice, the Contractor shall notify the Contracting Officer of the amount of excess funds that can be deobligated from this contract/order so the closeout process can begin as soon as possible upon expiration of this contract/order. A bilateral contract/order closeout modification will be forwarded to the Contractor by the Contracting Officer and must be signed by the Contractor and returned to the Contracting Officer within thirty (30) calendar days of issuance of the modification. A Contractor’s failure to respond and/or sign the bilateral closeout modification within thirty (30) calendar days of receipt will constitute approval of the terms of the modification and the modification will subsequently be processed unilaterally by the Contracting Officer to deobligate excess funds and close this contract/order.

If this contract/order contains option periods, the Contractor is required to submit an invoice within ninety (90) calendar days after expiration of the base period of performance and the expiration of each exercised option period of performance to allow for deobligation of excess funds that were obligated in those respective periods of performance.

ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST (OCCI)

(a) An offeror shall identify in its proposal, quote, bid or any resulting contract, any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart

9.5. This includes actual or potential conflicts of interests of proposed subcontractors. If an offeror identifies in its proposal, quote, bid or any resulting contract, a potential or actual conflict of interests the offeror shall submit an Organizational and Consultant Conflicts of Interest Mitigation Plan to the contracting officer. The Organizational and Consultant Conflicts of Interest Mitigation Plan shall describe how the offeror addresses potential or actual conflicts of interest and identify how they will avoid, neutralize, or mitigate present or future conflicts of interest.

(b) Offerors must consider whether their involvement and participation raises any OCCI issues, especially in the following areas when:

(1) Providing systems engineering and technical direction.

(2) Preparing specifications or work statements and/or objectives.

(3) Providing evaluation services.

(4) Obtaining access to proprietary information.

(c) If a prime contractor or subcontractor breaches any of the OCCI restrictions, or does not disclose or misrepresents any relevant facts concerning its conflict of interest, the government may take appropriate action, including terminating the contract, in additional to any remedies that may be otherwise permitted by the contract or operation of law.

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