DIEMZ80013_Letter_RFP_signed.pdf

DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

One Overcash Avenue, Bldg 12 Chambersburg, PA 17201

August 27, 2018

1. This request for proposal (RFP) is to support the OC Infrastructure Directorate’s (IE) requirement for DISA Risk Management Framework (RMF) Assessment & Authorization (A&A) Support Services for Defense Red Switch Network (DRSN) Internet Protocol (IP).

The specifics are as follows:

Tracking Number DIEMZ80013 Task/Delivery Order Title FY18 Tech Refresh - DRSN MBOM & Support Services Small Business Set Aside Yes - HubZone Order Type Firm Fixed Price (FFP) Other Direct Charges (ODCs) / Travel

Cost Reimbursement

Period of Performance 15 September 2018 - 15 February 2019 Incumbent Contractor No Full Time Equivalents (FTEs) on Incumbent Contract

N/A

Section 508 Applicable No Method of Evaluation Lowest Price Technically Acceptable (LPTA) Performance Based Yes DD254 Required Yes Proposal Due Date September 6, 2018 @ 1700 Hours

2. Offerors are requested to submit a written technical and price proposal in response to the attached Performance Work Statement (PWS) (Attachment 1). The initial Quality Assurance Surveillance Plan (QASP) (Attachment 2) is also attached for contractor reference. Information on submission of technical and price proposals is provided throughout this document.

a. Each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Offerors must complete Blocks 6, 7, and 8 of the DD Form 254 with the appropriate information for their companies. A separate DD Form 254 must be submitted for each proposed subcontractor (when applicable) (Attachment 3). Completed DD Forms 254 must be submitted with proposals.

c. Section 508 Accessibility Standards do not apply to this requirement.

d. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ proposals shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, OCCI mitigation plans, SCRM plans, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal shall be submitted in Microsoft (MS) Word 2007 or newer file. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MSExcel 2007 format.

All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c(1) will be used in the determination of technical acceptability.

b. After receipt of proposals, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The Government reserves the right to evaluate only the lowest price proposal or to conduct further evaluations of additional proposals.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable.

Technical/ management proposals should not exceed five pages.

(a) Subfactor 1: Task Order Management, PWS Paragraph 6.1. In order for this subfactor to be rated Acceptable, the contractor must demonstrate their ability to develop and implement a project management plan.

(b) Subfactor 2: DRSN TDM to IP Project Level A&A Management, PWS Paragraph

6.2. In order for this subfactor to be rated Acceptable, the contractor must demonstrate their ability to develop a process to monitor and manage the TDM to IP project level A&A activities, status, and challenges through the implementation of centralized program management, supporting Top Secret/Secure Compartmented Information (TS/SCI), Nuclear Command, Control and Communications (NC3), and monitoring participating DRSN security stakeholders.

(c) Subfactor 3: ATO Management, PWS Paragraph 6.4. In order for this subfactor to be rated Acceptable the contractor must demonstrate their ability to perform performance measurement services including evaluating and analyzing risks, trend analysis, quantitative analysis and other analysis techniques.

(2) Price Factor:

(a) Price proposals will be evaluated to determine if they are reasonable and complete.

The Government reserves the right, but is not obligated, to conduct a realism analysis. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, the option pricing for the additional 6-month period, and surge pricing as requested below.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.).

Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal.

(c) All travel must show the specific detail, if known (e.g., number of days, locations, number of personnel, etc.). All ODCs shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). Travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR Part 31.205-46. No profit or fee will be authorized for travel. Applicable burdens, e.g., G&A, may apply to travel IAW the contractor’s accounting practices.

4. Offerors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A FFP payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate.

The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the contracting officer representative (COR).

5. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed task order. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

6. Attachment 6 contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the offeror and will need to be submitted along with your proposal.

7. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

8. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

9. Portions of the successful offeror’s proposal may be incorporated into the contract.

10. Questions should be addressed to ryan.j.kelsey.civ@mail.mil. The phone number is 717- 267-9387. Please provide any questions, in writing, no later than September 5, 2018 at 5:00pm (ET). The Government reserves the right to not answer questions submitted after this time.

11. Proposals are due no later than September 6, 2018 at 5:00pm (ET) and should be submitted to the contract specialist at DITCO via the following email address:

ryan.j.kelsey.civ@mail.mil..

mailto:ryan.j.kelsey.civ@mail.mil

Sincerely, CINDY GOSHORN

CONTRACTING OFFICER

Attachment 1, PWS

DIEMZ80013

PWS_redacted.docx

Attachment 2, Initial QASP

QASP for SONUS & JUNIPER Service Sup

Attachment 3, DD254

Soli 3776463 254 FY18.pdf

Attachment 4, CLIN Pricing Worksheet

CLIN Pricing Worksheet.xlsx

Attachment 5, Evaluation Tables

Evaluation Table for

LPTA

Attachment 6, FAR/DFARS Provisions/Clauses

Provisions and Clauses.docx