HC102818Q0008_PWS.DOC

PERFORMANCE WORK STATEMENT (PWS)

as of May 2, 2018

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract or Task Order Title. Closed-circuit television (CCTV) System Preventative Maintenance

3. Background. Submarine Maintenance Engineering, Planning and Procurement (SUBMEPP) Activity located at Portsmouth Naval Shipyard has a CCTV system installed within their spaces that is used to ensure their security island and their classified information is protected.

4. Objectives. The objective for this contract is to provide quarterly preventative maintenance for existing CCTV equipment located at SUBMEPP. The work consists of the scheduled preventative maintenance and inspection of CCTV cameras, housing and pan/tilt units, including the performance of minor repairs/adjustments during an emergency call-out. The contractor shall provide all supervision, labor, materials, tools and parts necessary for preventative maintenance and repairs for all systems covered under this contract at SUBMEPP. Refer to Attachment 1 for a list of the existing CCTV equipment.

5. Scope. The contractor shall visit SUBMEPP once every quarter to conduct CCTV preventative maintenance to ensure they are operating within the identified manufacturer’s specifications, and to include immediate response to emergency service calls to ensure the CCTV system stay running in-between the scheduled maintenance.

6. Specific Tasks.

6.1 Task 1 - Qualified service technician(s) shall perform four (4) quarterly preventive maintenance checks during the contract period and coordinated with the SUBMEPP Security Officer or their designee.

Note: A Qualified service technicians should have formal electronics training from: Technical School, or related military school in electronics and or communications. A qualified CCTV technician will have general knowledge of physical security installation, NEC, NFPA Life Safety Code issues.

6.1.1 Preventive maintenance shall include the following tasks:

6.1.1.1 Clean all identified equipment to ensure they are free of dirt, dust and smudges

6.1.1.2 Adjust all cameras to ensure they are viewing the appropriate areas as identified by the SUBMEPP Security officer.

6.1.1.3 Test all equipment to ensure all supporting devices and hardware, including recording devices, are functioning and recording .

6.1.1.4 The contractor shall provide a written service summary report to SUBMEPP Security Officer or their designee following each time a preventative maintenance is conducted.

Deliverables:

Service Summary Report

6.2 Task 2 - Emergency Services shall include the following tasks:

6.2.1 Respond to initial service call by SUBMEPP Security Officer or their designee by telephone within two (2) hours.

6.2.2 Provide field emergency repair service (parts and labor) on-site within four (4) hours (or at a time mutually agreed upon) of notification of the SUBMEPP Security Officer or their designee. Once emergency repair is completed, the contractor’s field service representative will visually inspect the unit to see if there are any other parts that need to be repaired/replaced at that time,

6.2.3 The contractor shall provide a written emergency summary report to SUBMEPP point of contact following each emergency repair call.

Deliverables:

Emergency Summary Report

6.3 Task 3 - The contractor is responsible for purchasing all replacement parts and material for each covered equipment items listed in Attachment 1. All replacement parts shall be equal to or better than original manufacturer’s parts. All parts used for replacement for normal wear or failed parts shall be new and obtained from authorized parts suppliers of appropriate equipment manufacturer. Vendor must, however, obtain advanced approval from SUBMEPP Security Officer or their designee prior to purchasing any parts. The contractor shall provide a cost estimates for each equipment item listed in Attachment 1, which will be incorporated into the contract. The pre-priced proposal shall be firm-fixed-price for the 12-month period of the contract.

7. Performance Standards.

8. Place of Performance. SUBMEPP, 2nd and 3rd Floor, Portsmouth Naval Shipyard, Kittery, Maine 03904. Equipment location is detailed on attachment 1.

Alternate Place of Performance - Contingency Only. As determined by the COR, contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS.

9. Period of Performance.

9.1 The period of performance is one year (12 months) from the date of contract award.

9.2 The contractor shall perform preventive maintenance during weekends and Government holidays during hours as mutually agreed to. Occasionally preventive maintenance may be scheduled during shipyard shutdown period between Christmas and New Year’s Day.

9.3 Recognized Holidays: The Contractor is not required to perform services on the following holidays.

New Year’s Day

Labor Day

Martin Luther King Day

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

9.4 Remedial maintenance for equipment failures will be performed at times as mutually agreed by the Government and Vendor.

10. Delivery Schedule.

Within 90 days after DOA.

Within 5 days of completed emergency service

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to jeffrey.s.koenig@navy.mil and steven.p.paterson@navy.mil

11. Security Requirements.

11.1 Visit Request: Forward security request to Code 1855 Representative Julie Herbert by fax (207) 438-6109 or e-mail julie.herbert@navy.mil. Visit Request must be on company letterhead and signed by authorized personnel. The request must be submitted at least seven business days prior to the start date to allow enough time for routing of the authorization. It shall contain the following information:

· Contract Number

· Contract Period of Performance

· Contractor Name(s)

· State of Residence

· Location of visit

11.2 Each person requiring a badge will need to bring in proof of citizenship, and a photo ID. Upon arrival at the shipyard you will fill out the required personal information forms.

ALL ITEMS MUST BE ORIGINALS OR CERTIFIED COPIES (Raised Seal)

Acceptable Proof of Citizenship

· Birth Certificate

· U.S. Passport (can be expired)

· Certificate of Naturalization

· DD214 (if the form indicates that the person is a U.S. Citizen)

· FS-240 – Born abroad of a Citizen of the United States of America

*If you have had a name change since birth (other than by marriage) you will also need the court document showing the change.

11.3 If the contractor utilizes computer equipment (including laptops) in performance of services, the individual will need to submit a written request on company letterhead to the Information Assurance Manager (IAM), Code 1863, and E-mail Address: ken.r.perry@navy.mil. The request must be signed by authorized personnel. The request must be submitted at least 7 (seven) business days prior to the start date to allow enough time for routing of the authorization letter. Request will include the following:

· Shipyard point of contact: (name, code and phone number)

· Purpose for request: (Provide detailed explanation)

· Area of shipyard where equipment will be used:

· Code

· Building

· Room

· Type of equipment

· Type (laptop, projector, etc.)

· Make

· Model number

· Serial number

· Company asset number (if any)

· How the equipment will be delivered to the shipyard (hand carried, mail)

· Dates of contract performance

11.4 All camera cell phones will be left in motor vehicle. They are not allowed in buildings where field service representative will be working.

12. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

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1194.21 - Software Applications and Operating Systems

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1194.22 - Web Based Intranet and Internet Information and Applications

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1194.23 - Telecommunications Products

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1194.24 - Video and Multimedia Products

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1194.25 - Self-Contained, Closed Products

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1194.26 - Desktop and Portable Computers

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1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

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1194.31 - Functional Performance Criteria Attachment 1

PLACE OF PERFORMANCE FOR CCTV EQUIPMENT

2nd Floor - Security Office

2nd Floor - Security Office

2nd Floor - Atrium Entrance

2nd Floor - Middle Entrance

2nd Floor - West Entrance

2nd Floor - 1805 Vault

2nd Floor - Computer Room Vault

3rd Floor - Atrium Entrance

3rd Floor - Middle Entrance

3rd Floor - West Entrance

3rd Floor - Library Vault

3rd Floor - 1830 Vault

Enclosure 3, SOW

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