L1_-_Questions_and_Answers.xlsx
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- Attached to
- ENCORE III IT Services Federal contract opportunity
- Solicitation number
- HC1028-15-R-0030
- Issued by
- Defense Information Systems Agency
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Attachment L1 - Questions and Answers
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Instructions
| Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of answering questions. Please do not change the format of this document. |
| Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. Examples provided in the spreadsheet. **Please delete the examples before submitting your questions. |
COLUMN A: Complete the "Page" column. This is the page number from the RFP located in the upper right hand corner of the page. Do not include the total page number. Enter only the page number where the topic begins.
COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. For example: B2, C, or L5.1.2. For a section and paragraph number reference do not place a dot between the letter and the first number. Additional subparagraph references should be separated with a dot regardless of the format in the RFP, for example, L5.1.2.a. Do not including any other extraneous identifiers or other information other then instructed here. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column. At a minimum you will always insert at least the Section letter A through J in this column.
COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number. For example: CLIN 0001, 52.217-8, Appendix A, or Attachment L3. Insert the section letter only in the Column B. This column will be completed only when there is not a more precise RFP reference number. NOTES: CLINs are in Section B. Most sections contain clauses so ensure you reference the correct section.
COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process. For example: Minimum Qualifications Checklist or Performance Area 10. Then insert the question or comment.
Issues must be submitted to the following e-mail address: disa.scott.ditco.mbx.encore3@mail.mil
Q&A
| RFP Page | RFP Section/ Paragraph | Questions/Comments/Recommendations | Answers |
| 1 | SF33 | Can an extension in the due date be given? | An extension will be granted in the first RFP amendment. |
| 1 | SF-33, Block 9 | Section 14 - Due Date/Time - Based on the complexity of this RFP and the tactical response requirements, would the Government please extend the due date by a minimum of two weeks? | An extension will be granted in the first RFP amendment. |
| 1 | SF-33 | If more than 4 amendments are issued, how does the Government expect the Offeror to acknowledge all the amendments. The SF33 at this moment caters only for a maximum of 4 amendments to be acknowledged by the offeror. Government guidance is requested. | The coversheet would acknowledge amendments 0001 through XXXX. |
| 1 | SF-33 | Section 12 - In compliance with the above, the undersigned agrees, if this offer is accepted within 365 calendar days……… Will the Government please add the 365 days and reissue the SF33. | This block is completed by the offeror upon proposal submission as instructed in section L2.3.d |
| 1 | Would you consider extending the response deadline in order to allow yourself sufficient time to evaluate and respond to questions, then allow potential bidders time to incorporate those changes into our proposal responses? | An extension will be granted in the first RFP amendment. | |
| 2 | L2 | Attachment L2 - PPIS requests that offerors "indicate whether it was development and/or production, or other acquisition phase ". What is meant by this question? | The question is asking if the contract was performed in the development, production or other acquisition phase |
| 2 | B | Schedule B: Supplies or Services and Prices - Please clarify how Offerors are to provide unit and total prices for each CLIN in Section B, when there are no dollars associated with this price submission? | Fixed price rates are being requested only in the pricing template. Section L7.1 states: Section B will be completed by the government upon contract award. |
| 2 | B | Supplies or Services and Prices - Please confirm that offerors are NOT to fill in a price for each CLIN. | Confirmed. See L6.2.2(b) |
| 2 | Section B | The Government requests pricing for Cost-Reimbursable Base Year and Option Year pricing but does not provide a tab in the Attachment L4 to provide Fringe, Overhead and G&A build up, or the direct labor costs, and government estimated hours to calculate a price to respond to CLIN 0002 and 1002 | Fixed price rates only are being requested in the pricing template. Section L7.1 states: Section B will be completed by the government upon contract award. |
| 3 | I | Attachment L2 - Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship). Question: Since all full and open past performance references must come from the prime, should this part of this question be deleted? | Describe the nature or portion of the work on the past performance reference performed by the business entity being reported here, as opposed to the portion of the effort that was performed by a subcontractor. |
| 3 | I | Attachment L2 - Past Performance - Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship). Question: Suppose the past performance reference being cited was performed by Division X, and Division X primarily performs Performance Areas 3 and 4 type services. How would the offeror estimate the percentage of the total ENCORE III effort that would be conducted by Division X? Are we to assume that all performance areas are equal, meaning that Division X would do 2/19ths of the total ENCORE III effort since there are 19 performance areas? | Describe the nature or portion of the work on the past performance reference performed by the business entity being reported here, as opposed to the portion of the effort that was performed by a subcontractor. |
| 3 | 1 | Attachment L2 - Past Performance - Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship). Question: Suppose a company reorganized its divisions, and work previously under Division X is now performed under Division Y, and Division Y is slated to perform ENCORE III work. How would the Gov’t want us to allocate the work? | Describe the nature or portion of the work on the past performance reference performed by the business entity being reported here, as opposed to the portion of the effort that was performed by a subcontractor. |
| 3 | L2 | Attachment L2 - Regarding the Contracting Officer and Program Manager customer information requested on the PPIS. If the Offeror was a subcontractor on a DoD contract and is not allowed to directly contact the Government regarding the project are we able to provide the prime contractor POC as the Program Manager and leave the Contracting Officer section blank? | The PPIS must reference the PM, KO or at least one government representative. |
| 11 | B2b | "Incur costs markedly different" If scope if changed to accommodate extra costs that are markedly different, at government direction, would this potentially cause a scope adjustment and what would be the general negotiation process? | Specific scope is established in the individual task orders and would not need to be changed. |
| 11 | B2d | "Labor Rates are Fixed for Life except for EPA" Might there not be other exclusions for the “Rates Fixed for Life” exclusion such as demand for technical specialty labor skills and nominal escalation in the market? | No, the EPA accounts for these conditions |
| 12 | a | "……. integrated and interoperable Department of Defense Information Network (DoDIN) as well as other Federal agencies having similar Information Technology (IT) migration and integration needs…..." The Government is requested to provide a list of such Federal Agencies please. | Not relevant to the source selection criteria |
| 12 | B2 Labor Rate Table | Does the Government intend to use the rates from the Pricing Template to create Not To Exceed Labor Rates for the Awarded Attachment B? If not, what will be included in Attachment B? | Yes, the Pricing Template will become attachment B1 and will be used for pricing future fixed price task orders. |
| 12 | B1.b | Period of Performance - We understand the Period of Performance is 10 years: five (5) year base period of performance and five (5) one-year option periods. For pricing purposes, what is the estimated start date of the base period? | We are projecting an award date in 4th quarter (calendar year) 2016; however, offerors are required to validate their proposal for 365 days from proposal due date. (reference L2.3.d) |
| 12 | Section B1(b) | CLIN x001, CLIN x002 - This section states, "This is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) contract against which it is planned to award Fixed Price (FP) and Cost-Reimbursement (CR) type task orders in accordance with FAR Subpart 16.5 - Indefinite-Delivery Contracts." Our understanding of this requirement is that Task Orders will be ussued in accordance with the provisions of FAR 16.2, Fixed-Price Contracts, or FAR 16.3, Cost Reimbursement Contracts. Please confirm this understanding. If the understanding is not correct, please clarify. | Incorrect, FAR parts 16.2 and 16.3 are not applicable. |
| 12 | b | We understand that the funding of $17.5B over 10 years. What is the current funding allocatted for the five year base period and how many task orders are being planned for release? How many of these task orders planned to be released will be set aside for EDWOSB? Could the Government provide an insight so that the Offeror can plan accordingly. | Cannot be determined at this time |
| 14 | C1.1 | "…..Individual Task Orders shall be used to perform the 19 performance areas which form the basis for providing information technology (IT) solutions for the development, installation, fielding, training, operation ……" Could the Government explain what do they mean by "fielding"? | Taking a developmental system and implementing it into an operational state |
| 14 | C1.1 | Mission Context - What are the current contract period of performance and current funding level? | The period of performance for ENCORE II is June 01, 2008 through May 31, 2018. Current funding will not be released. |
| 14 | C1.2 | Will the JIE establish a common baseline operating system image to replace the various images utilized under each defense service organization? Will these images apply to strategic, tactical and bi-lateral networks? | Not relevant to the solicitation. |
| 14 | C1.2 | With regards to data standarization and normalization tasks, several defense service organizations including the Army have directory synchronization systems of record (EDS, EDS-lite, EDS-P) that are used for normalization and sychronization across a number of geographically diverse Active Directory forests. How will the JIE manage the overall data standards and will it make these systems obsolete? | Not relevant to the source selection criteria |
| 15 | C2 | Contract Scope - In the list of Performance Areas in Section C.2, we are assuming that the duplication of "Authorization" in Performance Area 13 is a typo, e.g., Cyber Security Assessment, Authorization, and Authorization | Correct, that is an error. The performance area will be revised to read, "Cyber Security Assessment, Authorization, and Implementation" |
| 15 | C2 | Contract Scope - Performance Areas - Performance Area 13 is mis-titled; should it read as Section C4.13: "Cyber Security Assessment, Authorization, and Implementation"? | Correct, that is an error. The performance area will be revised to read, "Cyber Security Assessment, Authorization, and Implementation" |
| 15 | C2 | Contract Scope - Performance Areas - Performance Area 13 is Typo Error; should it read as Section C4.13: "Cyber Security Assessment, Authorization, and Implementation"? Or is it Cyber Security Assessment, Authorization, and Authorization | Correct, that is an error. The performance area will be revised to read, "Cyber Security Assessment, Authorization, and Implementation" |
| 15 | C2 | Contract Scope - With the removal of the former Performance Area 18, "Incidental Hardware and Software Solutions", will the inclusion of hardware and/or software procurement/purchases be prohibited under the ENCORE III contract task orders? | Not prohibited. See section G3.d.5.iv and L1.0 among other locations in the RFP |
| 16 | C3.1 | Contractor Personnel - Will the government consider a Program Management certificate from an accredited university, such as George Washington University, and a Chief Information Officer Certification from National Defense University (NDU) and Defense Acquisition Workforce Improvement Act (DAWIA) certification for Program Management in lieu of a PMP or PgMP for the Program Manager? | No |
| 16 | C3.1 | 3rd Paragraph - "….The education and experience required for the program manager is a BA/BS in a technical or managerial discipline and PgMP or PMP certification with at least 15 years of experience……" Will a level 3 certification from the military be considered equivalent to a PMP or PgMP? Yes/ No | No |
| 16 | C3.1 | 5th Paragraph - "All contractor personnel who work under this Contract shall be employees of the contractor or its subcontractors at all times and are not employees of the U.S. Government…." Will all personnel assigned to this contract be US Citizens? | Yes, see section C9.2 |
| 16 | C3.1 | Contractor Personnel - "As required, the program manager and staff responsible for key components shall participate in planning and status meetings conducted at either contractor or Government facilities, at no direct charge to the contract". Question: What LCAT positions does the government consider as staff responsible for key components" who would not direct charge the contract for planning and status meetings? | Reference RFP section G3.d.5.iii |
| 16 | C3.1 | DARS 52.237-9000 - C3.1 requires the Program Manager to have a PgMP or PMP certification. There is not requirement within the proposal, Section L, to provide description of how our candidate meets this requirement. |
| Offeror suggests that the "Minimum Qualifications" be amended to include the name and credential of the program manager and provide a copy of their certification as evidence the Offeror meets this requirement. | The Minimum Qualifications Checklist will be amended to include the Program Manager. | |||
| 16 | C.3.1 | Contractor Interface - The RFP states "The program manager serves as the contractor’s single contract manager and shall be the contractor’s authorized interface with the Government Contracting Officer (KO), Government management personnel, and customer agency representatives". In most circumstances only the Company's Contracts Manager has the authority to interface, the Program Manager doesn't have contractual authority. Can the government add to this section to include the Company's Contracts Manager and the Program Manager? | For the purposes of this function this RFP will designate this person as the Program Manager. Individual companies can dual hat this individual or add this function to a contracts manager's list of duties | |
| 16 | C.3.1 | Contractor Personnel - Section States that the contractor shall designate a dedicated Program Manager. Is the PM candidate designate at time of proposal submission or after award? If at time of submission in which volume should the Name and resume of the candidate be submitted? | Resumes will not be required, attachment L5 will be amended to include PM certifications. The PM must also be named in 52.237-9000. | |
| 16 | C3.1 | Contractor Personnel - The content of the second paragraph is as follows: "The program manager is defined per DARS 52.237-9000 as "Key Personnel" under ENCORE III. The program manager is required to be a skilled, experienced professional and is responsible for successful contractor accomplishment of the work to be performed under the ENCORE III contract. Additional key personnel may be identified at the task order level." The phrase "Additional key personnel may be identified at the task order level" seems to imply that the Government expects vendors to propose a Program Manager with submission of the IDIQ level proposal for ENCORE III. Can the Government clarify if it is requiring vendors to propose a Program Manager as the lone key person in the IDIQ proposal? If so, can the Government elaborate on how vendors should address requirement (e.g., locations of CV information and/or resume)? | The Program Manager is the only Key Personnel for the basic contract and is required to be designated at time of proposal. And see line 36 above. | |
| 16 | C3.1 | Contractor Personnel - Will the Government ease the requirement for the Program Manager to have BA/BS in a technical or managerial discipline to a BA/BS? | No | |
| 16 | C3.1 | PWS - Contractor Personnel Section - The third paragraph states: "the program manager serves as the contractor's single contract manager and shall be the contractor's authorized interface with the Government Contracting Officer (KO), Government management personnel, and customer agency representatives." Please clarify whether "contract administration" may be coordinated through contractor's designated Contracts Administration Representative. | For the purposes of this function this RFP will designate this person as the Program Manager. Individual companies can dual hat this individual or add this function to a contracts manager's list of duties | |
| 16 | C3.1 | Is the Government equivalent to a PMP certification (DAWIA Level III Certified in Program Management) acceptable in lieu of a PMP for the key Program Manager? | No | |
| 16 | C.3.1 | Key Personnel - Paragraph C3.1 specifies that the ENCORE III Program Manager is designated as Key Personnel. Are offerors required to submit a resume/qualification summary for the ENCORE III Program Manager with the proposal submission? | PM certification is being added in attachment L5. The PM must also be named in DARS 52.237-9000 of the RFP | |
| 16 | C.3.1 | Key Personnel - The RFP states "The education and experience required for the program manager is a BA/BS in a technical or managerial discipline and PgMP or PMP certification with at least 15 years of experience". Where in the Proposal would the government like this information to reside? | PM certification is being added in attachment L5. The PM must also be named in DARS 52.237-9000 of the RFP | |
| 16 | C3.1 | Program Manager - Are offeror's required to identify the Program Manager that is designated as Key Personnel in their proposal? Is a resume and/or qualification summary also required in the proposal? If so, where in the proposal should this information be presented? | Yes, the PM must be identified at time of award. PM certification is being added in attachment L5. The PM must also be named in DARS 52.237-9000 of the RFP | |
| 16 | C3.1 | Program Manager and "special accesses" - The RFP states "The program manager shall be a United States (U.S.) citizen, and shall possess (at the time of contract award) final U.S. SECRET clearances and special accesses, IAW the DD Form 254, to perform all services required by the PWS and orders." Will the Government please list all the special accesses the PM is required to have? | Special accesses are called out in the DD254 | |
| 16 | C3.1 | Program Manager and "special accesses" - The RFP states "The program manager shall be a United States (U.S.) citizen, and shall possess (at the time of contract award) final U.S. SECRET clearances and special accesses, IAW the DD Form 254, to perform all services required by the PWS and orders." Since the PM must possess special accesses at the time of contract award, is it DISA's intent to approve the required accesses prior to contract award? | The Government requires the contactor personnel be cleared at the time of award, otherwise it could significantly delay awards. | |
| 16 | C3.1 | Program Manager and "special accesses" - The RFP states "The program manager shall be a United States (U.S.) citizen, and shall possess (at the time of contract award) final U.S. SECRET clearances and special accesses, IAW the DD Form 254, to perform all services required by the PWS and orders." How far in advance of the anticipated award date will Offerors need to submit the required paperwork requesting these special accesses? | The PM must be identified and certified at time of proposal. See above item 43 | |
| 16 | C3.1 | Program Manager. The Program Manager is identified as Key Personnel. Where in the proposal (e.g., which Volume) do offerors identify the Program Manager? Is a resume for the Program Manager required? If so, where do we provide the resume (e.g., which Volume) and does it count against page count? | See DARS 52.237-9000 |
No, Attachment L5 will be amended to incorporate certification of the PM 16 C3.1 Contractor Personnel The education and experience required for the program manager is a BA/BS in a technical or managerial discipline and PgMP or PMP certification with at least 15 years of experience.
| Would the Government consider waiving the requirement for PgMP or PMP certification, since it would be more beneficial to the Government to have an experienced PM who has an understanding of how to manage an IDIQ contract including management of multiple, concurrent task orders; interfacing with the Government PMO, and external and internal customers; and handling the myriad activities associated with managing a successful contract? | No | |||
| 16 | C3.1 | The fourth paragraph in this section states "Contractor personnel,...have a thorough knowledge of their respective area(s) in order to design, install, administer, operate, maintain, and manage a large telecommunications network of this type on an end-to-end basis." Given the broad scope of ENCORE III across the 19 performance areas, it appears specifying knowledge related to "a large telecommunications network" is too restrictive. | The requirement is for "contractor personnel" collectively to have this required knowledge and we don't believe it's too restrictive. | |
| 16 | C3.1 | Program Manager - The Government defines the Program Manager as dedicated responsible for cost, schedule, and technical peformance for all awarded task orders. Education and experience includes BA/BS and PgMP or PMP. |
| Question: Will the Government confirm that the PMP certification specified in Attachment L5 is for the Program Manager? | Attachment L5 will be amended to reflect certifications for both the program manager (Section C3.1) and project manager (Attachment L5). They both will be required to be PMP certified. | |||
| 16 | C.3.1 | Key Personnel - The PWS states that the Offeror is required to provide a dedicated Program Manager (PM) for ENCORE III. However, the Section L and M criteria do not describe how the Offeror should propose this key person and how the proposed PM will be evaluated. Is a resume for this PM required to be included in the proposal? If so, please also modify Sections L & M accordingly. | See DARS 52.237-9000 for naming the Program Manager at time of proposal submission. |
No, Attachment L5 will be amended to incorporate certification of the PM
| 16 | C3.1 | Program Management Requirements - Will the Government please add the Program Manager labor category and description to Attachment G2 (as this will be incorporated into the contract)? | No. Attachment G2 is for labor categories to be used in future task orders | |
| 16 | C3.1 | Will the government provide a higher evaluation value to offerors with key personnel that have prior experience providing Engineering, Implementation, Operations and Maintenance on the large geographic information systems that are migrating into the JIE? | No | |
| 17 | C4 | Information Sharing - "As applicable in each ENCORE III task order, the Government may use and disclose reported information…." If there is any prioprietary information reported by the Offeror, will the Government prior to Sharing such information give the Offeror to redact such proprietary information. Such situations may occur when the proprietary information may be regarding some innovation or technology that the Offeror may have used which may not be avialable to the open market. | No, provided that such use or disclosure is otherwise authorized in accordance with applicable statutes, regulations, and policies | |
| 17 | Clause 52.246-2 c - "Right to Test Supplies" How much notice will the government provide so that the contractor will be aware of test stipulations so as to provide reasonable time to make subcontractors aware of the test? | This would be determined by the schedules in individual task orders | ||
| 17 | C3.2.1 | Status Reports - Contract Level Quarterly Progress Report (DITCO Orders) - What are the due dates for the Contract Level Quarterly Progress Reports (DITCO Orders)? | See PWS section C3.2 | |
| 17 | C3.2.2 | Status Reports - Contract Level Quarterly Progress Report for Orders - What are the due dates for the Contract Level Quarterly Progress Reports for Orders placed by any non-DITCO office (Decentralized Orders)? | Same as for DITCO Orders | |
| 18 | C3.5 | "...assure compliance with both DISA and DoD Supply Chain Risk Management (SCRM) requirements throughout the task order performance…" Please provide copies of these requirements? | See section C11.k | |
| 18 | C3.6 Post Award Task Order Meetings/Conferences: | Any meeting/travel required by the government to discuss TO requirements is an allowable cost that is allocable to the specific Task Order. Please confirm that while these costs are not direct charges at the contract level they may be direct charges at the Task Order level based on the terms and conditions of that Task Order. | No direct charges for meeting or travel at the contract level is allowable. Direct charges (ODCs) at the task order level will be included in the individual task order proposal. | |
| 18 | C4 | How will the JIE transistion Enterprise services such as Domain Name Services (DNS) that are foundational to many higher level services? For instance the Army NETCOM 9th SC maintains a protected split-DNS infrastructure for both public facing DNS queries as well as recursion for internal queries from relying parties. Will the JIE replace these services or operate in parallel as a seperate service relied on by JIE migrated systems alone? If the latter, how will these JIE systems operate with Intranet based C2 applications and programs of record that are not exposed outside of these legacy protected DNS infrastructures? | Not relevant to this solicitation. | |
| 18 | C3.6 | Post Award Task Order Meetings/ Conferences - Participants at these meetings/conferences shall be members of the contractor's technical staff and technical representatives of the Government. Records of these meetings/conferences shall be made by the contractor and submitted to the Government within 5 business days after conclusion of the meetings/conferences. All costs associated with the attendance at these meetings/conferences shall be at no direct charge to the contract". Question: Can you be more specific about who would be considered technical staff for this area and what the scope of conferences/meetings we could expect? Does the no direct charge to the contract also include the deliverable we are expected to produce? | These meetings are outside the scope of any individual task order and are performed by the contractor’s program management staff as defined by section G3.d.5.iii | |
| 19 | C4.1.1 | Policy - Could the Government explain what a coalition policy means? | A coalition is a team working toward a similar goal. | |
| 19 | C4.1.3, C4.1.4.1 | Missing Paragraph - PWS paragraph C4.1.4.1 immediately follows C4.1.3 in the PWS. It appears that paragraph C4.1.4 is missing. Please provide clarification regarding PWS paragraph C4.1.4. | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 19 | C4.1, 4.2, 4.6 | Will the award of a task order in any specific performance or combination of performance areas disqualify, or otherwise limit, the awardee from competing for other performance area task orders at the same agency/organization due to OCCI? | Cannot be determined prior to the issuance of a task order. Each task order carries its own OCCI consideration | |
| 20 | C4.1.4.4 | Regulatory Compliance - "Administer productivity and management methods such as quality assurance, configuration management, work breakdown structuring, and human engineering." We recommend this sentence be deleted from this section in its entirety. This is not a Regulatory compliance. | The Government has amended the RFP and moved this sentence from C4.1.4.4 Regulatory Compliance to C4.1.4.1 Management Planning. | |
| 20 | C4.1.4.4 | Regulatory Compliance - "Examples are the Privacy Act of 1974, the Computer | ||
| Security Act of 1987, and the Joint Financial Management Improvement Program (JFMIP)." Could the Government please provide copies of these examples or provide links to these examples for the Offeror reference. | Examples can be found on the internet. | |||
| 20 | C4.2 | Performance Area 2 - "Federal standards, operational policies and doctrines, technical guidelines, and best practices." Please provide the specific standards, operational policies and doctrines and technical guidelines for Offeror reference. | Specific standards will be given at the Task Order Level | |
| 20 | C.4.1.4.1 | C.4.1.4 Program and Project Management Support appeared in the draft Performance Work Statement, but does not appear in the final, though its subtasks still do. Are we correct in assuming that the subtasks are still to be performed under this task? | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 20 | C4.1.4.2 | Is it reasonable to assume that "pre-implementation activities" include conducting business process reviews and documenting business process, business rules and data models? | Yes, but not limited to your examples | |
| 20 | C4.1 | Missing Paragraph - C4.1.4 - paragraph does not exist; the paragraph prior to C4.1.4.1 is C4.1.3 | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 20 | C4.1 | Missing PWS Section - Is section C4.1.4 missing? | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 20 | C4.1.4.1, C4.1.4.3 | Performance Area 1: Enterprise IT Policy and Planning - The title "Enterprise IT Policy and Planning" implies support for the development and maintenance of strategic plans and IT policy. However, paragraphs C4.1.4.1 and C4.1.4.3 speak to task order management. Will the Government please clarify the intent of this subfactor? | Individual task orders could relate to the support of the development and maintenance of strategic plans and IT policy | |
| 20 | C4.1.4.2 | Please confirm if the Government expects the Contractor to deliver and/or assist in the development of a draft integrated master schedule, capability development requirements, a phase by phase notional schedule and resourcing plan estimates. | Defined at Task Order level | |
| 20 | C4.1.4 (Formerly) | The original header and text are deleted, and the next numbered section is not rolled up to the C4.1.4 level. The section now begins at Paragraph C4.1.4.1. Was this change intentional? If not, would the Government please correct the numbering error, or confirm that the section is intended to start at C4.1.4.1? | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 20 | C4.1.4 | Performance Requirements - The paragraph header is missing for "C4.1.4 Program and Project Management Support:" | C4.1.4 was mistakenly deleted from the current PWS. It will be added back. | |
| 21 | C4.2.5 | Information Dissemination - "…..Conduct activities such as professional development seminars, workshops, demonstrations, trade shows, conferences, and briefings relating to enterprise-wide integration issues or programs. …" Will organizing trade shows and conferences, be part of an event planning activity and will it be a part of the Offeror's activity or does the Government have specific vendors who will assist? If specific vendors will be engaged by the Government, then we request the Government to correct this sentence accordingly. | Defined at Task Order level | |
| 21 | C4.2.3 | Please confirm if there is a pre-specified business process modeling notation or specific software solution/toolset used in the varied activities, such as architecture (example: ARIS, System Architect, etc.) which the Government would like the Contractor to use to when developing and delivering the enterprise architecture models | Defined at Task Order level | |
| 21 | C4.2.2 second sentence | Possible missing text. The second sentence of C4.2.2 says "Recommend opportunities for identifying and implementing for customers use and DoD-wide integration, resolving issues in requirements, data, applications, and infrastructure elements." Question - We are to recommend opportunities for identifying and implementing what? | Concur. The RFP will be amended to add the word "solutions." | |
| 21 | C4.2.1 | Section C4.2.1 describes a requirement to “provide support to the Government’s integration program.” Can the Government elaborate on whether this requirement references a specific integration program, and if so, which one (i.e., what sponsor, reference DoD instruction #, etc.) or is this requirement simply referring to integration of systems in general? | Defined at Task Order level | |
| 21 | C4.2.3 | Shall the Contractor assume that the work products or functions outlined in this PWS Area are inter-related such that benchmarking and baselining may be an outgrowth of process renditions within the architecture (example: data sharing is a function of the content within the architecture) | Defined at Task Order level | |
| 22 | C4.2.6 | User Assistance - "... compliance with legal and regulatory guidance…." Please provide copies of the legal and regulatory guidance for Offeror review. | These documents would be unique to the individual task order | |
| 22 | C4.3.1 | Are there organizational specific baselined performance metrics that that the Government would like the Contractor to use to assess current business processes and improvement areas | Defined at Task Order level | |
| 22 | Cc4.3.2 | Paragraph Reference - The reference to PWS Cc4.3.2 Program/Product Benchmarking appears to have a typographical error in the paragraph number. Should this be PWS C4.3.2? | Typo will be corrected | |
| 22 | C4.3.3 | Please confirm if the Government expects the scope of this performance area to include the Contractor document, deliver and maintain a requirements traceability matrix and functional business process architectures in an accessible and editable manner | Defined at Task Order level | |
| 23 | C4.4 and C4.4.3 | Performance Area 4- Business Process Reengineering (BPR) - Business Process Review and Computer Network Defense: Question: Can you help us understand what the intent was to include Computer Network Defense as the heading to this section which is relevant to BPR and not CND purposes? | CND is specifically addressed in this performance area. | |
| 23 | C4.5 | Performance Area 5 - Requirements Analysis - The second paragraph in this section is titled "Support for Computer Network Defense Applications" and appears to describe tasks outside the scope of requirements analysis. Will the government please clarify whether or not this paragraph is located in the appropriate section of the Performance Work Statement? | The Government concurs. The PWS will be amended. The paragraph was moved to C4.12.7. | |
| 23 | C4.4.2 | Please confirm if the Contractor, with the Government’s approval and participation, may develop “strawman” business process models/conceptual design models to support facilitation of business process reengineering workshops with subject matter experts, in an effort to obtain relevant information to capture the existing processes, hierarchies and system interactions (example: DoDAF OV-6c’s, SV-1, etc.) | Defined at Task Order level | |
| 23 | C4.4.2 | Please confirm that the Government will expect the Contractor to provide Independent Government Cost Estimates in an effort to assess the magnitude and scope of the implementing the reengineered processes and organizational changes identified through reengineering effort | Independent Government Cost Estimates are developed by the Government. | |
| 23 | C4.5 | Shall the Contractor develop and deliver a schedule for conducting a root cause analysis, conceptual design process models, LRP and procedural analysis and conduct a cost-benefit analysis in an effort to deliver a prioritized list of stakeholder requirements | Defined at Task Order level | |
| 23 | C4.5 | Will the government please clarify the following? The Performance Area title is for Requirements Analysis. However, the task described is much broader than developing and analyzing requirements and includes all aspects of the lifecycle from design to implementation. Is the intent of the Performance area to "develop data collection tools; create and execute risk management plans; conduct surveys; facilitate meetings with stakeholders; analyze data; and elicit, consolidate, refine, and validate requirements? The contractor shall ensure that the stakeholder requirements are traceable, complete, consistent, prioritized, unambiguous, validated, and testable" (as listed in the later part of the para) or the much broader "...assist the government in design, development, installation, verification, and validation testing of optimal application and database solutions for enterprise use to address government requirements and configure, test, and tune applications and databases to determine the best cross-functional solutions integral to the integration process" (as listed in the earlier part of the para). | This Performance Area covers the full lifecycle of the requirements analysis process. | |
| 24 | C4.6 | Performance Area 6 - "The contractor shall provide this support in a manner fully consistent with the FAR, Defense FAR Supplement (DFARS), DISA Acquisition Regulation Supplement (DARS), and existing DoD source selection procedures…." Please provide details of the FAR and DFAR CLAUSES that the Offeror has to reference. | See FAR and DFARS Part 10 for details regarding Market Research | |
| 24 | C4.6 | Performance Area 6 - Market Research and Prototyping - RFQs are mentioned here which seem to go beyond market research and would constitute a contractor selection process. Does the Government intend to use this performance area to write acquisition documentation for contractor selections (e.g. RFQs, RFPs, BAAs, etc.)? | These activities are in support of the government's developing and/or reviewing market research material | |
| 24 | C4.5 | Performance Area 5 - Requirements Analysis - Please confirm the paragrapgh starting with "Support for Computer Network Defense Applications" should be numbered C4.5.1. | The Government concurs. The PWS will be amended. The paragraph was moved to C4.12.7. | |
| 24 | C4.5 | The first paragraph, starting with "Support for Computer Network Defense Applications" on page 24 of 146 seems to be out of place. Is it the Government's intension to include these additional Computer Network Defense requirements as part of Performance Area 5, or should this paragraph be removed from the PWS? Please clarify. | The Government concurs. The PWS will be amended. The paragraph was moved to C4.12.7. | |
| 24 | C.4.5 | To be consistent with the numbering convention and because it is a specific subset of Requirements Analysis, it appears the paragraph starting with "Support for Computer Network Defense Applications:" should be numbered C.4.5.1. It would also appear, since this is specific to computer network defense applications, that this performance sub-area would need to be specifically addressed under the Factor 1: Technical/Management Approach Subfactor 1: Performance Area 5. | The Government concurs. The PWS will be amended. The paragraph was moved to C4.12.7. | |
| 24 | C4.5 | Second para - Will the government please clarify the following? The para entitled, "Support for Computer Network defense Application" was its own subsection in the draft RFP (Section 4.5.1). However, now the subsection title is removed and the paragraph is included as part of C4.5, but the task to be performed is somewhat different from the rest of C4.5. | The Government concurs. The PWS will be amended. The paragraph was moved to C4.12.7. | |
| 25 | C.4.7.1 and C.4.7.2 | To be consistent with the other paragraphs in section C, these paragraphs should start with sub-titles. | Noted, however the RFP will not be changed. | |
| 27 | C4.8 | Custom Application Development - This PWS section focuses on custom application development, yet the PWS paragraph states "Standard/common/migration application development will generally occur through modification of one or several legacy applications and/or will be built primarily by use of COTS products/solutions." As written, this section seems to over emphasize COTS vs. custom application development, which is also what is expected in M3.1 Definitions and Subfactor 2. Please clarify the desired scope of this PWS task area. | Custom Application development may include COTS and existing legacy applications, as long as there is significant development work and customization. | |
| 27 | C4.8.1 | Application Development - Will 508 be required to implement if not already? | Yes. Section 508 standards are always applicable unless waived by an exemption | |
| 28 | C4.8.5 | Support - "... approved Federal and DoD standards,.." Please provide the Federal and DoD standards for the Offeror review. | Too broad of a request. Applicable standards will be identified with individual requirements at the Task Order level. | |
| 28 | C4.8.2 | Application Development - Is the expectation that developers will perform the detailed tasks? Some of these functions are engineering tasks instead of development functions. | Defined at Task Order level | |
| 28 | C.4.9 | What kinds of legacy systems are involved--Cobol/Mainframe systems, Old Java version desktop/Sparks systems? Fortran based systems? | Defined at Task Order level | |
| 31 | PWS C4.10.1 | General Support - Generating Missile Testing Range Facility Base proposal products - Under the “Supporting financial requirements” there is a sub-bullet that reads: “Generating Missile Testing Range Facility Base proposal products”. | ||
| Question: Can the Government clarify this requirement further? | Defined at Task Order level | |||
| 32 | C.4.11 | Should we have the qualifications for an existing Digital Asset Management System, or is more than one DAMS in place? | Defined at Task Order level | |
| 34 | C4.12.1.4 | In subparagraph C4.12.1.4, does the statement, “The contractor shall provide personnel with the necessary language and translation skills to accomplish this work and have the capability of direct and rapid access to remediate risk issues identified” refer to offensive network operations such as those “hunter-killer” type teams would perform? | Defined at Task Order level | |
| 34 | C4.12.1.4 | In subparagraph C4.12.1.4, what languages does the Government anticipate requiring translation? | Defined at task order level | |
| 34 | C4.12.4.1 | In subparagraph C4.12.4.1, “In support of network operations developed to provide uninterrupted continuity of the DoDIN services, the contractor may assist and support with computer network defense operations as identified in the individual task orders”, the phrase, “network defense operations” can cover a wide array of support. Please further define what types of network defense operations could be required under this subparagraph. | Defined at Task Order level | |
| 34 | C4.12.6 | Storage - Is there a data retention policy? Is there a records management policy? | Defined at Task Order level | |
| 34 | C4.12.3 | User Assistance/accessibility - Will this apply to legacy applications already in the enviornment? | Defined at Task Order level | |
| 36 | C4.13.3 | Security Testing Support - security-related tasks: not sure what they mean by execute automate source code analysis. Is this scan for vulnerabilities? Are there scans performed on COTS tools as well? | Defined at Task Order level | |
| 38 | C4.16 | Performance Area 16 - Web Services: is this section intended to detail creating API for other tools to access? Or is this to do web development of applications? | Defined at Task Order level | |
| 39 | C4.18 | Performance Area 18 - Is this Performance Area designed to address future requirements for surge CLINS? | No | |
| 40 | C.4.19.4 | Does this requirement involve tools for deployment automation like Puppet/Chef? | Defined at Task Order level | |
| 41 | C8 | Period of Performance - C8 Period of Performance - What factor(s) determine whether the Government will exercise any of the five (5) one-year option periods (i.e. what is the benchmark/performance driven)? | Mission need. | |
| 41 | C8 and L 6.2.2 | Period of Performance - For consistency and preparing the hourly labor rates could the government please provide the period of performance start date to base the labor rates. | We are projecting an award date in 4th quarter (calendar year) 2016; however, offerors are required to validate their proposal for 365 days from proposal due date. (reference L2.3.d) | |
| 41 | C6. | Incentives - Page 41, C6 states that incentives are "Applicable at Task Order Level." Can the Government please clarify the incentives provided at the task order level? | Incentives will depend on the government's ability and desire to apply them at the task order level | |
| 41 | C8 | Period of Performance - For purposes of pricing, what should offerors use as the Period of Performance start date of this contract? | We are projecting an award date in 4th quarter (calendar year) 2016; however, offerors are required to validate their proposal for 365 days from proposal due date. (reference L2.3.d) | |
| 41 | C8 | Period of Performance - For purposes of developing accurate labor rates, Can the Government please provide the Base Period start date and applicable Period of Performance for each contract year? | We are projecting an award date in 4th quarter (calendar year) 2016; however, offerors are required to validate their proposal for 365 days from proposal due date. (reference L2.3.d) | |
| 41 | C7 | Place of Performance. Are there Contractor site location limitations based on distance from a Customer site? | No. | |
| 42 | C9.1 | 1. As a current Department of Energy (DOE) Q Clearance holder, we would like to know if there is a reciprocal agreement for DOD Top Secret Clearance. | The DOE uses the same OPM as DOD for granting Top Secret clearances. | |
| 42 | C9.1 | 2. As a current Secret Facility Clearance Company, can we submit a bid for Encore III Small business as a prime? Considering the government stated only some task orders will be at the Top Secret level, will secret facility level clearance be accepted at the IDIQ level? | Yes. | |
| 42 | C.9.1 | Section J, Attachment C1 - DD254 - C.9.1 states work to be performed under this contract is up to the Top Secret level, however the DD254 provided shows only a requirement for a SECRET facility clearance. Should the DD254 specify a Top Secret facility clearance requirement? | No. Security requirements of L7.5 are due at time of proposal submission for the base contract and security requirements of C9.1 are required prior to task order proposal. | |
| 42 | C.91 | Section J, Att C1, DD254 - C9.1 states the contractor must have a final Top Secret Facility Clearance at time of proposal, while DD254 states a SECRET Facility Clearance is required. |
Please confirm the DD254 should require a Top Secret Facility Clearance.
| No. Security requirements of L7.5 are due at time of proposal submission for the base contract and security requirements of C9.1 are required prior to task order proposal. | |||
| 42 | C9.1 | C9.1 States, " The work to be performed under this contract is up to the Top Secret level which will require Sensitive Compartmented Information (SCI) access eligibility for some personnel. For task orders at the Top Secret level, the contractor must have a final Top Secret Facility Clearance (FCL) from the Defense Security Service (DSS) Facility Clearance Branch (FCB) at time of proposal." and L7.5 States the following, " DD254, DoD Contract Security Classification Specification. Offerors must complete Block 6 of the attached DD254 with the appropriate information for their companies. Completed DD254’s must be submitted with proposals provided in Section J, Attachment C1. Security classification requirements must be met at time of proposal submission." Question: - This could be interpreted to mean Top Secret Facility Clearance (FCL) from the Defense Security Service (DSS) Facility Clearance Branch (FCB) is required at the time of the task order proposals while L7.5 states at proposal submission. Will the government please clarify whether the Top Secret Facility Clearance (FCL) from the Defense Security Service (DSS) Facility Clearance Branch (FCB) is required at the time of task order proposal submission or IDIQ contract vehicle proposal submission? | No. Security requirements of L7.5 are due at time of proposal submission for the base contract and security requirements of C9.1 are required prior to task order proposal. |
| 42 | C9.1 | Facility Clearance - Request clarification. The last sentence of the paragraph states "… at time of proposal." Is a TS FCL required only at the time of proposal submissions for TO(s) released under the IDIQ which have TS requirements, or is the TS FCL required at the time of this IDIQ's proposal submission (i.e., April 4)? | No. Security requirements of L7.5 are due at time of proposal submission for the base contract and security requirements of C9.1 are required prior to task order proposal. |
| 42 | C9.1 | Facility Security Clearance - This RFP section says "For task orders at the Top Secret level, the contractor must have a final Top Secret Facility Clearance (FCL) from the Defense Security Service (DSS) Facility Clearance Branch (FCB) at time of proposal." Since this is addressing task order security requirements, we assume the "proposal" referenced is the task order proposal. Please confirm. | No. Security requirements of L7.5 are due at time of proposal submission for the base contract and security requirements of C9.1 are required prior to task order proposal. |
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