HC101321R0011 Request for Proposal AMD08.docx

HC101321R0011

HC101321R0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Jul-2021 10:00 AM to 03-Aug-2021 10:00 AM.

The following have been modified:

SECTION L

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

PROPOSAL RESPONSE DATE/TIME

Questions are due to the Government on or before 03:00 PM Central Standard Time on Monday, May 24, 2021 on Attachment L1 Solicitation Question & Answer Template.

Proposals are due to the Government on or before 10:00 AM Central Standard Time on Thursday, June 17, 2021 the following dates for each region.

July 19, 2021: NORTHCOM/SOUTHCOM July 26, 2021: Hawaii July 29, 2021: EUCOM/CENTCOM/AFRICOM August 3, 2021: INDOPACOM

LIST OF SECTION L ATTACHMENTS

Attachment L1 - Solicitation Questions & Answers Template Attachment L2 - DISA Subcontracting Plan Review Checklist Attachment L3 - Past and Present Performance Information Sheets Attachment L4 - Subcontractor/Teaming Partner Consent Letter Attachment L5 - Non-government Advisor NDA (PrismSix Technologies, LLC), contain sensitive information and will be made available by request only.

Attachment L6 – Sample Cert Ltr.

Section L attachments that are available as separate documents:

Attachment L5 - Non-government Advisor NDA (PrismSix Technologies, LLC) – Available upon request

L1 – INFORMATION TO OFFERORS

L1.0 Program Title and Objectives Defense Information Systems Agency (DISA) Voice Internet Service Provider (VISP). The Government requires commercially provided network solutions and services to provide Department of Defense (DoD) Mission Partners (MP) with a Non-classified Internet Protocol (IP) Routed Network (NIPRNET) connection use DISA’s VISP telephony services for on-net calls and access the Public Switched Telephone Network (PSTN) for off-net calls. DISA uses its soft switch backbone to distribute the calls globally to any NIPRNET-connected site as described in the Performance Work Statement (PWS) for up to 4 regions, United States Indo-Pacific Command excluding Hawaii, Africa and Europe, Hawaii, and Continuous United States.

L2.0 General Instructions

L2.0.1 This section of the Information to Offerors provides general guidance for preparing proposals and any regionally based addendums, here forward referred to as the “proposal(s).” This section also provides specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. If awarded, a contractor is obligated to meet every aspect of the PWS and all associated attachments for the regions for which they wish to be considered for award.The offer should address all requirements as stated in the PWS to include all associated PWS attachments for the regions for which they wish to be considered for award. Portions of the successful offeror's proposal may be incorporated into the contract as an attachment in Section J. Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

L2.0.2 The proposal should be clear, concise, and should include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather should provide convincing rationale to address how the offeror intends to meet these requirements. Offerors should assume that the Government has no prior knowledge of their facilities, capabilities, and experience and will base its evaluation on the information presented in the offeror's proposal.

L2.0.3 Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

L2.0.4 The offeror should make a clear statement in Volume I cover page that the proposal is valid for a minimum of 120 days from the proposal due date.

L2.0.5 In accordance with (IAW) FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

L2.0.6. Use of Non-Government Advisors. Non-Government personnel will be used on the source selection evaluation team. The non-government advisor may have access to all aspects of the offeror’s proposal except for past performance information. The non-government advisors are from the following companies:

PrismSix Technologies P.O. Box 8973 Elkridge, MD 21075

Every person supporting this procurement, whether Government or Non-Government, has fully executed a non-disclosure agreement (NDA), which binds the individual. These were obtained by the Contracting Officer prior to any source selection sensitive information being released to any individual involved in this process. This NDA remains in force regardless of the contractor’s employment status with current or future employer(s). In addition, a non-disclosure agreement (NDA) from the company providing each non-government advisor has been executed.

A non-disclosure agreement (NDA) from the company providing each non-government advisor available upon request. If offerors object to any of the companies listed as participating on the source selection team, the offeror must send their objection to the contracting office point of contact immediately. Otherwise the offeror should sign and submit the completed NDA along with the proposal. Failure to submit the completed NDA(s) along with the proposal may result in the offeror being ineligible for award.

L2.1 General Information

L2.1.1. Point of Contact.

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns to the KO and CS. Written requests for clarification must be sent to the KO and CS at the email address located below.

Kelly Smith-Marston, KO, kelly.j.smith-marston.civ@mail.mil Brittany Moll, CS, brittany.n.moll.civ@mail.mil

L2.1.2. Debriefings.

The KO will notify unsuccessful offerors of the source selection decision for each region in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Excluded offerors are only entitled to one debriefing for each proposal, respective to the applicable region.

L2.1.3. Discrepancies.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror should immediately notify the KO in writing.

L2.1.4. Electronic Reference Documents.

All referenced documents for this solicitation are available on the SAM Beta.Sam website at https://beta.sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The DISA VISP SAMBeta.Sam webpage is https://beta.sam.gov/. The full site lists in Appendices A and B contain sensitive information and will be available upon request only. These documents will be provided by request via encrypted email to U.S. Citizens or U.S. nationals only. Requests must be sent to the KO and CS listed on this announcement. All requests for Appendices should be sent to kelly.j.smith-marston.civ@mail.mil and brittany.n.moll.civ@mail.mil.

L2.1.5. Communications.

Exchanges of source selection information between Government and offerors will be controlled by the KO or CS. Evaluation notices (ENs) and responses, if required, will be transmitted as emails and will be treated as source selection information. The subject line of the email should be titled: “HC101321R0011, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Questions/comments are due no later than 3:00 p.m. (CST) on May 24, 2021. Questions submitted after the deadline may not be answered. The email address for the KO and CS are contained in para L2.1.1, Point of Contact, above. Questions/comments will only be responded to if received in email and only when submitted on Attachment L1, Solicitation Questions and Answer Template in Section L.

No information concerning this solicitation or requests for clarification will be provided in response to offeror initiated telephone calls. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all offerors. However, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

L2.1.6. Award without Discussions.

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical/management, management, past performance, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established.

L2.1.7. Organizational and Consultant Conflict of Interest (OCCI).

Each offeror should specifically identify in its proposal whether or not any potential or actual OCCI, as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this procurement. If the offeror believes that no OCCI exists, the OCCI response should set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror should submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

L2.2. Organization/Number of Copies/Page Limits.

The offeror should prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes should be as defined in this table, all of which should be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table L1 - Proposal Organization

Number

L2.2.1. Page Limitations.

Page limitations should be treated as maximums for each region for which an offeror wishes to be considered for award. Any addendums submitted that are specific or unique to a defined region, will be added to the overarching Volume for which they are applicable to determine the total page count. For example, if the offeror’s overarching Technical/Management Volume is 25 pages; each regional addendum should not exceed 15 20 pages in order to meet the total maximum 40 45 page limitation. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations should not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page should be counted except the following: cover page, table of contents, glossaries, OCCI mitigation plans, Mission-Essential Contractor Services Plan, Subcontracting Plan, and Section 508 compliance.

L2.2.2. Page Size and Format.

L2.2.2.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it should be counted as two pages. Page size should be 8.5 x 11 inches, not including foldouts. Pages should be single-spaced. Except for the reproduced sections of the solicitation document, the text size should be no less than 12 point Arial, Times New Roman, or Courier New font for all text. The technical volume of the proposal should be submitted as an MSWord 2010 or newer file or as an Adobe PDF document. Tracking, kerning, and leading values should not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages should be numbered sequentially by volume. These page format restrictions should apply to responses to ENs. It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions should not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

L2.2.2.2. Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays should be uncomplicated, legible, and should not exceed 11 by 17 inches in size. Foldout pages should fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text should be no smaller than 10-point point Arial, Times New Roman, or Courier New font for all text included in a table. These limitations should apply to both electronic and hard copy proposals.

L2.2.3. Pricing Information All pricing information should be addressed ONLY in the Price Proposal Volumes, respective to the regions for which the offeror seeks to be considered for award.

L2.2.4. Classified Information Offerors should not submit classified information.

L2.2.5. Cross-Referencing To the greatest extent possible, each volume should be written on a standalone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is not permitted.

L2.2.6. Indexing.

Each volume should contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing should be used to identify sections.

L2.2.7. Glossary of Abbreviations and Acronyms.

Each volume should contain a glossary of all abbreviations and acronyms used.

L2.2.8. Labeling.

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.3. Electronic Offers.

In order to respond to this solicitation, the offeror should email upload a copy of its proposal to the KO and CS https://www.ditco.disa.mil/vendors/ not later than the time and date specified in this solicitation. In accordance with FAR 52.215-1, ALT, Instructions to Offerors, the offeror's proposal submission will be considered complete when all volumes are received.

L2.3.1 Electronic Offers; Submitting proposals via the worldwide web

a. To respond to this solicitation, the offeror should deliver an electronic proposal to https://www.ditco.disa.mil/vendors/ to each corresponding region in accordance with the following instructions:

Prior to submitting proposals, the offeror should be registered in System for Award Management (http://www.sam.gov). The offeror should also have an External Certification Authority (ECA), located at: http://iase.disa.mil/pki/eca/. This webpage provides links to approved External Certificate Authorities (ECA). To apply for a certificate, select one of the approved ECA vendors and complete the registration. When applying, personnel will be required to verify their identity. If a new ECA is required, please contact the ECA vendor as soon as possible. The length of acquiring a new ECA depends on the vendor approval. **NOTE: A Medium Assurance certificate is the type of certificate required.**

The offeror should also be registered on the Defense Information Technology Contracting Organization (DITCO) Solicitation and Uploads (formerly DCOP) web site, https://www.ditco.disa.mil/vendors/. If the offeror has an existing account (i.e., registered with DITCO for a prior solicitation) it is not necessary to re-register. The offeror may use that existing account to upload its proposal. If the offeror is required to register on the DITCO web site, choose the option for "The solicitation requires vendor registrations for eligibility" during the registration process. The offeror will then be prompted to enter the solicitation number. The solicitation number entered at this point is only used to help DITCO prioritize the order in which to review and approve the registration requests. Upon completion of the on-line registration process, a DITCO representative will review and approve the registration request before the offeror will be given access to the protected areas of the web site. As soon as the registration has been approved, an email will be sent to the email address of the person who registered. The email will contain a user id and password that will be needed when uploading proposals. The approval of the registration request usually takes one business day. This registration process allows DITCO to precisely track when proposals are uploaded (or attempted to be uploaded). Offerors are strongly encouraged to register a minimum of two weeks prior to uploading a proposal. Offerors should also attempt to upload their proposal as early as possible to ensure no problems arise at the last minute. If you have any problems, contact the DITCO Customer Service Center via email at: disa.scott.ditco.mbx.technical-support@mail.mil.

b. All proposal volumes should be submitted both in MS Word 2007 or newer file, and as Adobe Acrobat, Portable Document Format (Adobe PDF), Version XI; except the Pricing Proposal, which should be submitted in MS Excel 2013 or 2016. Note: There should be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition.

c. Submit each volume as a separate electronic .zip file with the name of the volume from the table in Section L2.2, Table L1. Each individual file within the zip file must be autonomous and complete.

d. Virus Check. Offerors should perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Cover Pages.

e. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

f. Due Date/Time. The time specified on the SF-1449, Block 8, isin section L is in Central Time (CT). Any proposal, modification, or revision that is received at the DITCO Solicitation and Uploads web site specified in Section L2.3(a) after the exact time specified for receipt of proposals in Block 8 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto.

g. The offeror’s proposal submission will be considered complete when all volumes have been received.

h. The offeror should prepare a “readme” file, included in Volume I, which describes the organization and layout of the files in its electronic submission. The file should describe the names of the .zip files and the names of each file included therein.

i. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

L3.0. Volume I Executive Summary.

In the executive summary volume, the offeror should provide the following information:

L3.1. Narrative Summary.

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The summary should address which regions for which the offeror seeks to be considered for award. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here should not be considered as meeting the requirements for any portions of other volumes of the proposal nor will it be considered under any of the Evaluation Factors in Section M.

L3.2. Table of Contents.

Include a master table of contents of the entire proposal.

L4.0. Volume II – Technical/Management Volume.

L4.1. General.

The Technical/Management Volume should be specific and complete. Responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology to be used for accomplishing/satisfying these subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. As the solicitation may result in individual contracts within each of the four (4) defined regions, the offeror should submit an overall Technical/Management Volume that is applicable across all four (4) regions. Any details of the Technical/Management response that are specific or unique to a defined region, should be submitted as a separate addendum to the overarching Technical/Management response. The addendums should be titled and labeled as specific to the defined region for which they are applicable.

L4.2. Format and Specific Content.

L4.2.1. Technical/Management.

In the Technical/Management volume, address the proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in the proposed approach in terms of technical/performance, cost, and/or schedule.

L4.2.2. Volume Organization.

The Technical/Management volume should be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary

(4) Subfactor 1: Management and Network Operations, PWS Section 7.1

(5) Subfactor 2: Cybersecurity, PWS Section 6.14.5

(6) Subfactor 3: Emergency Caller ID and Location Service Requirements, PWS Section 6.11

(7) Subfactor 4: Geographic Coverage, Reference PWS Section 6.10 “DIDs”

(8) Subfactor 5: Agency-Level Transition Plan (ALTP), PWS Section 6.18 and 6.18.1

L5.0. Volume IIIV - Past Performance.

L5.1. General.

Each offeror should submit a past performance volume with its proposal, containing past performance information IAW the format contained in Attachment L3, Past and Present Performance Information. Offerors are advised that the Government will use data provided by each offeror in this volume and may use data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the offeror should submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the offeror so the offeror can respond to such information.

L5.2. Relevant Contracts.

Submit information using the format contained in Attachment L32, Past and Present Performance Information. Past and Present Performance Information for the offeror/prime/subcontractors on a minimum of 3 recent (active within the past 5 years from the date of this solicitation) contracts that are considered most relevant in demonstrating the ability to perform the proposed effort. The total of Past and Present Performance Information references will not exceed 4 pages. Total page count for this Past Performance volume is annotated above in Table L1. Include rationale supporting the assertion of relevance. The Government uses acceptable or unacceptable when assessing recent and relevant contracts utilizing DoD Source Selection Procedures. The past performance evaluation team will consider the performance quality of relevant recent efforts for the second aspect of the past performance evaluation using Section M Table M2, Past Performance Acceptable/Unacceptable Rating Method. Finally, the past performance evaluation team will review this past performance information and determine the quality as it applies to performance confidence assessment. Performance Confidence Assessment ratings are acceptable and unacceptable as identified in Section M.

Contractor's Past Performance Assessment System (CPARS) may be used to assess the contractor's past performance and ability to perform successfully in recent and relevant work on contracts similar in size, scope and complexity to the work described in the PWS. The government reserves the right to consider information other than the references provided by the offerors. Potential sources of performance data are sources such as CPARS, questionnaires tailored to the requirements of the acquisition, Defense Contract Management Agency records, and agency historical experience with the offeror including any of its subcontractors or other sources. Data from previous source selections or contractor capability assessments will be used if the data is recent and relevant. Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an "Acceptable" rating for the past performance factor.

L5.2.1. Specific Content.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Categorize the relevant information into the specific technical/management subfactors used to evaluate the proposal.

L5.2.2. Organizational Structure Change History.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this procurement. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offerors, the "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources.

L6.0. Volume IV - Cost/Price.

L6.1. General Instructions.

L6.1.1. Price Reasonableness, Completeness, and Balance Pricing.

The Government will evaluate the reasonableness, completeness, and balance pricing of the proposed prices. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format for the regions for which the offerors seeks to be considered for award.

For “Mandatory/Required” Sites to be priced, the Government will consider a CLIN that is left blank and does not include a price as incomplete.The Government will consider a CLIN that is left blank and does not include a price as incomplete. In addition, offeror generated abbreviations such as “NSP”, “N/A”, and “N/C” (No charge) are not acceptable entries and the price proposal will be considered incomplete. Incomplete proposals will be ineligible for award. Note that unreasonably high-proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Price submissions should be sufficiently detailed to demonstrate their reasonableness and be adequate enough to support and sustain a DCAA audit.

L6.1.2. Price Information.

Pricing submitted for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" in Section M will be evaluated. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The offeror shall complete the Appendix D (Attachments 4-7), an MS Excel Spreadsheet, and include pricing for all CLINs, mandatory/required sites, and periods as requested. The billing frequencies are identified in the Appendix D (Attachment 4-7), for each service. The Government is using undisclosed estimated qunaities for this evaluation. A total evaluated price for each region will be calculated by applying estimated quantities to the applicable CLIN pricing obtained from the offeror’s Appendix D for the base period and all option periods. The Appendix D will be incorporated into Schedule B and related B-Tables upon contract award and used for all orders placed post-contract award.

The Appendix D, pricing worksheet(s) shall be submitted in MS Excel 2007 format or newer. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted, unless considered essential to document or support the cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal other than Volume IV – Cost/Price.

L6.1.3. Cost or Pricing Information Requirements.

It is anticipated that pricing will be based on adequate price competition; however in accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines the required conditions of adequate competition do not exist that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to certify its submitted cost or pricing data (see: FAR 15.406-2 -- Certificate of Current Cost or Pricing Data).

L6.2. Volume Organization.

A separate Cost/Price Volume shall be submitted for each of the four (4) defined regions for which the offeror seeks consideration for award. The Cost/Price Volume shall consist of the following sections:

SECTION 1 Table of Contents.

SECTION 2 Pricing information and supporting data, to include a completed Section B of the RFP and Appendix D. Pricing Worksheet (Attachments; 4 - Pricing Template - VISP HAWAII, 5 - Pricing Template - VISP INDOPACOM, 6 - Pricing Template - VISP EUCOM-CENTCOM-AFRICOM, 7 - Pricing Template VISP NORTHCOM-SOUTHCOM).

A. The Appendix D shall include a price for every mandatory/required site for each CLIN.

B. The Government reserves the right to reject any proposal that includes terms, conditions, or assumptions in the Price Volume.

C. Pricing shall be quoted in U.S. Currency and carried to no more than two decimal places with the exception of CLIN x038. CLIN x038 shall be quoted in U.S Currency and carried to no more than six decimal places. All pricing shall be quoted in U.S. Currency and carried to no more than two decimal places.

The flat rate regional/site pricing shall include taxes and surcharges and all regulatory telecommunication charges and fees. The Government will not pay for charges which the contractor fails to include in its proposed prices

L7.0. Volume V –Contract Documentation.

L7.1. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal must include a signed copy of the solicitation and completion of Sections A through clauses incorporated by reference.

L7.1.1. Section A-Solicitation/Contract Form.

Offerors must complete blocks 17a and signature and date for blocks 30 a, b, and c of the Standard Form (SF) 1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

L7.1.2. Section B-Supplies or Services and Costs/Prices.

All pricing information should be addressed ONLY in the Price Proposal Volumes, respective to the regions for which the offeror seeks to be considered for award. Completed pricing information in Section B of the RFP.

L7.1.3. Section G - Contract Administrative Data.

Offerors must complete “Contractor Point of Contact” in Section G of the RFP. The offeror should acknowledge compliance with the clauses provided in Section G.

L7.1.4. Section H - Special Contract Requirements.

The offeror should acknowledge compliance with the clauses provided in Section H.

L7.1.5. Section I - Contract Clauses.

The offeror shall comply with the clauses provided in Section I. Please note that many clauses require the prime Contractor to include the same or similar clause in contracts with subcontractors.

L7.1.6. Section J - Lists of Documents, Exhibits and Other Attachments.

The offeror shall provide a Subcontracting Plan (if identified as a large business), a Mission-Essential Contractor Services Plan, and an OCCI Mitigation Plan to be incorporated within Section J of the resulting contract.

L7.1.7. Section Clauses Incorporated by Full Text - Representations, Certifications, and other Statements of Offerors. The offeror must comply with the clause in 52.204-7 entitled “System for Award Management.” Offerors who are not registered in SAM will be advised of the need to register. An offeror may be determined ineligible for contract award if not registered within SAM at time of award. The Mission-Essential Contractor Services Plan required by DFARS 252.237-7024 will be evaluated for acceptability based on the requirements of DFARS 252.237-7024 (2)(i-v). Offerors also are also required to complete additional representations, certifications, acknowledgments and statements reflected in clauses incorporated by full text section of this solicitation. Incomplete representations, certifications, acknowledgments, and statements may result in offeror being ineligible for award.

L7.2. Other Information Required.

L7.2.1. Authorized Offeror Personnel.

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L7.2.2. Company/Division Address, Identifying Codes, and Applicable Designations.

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L7.2.3. Small Business Subcontracting.

A subcontracting plan is required (FAR 52.219-9) for Other than U.S. Small Businesses only (i.e. Large Businesses). ONLY OTHER THAN U.S. SMALL BUSINESS OFFERORS ARE REQUIRED TO SUBMIT A SUBCONTRACTING PLAN. Offerors are required to submit either an individual subcontracting plan, an approved commercial plan, or a negotiated DoD Comprehensive Test Program subcontracting plan. In addition, offerors are required to complete the DISA Subcontracting Review Checklist (Attachment L2) by inserting dollar values and percentages from your subcontracting plan as applicable for items 1 and 2, and also items 3 through 19 by completing the paragraph and page number columns.

The subcontracting plan is the organization’s business plan for the inclusion of small businesses within their capture/contracting processes. An individual subcontracting plan highlights the general potential for subcontracting opportunities within a specific procurement. The contract awardee has the life of the contract to make a good faith effort to ensure that subcontracted dollars will go to small businesses.

Other than U.S. Small Business Offerors (i.e., Large Businesses) must submit a subcontracting plan that meets the requirements of FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-7003 (or DFARS 252.219- 7004 if the Offeror has a DoD Comprehensive Test Program subcontracting plan).

The contracting officer will review subcontracting plans on an acceptable or unacceptable basis for compliance with FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations), and the applicable DFARS clause. A subcontracting plan is unacceptable if it does not clearly meet the requirements of FAR 19.704, FAR Clause 52.219-9 (Alternates and Deviations) and DFARS 252.219-7003 (or DFARS 252.219- 7004 if the Offeror has a DoD Comprehensive Test Program subcontracting plan). Subcontracting plans will only be reviewed for acceptability for those Offeror(s) deemed to be an apparent awardee(s).

The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract under Section J.

ATTACHMENT L1

SOLICITATION QUESTIONS AND ANSWERS TEMPLATE

ATTACHMENT L2

DISA SUBCONTRACTING PLAN REVIEW CHECKLIST

ATTACHMENT L3

PAST AND PRESENT PERFORMANCE INFORMATION SHEETS

ATTACHMENT L4

SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

ATTACHMENT L5

NON-GOVERNMENT ADVISOR NDA (PrismSix Technologies, LLC)

Sensitive document available directly from the contracting officer upon request.

ATTACHMENT L6

Sample Cert Ltr

(End of Summary of Changes) image2.emf

Attachment L1 - Solicitation Questions and Answers Template.xlsx Instructions

Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of answering questions. Please do not change the format of this document.

Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. Examples provided in the spreadsheet. **Please delete the examples before submitting your questions.

COLUMN A: Complete the "Page" column. This is the page number from the RFP located in the upper right hand corner of the page. Do not include the total page number. Enter only the page number where the topic begins.

COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. For example: B2, C, or L5.1.2. For a section and paragraph number reference do not place a dot between the letter and the first number. Additional subparagraph references should be separated with a dot regardless of the format in the RFP, for example, L5.1.2.a. Do not including any other extraneous identifiers or other information other then instructed here. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column. At a minimum you will always insert at least the Section letter A through J in this column.

COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number. For example: CLIN 0001, 52.217-8, Appendix A, or Attachment L3. Insert the section letter only in the Column B. This column will be completed only when there is not a more precise RFP reference number. NOTES: CLINs are in Section B. Most sections contain clauses so ensure you reference the correct section.

COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process. For example: Minimum Qualifications Checklist or Performance Area 10. Then insert the question or comment.

Issues must be submitted to the Contracting Officer and Contract Specialist listed in L2.1.1.

Q&A

RFP Page RFP Section/ Paragraph CLIN/ Clause/Appendix/Attachment/Other Questions/Comments/Recommendations image3.emf

Attachment L2- DISA Subcontracting Plan Review Checklist.docx

DISA SUBCONTRACTING PLAN REVIEW CHECKLIST

Contractor Name and Address

Solicitation Number & Title

Period of Performance

Total Contract Price

Date of Subcontracting Plan

Items/Service (Description)

Individual

Approved

Commercial

Plan

DoD Test Program Comprehensive

Plan

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN

1. Total Large and Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Small Disadvantaged Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Women-Owned Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. HUBZone Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Service Disabled Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 52.219-9(d)(1) and (2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

3. Description of principal types of supplies and services to be subcontracting and an identification of types of supplies or services planned for subcontracting to small business.

FAR 52.219-9(d)(3)

4. Description of method used to develop the subcontracting goals.

FAR 52.219-9(d)(4)

5. Description of the method used to identify potential sources for solicitation purposes.

FAR 52.219-9(d)(5)

6. A statement as to whether or not the offeror included indirect costs in establishing goals and a description of the method used to determine the proportionate share of indirect costs to be incurred with small businesses.

FAR 52.219-9(d)(6)

7. The name of the individual employed by the offeror who will administer the offeror’s subcontracting program, and a description of the duties of the individual.

FAR 52.219-9(d)(7)

8. A description of the efforts the offeror will make to ensure small businesses have an equitable opportunity to complete for subcontracts.

FAR 52.219-9(d)(8)

9. Clause inclusion and flow down: FAR 52.219-8 will be included in all subcontracts which offer further subcontracting opportunities. Subcontractors, except small businesses, who receive subcontracts over the applicable threshold ($700,000 or $1,500,000 for construction) will adopt a similar subcontracting plan.

FAR 52.219-9(d)(9)

REPORTING AND COOPERATION – Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

10. Cooperate in any studies or surveys as may be required.

FAR 52.219-9(d)(10)(i)

Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan.

FAR 52.219-9(d)(10)(ii)

Include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

FAR 52.219-9(d)(10)(iii)

Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS.

FAR 52.219-9(d)(10)(iv)

Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS.

FAR 52.219-9(d)(10)(v)

Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs FAR 52.219-9(d)(10)(vi)

Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

FAR 52.219-9(d)(10)(vii)

RECORDKEEPING – Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

11. Description of records maintained to show compliance with plan requirements and procedures (on a plant-wide or company-wide basis unless otherwise indicated in the solicitation).

FAR 52.219-9(11)

Source lists and vendor data on SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 52.219-9(11)(i)

Lists of organizations contacted for sources.

FAR 52.219-9(11)(ii)

Records on each subcontract solicitation resulting in an award over $150,000 (explaining whether SB, SDB, WOB, HUBZone, VOSB, or SDVOSB concerns were solicited) and, if applicable, reasons SB concerns failed to receive award.

FAR 52.219-9(11)(iii)

Description of any outreach efforts for SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 52.219-9(11)(iv)

Description of buyer training and monitoring.

FAR 52.219-9(11)(v)

For other than Commercial Plans, on a contract-by-contract basis, records to support subcontract award data including the name, address and business size of each subcontractor.

FAR 52.219-9(11)(vi)

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

12. Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

FAR 52.219-9(12)

13. Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12).

This written explanation will be submitted to the contracting officer within 30 days of contract completion.

FAR 52.219-9(13)

14. Not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

FAR 52.219-9(14)

15. Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

FAR 52.219-9(15)

16. Small disadvantaged business goal greater than five percent (5%)?

**Requires approval one level higher than contracting officer if below 5%**

DFARS 219.705-4(d)

17. Does the contract contain options?

18. If the contract contains options, are there separate goals?

19. The plan has a signature page which includes the name, title and company name for the person submitting the plan; the name, title and department/agency contracting organization for the person approving the plan; and date signed.

FOR GOVERNMENT USE ONLY

Rating

Description

Acceptable

Complies with all 15 elements in FAR Clause 52.219-9. The subcontracting plan provides an adequate approach for utilizing small businesses. The proposed goals are realistic, challenging and attainable. The plan demonstrates a strong and solid commitment to the inclusion and utilization of small businesses for subcontracting opportunities.

Unacceptable

Does not comply with all 15 elements in FAR Clause 52.219-9. The proposed goals are not realistic or challenging. The plan demonstrates no commitment to an active involvement in providing subcontracting opportunities for small businesses.