H9821023R0007 Final.pdf

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H9821023R0007 16-Nov-2022

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1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

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% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 03E25

ALEXANDRIA VA 22350-4000

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RATED ORDER UNDER

DPAS (15 CFR 700)

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CODE15. DELIVER TO CODE 16. ADMINISTERED BY

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14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

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VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$21,000,000

NAICS:

611710

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OFFER DATED

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COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

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SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

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EDWOSB

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SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Project GO/LTC/IT Administration Support

FFP

Project Global Officer (GO), Language Training Center (LTC), and Information Technology (IT) Administration Support in accordance with the Performance Work Statement (PWS).

FOB: Destination

PSC CD: U099

NET AMT

0002 Unitless Project LTC Grant

T&M Grant supporting LTC IAW the PWS.

TOT ESTIMATED PRICE

CEILING PRICE

0003 Unitless Project GO Grant

T&M Grant funding supporting PWS.

0004 Unitless Travel

T&M The Contractor will travel to events that allow for evaluation and technical assistance of the ROTC Project GO and LTC Program grant projects in accordance with Section 7.0 of the PWS.

1001 12 Months OPTION Project GO/LTC/IT Administration Support

FFP

Project Global Officer (GO), Language Training Center (LTC), and Information Technology (IT) Administration Support in accordance with the Performance Work Statement (PWS).

1002 Unitless OPTION Project LTC Grant

T&M Grant supporting LTC IAW the PWS.

1003 Unitless OPTION Project GO Grant

T&M Grant funding supporting PWS.

1004 Unitless OPTION Travel

T&M The Contractor will travel to events that allow for evaluation and technical assistance of the ROTC Project GO and LTC Program grant projects in accordance with Section 7.0 of the PWS.

2001 12 Months OPTION Project GO/LTC/IT Administration Support

FFP

Project Global Officer (GO), Language Training Center (LTC), and Information Technology (IT) Administration Support in accordance with the Performance Work Statement (PWS).

2002 Unitless OPTION Project LTC Grant

T&M Grant supporting LTC IAW the PWS.

2003 Unitless OPTION Project GO Grant

T&M Grant funding supporting PWS.

2004 Unitless OPTION Travel

T&M The Contractor will travel to events that allow for evaluation and technical assistance of the ROTC Project GO and LTC Program grant projects in accordance with Section 7.0 of the PWS.

3001 12 Months OPTION Project GO/LTC/IT Administration Support

FFP

Project Global Officer (GO), Language Training Center (LTC), and Information Technology (IT) Administration Support in accordance with the Performance Work Statement (PWS).

3002 Unitless OPTION Project LTC Grant

T&M Grant supporting LTC IAW the PWS.

3003 Unitless OPTION Project GO Grant

T&M Grant funding supporting PWS.

3004 Unitless OPTION Travel

T&M The Contractor will travel to events that allow for evaluation and technical assistance of the ROTC Project GO and LTC Program grant projects in accordance with Section 7.0 of the PWS.

4001 12 Months OPTION Project GO/LTC/IT Administration Support

FFP

Project Global Officer (GO), Language Training Center (LTC), and Information Technology (IT) Administration Support in accordance with the Performance Work Statement (PWS).

4002 Unitless OPTION Project LTC Grant

T&M Grant supporting LTC IAW the PWS.

4003 Unitless OPTION Project GO Grant

T&M Grant funding supporting PWS.

4004 Unitless OPTION Travel

T&M The Contractor will travel to events that allow for evaluation and technical assistance of the ROTC Project GO and LTC Program grant projects in accordance with Section 7.0 of the PWS.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-APR-2023 TO

14-APR-2024

N/A N/A

0002 POP 15-APR-2023 TO

14-APR-2024

0003 POP 15-APR-2023 TO

0004 POP 15-APR-2023 TO

1001 POP 15-APR-2024 TO

14-APR-2025

1002 POP 15-APR-2024 TO

1003 POP 15-APR-2024 TO

1004 POP 15-APR-2024 TO

2001 POP 15-APR-2025 TO

14-APR-2026

2002 POP 15-APR-2025 TO

2003 POP 15-APR-2025 TO

2004 POP 15-APR-2025 TO

3001 POP 15-APR-2026 TO

14-APR-2027

3002 POP 15-APR-2026 TO

3003 POP 15-APR-2026 TO

3004 POP 15-APR-2026 TO

4001 POP 15-APR-2027 TO

14-APR-2028

4002 POP 15-APR-2027 TO

4003 POP 15-APR-2027 TO

4004 POP 15-APR-2027 TO

PERFORMANCE WORK STATEMENT

PROJECT GLOBAL OFFICER-LANGUAGE TRAINING CENTER PROGRAM

2023-2028 Performance Work Statement

Defense Language and National Security Education Office

1.0 INTRODUCTION

1.1 The Defense Language and National Security Education Office (DLNSEO) requires management and administrative services to support DLNSEO’s Reserve Officers’ Training Corps (ROTC) Project Global Officer (GO) and Language Training Center (LTC) programs.

These two grant programs represent an important cornerstone in building a comprehensive, integrated approach toward increasing and sustaining language skills, regional expertise, and cultural capabilities within DoD. Additionally, the National Defense Strategy (NDS) published in January 2018 emphasized the need to strengthen alliances and attract new partners. Having language and cultural skills in the federal workforce to support allied and partner interoperability supports one of the pillars of the defense strategy and these two programs provides that capability within DoD.

2.0 BACKGROUND

2.1 The purpose of this requirement is to administer and provide management for the

ROTC Project GO and LTC Programs, as required by the National Defense Authorization Act (NDAA) of 2006, P.L. 109-163, Section 535 to promote foreign language skills among members of the ROTC and NDAA 2010, Section 529 to establish language training centers for members of the Armed Forces and civilian employees of the Department of Defense.

2.2 Since 2004, the Department of Defense (DoD) has led a national effort to address serious national shortfalls in foreign language expertise. The DoD Language Transformation Roadmap (DLTR) published in 2005 outlines an important series of steps to ensure that foreign language capability and regional area expertise are developed and maintained as strategic assets. The publication of the DoD Strategic Plan for Language Skills, Regional Expertise, and Cultural Capability in 2011 reinforced the importance of language, culture, and regional expertise as essential to mission readiness in today’s dynamic global environment.

2.3 ROTC Project GO was established in 2007 to promote strategic, foreign language education, study abroad, and intercultural exposure among ROTC students. The program’s goal is to develop future military officers for all the Services who possess the necessary linguistic and cross-cultural communication skills required for effective leadership in the 21st century operational environment. After the publication of the DLTR, Project GO was mandated in the Program Decision Memo (PDM) dated December 20, 2005, “to award three-year grants at 50 select ROTC schools to promote the development of language programs in immediate investment and strategic stronghold languages.” ROTC Project GO functions by providing grants to U.S. institutions of higher education with large ROTC enrollments, including the Senior Military Colleges. In turn, these institutions provide language and culture training for ROTC students across the Services, funding domestic and overseas ROTC language programs and scholarships.

2.4 The LTC Program was established in 2011 to increase the number of Active Component, National Guard, Reserve Component, ROTC students, and DoD civilians with language skills, regional expertise, and cultural capabilities. All LTCs provide beginning to advanced language and cultural programming necessary to accommodate the various needs of the members of the Armed Forces, including Reservists, National Guardsmen, ROTC students, and DoD civilian employees. As in the ROTC Project GO Program, all LTC participants will be enrolled as students of the host higher education institution, and will register for and may earn college credits as participants in the courses provided by the LTC.

3.0 SCOPE

3.1 The Contractor shall provide the management and administrative services to support

DLNSEO’s ROTC Project Global Officer (GO) and Language Training Center (LTC) grant programs.

3.2 ROTC Project GO is an opportunity for Army, Naval and Air Force ROTC students to study strategic languages domestically or study abroad during the summer. Selected institutions of higher education receive a ROTC Project GO grant to implement the program. Grant funding supports direct student scholarships, language instruction, program coordinators, language instructors, curriculum development, and outreach initiatives to support existing language programs. It is anticipated that Project Go will issue 35 grants per year with an estimated value not to exceed $15,000,000 per contract year.

3.3 LTCs are U.S. institutions of higher education that have taken on the challenge to help meet the operational training needs of DoD. Selected institutions of higher education receive a LTC grant to implement the program. Each LTC has an institutional capacity to deliver specific and specialized language, regional expertise and culture training through various traditional and non-traditional delivery methods. The LTCs develop and maintain relationships with DoD organizations or agencies to determine and serve training needs. The training they receive through this program will develop and sustain a critical skill set that will support national security objectives. It is anticipated that 15 LTC grants will be issued per year with an estimated value not to exceed $20,000,000 per contract year.

3.4. DLNSEO utilizes a business model that includes substantial government oversight of program activities associated with this requirement, including the following:

• Provides guidance in the execution of major program components including contingency measures in the case of regional or global crises, and provides concurrence as necessary.

• Reviews all recruitment and publicity materials prior to publication, including the program website, and brochures.

• Reviews and approves all institutional subaward documentation, subaward terms and conditions, operational guidelines, and other key program documents.

• Collaborates on publicizing the ROTC Project GO and LTC Program in coordination with other DLNSEO sponsored programs, as appropriate.

• Reviews and approves recruitment strategy and selection process. Advises on outreach and programming for ROTC students. Provides specific eligibility guidelines for use in the Project GO application process.

• Drafts solicitations and approves funding guidelines of subaward partners. Observes institutional grant selection panels.

• Provides consultation and approval for Project GO and LTC Program technical assistance meetings, including agenda, topics, and content.

• Reviews implementing organizations' program descriptions and program plans/schedules including plans for language instruction, cultural enrichment activities, and co-curricular activities if needed.

• Monitors and evaluates the grant sub-awardees with the Contractor by conducting virtual and in-person site visits.

• Reviews and concurs on general program location, and host language institution or school.

• Approves all final grant competition funding decisions.

• Provides guidance for the students’ pre- and post-program standardized testing of participants' language proficiency.

• Liaises with appropriate DoD components on behalf of Project GO and LTC Program.

• Consults on participant support issues and concur on all participant early returns from the program.

• Reviews and approves modifications to program locations, placement numbers, or program structure.

• Facilitates cooperation with other federally-supported programs aimed at critical language learning and studying abroad.

• Collaborates on and participates in the annual Project GO and LTC technical assistance meeting.

• Consult on alumni activities and follow-up events.

4.0 REQUIREMENTS

The contractor shall: Support the ROTC Project GO and LTC Program.

4.1 Administer ROTC Project GO and LTC Programs

4.1.1 The Contractor shall develop and annually update plans to award institutional grants as subawards to selected institutions of higher education that oversee the development and implementation of the ROTC Project GO and LTC Programs. The current grant year for ROTC Project GO is 1 September – 30 August and LTC Program is 1 June – 31 May. The Contractor will facilitate and finalize subaward renewals with DLNSEO on the anniversary date of each grant’s original award within the confines of Code of Federal Regulations (CFR) Title 2 / Part 200 (Grants and Agreements). The plan shall ensure that all grants are officially awarded within 60 days of the DLNSEO Director’s funding approval for the grant. The Contractor shall track and plan for the annual grant awarding and renewal cycle.

4.1.2 The Contractor shall publish institutional grant solicitations to grants.gov after DLNSEO review, coordinate the independent merit-review process for proposals, and make recommendations for institutional grant awards. The proposal evaluation report will be submitted to DLNSEO two weeks after the merit review panel meeting. The open competitions for the ROTC Project GO and LTC Program are for multi-year grant periods up to three years. After the DLNSEO’s Director approves subawards, the Contractor shall facilitate the binding agreement within the confines of § 200.216. The Contractor shall also support and process renewal documents for ongoing multi-year grant awards approved under the prior cooperative agreement (list provided by a DLNSEO Program Manager).

4.1.3 The Contractor shall use electronic and social media to promote ROTC Project GO and the

LTC Program to potential students and to potential applicant institutions of higher education.

Specifically, the Contractor shall:

• Host, maintain and upgrade an online student application system for ROTC Project GO.

The application shall include all information necessary to conduct the program, including but not limited to applicant demographics on the applicant, academic standing records, ROTC status, and academic and ROTC commander recommendation requirements.

• Host all online student application processes for ROTC Project GO.

• Be responsible for preparing and making available all application materials online, including brochures and other print information for outreach purposes.

4.1.4 The Contractor shall support grant subawards for ROTC Project GO and LTC Program in accordance with the Defense Grant and Agreement Regulations, DoD Directive 3210.6-R, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200 (referred to as the Office of Management and Budget – OMB Super Circular).

4.1.5 The Contractor shall review, edit, and deploy a safety and security briefing to all ROTC

Project GO students in advance of their overseas travel, and provide them with post program resources when students return to the United States upon completion of their overseas study.

The review shall be in coordination with DLNSEO and will be based on changes in overseas security environment.

4.1.6 The Contractor shall coordinate with all overseas program providers to monitor all ROTC

Project GO students while they are overseas and report to DLNSEO Program Manager on safety and security concerns, including travel requests and health and safety issues.

4.1.7 The Contractor shall update and implement a plan for overseeing ROTC Project GO language assessments of ROTC students. This includes assuring the ongoing maintenance of proficiency assessment instruments and assessment delivery mechanisms that support the ROTC Project GO mission to measure foreign language proficiency. The Contractor’s plan shall address and include strategies for providing expertise in proficiency assessments, overseeing the development and administration of assessments, and capturing assessment results and analyzing them to meet legislative requirements for assessment outcome reporting.

The Contractor shall provide the analysis and findings of the Project GO proficiency data to DLNSEO no later than 90 days after completion of a grant year.

4.1.8 The Contractor shall ensure data/information of all Project GO students are recorded and updated in the student certification database managed by DLNSEO. This shall include analysis of the data within the system to demonstrate program results and effectiveness. LTC participants’ information to include language proficiency scores will be tracked and recorded separately.

4.2. Conduct Program Outreach.

4.2.1 The Contractor shall develop and implement plans for outreach to potential institutions of higher education and other partners for ROTC Project GO and LTC programming, with contributions from DLNSEO Program Manager.

4.2.2 The Contractor shall develop and maintain lists of institutions of higher education contacts and potential partner contacts for grant opportunity and grant award announcements.

4.2.3 The Contractor shall develop and maintain a website exclusively to ROTC Project GO and a website for the LTC Program. The ROTC Project GO website will include a central application system where students can apply for domestic and overseas programs. Please refer to the ROTC Project GO website at https://www.rotcprojectgo.org/ and LTC website https://www.dodltc.org/ for website information.

4.2.4 The Contractor shall provide support in editing and printing of ROTC Project GO and LTC brochures and multi-media materials for promotional outreach and recruitment. Program brochures in paper for distribution to stakeholders, educators and students interested in ROTC Project GO and LTC programs, and a soft-copy versions that can be distributed electronically https://www.rotcprojectgo.org/ https://www.rotcprojectgo.org/ https://www.dodltc.org/ https://www.dodltc.org/ by November 1 each year. Multi-media materials include developing and editing alumni video clips to be used for outreach.

4.2.5 The Contractor shall conduct quarterly webinars for grantees on technical assistance topics to be determined in consultation with the DLNSEO Program Manager.

4.3 Monitor and Assess Programs.

4.3.1 Together with DLNSEO Program Manager and in coordination with each grantee institution, the Contractor shall monitor and assess activities to ensure that institutional grantees are meeting program goals and implementing funded program activities. The Contractor shall also prepare grant program data reports by October 15 for the NSEP Annual Report to Congress, and 30 days before the ROTC Project GO and LTC annual meetings and as requested by DLNSEO up to quarterly.

4.3.2 The Contractor shall coordinate up to 10 site visits to U.S. institutional grantees for ROTC

Project GO and LTC Program for monitoring per year together with DLNSEO staff and independent peer reviewers to observe the technical performance of these grant programs.

4.3.2.1 The Contractor shall also support additional domestic program site visits for additional monitoring or audit purposes, and support visits to each overseas site at least twice during the grant cycle. Overall, the Contractor shall participate in 10 annual domestic grant technical performance review trips (CONUS), and two overseas trips (OCUNUS) per year.

4.3.2.2 The Contractor shall provide DLNSEO with data on the program prior to each site visit which includes annual and semi-annual reports, financial data, and fact sheet and provide local transportation support for these site visits as needed.

4.3.2.3 The Contractor shall also host telephone and virtual meetings with individual grantees and the

DLNSEO Program Manager for program monitoring, technical assistance, and program policy guidance.

4.3.3 The Contractor shall support the requirement for ROTC Project GO students to comply with using the Student Certification System (SCS) provided by DLNSEO, and ensure that all records are current for student participants. This will include analysis of the data within the systems to demonstrate program results and effectiveness. The Contractor shall also provide staffing and assistance in the review and correction of data within SCS, and make recommendations to improve data transfer, storage, and retrieval. Finally, the Contractor shall conduct trend analysis of the data from these systems, and provide to DLNSEO for program planning.

4.3.4 The Contractor shall plan, coordinate and execute an annual ROTC Project GO and LTC

Program technical assistance meeting, and consult with DLNSEO on the agenda and logistics for a meeting of up to 100 personnel for ROTC Project GO and 50 personnel for LTC Program. The Contractor shall cover travel expenses for its staff and consultants. Grantees will have support for attendance included in their awards. The Contractor shall ensure that all expenses are in conformance with 2 CFR Part 200, Subpart E -Cost Principles.

4.3.5 The Contractor shall conduct orientation seminars for new institutional grantees within 120 days after grant award date. Orientation seminar topics include program goal, timeline of activities, outreach and recruitment, student application and selection process, student eligibility requirements, pre-departure orientation, overseas program management, assessment policy, DLNSEO Student Certification System (SCS) database and participation in the annual meeting.

4.3.6 The Contractor shall annually develop and implement a plan 90 days before the start of a grant award, and report at least twice from May-August during the grant year on ROTC Project GO overseas program activities that addresses the following:

• ROTC Project GO students’ language progress, personal and professional goals, safety and security concerns, and health and safety issues.

• Activating a crisis intervention protocols for ROTC students encountering difficulties overseas, including resources for issues involving mental health, physical health, safety and security, and sexual harassment or assault.

• Responding to a regional or global health emergency, if necessary.

• Delivering the DLNSEO safety and security briefing to all ROTC Project GO students before they travel abroad, and provide them with post-program resources when they return to the United States upon completion of their DLNSEO supported time abroad.

4.3.7 Reporting on ROTC Project GO and LTC Program Funds: Upon approval of final award recommendations by the DLNSEO Director, the Contractor shall provide DLNSEO with a preliminary schedule of award payments to grant partners. In accordance with 2 CFR 200.331 and 200.332, DLNSEO will provide pass-through funding to the Contractor each fiscal year to provide to the subrecipients. The Contractor shall also maintain a separate financial account to monitor invoicing of funds within the confines of the above-mentioned governing authorities.

4.4. Financial Reporting

4.4.1 The Contractor will hold quarterly meetings to present data analytics with all business related to the ROTC Project GO and LTC Program activities.

4.4.2 The Contractor shall prepare and deliver quarterly financial reports (Standard Form 425) in accordance with OMB Circular A-110 and 32 CFR 32.52, addressing invoicing of the ROTC Project GO and LTC Program grants. Each report shall also include a Request for Advance or Reimbursement (SF-270), SF-1035-A, updated Contractor financial and invoice reports, and on any related receipt of interest.

4.5 Provide Transition of Contract Services.

The Contractor shall provide a plan for transition in and out of services to ensure minimum disruption to vital Government business from previous cooperative agreement. This plan shall address how the Contractor will work with the incumbent and/or successor contractor and Government personnel to ensure that there will be no service degradation during and after the transition-in period. In the case of transition out services, this plan shall address how the Contractor will work and interact with the successor and Government personnel to ensure that there will be no service degradation during the transition period. The incumbent is fully responsible for transitioning all areas of effort covered by this contract during the phase out period, unless released by the Contracting Officer for such purposes of an incremental trantion, the incumbent shall provide sufficient experienced personnel during the transition out period to ensure that the services called for by this contract are maintained at the required level of proficiency. An updated transition out report will be due two weeks after the final option period has been exercised.

4.6 Participate in a Post Award Conference.

This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues, and travel authorization and reporting procedures. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements, and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The Contractor shall provide a written summary of the Post-Award Conference.

4.7 Develop and Deliver Reports

4.7.1 The Contractor shall provide an annual ROTC Project GO and LTC Program planning report based on the following PWS sections:

ROTC Project GO and LTC Program Annual Report

4.1.1 – ROTC Project GO and LTC Program Grant Award Plan

4.1.7 – ROTC Project GO Proficiency Data (90 days after completion of grant year)

4.3.1 – ROTC Project GO and LTC Program data report for NSEP Annual Report to Congress (by October 15)

4.3.6 – ROTC Project GO overseas program activities

4.4 – Financial Report

4.7.2 The Contractor shall provide quarterly ROTC Project GO and LTC Program financial reporting updates in accordance with PWS section 4.4.

4.7.3 The Contractor shall provide Special Reports for events that occur between quarterly reports not to exceed four time per year that have a significant impact upon the contract including problems, delays, or adverse conditions which will materially impair the ability to meet the objectives of the contract or students or institutional awards, favorable developments that enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more beneficial results than originally planned. Disclosures shall include a statement of actions taken, or contemplated, and assistance necessary to resolve the situation.

4.8 Key Personnel

4.8.1 The program manager is identified as a key personnel and shall have at least 10 years of experience, have no less than a bachelor’s degree in a relevant field, and be familiar with DLNSEO suite of grant programs. The program manager will be supported by program officers with at least a bachelor’s degree in a relevant field.

4.8.2 The Contractor shall ensure there is no degradation of services to the Government as a result of personnel turnover, and shall provide written notification to the Government of impending personnel changes 30 days prior to departure, and notify the COR of the plan to transition the services to the new employee to ensure there is no loss of services.

5.0 DELIVERABLES

5.1 The Contractor shall provide deliverables in a format mutually agreed upon by the

Government and the Contractor. All deliverables will be reviewed for timeliness, accuracy and format. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last work day prior to the due date. In fulfillment of this effort, the Contractor shall provide the following deliverables to the

COR.

Deliverables Ref. Delivery Date

ROTC Project GO and LTC Program Institutional Grant Award Plan 4.1.1

75 days before start of grant year

Proposal Evaluation Report 4.1.2 2 weeks after merit review panel meeting

Language Proficiency Testing Report 4.1.7 90 days after completion of grant year

Outreach and Recruiting Plan 4.2.1 60 days before the start of a grant year

Schedule of Grant Award Payments 4.4 Each June 1

ROTC Project GO and LTC Annual Reports 4.3.1 Quarterly

ROTC Project GO and LTC Program data report for NSEP Annual Report to Congress

4.3.1 October 15

Program Site Visit Data 4.3.2 14 days before each visit

Annual Technical Assistance Meeting 4.3.4 Annually

Quarterly Financial Reports 4.4 Four times per year

Quarterly Disbursement Schedule 4.4.2 Quarterly

Final Transition In and Out Plan 4.5

Transition-in plan is due within 2 weeks of contract award Transition-out plan is due within 2 week of exercising the final option period

Post Award Conference Notes 4.6 5 working days after conference is held

Special Reports/Quarterly Program Reports 4.7.3 Four times per year

List of Key Personnel 8.3.1 10 days of contract award

6.0 ANNUAL SERVICE CONTRACT REPORTING (SCR)

6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via SCR which has replaced the legacy Enterprise Contractor Manpower Reporting Application (ECMRA). SCR is located in in the System for Award Management (SAM) (https://sam.gov). Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, the reporting period for contractors in SAM is generally open from mid-October to mid-December for reporting against the prior government fiscal year, all data shall be reported no later than October 31 of each calendar year, unless a later date is otherwise authorized by the Department of Defense.

6.2 The contractor shall submit an annual report in the contractor’s format to demonstrate the progress towards small business subcontracting stated in the Small Business Participation Commitment Document (SBPCD) submitted with the contractor’s proposal. The report is due no later than 30 days after the end of each period of performance, and shall be submitted to the CO and COR. Additionally the contractor shall submit the report via email to the DHRA Office of Small Business Programs at dodhra-small-business@mail.mil. Small businesses may include consultants who may support the Contractor in the requirements within Section

4.0 above including educational technology, culture, student recruitment, event planning and social media.

6.3 The goal for small business subcontracting at DHRA are 30% of total contract value. The contractor shall submit a copy of its plan to meet the subcontracting goals for this contract, within 30 days after award. The goals shall be submitted to the COR, CO and via email to the DHRA Office of Small Business Programs at dodhra-smallbusiness@mail.mil. The contractor shall submit an annual report in the contractor’s format to demonstrate its small business subcontracting towards its goals. The report is due no later than 30 days after the end of each period of performance, and shall be submitted to the CO and COR. Additionally, the contractor shall submit the report via email to the DHRA Office of Small Business Programs at dodhra-smallbusiness@mail.mil.

7.0 CONTRACTOR TRAVEL

7.1 The Contractor will travel to events that allow for evaluation and technical assistance of the

ROTC Project GO and LTC Program grant projects. Travel is expected to occur on average at a rate of 10 individual travel days per month CONUS, and two (2) individual travel days per month OCONUS. The contractor shall propose these trips three months in advance for government approval. It is understood that some of the requirements for these trips may arise in a shorter timeframe. For these particular instances, once a trip is known, it should be forwarded immediately to the government for approval.

7.2 Contractor costs for Government authorized travel are included in this contract. All travel shall be approved in advance by the COR or CO. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g.

airfare, hotel/lodging and rental car receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

8.0 SECURITY

8.1 Overarching security requirements are unclassified. Personnel requiring access to IT III level information systems, including e-mail, must have at a minimum a favorable Tier 1 background investigation (formally known as NACI). All Contractor key personnel must be citizens of the United States.

8.2 Physical Security. The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment and materials shall be secured.

8.3 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and nongovernment owned vehicles.

8.3.1 The Contractor shall maintain a current listing of key personnel. Within 10 calendar days of contract award, the Contractor shall provide the COR a list with the key personnel performing on the contract. An updated listing shall be provided when an employee's status or information changes.

8.4 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

8.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately-owned vehicle while on all DHRA installations.

8.6 Controlled Unclassified Information Requirements for DoD Contractors. The following procedures will be used to protect Controlled Unclassified Information (CUI) documents and materials:

8.6.1 HANDLING: Access to CUI material shall be limited to those employees needing the material to perform their duties. The CUI marking is assigned to documents and material created by a DoD User Agency. CUI is not a classification, but requires extra precautions to ensure it properly safeguarded and disseminated and is not released to the public without government authorization.

8.6.2 MARKING: Mark unclassified documents containing CUI: “CUI" at the top and bottom of each page, include the CUI warning box, and the CUI Designation Indicator Block as required in DoDI 5200.48. In a classified document:

8.6.2.1 Mark individual paragraph containing only CUI, but not classified material by placing

“(CUI)" at the beginning of the portion.

8.6.2.2 Mark top and bottom of each page with classified material with the highest security classification of the material on the page.

8.6.2.3 If the document or material contains CUI under the category of Controlled Technical

Information (CTI), use of distribution statements is required. See DoDI 5200.48.

8.6.2.4 If a classified document contains CUI material or if the classified material becomes CUI when declassified, place the following statement on the bottom of the cover or the first page under the classification marking: “NOTE: If declassified, review the document to make sure the material is not still CUI. If it does, then it must have the appropriate safeguarding, dissemination controls, and CUI markings applied.

8.6.2.5 Mark other records such as computer print outs, photographs, films, tapes, or slides in accordance with DoDI 5200.48 so the receiver or viewer knows that it contains CUI material.

8.6.2.6 Mark a message containing material in accordance with DoDI 5200.48. Unclassified messages containing CUI material must show the abbreviation (CUI) before the text begins.

8.6.2.7 Ensure documents transmitting CUI material call attention to any attachments containing CUI.

8.6.2.8 CUI material released to a contractor by a DoD user agency must have the following statement on the front page or cover:

THIS DOCUMENT CONTAINS CUI MATERIAL AND MUST BE REVIEWED BY A

GOVERNMENT REPRESENTATIVE UNDER THE REQUIREMENTS OF DODI 5200.48,

DODI 5230.09, and DODI 5230.29.

8.6.3 STORAGE: During normal duty hours, place CUI material in an out-of-sight location if your work area is accessible to persons who do not have an authorized government purpose for access to the material. After normal duty hours, store CUI material to prevent unauthorized access. File with other unclassified records in unlocked files or desks when internal building security is provided and the file is marked as CUI. When there is no internal security, locked buildings or rooms usually provide adequate after hours protection. For additional protection, store CUI material in locked containers such as file cabinets, desks, or bookcases. Expenditure of funds for security containers or closed areas solely for the protection of CUI material is prohibited.

8.6.4 TRANSMISSION: CUI documents and materials may be transmitted via first class mail, parcel post or for bulky shipments-fourth class mail. Within the CONUS discussion of CUI material on the telephone is authorized if necessary for the performance of the contract and no alternative is available. Electronic transmission of CUI (voice, data, or facsimile) should be by approved secure communications systems whenever practical. If there is a fax transmission, the sender must ensure the intended receiver is available to receive it or a cover sheet will be used to allow carrying it to the final recipient to avoid unauthorized disclosure of the CUI.

8.6.5 RELEASE: CUI material shall not be released outside of the contractor’s facility except to the representative of DoD or DHRA.

8.6.6 DESTRUCTION: When the CUI material no longer meets the threshold for safeguarding and dissemination, it shall be immediately decontrolled, be processed through the records management process, and destroyed by the approved methods identified in DoDI 5200.48 precluding its disclosure to unauthorized individuals by rendering it unreadable, indecipherable, and irrecoverable.

8.7 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information.

8.8 Key Control/Access Badge Control. The Contractor shall establish and implement methods of making sure all keys/badges issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

8.8.1 Prohibited Use. The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

8.9 Government Furnished Information (GFI). The Contractor shall establish and implement procedures to ensure all GFI, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices. The Contractor shall immediately report to the COR any occurrences of lost GFI within two (2) hours of discovery of occurrence. In the event that GFI is lost, the Contractor may be required, upon written direction of the CO, if possible to replace the equipment at no additional cost to the Government. The Government may replace the information and deduct the cost of such from the monthly payment due the Contractor.

Title of GFI Citation in PWS

Date Provided

DLNSEO Security Briefing 4.1.5 Kick-off Meeting

ROTC Project GO and LTC Program Grants 4.1.2 Kick-off Meeting

8.10 Conduct while on Government Installation. The CO may direct the contractor to remove an employee(s) from an assignment under this contract for reasons of security or misconduct.

Where the reasons for the removal request is due solely for security or misconduct by the employee(s), the replacement shall be at the contractor’s expense and not chargeable to the government.

8.11 Information System Security. The Contractor shall implement Information System (IS) security protections and ensure the protections are appropriate to the confidentiality, integrity, and availability needs of the Government. Establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data.

8.12 Risk Management Framework. All Information Systems (IS), Platform Information

Technology (PIT) and Information Technology (IT) Services or Products under this requirement, that receive, transmit, store, or process nonpublic government data must be accredited in accordance with Department of Defense (DOD) Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD Information Technology (IT) and comply with annual Federal Information Security Management Act (FISMA) security control testing. IS and PIT systems must be categorized in accordance with Committee on National Security Systems Instruction (CNSSI) 1253, implement a corresponding set of security controls from the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53, and use assessment procedures from NIST SP 800-53A with additional DoD-specific assignment values, overlays, implementation guidance, and assessment procedures as required.

8.12.1 All systems subject to RMF must present evidence of authorization in the System Security

Plan (SSP), Security Assessment Report (SAR) Plan of Action and Milestones (POA&M) and authorization decision document or show that the system has a DoD Risk Management Framework (RMF) or equivalent DoD Component PIT system accreditation decision that is current within 3 years. Evidence of FISMA compliance must be presented in the form of a POA&M. Systems must have and maintain an Authority to Operate (ATO) or, if acceptable to the Government, an Interim Authority to Operate (IATO) by contract award.

8.13 Information Security Continuous Monitoring (ISCM). ISCM is defined as maintaining ongoing awareness of information security, vulnerabilities, and threats to support organizational risk management decisions. ISCM is a critical part of the risk management process to ensure that IS and PIT operations remain within an acceptable level of risk despite any changes that occur. The Contractor shall maintain ongoing monitoring, analysis and incident response procedures for all IS and PIT systems under this requirement in accordance with NIST SP 800-137.

8.14 Cybersecurity Service Provider (CSSP). The Contractor shall perform CSSP services in accordance with DoDI 8530.01, Cybersecurity Activities Support to the DoD Information Network Operations, Change 1, July 25, 2017.

8.15 Cyber Incident Reporting. Within one (1) hour of discovery of any cyber incident the

Contractor shall notify the DMDC Incident Response (IR) team by emailing an Initial cyber incident report to the following organizational box: dodhra.dodc-mb.dmdc.list.irteam@mail.mil, with subsequent reporting every 24 hours until the incident is closed. The Contractor shall also notify the COR and CO at the time the incident is reported to

DMDC/IR.

8.16 Compliance with Cybersecurity and Privacy DoD Instructions and Directives. The Contractor and all Contractor personnel with access to or responsibility for nonpublic Government data under this contract shall be in compliance with the latest versions of:

• DoD Instruction (DoDI) 8500.01, Cybersecurity

• DoDI 8582.01, Security of Unclassified DoD Information on

Non-DoD

• Information Systems

• The Privacy Act (5 U.S.C. 552a)

• DoD Instruction 5400.11 DoD Privacy and Civil Liberties

Programs, January 2019

• DoD Instruction 6025.18 Health Insurance Portability and

Accountability Act

• (HIPAA) Privacy Rule Compliance in DoD Health Care

Programs, March 2019

• DODI 5200.02 DoD Personnel Security Program (PSP)

(Incorporating Change 2, Effective May 11, 2018)

• HSPD-12, Homeland Security Presidential Directive

• NIST SP 800-137, Information Security Continuous

Monitoring

• DODI 8140, Cybersecurity Workforce

• DOD 8570.01-M, Information Assurance Workforce

Improvement Program

9.0 PLACE OF PERFORMANCE

The Contractor shall perform the work associated with this performance work statement at the

Contractor’s facility. The Contractor shall meet with DLNSEO staff at the Mark Center, Alexandria, VA up to 10 times per year.

10.0 QUALITY CONTROL

The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

11.0 QUALITY ASSURANCE

11.1. The Government reserves the right to perform inspections and surveillance to evaluate the

Contractor’s compliance to the contract terms and performance of the requirements in the

PWS.

11.2. Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the COR or CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

12.0 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor acknowledges that it is familiar with FAR Subpart 9.5, Organizational and

Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR. If the performance requires the Contractor (to include subcontractors) to supply technical support related to systems or projects with which the Contractor is already directly concerned, either by prime or subcontract, the Contractor shall immediately inform the Contracting Officer. The PWS may be withdrawn if a conflict is found.