H98210-15-R-0009_Amendment_1.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to

1. Incorporate Questions and Answ ers into the solicitation.

2. Revise Addendum to FAR 52.212-1 to

a. Extend the deadline for Proposal Submissions until 11:00AM 12 January 2015. Please see Paragraph 3.

b. Delete item B.a.iii in Volume I in its entirety.

c. Remove reference to shipping costs in Paragraph B.a.ix

d. Remove references to subcontractor past performance from section B.b.ii in Volume II.

3. Replace FAR 52.212-5 w ith FAR 52.212-5 (Dev).

4. Add the header "Attachment B" to the Evaluation Factors.

5. Add Attachment C: Past Performance Relevancy Questionnaire and Attachment D: Item Descriptions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H98210-15-R-0009

X 9B. DATED (SEE ITEM 11)

10-Dec-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Dec-2014

CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 06J25-01

ALEXANDRIA VA 22350-4000

H98210 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Jan-2015 11:00 AM to 12-Jan-2015 11:00 AM.

The following have been added by full text:

ATTACHMENT C

PAST PERFORMANCE RELEVANCY QUESTIONAIRE

1. Contractor (name, address, email and telephone number):

2. Contract Number and name, address, email, telephone number, of the awarding activity’s Procuring Contracting Officer and the Contracting Officer’s Representative (and other references – e.g. Administrative Contracting Officer – if applicable):

3. Type of Contract: Fixed Price_____ Cost_______ IDIQ_______

4. Contract dollar value:

5. Period of Performance:

6. Scope of work and complexity/diversity of tasks performed:

7. Skills/expertise required:

8. Relevancy of work:

ATTACHMENT D ITEM DESCRIPTIONS

Description Finished Size # of Colors # of

Sides

# of Pages Stock Type of Finish (i.e. special folds, perfs, extra panels, drill, saddle stitch, etc.)

Printed Material

Employer Resource Guide 8.5" x 11" 4 2 24 + 4 pg.

Cover

100# Boydun

Gloss Cover, 100# Boydun

Text

Perf 1 page card, stitch on 11" side

Seven Seals Certificate 8.5" x 11" 1 1 1 80# silk cover gold foil stamp

Above and Beyond Certificate 8.5" x 11" 1 1 1 gloss cover gold foil stamp

Statement of Support - 5 Star 8.5"x14.75" 4 1 1 80# Opaque

Cover

Gold foil stamp, tear off score to make

8.5"x11"

Patriot Award Certificate 8.5" x 11" 4 1 1 80# silk cover gold foil stamp

Envelopes 1 1 1 10# linen

Do Not Bend envelopes 10"x13" 1 1 1 Peel and Seal closure

Chair Letterhead 8.5" x 11" 1 1 1 70# linen text

ESGR Business Cards 2"x 3.5" 2color F/1 color B 2 1 80# Opaque Cover

Employer Outreach Brochure 20.25"x7.5 4 2 1 10 pt Kallima 4 panel, fold to 5.125"x7.5" w/ die cut slit

RC Brochure 20.25"x7.5 4 2 1 10 pt Kallima 4 panel, fold to 5.125"x7.5"

Unit Liaison Poster 8.5" x 11" 1 1 100# high Bright White Cover

Presentation Folder 9"x12"pocket folder 2 1 1 100# gloss cover

2-4" b/c slits; aqueous coating

Fact Sheet #1 8.5" x 11" 2 2 1 50# opaque offset

Fact Sheet #2 8.5" x 11" 2 2 1 50# opaque offset

Fact Sheet #3 8.5" x 11" 2 2 1 50# opaque offset

Fact Sheet #4 8.5" x 11" 2 2 1 50# opaque offset

Fact Sheet #5 8.5" x 11" 2 2 1 50# opaque offset

Patriot Award Nomination Form 8.5" x 11" 2 2 1 50# opaque offset

Employer Resource Guide 8.5" x 11" 4/aqueous 2 24 + 4 pg.

Cover

100# cover, 100# text

Saddle stich 11" side, 3 hole drill, perf 1pg, card, fold

Fact Sheet #6 8.5" x 11" 2 2 1 50# opaque offset

Fact Sheet #7 8.5" x 11" 2 2 1 50# opaque offset

Certificate Holder 18"x12" 18 pt C1S gold foil stamp, diecut, score & trim

Certificate Reprint - Patriot Award 8.5" x 11" 4 1 1 80# silk cover gold foil stamp

Certificate Reprint - New Member Cert. 8.5" x 11" 4 1 1 80# silk cover

Certificate Reprint - Seven Seals Award 8.5" x 11" 4 1 1 80# silk cover gold foil stamp

Certificate Reprint - Above & Beyond

Award

8.5" x 11" 4 1 1 80# silk cover gold foil stamp

Fact Sheet #10 8.5" x 11" 2 2 1 50# opaque offset

EES Award Nomination Form 8.5" x 11" 2 2 1 50# opaque offset

USERRA Wallet Card 2 1/8"x 3 3/8" 2 2 1 Plastic SFM .030 w/high gloss finish

Rounded corners

ESGR Volunteer Trifold Brochure 8.5" x 11" 2 2 1 80# cover tri-fold

USERRA Quick Series Flip Guide 3.75"x5.5" 4/aqueous 32 16 Spiral bound on 3.75" side, die cut tabs

Proud Supporter Decal - Peel and Stick 3.5"x3" 2 1 1 Oval Cut - White Vinyl Die Cut Decal

Proud Supporter Decal - Peel and Stick 5"x4" 2 1 1 Oval Cut - White Vinyl Die Cut Decal

Proud Supporter Decal - Static Cling 3.5"x3" 2 1 1 Oval Die Cut Static Stick, Clear Face Decal

Proud Supporter Decal - Static Cling 5"x4" 2 1 1 Oval Die Cut Static Stick, Clear Face Decal

ESGR Year In Review 7"x10" 4/aqueous 26 10+6 pg cover 80# text saddle stich on 10" side, fold out cover w/perf

Reserve Component Mailer 20.25"x7.5 4 2 1 10 pt Kallima 4 panel, fold to 5.125"x7.5" w/ USERRA card

Sticky

Statement of Support Seven Seals 8.5"x14.75" 4 1 1 80# Opaque

Cover

Gold foil stamp, tear off score to make

8.5"x11"

ESGR laminated 3-ring binder- pocket folder

10"x11.5" 2/aqueous 1 1 2-4" b/c slits; aqueous coating

Name Badges 2 X 3 ¼ 2 color 2 color Printing and up to 4 line engraving

ESGR Thank You Cards 10" x 7" and fold to 5" x 7" 2 1 80# cover 80# Cover - W/ matching stock envelope in packs of 25 (card w/envelope)

ESGR Post-It-Notes 3" x 4" 50 Sheet Post-It-Note Pads. Packaged in 20's

YRRP Certificates 8.5 x 11 4 1 80# silk cover

YRRP Post-It Notes 3" x 4" Post-It Notes w/YRRP Logo. 50-sheets per

Pad. Available in Packages of 20

Yellow Ribbon business cards 2"x 3.5" 4 2 1 80# Opaque Cover

YRRP Pocket Folder 9"x12"pocket folder 4/aqueous 2 1- 3 pannels 100# gloss cover

Die cut closure flap, 1-4" b/c slit, aqueous coating

YRRP Magnet 3"x5" 4 1 1 3in.x5in. 4 Color Refrigerator Magnet with

Yellow Ribbon and YRRP Logos.

YRRP Fact Sheet 8.5" x 11" 4 1 1 50# opaque offset

YRRP Quick Series Flip Guide 3.75"x5.5" 4/aqueous 48 24 Spiral bound on 3.75" side, die cut tabs

YRRP Anniversary Booklet 8"x8" 4 12 6 100# gloss text Saddle stich on side to make booklet

YRRP Report to Congress 7.25"x10" 4 22 16+6 pg cover Gloss coating 2 sides, 100#

Gloss Cover, 80# Gloss Tex

Saddle stich on 10"side, fold out cover w/perf

H2H Thank You Card (Pack of 25) 10" x 7" folds to 5" x 7" 1 1 80# cover Gray, 80# Cover - W/ matching stock envelope in packs of 25 (card w/envelope)

H2H Employer Information Guide 8.5" x 11" 4 16 12 + 4pg cover Gloss Cover, Text Inside

Pages

Saddle stich 11" side, 3 hole drill

H2H Pocket Folder 9"x12"pocket folder 2 1 1 100# gloss cover

1-4" b/c slits; aqueous coating

H2H General Fact Sheet Tri-fold 8.5" x 11" 4 2 1 80# uncoated cover tri-fold

H2H Employer Fact Sheet Tri-fold 8.5" x 11" 4 2 1 80# uncoated cover tri-fold

H2H Wallet Card 2"x 3.5" 2 2 1 18pt Carolina

C2S

Rounded corners

H2H Decals 5" x 4" 2 1 Oval Die Cut Static Stick, Clear Face Decal

Frames

Patriot Award Frame Certificate Frame w/ Blue mat, gold foil round lip border, and gold frame for 8.5" x 11" certificate, glass

Above and Beyond Frame Certificate Frame W/BLUE matte board, gold raised round lip for 8.5" x 11" certificate, glass

Seven Seals Frame Certificate Frame W/BURGUNDY matte board, gold foil around lip border, for 8.5" x 11" certificate, glass

Slide In Frames 10.5"x 13" Wooden Plaque w/ 8.5" x 11" Clear Slide in Sleeve

YRRP Appreciation Cert Frame Certificate frame in gold shadow box frame, with purple and yellow matte

Apparel

ESGR/YRRP/H2H Men’s and Ladies’ short sleeve shirts in White, Classic Red, Black, Purple, Navy, Black Silk:

100% polyester performance pique, moisture wicking, antimicrobial and UV protection

ESGR/YRRP Ladies’ French Blue: Bamboo charcoal poly mesh

ESGR/YRRP/H2H Men’s and Ladies’ long sleeve shirts in White, Black and Khaki:

Windsor poplin, button down

Unisex Black Jacket: Heavy duty poplin with Teflon coating, 65% Fortrel polyester, 35% combined cotton

CAPS

Cap - ESGR Cap (Navy) ESGR logo embroidered on a chino twill cap

Cap Sandwich Bill ESGR LOGO: Six panel, brushed cotton twill, unstructured, low profile, pre-curved sandwich visor, adjustable velcro closure. One size fits all. U.S. Made.

Awards

Lifetime Achievement Award Eagle Award w/Etched Glass and mounted DoD Medallion, Approx. 10” x 10”

Spirit of Volunteerism Approx. 12” x 14” Eagle holding American Flag w/engraved brass plate

Pro-Patria Award Approx. 6” x 8” green marble base w/ engraving, hole cut for medallion w/ engraved brass plate.

Wall Mount SoS 12 x 15 Plaque - Silver aluminum machined background w/beveled acrylic top with white corrugate box

Outgoing sub committee Pentagon shape* 6 3/8" x 6" x 3" * includes etching, base and kraft corrugate box

Twice the citizen Lucite

Size: 5.75"W x 7"H x 7/8" thick with 1/4" bevel on face

Ink: 4/color process, front side, no bleed, with black velvet bag

Roche Award Wood Frame award with medallion/lanyard in presentation case 11 3/4 x 14 5/8

Extraordinary Employer Support Award Silver aluminum machined background (12" x 16") w/beveled acrylic top (11" x 15") - black acrylic back panel (12" x 16")

Time Service Pins - 5,10,15,20&25 Gold time service lapel pins with hangers to denote years of service.

FEPP Coin Color filled, Pewter, 3-demensional coin

Promo Items

ESGR Luggage Tag Luggage Tags w/ Rounded Corners Individually cello wrapped

Lanyard - ESGR Woven Lanyard with ESGR Logo.

Table Throw - Blue 8' (Large) BlueTable Throw with ESGR Logo

Patriot Lapel Pin Patriot Lapel Pin (cross flag), printed directly on flat pin, gold to show through.

Pen - Blue & Gold Rollerball Pen Blue & Gold Rollerball Pen with ESGR Logo.

ESGR Flag - Desktop Flag ESGR Desktop Flag: Height 12in. Flag 4in.x6in. w/Black Base.

ESGR Flag - Large Flag ESGR large flag. Measures 3'x5'.

Plastic Bag - ESGR/YRRP/H2H Logo -

Plastic

13" x 15.5" 4 2 Recyclable 13" x 15.5" x 3" Polybag w/Soft handle.

Foldover die cut bag. 2.5 mil total. White under clear. PRINTS BOTH SIDES

New Member Lapel Pin - ESGR Silver colored ESGR Laple

Pin.

Junior padfolio - ESGR 5" x 7" Black, Junior padfolio with gold tip on corners, no calculator, with zipper. ESGR logo to be debossed in lower right corner of front of pad.

ESGR fullsize padfolio 8.5" x 11" Blue Softhide Full size padfolio, with calculator. ESGR logo to be debossed in lower right corner of front of pad

5 x 8 Notepads 5.5in x 8.5in, 25 Sheet, Lined Note Pad.

ESGR Acrylic Travel Mug Black 16 oz. acrylic travel mug with lid. Imprinted with silver ESGR logo. U.S. Made.

ESGR Clear Travel Tumbler 16 oz. clear acrylic travel tumlber with lid and straw. Imprinted full color ESGR logo. U.S. Made.

Ceramic Mug Black 15 oz. Black Ceramic Mug with microwavable Silver ESGR Logo.

Promotional Pen Blue - ESGR Retractable Ballpoint Pen, Laser Engraved w/ Logo - Metal barrel

Promotional Pen Red - ESGR Retractable Ballpoint Pen, Laser Engraved w/ Logo - Metal barrel

Promotional Pen Black - H2H Retractable Ballpoint Pen, Laser Engraved w/ 2 Logos - Metal barrel

YRRP fullsize padfolio 8.5" x 11" Burgundy

Softhide full size padfolio with calculator. Yellow

Ribbon logo to be debossed in lower right corner of front of pad

Junior padfolio - YRRP 5" x 7" Black, Junior padfolio with gold tip on corners, no calculator, with zipper. YRRP logo to be debossed in lower right corner of front of pad.

Promotional Pen Gold - YRRP Gold Metal barrel Retractable Ballpoint Pen, Laser Engraved w/

2 Logos - Metal barrel

YRRP Lapel Pin Gold tone lapel pin with post located toward top

YRRP Resource Kits This is an unknown at this point

YRRP/H2H Poly bags 13" x 15.5" 13" x 15.5" x 3" Polybag w/Soft handle.

Foldover die cut bag. 2.5 mil total. White under clear. PRINTS BOTH SIDES

Lanyard - YRRP Woven Lanyard with

YRRP/H2H Logo.

3 2

H98210-15-R-0009

QUESTIONS AND ANSWERS

Questions and Answers

For

H98210-15-R-0009

Q1. The solicitation indicates we should provide past performance information for subcontractors performing "major or critical aspects of the requirements." Can you define what the Government considers "major or critical aspects" for these requirements? (Reference page 56 of the solicitation.)

A1. These are anything that has to do with the storage of material, the website and all its securities, and the processing of the awards. Only prime vendor references shall be submitted, see the updated

Instructions to Offerors, paragraph B.b.ii.

Q2. The Government asks for past performance for contracts completed within the last 3 years. Please confirm ongoing contracts may also be included in "recent" past performance.

A2. Confirmed.

Q3. Can the government provide more information on the extent of re-design efforts for trade show collateral? It's difficult to determine pricing for redesigning trade booth displays and marketing materials without knowledge.

A3. Booth Displays are redesigned as needed (once every few years). The panels with the marketing and logos are updated based on mission and wear and tear.

Q4. How much storage space is allocated to this program by the incumbent?

A4. 11.5K square feet.

Q5. Can the government provide an order history for ESGR and YRRP PIL orders?

A5. No

Q6. Will the government clarify CLIN 0001 and CLIN 0003 pricing?

A6. 0001 covers the storage of material, management of the online store (IT, processing orders, etc.), shipping, processing of Patriot Awards and other awards, and FTE. 0003 covers all administrative issues such as reports, tradeshow booth payment and shipping of tradeshow collateral, any marketing and advertising hours put in for product update, any travel by the contractor for the contract, and miscellaneous items.

Q7. Attachments B and C are referenced but not included. Can these be provided?

A7. Attachment B (Evaltuation Factors) follows Attachment A (Product Items List). The header

“Attachment B” has been added. Attachment C is included in Amendment 1 to this solicitation.

Q8. Will the government provide a link to the current order and fulfillment site?

A8. https://www.esgronlinestore.com/home.php

Q9. What was the government's usage of PIL items in 2013 and 2014 based on estimated forecast?

A9. This information will be provided during the phase-in period.

Q10. How will the selected contractor know the list of authorized PIL purchasers?

A10. This information will be provided during the Phase-In period. See PWS paragraph 4.12.

Q11. What are ESGR and YRRP/EIP new initiatives for 2015? Is the marketing already complete?

A11. Initiatives for next FY are almost complete. The Government does not foresee many changes during the contract period.

Q12. Does the government pay for direct/bulk mailings or is this included in one of the CLINs. Can the government provide an estimate on the number of direct/bulk mailings for base and option years?

A12. Bulk mailing while on the list is rarely used. Annually, one product gets mailed to the states by the contractor and that cost is part of the CLIN.

Q13. How often does the government provide promotion rosters?

A13. The Government will provide information as needed to perform the required services.

Q14. Can the government provide copies of submission reports for October 2014 as described in Section

4.11.2 - Fulfillment Reports.

A14. No; however, all required sections of the report are listed in PWS section 4.11.2.

Q15. Who is responsible for items that are marked "ONLY AVAILABLE THROUGH HEADQUARTERS"

A15. The contractor stores and processes orders under this heading; only the COR can order these products.

Q16. Will DHRA provide logo, artwork and templates for "kits, brochures and promotional items?"

A15. These will be provided by the current contractor during the phase-inperiod.

Q17. Will the government provide pictures or an opportunity to evaluate products currently distributed by ExhibitArt?

A17. See A8 and Attachment D included in Amendment 1 to this solicitation.

Q18. Section 4.12.1 indicates the selected "contractor shall obtain all on-hand balances of inventory from the incumbent following a final joint inventory during the close-out period of the existing contract." Does this imply the selected contractor must purchase the remaining inventory from the incumbent contractor? Or is this only for ESGR/YRRP/EIP supplied materials?

A18. No, items in inventory belong to the Government.

Q19. Regarding Government Furnished Property (Section 9.0), what is the extent of the tradeshow displays requiring storage? Can the Government provide information regarding the potential repair required to the existing displays?

A19. The tradeshow displays can fit onto up to two pallets max. No historical information exists on repairs.

Q20. Regarding the Completed Commercial Item Small Business Subcontracting Plan: if the prime contractor is a small business, does Attachment A need to be completed? Can the government provide the required attachment?

A20. Paragraph A.a.iii of the Instructions to Offerors has been deleted in its entirety. A Commercial item Small Business Subcontracting Plan is not required.

Q21. What is the average weekly/monthly order volume?

A21. This varies from time of year. The volume increases 50% during the “busy season” from January to

July, which includes processing of awards.

Q22. What is the average number of items per order?

A22. Orders are placed based on items needed for events. Therefore the average can vary widely from state to state.

Q23. 4.4.2 Please clarify which CLIN should include the pricing for the out bound freight ?

A23. The Fulfillment CLINs 0001, 1001, and 2001.

Q24. 4.6 How much staff and art time has been historically attributed to marketing projects?

A24. Approximately 120 hours annually. This includes monthly newsletter, emails to service members and updating collateral.

Q25. 4.6.2 Can you please provide venues, size of booth space and what show services will be required for the 8 shows/conferences commensurate with this contract?

A25. The contractor purchases booth space and ships the displays and collateral to the location of the exposition, and ships it back to the warehouse. Booth spaces vary depending on venue.

Q26. 4.7 This section speaks to the direct mail requirements. Can you tell us how many direct mailings might be required under this contract? Can you give us an estimated number of pieces and what it might contain?

A26. See Q12

Q27. 4.8.4 Refers to SoS tear off stubs. Approximately how many will be received annually and what will the contractor be required to do with the information received?

A27. SOS tear off stubs are preaddressed and are mailed directly to the Government.

Q28. 4.9.1 States that the nominator will be allowed to nominate more than one person for a Patriot

Award per submission, how is this possible and how is it to be handled?

A28. The Government manages the nomination process and provides information for awards to the contractor.

Q29. Addendum To FAR 52.212.1 Instructions to offerors Page 36 Volume II - Technical Proposal

i. Technical Proposal: This section shall address the technical requirements of the PWS and Evaluation

Factors (See Attachment B.). There is no Attachment B.

A29. See A7.

Q30. iii. Past Performance Relevancy Questionnaire: Offerors shall complete and include a Past

Performance

Relevancy Questionnaire for each reference being submitted (See Attachment C).

There is no Attachment C.

A30. See A7.

Q31. There is apparent ambiguity between page 14 and the Clauses Incorporated By Full Text. It is unclear which of the FAR Clauses are applicable to this contract as none of them are checked as such.

Please clarify which clauses are applicable.

A31. The solicitation clause has been corrected to reflect use of the deviation to FAR 52.212-5. Please see Amendment 1 to this solicitation.

Q32. Are the quantities shown in the PIL based on historical quanities ordered or are they estimates for bidding purposes only on this contract? Which way should they be priced?

A32. The quantities are based on historical data and budget constraints.

Q33. Could you please give more detailed descriptions of the items in the Product Items List. In order to accurately estimate these products we need full description of the items on the PIL.

A33. The specifications/descriptions are included in Attachment D. See amendment 1 to this solicitation.

Q34. Promotional products: Needed information included methods of imprint and how many colors, type of material, process or spot color.

A34. See A33.

Q35. Collateral: Dimensions and paper stock of paper items. Number of pages, paper stock and method of binding of booklets.

A35. See A33.

Q36. Awards and coins: Desk top, wall hanging, or statuary awards and dimensions. 2 or 3 dimensional metallic, lapel pins and coins.

A36. See A33.

Q37. Frames: What size, type, dimensions of frames.

A37. See A33.

Q38. Apparel: Type and content of fabric.

A38. See A33.

Q39. Page 36 of 58: VOLUME II – Technical Proposal: Offeror shall submit one (1) original and four (4) hard copies of Volume II. This volume shall include: i. Technical Proposal: This section shall address the technical requirements of the PWS and Evaluation Factors (See Attachment B). Where is

Attachment B?

A39. See A7.

Q40. Volume 1 identifies the Completed Commercial Item Small Business Subcontracting Plan as attachment A, however the list of product items is identified as attachment A on page 50. Where is the sample commercial item Small Business Subcontracting plan?

A40. See A20.

Q41. Where is Attachment C? Volume II, page 36 identifies that Past Performance Relevancy questionaires (Attachment C) shall be completed by the offeror and include questionaire for each reference submitted. Attachment C is not in the solicitation documents posted. Does the Offeror complete the form or does the offeror send the form to the reference and have them complete and return it?

A41. Attachment C has been included in Amendment 1 to this solicitation. The offeror completes the form.

Q42. Where can we find the product description/details of all the items listed on pages 54 through 58?

A42. See A33.

Q43. What are the components of the kits? I.e. EK101

A43. See A33.

Q44. Is all the artwork existing or is there a graphic design requirement?

A44. Most is existing but from time to time the Government will provide new designs.

Q45. Paragraph B. a. ix states “ . . . submit per unit pricing, inclusive of shipping costs for each item . . .”

Does the outbound shipping need to get spread across to each item?

A45. No, shipping costs are to be part of the fulfillment CLINs (0001, 1001, and 2001). Paragraph B.a.ix of the Instructions to Offerors has been revised. Please see Amendment 1 to this solicitation.

Q46. What is the typical number of orders in a 90-day period of time?

A46. This varies from periods throughout the year. Items are purchased as needed to keep a 90 day plus supply on the shelves. Items are purchased in bulk based on pricing.

Q47. Approximately how many on-line account holders are there?

A47. Approximately 175.

Q49. How much existing inventory would be transferred in?

A49. All remaining inventory will be transferred to the awardee during phase-in.

Q50. Paragraph 4.3.1 states “Allow authorized individuals to place orders using a pre-established account or credit card.” If the government is procuring the inventory, then why is the credit card being used?

A50. As needed, volunteers will be authorized to procure items via credit card.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (OCT 2014)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b) (1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

____ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

1. NOTES TO OFFERORS: OFFERORS SHOULD READ THE ENTIRE SECTION

THROUGHLY AND NOTE THE FOLLOWING IMPORTANT INFORMATION

REGARDING PROPOSAL SUBMISSION:

• SAM: Any Offeror that submits a proposal in response to this solicitation must be registered in the System for Award Management (SAM), in accordance with FAR Clause 52.232-33 and DFARS Clause 252.201-7000 and 252.204-7004 Alt A, prior to contract award. Registration can be found at:

https://www.sam.gov/portal/public/SAM/#1

• Reference Pass/Fail Criteria, Attachment A of the Solicitation—Evaluation Factors, Criteria, and Rating Methods. Buy American Act Certification: Offerors shall submit a document self-certifying that all products from the ESGR and YRRP Product Items List are in accordance with the Buy American Act. Failure to provide the Buy American Act certification will result in your proposal being non-responsive and no further consideration will be given.

2. Communication: Solicitation information and amendments will be posted to the Federal

Business Opportunities website at: www.fbo.gov. Offerors may email written questions regarding clarification of the Request For Proposal (RFP) to the Contract Specialist, Graham Fisher, at Graham.W.Fisher.civ@mail.mil No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. Questions will be received up to 11:00 AM

Eastern Daylight Time (EDT) on December 19, 2014. Questions received after this time and date may not be answered.

3. Proposal Submission: All proposal submissions must be received no later than 11:00 AM

EDT on January 12, 2015. No electronic submissions will be accepted. Submit proposal to the address below:

Defense Human Resources Activity Attn: Graham Fisher, Procurement Support Office ESGR/YRRP Solicitation #H98210-15-R-0009 4800 Mark Center Drive, Suite 06J25-01 Alexandria, VA 22350

A. Sample Items: Offerors shall submit one of each of the following items:

• Six panel baseball cap

• Ceramic coffee mug

• Ink pen

• Polo shirt

• Long sleeve button down shirt

Pictures of sample product items will not be accepted for evaluation.

i. Sample Advertising and Marketing Items – advertising and marketing items shall include:

• Sample brochures, pamphlets, tradeshow display material, and signs and banners.

Pictures of tradeshow displays will be accepted to determine the offerors capability of providing professional, eye catching, and well organized material that will clearly communicate the ESGR and YRRP message.

B. Written Proposal: Offeror’s proposal shall be separated into the following two (2) volumes. Each volume shall be submitted in individual folders:

a. VOLUME I – Business and Price Proposal: Offerors shall submit one (1) hard copy of Volume I. This volume shall include:

i. Signed copy of the Standard Form 1449, with blocks 17 and 30 completed.

ii. Signed copy of the Standard Form 30 of any amendments issued against this RFP.

iii. DELETED.

iv. Completed Representations and Certifications of Offeror (FAR Clause 52.212-3 Alt I and DFARS Clause DFARS 252.212-7000) including the Buy American Act Certification.

v. All completed clauses that require an offerors response.

vi. Offerors DUNS Number, Cage Code, and Tax Identification Number.

vii. A completed Schedule for the base and all option years. The Schedule shall reflect per unit pricing by CLIN. A total price for the base and all option years shall be included. All items listed in the Schedule must have a price, or be marked “NSP” for “Not Separately Priced” or “NC” for “No Charge.”

viii. As supporting documentation to the prices proposed in the Schedule, offerors shall provide the labor categories, and proposed hours for the base and all option years. Each labor category proposed for this contract shall be clearly defined.

ix. Product Items Lists: Offerors shall complete and submit per unit pricing for each item listed in Attachment A (Product Items List).

x. Sample Pricing: Offerors shall submit a price proposal for the Advertising and Marketing Sample Items listed above at Paragraph 3.A.i of the Instructions to Offerors.

b. VOLUME II – Technical Proposal: Offeror shall submit one (1) original and four (4) hard copies of Volume II. This volume shall include:

i. Technical Proposal: This section shall address the technical requirements of the PWS and Evaluation Factors (See Attachment B).

ii. Past Performance References: Offerors shall submit 3 relevant and recent past performance references for only the prime contractor. The Government will send out a Past Performance Questionnaire to each reference submitted. All references shall address current projects or those completed within the last three years. The Past Performance reference information shall include the following:

• Name, email, and telephone numbers for points of contact

• Project Name

• Date of Contract

• Type of Contract

• Dollar Value of Contract

• Period of Performance

• Description of services/supplies provided

• Description of the relevance to the current requirement being solicited

Should the offeror possess no relevant past performance, a written statement shall be provided by the offeror so indicating. In this case, the offeror will not be evaluated favorably or unfavorably on past performance and will be assigned a rating of Unknown Confidence.

iii. Past Performance Relevancy Questionnaire: Offerors shall complete and include a Past Performance Relevancy Questionnaire for each reference being submitted (See Attachment C).

(End of Instructions to Offerors)

EVALUATION FACTORS

Attachment B: Evaluation Factors

1.0. INTRODUCTION.

1.1. The Government will evaluate all proposals in accordance with the factors and criteria established in this Source Selection Plan (SSP) and in the Request for Proposal (RFP). The criteria provide the basis upon which each evaluation will be based, are established before receipt of the proposals, and are intended to ensure that the evaluation will be a structured process employing equitable measures. Proposals will be evaluated and a contract awarded under the Best Value Continuum approach, to the responsible Offeror whose offer is considered the most advantageous to the Government, price and other factors considered.

1.2. The Government intends to evaluate proposals and make award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines discussions to be necessary.

1.3 Offerors are cautioned that “parroting” of the PWS with a statement of intent to perform does not reflect understanding of the requirement or capability to perform.

1.4. Pass/Fail Pass/Fail Factor(s) _X__ will ___ will not be used

1.4.1. The purpose of the pass/fail factor(s) is to determine the offeror’s ability to fully meet critical eligibility/performance requirement(s). BAA Certification must be presented with proposal. Must be BAA certified.

1.4.2. Offers that meet all of the established criteria will receive a “Pass” rating and will receive further consideration for award.

1.4.3. Offers that do not meet part or all of the established criteria will receive a “Fail” rating and will be ineligible for award and will not be further evaluated.

2.0. EVALUATION FACTORS

2.1. Technical.

2.1.1. The purpose of the technical factor is to assess the offeror’s proposed approach, as detailed in its proposal, to satisfy the Government’s requirements. There are many aspects which may affect an offeror’s ability to meet the solicitation requirements to include technical approach, risk, management approach, personnel qualifications, facilities, small business participation and others. The evaluation of risk is related to the technical assessment.

2.1.2. Risk assesses the degree to which the offeror’s proposed technical approach for the requirements of the solicitation may cause disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Risk will be assessed as one aspect of the technical factor rating.

2.1.3. Any proposal receiving a rating of “Unacceptable” is deemed to have a risk that is so high that award cannot be made against the proposal and the proposal will not be further evaluated.

2.2. Past Performance.

2.2.1. The Past Performance Evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements, based on past performance information. The Performance Confidence Assessment rating is assessed as an overall factor after evaluating aspects of the offeror’s recent past performance, focusing on performance that is relevant to the technical factors and cost or price.

2.2.2. Recency refers to the state or quality of being current. The more recent the contract, the greater the likelihood that the offeror has the capacity to perform in a like manner. Information regarding contract performance that is recent and has a logical connection with the matter under consideration indicates relevancy.

3.0. EVALUATION FACTOR CRITERIA

3.1. Pass/Fail Factor – see paragraph 1.4. above

3.2. Criteria for Technical Factor

Element A: Technical Approach and Methodology

By addressing each portion of the PWS, proposals shall describe the offeror's understanding of the requirement, assessment of the objectives to be accomplished, methodology for accomplishing the requirement.

Element B: Project Management Plan

The proposal shall describe the offeror’s approach for providing complete program management support that will fully integrate, manage, control, and document all phases of the contract requirements. Proposals shall describe the project management and staffing plans and demonstrate the offeror’s approach for providing the corporate resources necessary to ensure and maintain service quality levels, staffing levels, training and risk management.

The offeror’s plan for the transition-in and transition-out services is described in PWS.

Element C: Quality Control Plan

The proposal shall describe the Offeror's approach for instituting and maintaining a capability to ensure the quality and integrity of services/products, including at least: (1) management and task controls to assure work will be completed as required; (2) contingency plans for identifying and correcting problems; (3) and steps that would be taken to assure timely delivery of quality products.

3.3. Criteria for Past Performance Factor Confidence Assessment The Government will conduct a performance confidence assessment based upon the past performance of the offerors performing major or critical aspects of the requirement as it relates to the probability of successfully performing the solicitation requirements.

3.3.1. The Government will consider each offeror’s demonstrated, current, relevant record of performance in supplying products and services that meet the contract’s requirement. Contracts completed within the last _3_ years are generally considered recent.

3.3.2. In conducting the performance risk evaluation, the Government may use data provided by the offeror and data obtained from other sources it considers current and accurate, including the Past Performance Information Retrieval System (PPIRS).

3.4. Criteria for Price Factor. The Government anticipates that adequate price competition will establish a fair and reasonable price. However, if the Government does not receive adequate price competition, it will evaluate price proposals to ensure price reasonableness of the services being provided to the Government, considering the specific terms and conditions and relevant commercial practices.

4.0. ORDER OF IMPORTANCE.

4.1. Proposals will be evaluated based on best value to the Government using the trade-off approach. For this solicitation, factors are listed below in descending order of importance.

Price will be evaluated separately and will not be scored.

1. Technical

2. Past Performance

3. Price

4.2. Technical and Past Performance, when combined, are significantly more important than cost or price.

5.0. RATING METHODS

5.1. Technical Factor: One of the following ratings will be assigned:

TECHNICAL RATINGS

Rating Definition Outstanding The proposal exceeds stated requirements, as reflected through an innovative, comprehensive, outstanding approach. The response is complete in terms of the basic content and level of information the Government seeks for evaluation. There is a high probability of success and minimal risk that this Offeror would fail to meet the quantity, quality, and schedule requirements. Minor weaknesses, if any, need not be corrected to make award.

Acceptable The proposal meets the stated requirements. The response is considered complete in terms of the basic content and level of information the Government seeks for evaluation. There is a reasonable probability of success and little risk that this Offeror would fail to meet the quantity, quality, and schedule requirements. Minor weaknesses, if any, may not need to be corrected to make award.

Marginal The proposal does not clearly meet the requirements and has not demonstrated an adequate approach and understanding of the requirements.

The proposal has one or more weaknesses which are not offset by strengths.

Risk of unsuccessful performance is high.

Unacceptable The proposal fails to meet the stated requirements. The response is considered deficient in terms of basic content and level of information the Government seeks for evaluation. The degree of risk is so high that an award cannot be made against the proposal. Any proposal receiving this rating will not be further evaluated.

5.2. Past Performance Factor – Relevancy and Confidence Assessment:

5.2.1. One of the following Relevancy ratings will be assigned:

PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition Very Relevant Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved much of the magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires.

5.2.2. The combination of relevancy and recency, and performance documented by the information collected by the Government, results in the selection of a performance confidence assessment as outlined below.

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description Substantial Confidence

Based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s performance record, the Government has an expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Unknown Confidence

No relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

5.3. Price Factor: Price proposals will not be rated.

The following have been deleted:

52.212-5 Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items

OCT 2014

(End of Summary of Changes)