H92401-25-R-0002 - DRAFT RFP SECTION L.pdf

Section L - Instructions, Conditions and Notices to Bidders

SECTION L

CLAUSES INCORPORATED BY REFERENCE

TBD

CLAUSES INCORPORATED BY FULL TEXT

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will result in DO rated order(s) certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts resulting from this solicitation.

(End of provision)

52.216-27 SINGLE OR MULTIPLE AWARDS (Oct 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation. As outlined in Section L.0.4, the Government intends to award a minimum of 3 and maximum of 6 prime awards as a result of this solicitation; however, it reserves the right to award more or less prime awards based upon the results of the proposal evaluations. Up to 1 prime contract award will be reserved for the most highly rated small business offeror received under this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Eric Carlin

USSOCOM, SOF AT&L-KI

7701 Tampa Point Blvd.

MacDill AFB, FL 33621-5323

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

TBD

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

5652.215-9010 COST AND PRICING DATA NOT REQUIRED (1998)

It is anticipated that adequate price competition will be available to determine price reasonableness. In the event that the price reasonableness cannot be determined based on adequate competition, the Contracting Officer may require the submittal of cost or pricing data in accordance with FAR 15.403.

(end of clause)

L.0 GENERAL INSTRUCTIONS TO OFFERORS

L.0.1 Each offeror intending to submit a proposal in response to this solicitation should notify the Contracting Officer via e-mail eric.carlin@socom.mil within 10 days of RFP issuance. This is an all-electronic solicitation release. No hard copies of the solicitation will be mailed. Amendments to the solicitation will be posted to www.sam.gov. The offeror is responsible for reviewing the webpage for notice of amendments, updates, or changes to current information. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. Sections 2101 - 2107) and as implemented in the FAR. Proposals shall be unclassified and will be treated as Source Selection Information (see FAR 2.101 and 3.104). Classified information will not be accepted and will be returned to the offeror.

L.0.2 It has been determined that in order to ensure that no Prime Contractor under the TREX acquisition has an unfair competitive advantage at the delivery order/task order (DO/TO) competition level, they cannot also be the original equipment manufacturer (OEM) of any equipment being procured under this contract. Therefore, all contractors who are awarded a TREX contract are prohibited from being OEMs as defined under RFP Section H.3.

A list of current OEMs is provided at Section J, Attachment 6, entitled, “OEM Listing.” This current OEM list is static and will not be updated post award over the life of the IDIQ via a formal contract modification. Although the current OEM list will not be officially updated post award, the prohibition from Contractors being an OEM will remain for the term of the IDIQ and any resultant orders. (Reference RFP Section H.3). Refer to L.5.5 regarding eligibility determinations for those OEMs based upon third party affiliations.

L.0.3 Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation.

Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding and/or ability to perform the contract. This may be a basis for rejection of the proposal. In no case shall words like, “we will comply with the requirements of the contract” or equivalent statements be acceptable to meet all the requirements of this RFP. However, the proposal shall include a declaration statement that acknowledges and accepts, without exceptions, all Statement of Work (SOW) requirements. Failure to comply with these instructions may result in an offeror’s proposal being excluded from further consideration for award. If an offeror submits a proposal volume that is over the maximum amount allowed per that volume (as identified in, Table 1, L.0.12), the excess pages will be treated as follows. The Government will count all pages, beginning with the first page provided with the volume (not including a cover page). Once the maximum amount of pages has been reached, all remaining pages will be deleted/removed and the evaluation team will not evaluate them. Excess page removal may result in an unfavorable evaluation.

L.0.4 The Government intends to award a minimum of 3 and maximum of 6 prime awards as a result of this solicitation; however, it reserves the right to award more or less prime awards based upon the results of the proposal evaluations. Up to 1 prime contract award will be reserved for the most highly rated small business offeror received under this solicitation.

L.0.5 Volume 1 - Technical (Factor 1) shall be prepared in accordance with these instructions and will be evaluated in accordance with the evaluation criteria in Section M, Evaluation Factors for Award. Proposals shall include necessary information to enable the evaluators to form a definitive conclusion concerning the offeror’s ability to perform the required support. The Technical volume shall be organized in tab format in the order listed in this Section L and submitted IAW L.0.11 and L.0.12

L.0.6 Volume 2 - Past Performance (Factor 2) shall be prepared in accordance with these instructions and will be evaluated in accordance with the evaluation criteria in Section M, Evaluation Factors for Award. The Past Performance volume shall be submitted IAW L.0.11 and L.0.12.

L.0.7 Volume 3 – Delivery Order Management (Factor 3) shall be prepared in accordance with these instructions and will be evaluated in accordance with the evaluation criteria in Section M Evaluation Factors for Award. The Delivery Order (DO) Management volume shall be submitted IAW L.0.11 and L.0.12.

L.0.8 Volume 4 - Delivery Order Price (Factor 4) shall be prepared in accordance with these instructions and will be evaluated in accordance with the evaluation criteria in Section M, Evaluation Factors for Award. The DO Price volume shall be submitted IAW L.0.11 and L.0.12.

L.0.9 Volume 5 - Administrative Criteria shall be prepared in accordance with these instructions and will be provided to the Contracting Officer and utilized as part of the separate determination of Contractor responsibility IAW FAR 9.104-1. The Administrative Criteria volume shall be submitted IAW L.0.11 and L.0.12.

L.0.10 Electronic Proposal Submission. Each offeror shall submit its proposal electronically through the Department of Defense Secure Access File Exchange (DoD SAFE) (https://safe.apps.mil/). Offerors will be unable to upload to the site until the Contracting Officer sends a “Request for Drop-off” email. Offerors providing a proposal should notify the Contracting Officer via email eric.carlin@socom.mil NLT 1400 local Tampa FL time, 8 May 2025. Requests received after this time could impact timely submission of an offeror’s proposal. The email notification shall include:

Company Name and Cage Code One Company Point of Contact (POC) to receive the “Request for Drop-off” email and their respective contact information, to include email address and phone number Number of ‘Request for Drop-off’ emails needed based on proposal size (see below)

“Request for Drop-off” emails will be sent on Friday, 9 May 2025. Follow DoD SAFE instructions for uploading files. File format shall be submitted IAW with Section L.0.11. When accessing the “Request for Drop-off” link, offerors must add the Contracting Officer email eric.carlin@socom.mil in the ‘To’ entry. Large File Notice: There is an 8 GB maximum per package, with a 25 file maximum per package. As needed, break files down into smaller files/sections in order to upload it to the system. If multiple “Request for Drop-off” emails are needed, the quantity needed must be specified in the email notification requested above. PROPOSALS SUBMITTED THROUGH OTHER MEANS WILL NOT BE ACCEPTED. Clearly mark the description for each uploaded document by Offeror Name, Solicitation Number and Volume number. If there is more than one file/section per Volume due to file size, clearly mark the description for each file/section by X of X Volume number files. If proposals are submitted as encrypted, the encryption passphrase shall be emailed to the Contracting Officer immediately after submission and must be received prior to the closing date and time for receipt of proposals. Proposals submitted electronically will be considered late unless all proposal documents are successfully uploaded to and transmitted from https://safe.apps.mil prior to the closing date and time for receipt of proposals (See Block 9 of the SF33).

USSOCOM is not responsible for technical difficulties associated with the transmission of any electronic files to the website. The offeror is responsible for ensuring the successful electronic delivery of its proposals. Offerors are encouraged to submit proposals with sufficient time to ensure all proposal documents are successfully uploaded to and transmitted from the website prior to the closing date and time. The Contracting Officer will confirm receipt of your proposal. If you do not receive a confirmation, you can assume your proposal was NOT received, and should take steps to contact the Contracting Officer as soon as possible. Please be advised that timelines are determined by the date and time an offeror’s proposal is received by the Government, not when an offeror attempted transmission.

L.0.10.1 In the event of a DoD SAFE system outage, the only alternative the Government will consider is submission by mail, using separate compact disks, read-only memory (CD-Rs) to segregate proposal volumes. In the event that this is required, the Government will provide a minimal extension window (no more than 2-3 business days) and a mailing address for delivery.

L.0.11 Format of the proposal volumes shall be as follows:

Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 11 point, uncompressed font.

Pages (to include Cover Pages) shall be single sided, one and one half spaced, with a minimum of one inch margins on all sides.

Text size and spacing requirements do not apply to header and footer text.

Pages shall be dated and numbered sequentially by volume. All documents identified in L.0.12 as excluded from the identified Volume page count shall be provided at the end of the applicable Volume and distinguished by adding “unlimited” after the page number.

Proposal table of contents, cover page, acronym lists, compliance matrices, and tab dividers are not included in the page count.

Elaborate format and color representations are not desirable.

Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, may be single spaced, and shall not exceed 11 by 17 inches in size. These displays count as two pages. These displays may only be used for large tables, charts, graphs, diagrams and schematics;

not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point Arial font.

Microsoft Office presentation and spreadsheet products are preferred. PDF files where Microsoft Office formats are not available are acceptable.

L.0.12 Proposal Submission and Preparation (Table 1):

L.0.13 Questions shall be submitted using RFP Attachment 9, Q&A Template. Prime offerors should consolidate questions from its team members and submit as one submission to the maximum extent practicable. Offerors may submit questions to the Contracting Officer at any time; however, questions received after the date(s) specified in the www.sam.gov posting may not be answered prior to the RFP closing date referenced in block 9 of the SF33.

L.1 VOLUME 1 – Factor 1 - Technical - Management Organizational Structure, Business Processes, and Subcontracting. The offeror shall provide a concise summary of the approach and proposed organizational structure for meeting the requirements of the Targeted Requirements Execution (TREX) effort that demonstrates an understanding of the organization, logistics, management expertise, and business processes required by this

SECTION L -Table 1. Proposal Submission and Preparation

Proposal Submissions Factor Electronic Copies Per

Volume

Print Copies Per

Volume Number of Pages

Volume 1, Technical Management Organizational

Structure, Business Processes, and Subcontracting

Factor 1 1 None 20 max+Key Personnel

Resumes+Letters of Commitment

Volume 2, Past Performance Factor 2 1 None 21 max + SF 294/295 + Consent Letters+ Explanation if required

Volume 3, Delivery Order Management

Factor 3 1 None

5 pg max for all Subfactors (20 pg total) + " or equal" submissions +

Warranty Info + Configuration Supporting Documents if required

DO 1 - PM-RC sUMS Subfactor 1

DO 2- PM-I2E SSE Subfactor 2

DO 3- PM-TCC TVS Subfactor 3

DO 4 -PM- ISS JTWS Subfactor 4

Volume 4, Delivery Order Price Factor 4 1 None No Limit

DO 1 Price Exhibit B-PM-RC sUMS Subfactor 1

DO 2 Price Exhibit C-PM-I2E SSE Subfactor 2

DO 3 Price Exhibit D-PM-TCC TVS Subfactor 3

DO 4 Price Exhibit E-PM- ISS JTWS Subfactor 4

Volume 5, Administrative Criteria N/A 1 None No Limit solicitation. At a minimum the offeror shall address the following elements and, when viewed collectively, demonstrate its ability to successfully execute the requirements in the solicitation:

Identify each organizational element with explanatory rationale and defined responsibilities in support of the requirements in the SOW, including facilities, locations of key management personnel, and how your organization will have the ability to manage all pre-award functions (Ref Clause H.10) through contractually binding the offeror, while simultaneously managing the processing of existing orders through all phases of the product integration, kitting, assembly, and SOF logistical processes.

Describe the proposed team’s capability to subcontract with and/or issue purchase orders to (to include negotiation of terms and conditions, prices, etc.) to the necessary OEM, vendors, and/or suppliers required by this solicitation.

Describe the proposed team’s understanding of the type of equipment and incidental services to be provided, existing programs/customers supported, and ability to effectively manage multiple customer requirements at times for quick reaction requirements.

Describe the processes in place to effectively perform both functional and technical systems integration requirements (SOW Section 1.1) which result in kits that meet the requirements.

Discuss how you will resolve issues with system integration between subcontractors, multiple OEM, vendors, and/or suppliers and exercise oversight/control over subcontractor cost, schedule, and performance.

Describe how you would access, protect, and handle proprietary information of potential subcontractors in accordance with the clause in Section H.4. Specifically, processes/procedures that will be utilized in order to avoid, neutralize, and mitigate issues regarding obtaining access, proper handling, and protection of proprietary information.

L.1.1.1 Key Management Personnel. The offeror shall provide information regarding their proposed key management positions including identification of the key management positions and the corporate and personal commitment of providing proposed candidates to identified positions. For each proposed key management position candidate, the offeror shall include a resume (2 page limit) and a letter of commitment that includes the following information:

Management experience on other relevant contracts Current Security Clearance level possessed Length of time employed with current employer Technical competency to include familiarity with applicable DoD policies and procedures Technical competency for the position being proposed to fill (i.e. Management, Contracting, Systems Integration, Logistics, Subcontract Management etc.)

Specific examples of knowledge and skills in interfacing with people at all levels including problem solving capability

L.1.1.2 Small Business Participation. The offeror shall include the following to address small business participation IAW DFARS 215.304. This subfactor is separate from the Subcontracting Plan required by FAR 19.702(a)(1) and Volume 5, Administrative Criteria. (*NOTE* the NAICS code of 339999 pertains to the prime offeror. The offeror will then be able to determine their subcontractors and the NAICS code for the work that the subcontractor will be performing):

• Describe your corporate commitment in providing subcontracting opportunities for small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran-owned small business, and service disabled veteran-owned small business concerns

• Describe the strength and specificity of each corporate commitment (i.e. what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what type of work will be included in these subcontracting opportunities from the overall corporate level)

L.1.1.3 Protecting Controlled Unclassified Information (CUI) and Supply Chain Risk Management (SCRM).

The offeror shall include the following to address the CUI and SCRM requirements outlined within SOW Sections 4.2-4.4. Specifically, offerors shall;

Describe the processes in place to effectively satisfy the security requirements of DFARS 252.204-7012, and in accordance with NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued as outlined in SOW Section 4.4.

A description of the offeror’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

The ability to track and restrict unnecessary sharing and/or flow down of covered defense information associated with the execution and performance of this contract IAW SOW Section 4.3

Describe the processes/procedures that will be utilized in order mitigate supply chain risk in the provision of supplies and services, establish and maintain an acceptable counterfeit electronic part detection and avoidance system IAW DFARS 252.246-7007, and obtain parts as specified in DFARS 252.246-7008 SOURCES OF ELECTRONIC PARTS (MAY 2018) (SOW Section 4.4)

Identify the processes and practices that will be utilized to ensure that genuine hardware, software and logic elements are levied upon all subcontractors, OEMs, vendors, and/or suppliers.

L.2 VOLUME 2 – Factor 2 - Past Performance

L.2.1 Contents. The offeror shall submit a Past Performance Proposal (Volume 2) containing the following:

1. Table of Contents

2. Summary Page describing the role of the offeror and each major subcontractor, teaming partner, and/or joint venture partner (herein referred to as subcontractor) for which the offeror is required to provide Past Performance Information Sheets in accordance with paragraph L.2.1.1 below.

3. Past Performance Information Sheets (paragraph L.2.1.1 below).

4. Past Performance Information regarding Subcontracting (paragraph L.2.1.2 below).

5. Consent Letters executed by each major subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information so the offeror can respond to such information. **Excluded from page limit for Volume 2**

L.2.1.1 Past Performance Information Sheets. The offeror shall submit information on contracts it considers most recent and relevant in demonstrating its ability to perform the proposed effort. The offeror shall submit a maximum of four and a minimum of two Past Performance Information Sheets identifying active or completed contracts, either Government or commercial, for the prime and a maximum of two and a minimum of one Past Performance Information Sheets for each major subcontractor (“major” is defined as those subcontractors, teaming partners, or joint venture partners who the offeror feels are key to demonstrating its ability to perform the proposed effort). If proposed, no more than two separate major subcontractors may be submitted.

Past Performance Information Sheets for each Prime Contractor are limited to three pages and for each major subcontractor to two pages (does not include SF 294/295 or consent letters). Offerors are advised that the Government will use the information provided by each offeror in this volume as well as information obtained from other sources for the overall evaluation of past performance. The Government requests the offeror provide references (i.e. Organization, Agency, Company, names etc.) including current Points of Contact (POCs) at those references for each contract identified. Contact information for each POC and reference shall include both a telephone number and email address.

L.2.1.1.1 Past Performance Information Sheets shall include specific information for each effort regarding experience in accordance with the following areas outlined below. NOTE: If the experience in the following areas was not required under the referenced contract, the offeror shall indicate that it was not applicable on the Past Performance Information Sheet.

L.2.1.1.1.1 For each submitted prime offeror effort, offerors should:

Describe if the prime offeror was the prime contractor or subcontractor for that effort. If not the prime contractor for the effort, all information should be reflective of what was actually performed as a subcontractor rather than what was required of the overall team.

Identify contract type, ceiling value (if applicable), current value (awarded tasks/exercised options), Government or commercial organizations supported, the period of performance (POP), the number of DO/TOs awarded by year for each year of the POP (if applicable), and the number of Government DO/TOs requests for proposals for which proposals were submitted but not awarded by year for each year of the POP (if applicable).

Describe overall scope of the effort and how it relates to the relevancy criterion within the three areas outlined in section L.2.1.4.1 (scope, magnitude, and complexity).

Identify the requirements related to the management of multiple subcontractors/OEMs/Vendors to include price negotiations, resolving performance issues and demonstrating use of quality assurance/control.

Identify quality control processes and procedures utilized, thus demonstrating integration, kitting, and logistical capabilities.

L.2.1.1.1.2 For each submitted major subcontractor effort, offerors should:

Describe what effort(s) that major subcontractor will be performing in support of the prime offeror under this contract.

Describe if they were the prime contractor or subcontractor for that effort. If not the prime contractor for the effort, all information should be reflective of what was actually performed as a subcontractor rather than what was required of the overall team.

Identify current contract value (awarded tasks/exercised options), Government or commercial organizations supported, and the period of performance (POP).

Describe overall scope of the effort and how it relates to the specific area(s) in the SOW the major subcontractor is proposed to actually perform under this contract.

Any additional information the offeror finds necessary in order to demonstrate the overall team capability

L.2.1.2 Past Performance Information regarding Small Business Subcontracting. The offeror shall provide a one year history (the most current period) demonstrating its corporate commitment to meeting its subcontracting goals/targets by providing SF 294s, Subcontracting Reports for Individual Contracts, and SF 295s, Summary Subcontract Reports, for those prime offeror contracts/projects submitted under Past Performance. The SF 294s and SF295s are excluded from the Volume 2 page count. Equivalent copies of ISRs or SSRs may be submitted in lieu of SF 294/295. Small Business offerors are exempt from this requirement.

If goals were not met on the SF 294/295s, the offeror shall provide an explanation as to why the goals were not met.

If a SF 294/295 was not required due to size status as a small business under the contract(s) submitted, then the offeror shall include a statement which states as much.

L.2.1.3 Recent Contracts. The Government defines “recent” as contracts that have been performed during the past five years from the date of issuance of this solicitation.

L.2.1.4 Relevant Contracts. Relevancy will be determined based on contract references reflecting recent (within the past five years) past performance.

L.2.1.4.1 For the prime offerors, relevancy is defined as contracts that are similar to this overall effort and require similar scope and magnitude of effort and complexities this solicitation requires. In order to be considered relevant (prime offeror efforts only) the effort must include the following:

Similar Scope: included systems integration requirements which result in kits that are able to deliver an over-arching functionality and capability; was in support of DOD or other Federal Government agency;

Magnitude: contract value of $3M annually or greater (actual awarded amount not just overall ceiling value); Complexity: required a Secret Facility Clearance or higher; included subcontracting requirements with multiple OEMs, vendors, and/or suppliers; and required DO/TO level competitions under a multiple award vehicle (minimum of 30 proposal submissions annually).

L.2.1.4.2 For proposed major subcontractors, relevancy is defined by that which reflects experience in the area of expertise the major subcontractor is proposed to actually perform under this contract (i.e. specific areas in the

SOW).

L.2.1.4.3 When making the relevancy determination the following definitions will be used for both prime offeror and major subcontractor efforts:

SECTION L - Table 2. Past Performance Relevancy Rating Method

Adjectival Ratings Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

L.3 VOLUME 3 – Factor 3 – Delivery Order Management

L.3.1 Delivery Order Management. The offeror shall submit the following information for each DO (Subfactors 1-4). In addition, offerors must ensure DO proposals are submitted IAW each DO Instruction To Offerors (ITO). DO SOWs and ITOs are located at Section J, Attachments 10 thru 13 of the solicitation. Following the TREX Prime Contract awards, the Government will award all four DOs as described in Section H.10.3.

L.3.1.1 Delivery Order Management Approach. The offeror shall provide a concise summary of the planned approach for meeting the requirements/objectives of the individual DO SOW and Exhibit requirements that demonstrates a clear understanding of the type of equipment and services to be provided.

The proposed approach shall include how the offeror will purchase, perform systems integration (as applicable per DO), and deliver the equipment. The approach shall include a proposed schedule depicting by Exhibit Line Item Numbers (ELINS) each of these steps, meeting the required delivery due date outlined in the DO ITO. Additionally, the schedule shall include a proposed Contract Line Item Number (CLIN) structure depicting how the offeror plans to deliver and eventually invoice for all ELINs. When partial shipments are authorized per the ITO, proposed schedules should be mindful of resource constraints and consolidated where able (i.e., by proposed ship date, delivery date, etc.).

Additionally, the approach shall specifically address the offeror’s logistics capabilities (both facilities and personnel) and processes that would ensure all equipment is packaged, handled, shipped, stored, and transported in accordance with Section 3 of the Prime Contract SOW, Section J attachment 1, as well as, each DO SOW Sections 7.0-7.5.

The offeror shall perform detailed configuration management of the equipment items listed under Attachments 10 thru 13 and IAW the Illustrated Parts Breakdown (IPB) provided. Offerors shall identify any discrepancies (due to parts obsolescence or other reasons), to include changes in equipment configurations provided in the IPBs or Exhibit, and shall resolve any missing / incomplete information from this information provided with the vendor(s) / supplier(s) who is (are) responsible for the end item(s). Offerors shall provide the corrected data elements, configuration file updates, pictures of new equipment, etc. (as required) in order to provide a complete response. A confirmation statement shall be provided to ensure that all proposed configurations include all required hardware as outlined in each order Exhibit and IPB. Offerors shall address any additional requirements specifically outlined in the DO ITOs, such as brand name “or equal”, warranties, etc.

L.4 VOLUME 4 – Factor 4 – Delivery Order Price

L.4.0 Delivery Order Price. The offeror shall submit pricing for all Exhibits for each DO (subfactor) utilizing RFP Attachment 8 entitled “Price Matrix”. Submission of the pricing data shall be complete and accurate. Offerors shall not re-format, remove, change or alter the cells in Attachment 8.

If it is necessary to identify discrepancies due to parts obsolescence or changes in equipment configurations per Section L.3.1.1, offerors shall utilize the tab entitled “Errata Sheet” within the Price Matrix. Offerors shall not make these changes within the Price Matrix Exhibit tabs and must still include the proposed unit prices for these items within the Exhibit tabs.

The Price Matrix includes one Exhibit per DO (Exhibits B-E). Each Exhibit includes various Exhibit Line Item Numbers (ELIN)s. Most ELINs are for Kits, with the individual components and/or Subkits contained within that Kit listed within that DO’s IPB rather than assigned an ELIN, and therefore are not required to be separately priced.

Some Exhibits also include ELINs for some of the individual components required in a Kit and/or standalone equipment items not associated with any specific Kit.

Exhibit C, for the SSE Kits also includes separate ELINs for individual components of a Kit that are currently listed within the applicable IPB, however, must still be priced (i.e. licenses under ELIN C003). Exhibit D, for TVS includes two ELINS, one which is an optional ELIN.

Offerors shall submit pricing for all ELINS (including options). All unit prices will be provided as a Firm Fixed Price (FFP). Price shall be inclusive of all direct (i.e., direct labor, material, travel, and ODC) and associated indirect costs plus profit related to the DO. All ELIN equipment unit prices must reflect all costs associated with the purchase, inspection, test, documentation, and shipment of additional hardware or software.

L.4.1.1 The Contracting Officer has determined there is a high probability of adequate price competition on this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this acquisition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

Additionally, all information related to pricing shall be included in the section of the proposal defined as “Volume 4 Delivery Order Price Proposal”. UNDER NO CIRCUMSTANCES should pricing data be included elsewhere in the proposal.

L.5 VOLUME 5 – Administrative Criteria. The offeror shall provide documentation as required below in order for the Contracting Officer to determine the offeror responsible IAW FAR 9.104-1 and therefore, eligible for contract award.

L.5.1 Top Secret Facility Clearance and Secret Safeguarding Capability. The offeror must have and provide proof of a Top Secret Facility Clearance and Authorized Secret Safeguarding as accredited by the Defense Counterintelligence Security Agency (DCSA) at the time of proposal submission.

L.5.2 Contract Forms and Certifications. Include the following data in Administrative Criteria (Volume 5) in the format indicated.

1. Section 1 – Proposal cover letter or proposal cover page that includes a list of names, telephone numbers, and email addresses of persons authorized to conduct negotiations as well as names, telephone numbers, and email addresses for the cognizant Defense Contract Management Agency (DCMA) Contract Management Office and Defense Contract Audit Agency (DCAA) office for the business unit proposed.

2. Section 2 – A conformed contract copy from this RFP with the original signature of an official authorized to contractually bind the offeror in Block 17 of the SF 33. Original signature may be a scanned ‘wet’ signature or an electronic signature. The offeror must complete the following sections within the RFP for these criteria:

• Solicitation, Offer and Award (SF 33), Blocks 12-18. *NOTE* For Block 12, offers must be valid through at least November 2025 for purposes of Government evaluation of proposals.

• All of Section K, Representations, Certifications and Disclosures NOTE: IAW DFARS provision 252.204-7019, Notice of NISTSP 800-171 DoD Assessment Requirements, included within Section K, in order to be considered for award, Offerors shall have a current assessment (i.e., not more than 3 years old) (see 252.204-7020) for each covered contractor information system.

L.5.3 Acceptable Contractor Business Systems. The offeror shall provide documentation from DCMA, DCAA, or other Cognizant Federal Agency (CFA) that allows the Contracting Officer to determine that the contractor’s accounting and purchasing systems as defined in DFARS clause 252.242-7005 are acceptable or are capable of being deemed acceptable as defined in 252.242-7006 and 252.244-7001 respectively. If the offeror does not have documentation from DCMA, DCAA or other CFA approving its accounting system and/or purchasing system due to Government caused delay, the offeror must provide evidence that approval was requested and describe how the business system(s) are acceptable as defined in each of the applicable business system clauses.

L.5.4 Small Business Subcontracting Plan. FAR 52.219-8, FAR 52.219-9 (g) (DEV), FAR 52.219-9 Alt II (DEV), and DFARS 252.219-7003 (DEV) clauses are included in this solicitation and will be incorporated into any resultant contract. A subcontracting plan is required from all offerors other than small business concerns. A commercial or master small business subcontracting plan may be submitted in lieu of an individual plan IAW FAR 19.704(d). The offeror's submission must provide sufficient information, as required, and must meet the minimum requirements in FAR Part 19.704.

L.5.5 OEM Determination IAW Section H.3. An offeror that is affiliated with an OEM through a third party as defined in H.2(d), and meets the criteria in H.3(b), shall provide a detailed description that includes the OEM’s name, cage code, and the necessary information in order to demonstrate how the affiliation meets the criteria outlined in H.3(b), and any other pertinent information that would assist the Contracting Officer in making a determination of eligibility for contract award. In making this determination, the Contracting Officer will also consider the degree of risk to maintaining fair competition across all prime contractors and administrative burden generated by this affiliation (i.e. volume of that particular OEM’s equipment purchased under TREX, dollar value, how many orders would have to be analyzed to ensure reasonable pricing was offered by the OEM to all prime contractors, etc.) in order to determine if they meet the definition of OEM based on this affiliation and thus are ineligible for a contract award. All OEMs listed in RFP Attachment 6, are prohibited from being a prime contract holder, and requests for eligibility determinations for any other reason other than those outlined in H.3(b) will not be considered.