DLM_4000.25_Vol_2.pdf

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3000 DEFENSE PENTAGON

WASHINGTON, DC 20301-3000

LOGISTICS AND

MATERIEL READINESS

DLM 4000.25, Volume 2, June 25, 2013 Change 2

DEFENSE LOGISTICS MANAGEMENT SYSTEM

VOLUME 2, SUPPLY STANDARDS AND PROCEDURES

CHANGE 2

I. This change to DLM 4000.25, Defense Logistics Management System (DLMS), Volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of Defense for Supply Chain Integration under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel Management Policy,” December 14, 2011.

Unless otherwise noted, revised text in the manual is identified by bold, italicized print.

The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 2 also includes administrative updates not marked by bold italics, to change “shall” to “will” per a style change for DoD issuances.

II. This change includes Approved Defense Logistics Management System (DLMS) Changes (ADC) published by DLA Logistics Management Standards Office memorandum:

A. ADC 399A dated January 30, 2013. Automated Data Capture for Serialized Item Shipments and Preparation of the Issue Release/Receipt Document (DD Form 1348-1A or DD Form 1348-2) Continuation Page. Revises Table of Contents, Appendices 6 - Index, 6.1, 6.6, 6.35, 6.36, 8.48, and 8.49.

B. ADC 427A dated October 3, 2012. Requisition Document Number Date Edit. Revises Chapter 4 and Appendix 7.16.

C. ADC 448B dated October 2, 2012. Delayed implementation for International Organization for Standardization 3166-1 Codes for the Identification of Countries and their Subdivisions. Revises Appendices 7.18, 8.3 and 8.30. Revises DLMS Supplements 511M, 511R, 842A/W, 842A/R, 856ASN, 856R, 856S, 869F, 940R, 810L, 870S, and 870N.

D. ADC 452A dated October 9, 2012. Additional Criteria for DOD WebSDR Automated Supply Discrepancy Report Rejection Capability. Revises Chapters 17 and Appendix 3.

E. ADC 473A dated November 21, 2012. DLMS Revisions to Add the Associated Purchase Order Number (Supports DLA Interface with the Exchange, Navy Exchange Service Command, and Marine Corps Exchange Non-Appropriated Funds Activities, and Non-DOD Customers). Revises Appendix 6.1 and 8.48.

Revises DLMS Supplements 511R, 511M, 869F, 940R, and 856S.

F. ADC 1007 dated October 1, 2012. New DLMS 842P, Product Quality Deficiency Report Data Exchange and Enhanced Exhibit Tracking via Standard Logistics Transactions. Revises Chapters 4, 5, 13, and established Chapter 24.

Revises DLMS Supplements 527R, 940R, and 856S. Adds DLMS Supplement 842P.

G. ADC 1017 dated September 18, 2012. Intra-DLA Change: Revisions to Procedures and to DLMS 527R Receipt and 947I Inventory Adjustment, and MILSTRIP to Support the Upgrade from Scrap Process used by DLA Disposition Services under Reutilization Business Integration. Revises Chapter 16 and Appendix

7.7. Revises DLMS Supplements 527R and 947I.

H. ADC 1019 dated December 17, 2012. Small Arms/Light Weapons Local Stock Number Assignment for use by DLA Disposition Services in Multiple DLMS Transactions, under Reutilization Business Integration. Revises DLMS 511R, 527R, 846C, 846R, and 947I without revision to the manual.

I. ADC 1020 dated November 2, 2012. Inter-Service Ownership Transfer of Ammunition/Ammunition Related Materiel. Revises Chapter 4 and Appendices 7.2, 7.9, 7.10, 7.13 and 8.24. Revises DLMS Supplements 511R, 511M, 867I, 869F, 870S, 940R, and 945A.

J. ADC 1022 dated October 19, 2012. Procedures for Processing Depot Returns (including Receipt, Supply Discrepancy Report, and Revision to Time Standard for Reclassification of Supply Condition Code J and K Assets). Revises Chapters 7, 13 and 17. Revises DLMS Supplement 842A/W.

K. ADC 1023 dated October 24, 2012. MILSTRIP References to Requisitioning from Plant Clearance Automated Reutilization Screening System.

Revises Chapter 4 and Appendix 7.7. Revises DLMS Supplements 511M, 511R, and 869F.

L. ADC 1026 dated October 10, 2012. Optional WebSDR Acknowledgment to Submitting System Providing WebSDR-Assigned Control Number. Revises Chapter 17.

M. ADC 1032 dated January 31, 2013. Assignment of Numeric Routing Identifier Codes. Revises Appendix 7.2.

N. ADC 1034 dated October 23, 2012. Intra-DLA Revision to Procedures to Support DLMS 945A, Materiel Release Advice, Cancellation Reason Code and Denial Management Code for Redistribution Orders Associated with DLA Disposition Services under Reutilization Business Integration. Revises Chapter 16.

O. ADC 1042 dated January 7, 2013. Revise Wide Area Workflow Advance Shipment Notice to Accommodate DLA Interface for Reparable Government Furnished Property. Revises DLMS Supplements 527R and 856ASN without revision to the manual.

P. ADC 1044 dated January 22, 2013. Enhanced Interim Supply Discrepancy Report Reply Capability, Status Update, and Completion Notification.

Revises Chapter 17 and Appendix 3. Revises DLMS Supplements 842A/W and 842A/R.

III. The list below identifies the chapters, appendices or other files from the manual that are replaced by this change:

Added or Replaced Files Added or Replaced Files

Change History Page Appendix 3 Table of Contents Appendix 6 - Index Chapter 4

Appendix 6.1 Chapter 5 Appendix 6.6 Chapter 7 Appendix 6.35 Chapter 13 Appendix 6.36 Chapter 16 Appendix 7.2 Chapter 17 Appendix 7.7 Chapter 24 (New) Appendix 7.9 Appendix 7.10 Appendix 7.18 Appendix 8.3 Appendix 8.24 Appendix 8.30 Appendix 8.48 Appendix 8.49

IV. This change is incorporated into the on-line DLMS manual at the DLA Logistics Managements Standards Website www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp and the PDF file containing the entire set of change files is available at www.dla.mil/j-6/dlmso/eLibrary/Manuals/DLMS/formal_changes.asp

Paul D. Peters Deputy Assistant Secretary of Defense for Supply Chain Integration http://www2.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp http://www.dla.mil/j-6/dlmso/eLibrary/Manuals/DLMS/formal_changes.asp

DLM 4000.25, Volume 2, June 25, 2013

2 PROCESS CHANGE HISTORY

Volume 2 – SUPPLY STANDARDS AND

PROCEDURES

PROCESS CHANGE HISTORY

ADC

Number Date Change Description

Change Number

93A 08/29/12

Addendum 93A to include Status Code BP in Cancellation Procedures. This change corrects an administrative oversight in documented procedures for source of supply processing of single line requisition cancellation requests to check for Status Code BP. Revises Chapter 4, Requisitioning.

102 8/15/2009

Revised Service Code V Use in Routing Identifier Codes (RICs). This change reassigns the use of Service and Agency Code V applicable to Routing Identifier Codes (RICs) to the Navy. Although the Service and Agency Code V belongs to the Navy for DoDAAC assignment, its use in RICs does not. The V-series when used as the RI-To is currently assigned to the National Aeronautics and Space Administration (NASA) for use in logistics transactions (NASA also used as RI-From). Under this ADC, all new RIC assignments in the V-series will belong to the Navy for use to designate Navy contractor locations. Any existing V-series RI values previously assigned for NASA will be deleted. To satisfy NASA requirements, new RICs in the appropriate G-series will be assigned in coordination with the General Services Administration (GSA).

221A 8/3/2011

Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price. This change supplements ADC 221 with enhanced business rules for conversion mapping from DLMS to legacy 80 record position formats to block the perpetuation of any price exceeding seven positions (five digits dollars and two digits cents), and block the perpetuation of any price consisting of all "9"'s. Revises DLMS 511R, 511M, 527D, 527R, 536L, 810L, 812L, 812R, 846D, 856S, and 869F.

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237 4/25/2007

Rename Location Audit Program to Record Reconciliation Program. This change renames the Location Audit Program to the Record Reconciliation Program. Revises DLMS Volume 2, Chapter 7 Physical Inventory Control.

242B 7/8/2009

Inclusion of Additional Customers under Material Processing Center (MPC) Shipment Status Distribution Rules. This change allows for the inclusion of additional customers, regardless of Service/Agency, to receive a copy of the DLMS 856S to support MPC processing. Revises Chapter 5, Status Reporting.

245C 7/21/2011

Notification for Distribution Depot Product Quality Deficiency Report (PQDR) Exhibit Receipt - Product Data Reporting and Evaluation Program-Automated Information System (PDREP-AIS) Interface. This change expands DoD WebSDR business rules associated with ADC 245. Under the updated procedures, WebSDR routes action and information copies of the DLMS 842A/W SDR containing a Discrepancy Code Q11 (Returned PQDR Exhibit Deficiency) from the distribution depot to the PDREP-AIS to update the related PQDR’s exhibit information. Revises Chapter 17, Supply Discrepancy Reporting, and DLMS 842A/W.

256 12/19/2007

WebSDR/SDR Transaction Edits: Forwarding and Follow-up Timeframes. This change approves two new edit processes for DoD WebSDR that improve data quality and enforce existing business rules. Under this change follow-up transactions are edited to ensure that an appropriate time has elapsed before follow-ups are submitted. A new edit is established in DoD WebSDR to block forwarding of SDRs where the historical record does not contain sufficient data to establish a basic SDR.

Revises Chapter 17, Supply Discrepancy Reporting.

4 PROCESS CHANGE HISTORY

264 1/30/2008

DLMS Enhancement for Part-Numbered Requisition Format and USAF Unique Rules for Descriptive Information including Technical Order (T.O.) Number.

This change adds capability to provide technical/ descriptive data for part-numbered requisitions. This change includes administrative updates to MILSTRIP-identified descriptive information data associated with part-numbered requisitions, during the transition to DLMS from the MILS-based procedures and removes screening code Z from DAAS maps. Revises DLMS 511R, 511M, and 869F.

278 9/22/2008

Establish New DLMS 830D, Version 4030, for Demand Data Exchange (DDE) Projected Supply Plan.

Establishes DLMS 830D Demand Data Exchange (DDE) Projected Supply Plan.

282 5/8/2008

Consolidation and Containerization Points (CCP)- Originated SDRs including Noncompliant Wood Packaging Material (WPM) Procedures and Shipment Hold Code. This change supports generation of SDRs at the CCP for shipments using noncompliant WPM to OCONUS sites. Revises Chapter 17, Supply Discrepancy Reporting.

282A 7/16/2008

CCP-Originated SDRs including Noncompliant WPM Procedures with Cost Breakdown and New Procedures for Closing WPM and Passive RFID SDRs. This change identifies two additional DLMS SDR transaction data elements to report material and labor costs for repackaging to be used optionally when reporting packaging discrepancies. This change also establishes procedures for closing SDRs with passive Radio Frequency Identification (pRFID) and WPM discrepancies thereby reducing manual workload. It establishes an option for forwarding CCP-originated transshipment SDRs to the action activity by email. Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 842A/W.

284A 5/13/2008

Revisions to DLMS Supplements to Add Shop Service Center for BRAC Inventory Management and Stock Positioning (IMSP). This change adds a new DLMS data element for Shop Service Center, also known as Shop Store Identifier. Revises DLMS 511R, 511M, 869F, 869A, 940R, 945A, 870S, 856S, 830D, 830R, and 867D.

5 PROCESS CHANGE HISTORY

285 6/10/2008

Administrative Revision to MILSTRIP and DLMS Supplement 869C, Requisition Cancellation for Inclusion of Missing Passing Activity Identification.

This change updates the MILSTRIP/DLMS procedures, the DLMS 869C, and Defense Automatic Addressing System (DAAS) conversion mapping for MILSTRIP DIC AC_/AK_ transactions to permit inclusion of the party passing the transaction in the cancellation and cancellation follow-up.

Revises Chapter 4, Requisitioning, as well as DLMS 869C.

286B (replaces

286) 6/2/2008

Administrative Update for MILS/DLMS Conversion for MILSTRIP ACP/ACM Cancellation Formats. This change updates the DLMS 869C and DIC ACP/ACM maps at DLA Transaction Services to add a code for the party to receive the transaction. Revises DLMS 869C.

287 6/24/2008

Special Program Requirements (SPR) Status and Corresponding DLMS Manual Procedures;

Administrative Update to DLMS 830R, SPR. This change revises SPR procedures in the DLMS manual to bring the DLMS procedures in line with corresponding Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP) procedural requirements and the existing SPR process.

288 6/23/2008

Local Delivery Manifesting Shipment Status. This change authorizes expanded use of the CCP shipment status format to include other consolidation processes performed subsequent to creation of shipment status, such as local delivery manifesting, for the purpose of providing pRFID and updated status. Revises Chapter 5, Status Reporting, as well as DLMS 856S.

289 10/21/2009

Revisions to Security Assistance Program Procedures, Modification of the Definition of the Security Assistance Type of Assistance and Financing Codes and Policy Change to Billing Procedures. This change revises procedures applicable to: the timeframe for shipments using a required availability date, the use of extended required delivery dates, storage charges for materiel awaiting notice of availability responses, and makes minor changes to program names and acronyms.

Revises Chapter 4, Requisitioning.

6 PROCESS CHANGE HISTORY

292 7/23/2008

Administrative Update to Chapter 14, and DLMS 846F, Ammunition Freeze/Unfreeze Transaction. This change addresses the DLMS Accredited Standards Committee (ASC) X12 transactions beginning segment report type codes, and their correlation to MILSTRAP DIC functionality.

Revises Chapter 14, Issue, Loan, Demand, and Ammunition Freeze/Unfreeze.

293 8/13/2008

Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies.

This change identifies revisions to SDR procedures and time standards for customers (Security Assistance and U.S.), International Logistics Control Offices, and action activities. Additionally, this change updates SDR code lists, adds SDR transaction data elements for Controlled Inventory Item Code for the wrong item received and Demilitarization Code for the requisitioned item and the wrong item received, and consolidate guidance for SDRs submitted by Security Assistance customers. Revises Chapter 17, Supply Discrepancy Reporting, as well as

DLMS 842A/W.

295 8/6/2008

Use of DLMS Qualifier for Local Stock Number/Management Control Numbers. This change is intended to insure that all systems operating in a DLMS environment must recognize and process materiel identification Qualifier ZZ in all applicable DLMS transactions. This unique qualifier accommodates an existing requirement for data covered under the Defense Logistics Standard System (DLSS) ‘stock or part number field and supports interfaces in a mixed DLSS/DLMS environment. Revises DLMS 527D, 527R, 846P, 846R, 867D, 867I ,888I, and 947I.

296 8/12/2008

Passive Radio Frequency Identification (pRFID) Transactions. This change adds two new values, Delivered and Undelivered/Attempted Delivery, to the Reader Function Code data element in the XML Visibility transaction in support of local delivery processing. Revises Chapter 24, Passive Radio Frequency Identification.

NOTE: This chapter was subsequently moved to DLMS Volume 3 per ADC 305.

7 PROCESS CHANGE HISTORY

305 10/23/2008

Revision to DoD 4000.25-M, DLMS Manual, Volume 3, Transportation. This administrative change moves Volume 2, Chapter 24, Passive Radio Frequency Identification to DLMS Volume 3, Chapter 3, Transportation to better align it with other related procedures associated with the interchange of information between the logistics and transportation domains.

306 11/10/2008

Administrative Change to Rail Transportation Mode/Method Codes and Definitions. This change updates the DoD codes, definitions, X12 conversion and appendix references to synchronize with the United States Transportation Command’s Authorized Data Source for transportation mode/method codes. Revises AP8.14, AP8.15, AP8.19, AP8.30, and AP8.39.

307 11/10/2008

Administrative Update to Chapter 6, Physical Inventory Control, and DLMS 846P, 846R, and 888I. This change correlates between the ASC X12 beginning segment Report Type Code for DLMS 846P and 846R, and Transaction Type Code for DLMS 888I, as well as the functionality of the corresponding MILSTRAP legacy DICs.

Additionally, the chapter uses a generic name for the transactions so that the procedures are format neutral and lend themselves to both DLMS and MILSTRAP use.

Revises Chapter 6, Physical Inventory Control, DLMS 846P Physical Inventory, DLMS 846R, Location Reconciliation, and DLMS 888I.

308 1/12/2009

Update to DLMS Chapter for Asset Status Reporting and Migration of Army Single Stock Fund (SSF) Asset Balance Reporting Transaction, DIC BSS, to DLMS 846I, Asset Status. This change established a separate chapter in DLMS for Asset Status Reporting, rather than have it included in the chapter addressing supply and shipment status. In addition, the change migrates Army DIC Code BSS data requirements into DLMS 846I to support Army's migration to DLMS, and updates the chapter to address intra-Army requirements for the DLMS 846I associated with DIC BSS. Adds Chapter 22, Asset Reporting Status.

8 PROCESS CHANGE HISTORY

309 6/3/2009

Notice of Availability (NOA) and NOA Reply Transaction Data Content/Mapping including Addition of Type Pack Code for 463L Pallets. This change updates the data content for the NOA and NOA Reply, resolves a DLMS/MILS conversion issue between the DIC AD5 and DLMS 870N, adds NOA submitter as a new data element, and modifies the location of the type pack code in the DLMS 856N. Revises the DLMS 856N, and 870N.

311 5/13/2009

SDR Attachment Interface. This change allows the Services and Agencies interfacing with the DoD WebSDR to transmit and receive attachments via a standard process.

Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 842A/W, and 842A/R.

313 2/02/2012

Revisions to DLMS 527R to Add Code for MILSTRAP DRB Functionality and to Address Enhancement for Advice Codes Used with 527R Receipt and Response to Inquiry for Materiel Receipt. Provides a new DLMS 527R beginning segment action code to provide functionality of MILSTRAP DIC DRB-MRA Reply to Follow-

up. Revises Chapter 13, Receipt; Chapter 10, Material Receipt Acknowledgement; and Correlation of MILSTRAP DIC Functionality to DLMS Tables.

314 12/22/2008

Administrative Update to Appendix 5, Instructions for Submission of DoD UIT Program Candidates. Updates AP5, Instructions for Submission of DoD UIT Program Candidates.

9 PROCESS CHANGE HISTORY

316 2/19/2009

Retail Transportation and Supply Receipt and Acknowledgement Transactions. This change approves a standardized interchange and set of business processes between retail transportation and supply activities through the use of the standard DLMS 940R and DLMS 945A. This standard exchange provides the ability to pre-position release order data in transportation, submit follow-up status messages to transportation requesting updated shipment status, submit cancellation requests to transportation for release orders already turned over to transportation for shipment planning and execution, provide supply status messages from transportation to supply, provide cancellation response messages from transportation to supply, and submit material release confirmation messages from transportation to supply when the material has shipped. Revises DLMS 940R and 945A.

316A 6/26/2009

USAF Requirements for Item Record Data and Unique Item Tracking (UIT) using the Materiel Release (DLMS 940R) under Transportation and Supply Receipt and Acknowledgement Interchange. This change added the UIT program code for Positive Inventory Control Nuclear Weapon Related Materiel UIT and identified the DLMS 940R as having UIT capability. Revises Chapter 19, Unique Item Tracking.

316B 6/26/2009

New Distribution Code (111) for the Retail Transportation and Supply Receipt/ Acknowledgement Interchange Transaction. This change revises the distribution code from 1 to 111 to clearly identify the transactions used for the Retail Transportation and Supply Receipt and Acknowledgement Interchange. Revises DLMS 940R and 945A.

316C 1/15/2010

Revise DLMS 940R Material Release and DLMS 945A Material Release Advice, to Support Unique Item Tracking for Air Force Positive Inventory Control (PIC) under the Retail Transportation and Supply Receipt and Acknowledgement Interchange. This addendum authorizes the generation of DLMS 940R and 945A information copies to the Air Force PIC Fusion. Revises Chapter 19, Unique Item Tracking.

10 PROCESS CHANGE HISTORY

316D 8/3/2010

Air Force-Unique Document Identifier Code Mappings to 940R under the Retail Transportation and Supply Receipt and Acknowledgement Transactions. This change adds DAAS mappings for the Air Force unique DICs XAA and XAR to the DLMS 940R. Revises DLMS 940R and DLMS 945A.

317 2/17/2009

Revised Business Rules for Transshipper-Prepared SDRs. This change establishes new procedures associated with reporting supply discrepancies discovered while the shipment is in-transit. It authorizes two new SDR action codes to distinguish between SDRs requiring expedited response to resolve frustrated freight problems and those requiring no response, but which may be used by the action activity to correct shipping/packaging errors, recoup money from noncompliant vendors, and identify trends. A time standard of 5 days is established for those SDRs requesting expedited response. Revises Chapter 17, Supply Discrepancy Reporting.

317A 9/15/2009

Approved Addendum to Transshipper-Prepared SDRs for Documentation and Labeling Discrepancies. This change provides additional discrepancy codes to specifically target high volume discrepancies encountered by transshippers. In addition, this change modifies the text names associated with existing documentation discrepancy codes so that they may be used for various types of documentation, including vendor shipment documentation.

Revises Chapter 17, Supply Discrepancy Reporting, as well as, Appendix 3.

317B 6/1/2011

Action Activity Replies to Transshipper-Prepared SDRs. This change further enhances the business process associated with transshipper SDRs by clarifying appropriate responses to be provided by action activities. Revises Chapter 17, Supply Discrepancy Reporting.

320 6/15/2009

Revised DLMS 846P to Add Transaction Creation Date;

and for Intra-Navy Changes to Migrate Navy BZA/BZC Data Requirements to 846P End of Day Transaction Count Function. This change adds the ‘transaction creation date to 846P, maps Navy DIC BZA and BZC data to DLMS 846P. Revises Chapter 6, Physical Inventory Control, and DLMS 846P.

11 PROCESS CHANGE HISTORY

322 5/7/2009

Addition of Local Catalog ID qualifier to Support Requirements for Theater Enterprise-Wide Logistics System (TEWLS) Requisitions. This change adds the capability to identify a local catalog ID in requisitions and supply status transactions enabling communication of this data between Army Medical Material Agreement sites and DLA. Revises DLMS 511R, 511M, 869F, 842A/W, and 842A/R.

324 6/24/2009

DLMS Procedures for Materiel Returns from National Inventory Management Strategy (NIMS) Sites and Industrial Sites under Base Realignment and Closure (BRAC). This change documents procedures for materiel returns to DLA under the NIMS and BRAC, along with establishing new procedures for authorizing and processing customer credits. Revises Chapter 11, Material Returns, and Redistribution of Assets, and Chapter 12, Due-In and Advance Receipt Information.

326 8/31/2009

DLMS 869A, Requisition Inquiry/Supply Assistance Request, Correction and Clarification of Data Mapping, Administrative Updates, and Coordination of Procedures for Transaction-Based Supply Assistances Requests. This change standardizes the procedures for implementation of the DLMS enhancements associated with the supply assistance requests for planned implementation during modernization. Revises Chapter 4, Requisitioning, and DLMS 869A.

328 7/28/2009

“Off-Line” Requisition Processing: Internet Ordering Application Request for Component Verification of Funds Availability and Recording of the Financial Obligation. This change provides guidance for an interface to be established between the various internet ordering applications and the applicable Service/Agency financial application. The purpose of the interface is to ensure funds availability before allowing the requisition to be processed, and, as a separate, subsequent action, to establish the required obligation within the financial system.

Revises Chapter 4, Requisitioning, and DLMS 511R.

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333 8/5/2009

Revision to DLMS, Volume 2, Chapter for Logistics Asset Support Estimate (LASE). This change made administrative updates to the DLMS LASE chapter. ADC 333 is overcome by ADC 400 which eliminates the LASE process.

334 8/31/2009

SDR Process for AF Retail Storage Activity Denials.

This change documents the process by which the Air Force will identify a supply discrepancy and request credit as the result of storage activity denials after DLA assumes support functions at the three Air Logistics Centers under BRAC.

The Air Force will submit a DLMS 842A/W SDR to DLA in response to a storage activity denial. This change requires identification of the denial document number in the SDR using the customer-assigned SDR number field. Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 842A/W and 842A/R.

338 9/28/2009

New Advice Code for Surge Requirements of Mission Support Material (MSM) under Navy Base Realignment and Closure (BRAC) IMSP. This change was replaced in its entirety by ADC 338A.

338A 8/24/2010

New Advice Code for Surge Requirements of Mission Support Material (MSM) under Navy BRAC Inventory Management and Stock Positioning (IMSP). This change republishes ADC 338 to replace the previously assigned advice code with a new management code for use on DLMS transactions associated with requisitioning to identify surge requirements for Mission Support Material (MSM) under DLA-Navy BRAC IMSP. Revises the DLMS Data Dictionary.

347 10/27/2009

Revise DLMS 527R Receipt, 867I Issue, 945A Materiel Release Advice, and 947I Inventory Adjustment to Support Unique Item Tracking for Air Force Positive Inventory Control (PIC). This change adds a new action code to clearly identify the copy of the transaction as an “image” transaction that does not affect the accountable records when the balance-affecting accountable transaction bypassed the normal DLA Transaction Services transaction flow. Revises DLMS 527R, 867I, 945A, and 947I.

13 PROCESS CHANGE HISTORY

352 2/18/2010

Management Code for Product Quality Deficiency Report (PQDR) Replacement Requisitions. This change authorizes the assignment of a new management code for use on requisitions, requisition alerts, and selected follow-on transactions. The new code will indicate the materiel is being re-requisitioned upon determination that the originally requisitioned materiel was deficient and subsequent to submission of a PQDR. The management code alerts procurement personnel not to purchase the replacement material from the vendor identified in the PQDR. Revises Chapter 4, Requisitioning, and DLMS 511R, 511M, 869F, and 870S.

353A 8/25/2010

Revised Procedures for Pre-positioned Materiel Receipt (PMR) and Shipment Status for Retrograde and Directed Discrepant/Deficient Materiel Returns Including Corrected Time Standard for Security Assistance/Foreign Military Sales. This change modifies business rules and associated transactions to discretely identify the type of materiel return (discrepant/deficient, retrograde), to provide a matching PMR and materiel returns shipment status, and to require assignment of a unique transportation control number to eliminate duplicate numbers. Revises Chapter 11, Materiel Returns, Redistribution of Assets, Directed Discrepant/Deficient Materiel Returns, and Retrograde Returns, Chapter 12, Due-In and Advance Receipt Information, and Chapter 17, Supply Discrepancy Reporting, as well as DLMS 527D, 856R, and 842A/R.

356 2/5/2010

Revise DLMS 846I, Asset Status Report to Address Intra-Navy Requirements for Navy DIC BA7, Cyclic Asset Status Report - Mobile Activities. Maps Navy legacy DIC BA7 to DLMS 846I. Revises Chapter 22, Asset Status Reporting, as well as DLMS 846I.

14 PROCESS CHANGE HISTORY

358 4/28/2010

SDR Transaction Content/Business Rule Revisions/Clarification and Administrative Updates.

This change addresses multiple issues associated with the content of SDR transactions and associated guidance.

Changes include: updated mapping and guidance for types of materiel identification, removal of obsolete data elements, inclusion of vendor shipment number on SDR reply, expanded field length for reply remarks, a new reply code value, revised meaning fort Discrepancy Code T8, revised business rules for Action Code 3B, and clarification of "pseudo shipment numbers" identified on SDRs.

Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 842A/W and 842A/R.

359 2/23/2010

Perpetuation of the Denial Management Code to the DLMS Requisition, and Modification of USAF BRAC IMSP SDR Procedures. This change perpetuates existing management codes on a DLMS requisitioning transaction to indicate a denial has occurred on a prior requested release of materiel purchased by the Air Force from DLA; it also includes the original document number/suffix to enable DLA to support the new requirement from an alternate source in lieu of where the original denial occurred.

Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 511R, 511M, and 869F.

360 1/5/2010

Procedures and Content Requirements for Catalog Data Support under Navy and Marine Corps BRAC.

This change establishes catalog data support procedures and transactional interface for Navy and Marine Corps BRAC usage. Revises Chapter 23, Catalog Data Support and establishes DLMS 832N.

360A 10/6/2011

Revised Catalog Data Support under Navy BRAC to Add Catalog Transaction Purpose Codes and Drawing CAGE. This change added two new values (response delayed and manual action required) to the catalog transaction purpose code data element in the DLMS 832N.

It also added a new data element (drawing CAGE) to associate the CAGE with a part drawing number. Revises Chapter 23, as well as DLMS 832N.

15 PROCESS CHANGE HISTORY

361A 4/6/2010

Requirement for Exception Distribution of a Minimal Content SDR via Electronic Mail (E-mail). This change publishes updated procedures for SDR processing to ensure compliance with HQ DLA guidance for proper labeling and dissemination of “For Official Use Only (FOUO)” documents via e-mail. Revises Chapter 17, Supply Discrepancy Reporting.

372 5/21/2010

Request for Discrepancy Indicator Code to Identify 527R MRA Generated Based on “Virtual Receipt” to Support Navy BRAC SS&D/IMSP. This change request is for the assignment of a new Discrepancy Indicator code for use on DLMS 527R standard transactions indicating the MRA is the result of a virtual receipt being posted in a Navy Maintenance system (Material Access Technology (MAT), or Material Resource Planning (MRP) II (MRPII)). This change allows 527R MRA transactions which are generated from the Navy ‘virtual’ receipt process to include an MRA Discrepancy Indicator code to facilitate recognition by external parties (e.g., logistics response time). Revises the DLMS Data Dictionary.

379 6/15/2010

New and Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert Processes under Navy BRAC SS&D/IMSP. This change establishes new supply status codes for materiel arrival at the local Industrial Activity worksite and delivery when materiel is processed on a local manifest. This change also establishes procedures to provide supply and shipment status on requisition alerts to the Navy Shipyard or Fleet Readiness Center sites as the order is updated by the ICP.

Revises DLMS 870S.

379A 5/4/2012

Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert Processes under Navy BRAC SS&D/IMSP – Intermediate Supply Status. This change enhances procedures implemented under ADC 379 to include additional supply status requirements to Navy BRAC SS&D sites. The new supply status procedures will provide greater visibility to the Naval Shipyard or Fleet Readiness Center in response to Navy requisition alert transactions in three situations: Pre-shipment Notification, Pre-protection Notification, and Mission Support Materiel (MSM) Allocation Notification.

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381A 11/1/2010

Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps BRAC.

This change authorizes a data field on multiple DLMS transactions to provide a cross reference to the assigned local stock number (LSN) when a unit of use requirement applies to that materiel. Revises DLMS 527R, 842A/W, 842A/R, 842C/I, 842C/R, 842S/Q, 842S/R, 846P, 846R, 867I, 943A, 945A, 947I.

381B 5/6/2011

Administrative Revision to Identify Delivery Location Position in Transactions. This administrative addendum clearly identifies the inclusion of delivery location in the DLMS. Revises 511R, 511M, 527D, 869F.

384A 4/7/2011

Special Programs for Non-DoD/Non-Federal Agency Requisitioners; Additions in Support of DLA Disposition Services Under Reutilization Business Integration (RBI). This change amends ADC 384 to establish procedures for additional Special Programs in support of DLA RBI, where the requisitioner is neither a Federal Agency nor a DoD entity. Revises Chapter 4, Requisitioning.

387 7/2/2010

DLMS Enhancement: DLMS 846A Asset Reclassification Transaction and Associated Procedures, and Administrative Update to DLMS 947I Inventory Adjustment. This change expands capability of the 846A DLMS transaction, notes, and procedures.

Revises Chapter 7, Inventory Adjustment, DLMS 846A, and

DLMS 947I.

389 8/3/2010

Inventory Control Point /Integrated Item Manager (ICP/IMM)-Directed Shipments of Non-Requisitioned Government Furnished Materiel (GFM). This change authorizes an alternative process based on a bill of materiel enabling the source of supply to “push" GFM from the supply system, without initializing the requirement via a requisition (per current MILSTRIP "pull" for GFM). Revises Chapter 4, Requisitioning.

395 9/1/2010

Request for New Transportation Activity Processing Supply Status Code. This change adds Status Code BX to enable the transportation activity to report a more detailed supply status in response to a follow-up inquiry from supply. Revises DLMS Data Dictionary.

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399 3/18/2011

Automated Data Capture for Serialized Item Shipments and Preparation of the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-

2) Continuation Page. This change provides enhanced procedures in support automated data capture and establishes a mandatory continuation page for DD forms 1348-1A or 1348-2. Additionally, this change removes MILSTRIP guidance for an automated packaging list.

399A 1/30/2013

Automated Data Capture for Serialized Item Shipments and Preparation of the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-

2) Continuation Page. This addendum requires that unique item identifiers (UIIs) and serial numbers identified in support of DOD policy for the application of IUID in supply business processes be encoded and linked together, when they are machine readable and readily available, or when retrievable from the system generating the form. Additional capability is provided to include batch/lot numbers in association with the UII and/or serial number, This addendum clarifies Code 39 linear bar code data format requirements and updates terminology including references to the PDF417 2D bar code (vice 2D symbol) and “DOD policy for application of IUID in supply processes” (vice serialized item management. Revises DLMS Volume 2 Table of Contents, AP 6, Forms/Message Formats Index, AP 6.1, Forms/Message Formats (Introduction),AP 6.6, DD FORM 1348-6, DOD Single Line Item Requisition System Document (Manual-Long Form), AP 6.35, Issue Release/Receipt Document (IRRD) (DD Form 1348-1A) With Code 39 (Three of Nine) Bar Codes and PDF417 Two-Dimensional (2D) Bar Code, 6.36, Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation Page, AP 8.48, Materiel Release Document DD Form 1348-1A or DD Form 1348-2, and AP 8.49, Transfers to DLA Disposition Services Field Office on 1348-1A or DD Form 1348-2 (Single Line-Item Turn-Ins).

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400 4/11/2012

Elimination of the DLMS-MILSTRAP Logistics Asset Support Estimate (LASE) Process No Longer Required by the DoD Components. This change eliminates the DLMS-MILSTRAP LASE process as recommended by the DoD Components. This change documented that DLA and Army were not implementing LASE in their respective enterprise resource planning systems. The remaining DoD Components agreed to DLA and Army’s elimination of the LASE process. The Navy, Air Force, and Marine Corps concurred with the elimination of LASE. Deletes Chapter 24, LASE, and removes LASE from the DLMS Acronyms, Definitions and Terms. DLMS 842L, LASE Transaction is cancelled and DLMS 870L was revised.

401 2/17/2012

Procedures and Data Content for DLMS Warehouse Service Request (940S) and Warehouse Service Advice (943A) under Navy and Marine Corps BRAC. This change establishes procedures and new DLMS transactions to communicate a Warehousing Service Request (DLMS 940S) for re-warehousing and/or protection, staging, or picklist/callout actions to the Distribution Depot and a new DLMS transaction and to communicate a Warehouse Service Advice (DLMS 943A) to provide positive or negative status on the requested warehousing action. Establishes the DLMS 940S and 943A.

402 10/29/2010

Revise DLMS 947I Inventory Adjustment Transaction and Associated Procedures to Support Marine Corps BRAC Storage and Distribution Interface. This change provides new procedures and updates to a DLMS transaction to communicate DLMS 947I Inventory Adjustment Quantity or Status Adjustment Reason (QSAR) Code ‘AG-Ownership Change’ for a new (second) purpose specific to USMC BRAC to identify a gain or loss resulting from ownership change associated with re-warehousing.

This ownership change can be requested by the Marine Corps or can occur as a result of material identified as discrepant upon receipt. Revises DLMS 947I Inventory Adjustment.

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404 12/9/2010

Revision to Small Arms and Light Weapons (SA/LW) Procedure to Address Reporting Foreign Weapon Serial Numbers and Definition Updates. This change provides new procedures for assignment of serial numbers for foreign weapons with unrecognizable serial number character. Revises Chapter 18, SA/LW Serial Number Registration and Reporting.

405 12/28/2010

DLMS Mapping for Air Force Unique Transactions Used between Air Force Locations and Expeditionary Combat Support System (ECSS). This change establishes DLMS mapping to applicable unique Air Force transactions (e.g., BF7, BL0, and B7A) used between Air Force locations and ECSS. Revises DLMS 940R and 945A.

407 12/27/2010

Requirements for Unique Item Tracking (UIT) in the DLMS Supply Status (870S) Supporting the Cargo Movement Operations System (CMOS) Interface. This change allows for the inclusion of UII and/or Serial Number data in DLMS 870S in support of the retail supply transportation interchange, authorizes the generation of an information copy of the DLMS 870S to Air Force PIC Fusion as applicable, and adds a new qualifier to identify the retail supply activity generating the supply status. Revises Chapter 5, Status Reporting, Chapter 19, Unique Item Tracking, as well as DLMS 870S.

409 2/14/2011

Intra-DLA Revisions to DLMS 867I Issue and Associated Procedures to Support Relocation of Material between DLA Disposition Services Field Offices under RBI. The DLMS 867I Issue transaction will be used to track the material issues between DLA Disposition Service Field Offices for disposal items.

Revises Chapter 16, Disposition Services, as well as DLMS 867I.

410 2/25/2011

Intra-DLA Revisions to Procedures and DLMS 527D Pre-Positioned Materiel Receipt (PMR) to Add Disposition Container ID for use with Relocation of Material between DLA Disposition Field Offices Under RBI. This change revises DLMS 527D, to add the DTID number as a secondary reference number for PMRs associated with relocation. Revises Chapter 16, Disposition Services.

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Addendu m 10/12/2011

Intra-DLA Revision to Procedures and DLMS 527D PMR to Add Disposition Container ID for use with Relocation of Material between DLA Disposition Services Field Offices Under RBI – Addendum Adds DTID Number.

This change adds the DTID number to DLMS 527D for PMRs associated with relocation. Revises Chapter 16, Disposition Services.

411 4/12/2012

Update Functionality for DLMS 856S Shipment Status and DLMS 945A Material Release Advice. This change establishes procedures for the originating activity to generate an update to the DLMS 856S and 945A in the event the outbound shipment details change from what was originally transmitted. Revises Chapter 4, Requisitioning, and Chapter 5, Status Reporting, as well as DLMS 856S and 945A.

412 2/21/2012

Intra-DLA Change - Establish New DLMS 846C, DLA Disposition Category Update Transaction and Procedures for use by DLA Disposition Services under RBI. This change establishes new DLMS Disposition Category Update transaction for communication of disposition category between DLA Disposition Services ICP and Field Offices. The disposition category serves as an input to the stow process and determines which system will process the property. Revises Chapter 16, Disposition Services, and creates new DLMS 846C.

413 9/01/2011

Intra-DLA Revisions to Procedures and DLMS 846A Asset Reclassification Transaction to Add Disposition Services Container ID Number Change Functionality for use by DLA Disposition Services Under RBI. This change adds ‘Disposition Container ID Change’ functionality to DLMS 846A Asset Reclassification transaction. In order to maintain disposition services container synchronization between EBS and DSS, this change will account for the removal or switching of an item from one container to another container. Revises Chapter 16, Disposition Services, and DLMS 846A.

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414 3/28/2011

Revisions to DLMS and MILSTRAP Procedures to Address Owner/Manager Research of Inventory Adjustments (Accounting Error). This change addresses owners/managers research requirements for ‘Inventory Adjustments (Accounting Error)’ by adding a section on “Research of Potential or Actual Inventory Adjustments (Accounting Errors) – DIC D8B/D9B”. In addition, a code list is added to clearly identify the inventory adjustment error classification codes that apply to the inventory adjustments (accounting error). Revises Chapter 6, Physical Inventory Control, as well as DLMS 947I.

415 11/29/2011

Revise the DoD Inventory Control Effectiveness (ICE) Report (General Supplies) and Revise Type Physical Inventory/Transaction History Code C and Add Code Z.

This change realigns the ICE Report information to enhance data analysis to provide meaningful performance data for the varied range of line items managed by the Components and the depth of inventories, including the Monetary Values related to Record Reconciliation and end of day processing. Revises Definitions and Chapter 6, Physical Inventory Control.

416 10/25/2011

Hazardous Material/Hazardous Waste (HM/HW) Profile Transaction, DLMS 996H, in Support of RBI. This change established an interface through DLA Transactions Services to electronically convey HM/HW Profile Sheet (HWPS) and shipment status information for shipments to DLA Disposition Service Field Offices. The interchange accommodates a three-way mapping between the existing Generator Communication Standard v5.0 in either pipe-delimited or XML schema formats and a new DLMS 996H.

Revises Chapter 16, Disposition Services, and creates new

DLMS 996H.

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417 4/26/2011

Shipment Status for Local Delivery Manifested, Outbound MILS Shipments on Behalf of On-Base Customers, Re-Warehousing Actions between Distribution Depots, and non-MILS Shipments to Off- Base Customers, with Passive RFID. This change establishes procedures for use of the DLMS shipment status for pRFID tagging for shipments that are either local delivery manifesting to base customers, outbound MILS shipments on behalf of on-base customers, re-warehousing actions/transshipments between Distribution Depots in support of industrial activity home and forward site materiel requirements, or non-MILS (DD1149) shipments to off-base customers. Revises Chapter 5, Status Reporting, as well as DLMS 856S and 856R.

418 4/06/2011

Advice Code 2W for Free Issue. This change authorizes Navy and Marine Corps use of Advice Code 2W when requisitioning on a free fill or kill basis where the requisition is satisfied through Navy-owned residual end-use assets managed under Navy ERP. Revises the DLMS Data Dictionary.

420 4/5/2011

Administrative Update to Eliminate Unique Item Tracking Designator Code (UITDC) Value ‘UID’ in Favor of a new cataloging code for Item Unique Identification (IUID) under Serialized Item Management (SIM). This change removes the unused code value ‘UID’ and associated guidance from the UITDC. The unused code was established as a placeholder that will not be used in light of evolving IUID logistics policy that has shifted to development of a separate and distinct Federal Logistics Information System (FLIS) code for IUID that focuses on two specific levels of intensity: Standard and High.

Removes mention of UID in Chapter 19, Unique Item Tracking.

422 10/6/2011

Supply Shipment Status Updated to Support RBI Turn- Ins. This change updates the DLMS shipment status to add data elements in support of new containerization business process and the turn-in of Hazardous Material/Hazardous Waste. Revises Chapter 16, Disposition Services, and DLMS 856S, Shipment Status.

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423 9/29/2011

Revise DLMS 527D to Allow Use of Supply Condition Code (SCC) with Due-In (Procurement Instrument Source) and Specifically with Logistics Reassignment Memorandum Due-In (MILSTRAP DDX). This change allows Use of SCC with Due-In (Procurement Instrument Source) transactions and specifically with Logistics Reassignment (LR) Memorandum Due-In (MILSTRAP DIC DDX functionally). DLA uses SCC in LR Memorandum Due-In transactions (Procurement Instrument Source).

Revises DLMS 527D.

425 10/4/2011

Revised SDR Codes and Procedures including Incorrect Part Number Discrepancy Codes and DoD WebSDR Data Edits and Forwarding Enhancements.

This change clarifies and revises SDR codes and procedures, including incorrect part number reporting. This change establishes procedures for improving data integrity and facilitating proper identification of activities and discrepant materiel. Revises Chapter 17, Supply Discrepancy Reporting, as well as DLMS 842A/W and 842A/R.

426 5/10/2011

Intra-Navy DLMS 511R, Requisition, Inclusion of Requested Storage Activity. This change revises the DLMS to allow for the identification of the desired storage activity from which a requisitioned item is to be supplied.

This change will be adopted as an intra-Navy DLMS enhancement in support of organic maintenance requisitioning procedures. Revises DLMS 511R.

427 11/28/2011

Requisition Document Number Date Edit. This change establishes DAAS edits to check for an appropriate ordinal date in requisitions prior to forwarding to DLA for processing and to reject those that are greater than one year old or are more than one day in the future. Revises Chapter 4, Requisitioning.

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427A 10/3/2012

Requisition Document Number Date Edit. This change implements a permanent DAAS edit to check for an appropriate ordinal date in requisitions prior to forwarding to the source of supply. Comparable edits are authorized within source of supply requisition processing. This change replaces ADC 427 in its entirety; it retains all information previously published, additional exclusion values, and clarification of the implementation timeline. Revises DLMS Volume 2, Chapter 4 Requisitioning and AP7.16 Status Codes.

428 5/23/2011

Support to Missile Defense Agency (MDA) as a foreign Military Sales (FMS) Implementing Agency and Assignment of New Service and Agency Code I. This change modifies initial guidance in ADC 384, which assigned Service Code I to Missile Defense Agency. Since the alpha I is very similar to the numeric 1 assigned to Section 1122 Program DoDAACs, this change has been made to avoid possible confusion in human readable form.

Revises the DLMS Data Dictionary.

428A 6/09/2011

Approved Addendum Support to MDA as a FMS Implementing Agency and Assignment of New Service and Agency Code I. This addendum issues administrative corrections to the approved change documentation and documents additional requirements for a new distribution code and fund codes to support MDA.

430 6/13/2011

Timeframe Change for Security Assistance SDR Requests for Reconsideration. This change established an exception to the 45 day reconsideration timeframe for FMS customers who are receiving a returned exhibit item as a result of their previous SDR submission. This change re-instates the 90 day reconsideration timeframe where materiel/exhibits must be returned to the customer, thereby allowing additional time for the return-to-customer transportation and the customer’s re-evaluation of their returned property. Revises Chapter 17, Supply Discrepancy Reporting.

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431 7/19/2011

Map Intra-Army DIC BZE,…