H92240-15-Q-1016_PWS_Attachment_1.pdf

H92240-15-Q-1016 Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

Naval Special Warfare Group Four (NSWG4), Special Boat Team Twenty Two (SBT-22)

Stennis Space Center Pool Maintenance

1.0 Overview

1.1 Special Boat Team Twenty Two (SBT-22) requires Contractor services to provide regularly scheduled pool maintenance, corrosion control and rust mitigation, and unscheduled repairs and corrective maintenance of the SBT-

22 aquatics facilities located at Stennis Space Center, Mississippi.

2.0 Scope

2.1 Contractor shall provide all tools, materials, personnel and labor necessary to successfully complete performance of this PWS for the following aquatics facilities and equipment:

2.1.1 670,000-Gallon “Combat Training Tank” pool

2.1.2 2200 -Gallon HydroWorx® physical therapy pool

2.1.3 All support equipment associated with both pools, including, but not limited to; pool enclosures, filtration systems, pool circulation, chemical treatment systems, ancillary components, etc.

2.2 Contractor shall be responsible for the following services in support of facilities and equipment under PWS 2.1:

2.2.1 Regularly scheduled and routine preventative maintenance

2.2.2 Corrosion control and rust mitigation

2.2.3 Unscheduled repairs and corrective maintenance

2.2.4 Periodic Inspections

2.0 Tasks

2.1 Contractor shall be responsible for the following tasks under regularly scheduled and routine preventative maintenance:

2.1.1 Provide all chemical treatment, sanitation support and supplies necessary to maintain water quality, testing and cleanliness appropriate for the size, design, and intended use of each pool and associated equipment items. Contractor shall be responsible for calculating consumption rates and arranging for the purchase, delivery and receipt of all required treatment and cleaning chemicals, including:

Sodium Hypochlorite (bleach); estimated at 500 gal/week

Calcium Hypochlorite; estimated at300 lb/year

Muriatic Acid; estimated at 60-80 gal/month

Stabilizer (cyanuric acid); estimated at 100-200 lb/month

Sodium Bicarbonate; estimated at 200-300 lb/month

Calcium Chloride; estimated at 200-300 lb/month

Other industry standard chemicals

2.1.2 Retain current chemical Safety Data Sheets (SDS) on-site within the SBT-22 Pool House mechanical building.

2.1.3 Test chemistry limits of the “Combat Training Tank” at least twice per week and maintain the following levels continuously:

Chlorine level: 1.0 to 2.8 PPM pH level: 7.2 -7.8

Total Alkalinity: 80-120 PPM

Calcium: 200-400 PPM

Water temperature: 74°F to 80°F year-round (desired range)

2.1.4 Test chemistry limits of the HydroWorx® physical therapy pool at least once a week and maintain the following levels continuously:

pH: 7.4 – 7.8

Chloride: 1.0 – 3.0 PPM (Contractor may substitute with Bromine treatment)

Alkalinity: 80-120 PPM

Calcium Hardness: 200-400 PPM

Water temperature: TBD by the Contracting Officer’s Representative (COR)

2.1.5 Draw and process any water samples required for additional outside testing.

2.1.6 Comply with all Federal, State, and local laws and regulations regarding the usage, handling, labeling, accountability and disposal of hazardous material/hazardous waste (HM/HW) as required under this contract.

SBT-22 point of contact (POC) for HM/HW is Mr. Johnny Finch; Johnny.finch@navsoc.socom.mil, 228-813-

4000, ext. 13402.

2.1.7 Perform visual inspections.

2.1.8 Review SBT-22 Pool House controller data and instrumentation readings.

2.1.9 Sustain cleanliness and good housekeeping of the facilities and equipment under PWS 2.1 upon each visit and on a continuous basis. Record measures taken to sustain cleanliness and good housekeeping by means of a checklist that is prepared during each Contractor visit. Checklists used shall be clearly posted and maintained within the SBT-22 Pool House mechanical building, and samples and/or additional copies shall be provided in the MSP. Supplies and equipment used by the Contractor during performance of these tasks shall minimize obstruction to foot or vehicular traffic to the maximum extent practicable. Contractor shall secure entry, access doors, panels and all equipment at the end of each work period. Contractor shall properly dispose of all materials containing a residue of dirt, debris, oxidizing or other combustible material according to SDS instructions at the end of every site visit. Contractor shall check in and out with the SBT-22 Quarterdeck for each visit.

2.1.10 Submit a Maintenance Visit Report (MVR) upon completion of each visit that includes the following information: date of visit, summary of services and actions performed, completion of the cleanliness and housekeeping checklist, documentation of chemical tests, addition of chemicals by type and quantity, discrepancies with corrective actions taken, discrepancies reported but not corrected, and recommendations.

2.1.11 Advise on system lifecycle replacement/failure estimates, energy conservation and/or maintenance options as a preventive measure.

2.1.12 Recommend additional safeguards and pool treatment consistent with all local, State and Federal laws and regulations. Contractor shall be knowledgeable of the Mississippi Department of Environmental Quality statutes and the National Swimming Pool Foundation Certified Pool-Spa references.

2.1.13 Serve as the SBT-22 Aquatics Facility Subject Matter Expert (SME) to the Contracting Officer’s

Representative (COR) on all matters relating to the safety, efficiency, use and care of the aquatics facilities and equipment.

2.1.14 Drain, backwash, and re-fill pools as necessary.

2.2 Contractor shall be responsible for the following tasks under corrosion control and rust mitigation:

mailto:Johnny.finch@navsoc.socom

2.2.1 Perform a visual inspection of all exposed water and chemical system components, documenting the severity of corrosion or rust and impact, if not corrected. The Contractor shall reduce or eliminate physical or visual signs of corrosion or rust.

2.2.2 Follow a corrosion control maintenance plan (as part of a comprehensive Maintenance & Service Plan) that allots maintenance time to corrosion control and rust mitigation corrective actions. All corrosion and rust control measures must reduce or eliminate discrepancies in the following precedence:

Failure imminent, immediate correction required

Seriously degraded, should be corrected within the next 30 days to prevent failure

Moderate, plan appropriate corrective measures in the next 90 days

2.2.3 Document all corrective action taken as part of the Maintenance Visit report (MVR)

2.3 Contractor shall be responsible for the following tasks under unscheduled repairs and corrective maintenance:

2.3.1 Conduct minor work and repairs to pumps, valves, circulating, treatment, and filtration systems, as necessary to maintain a safe and leak- free environment that provides regulatory compliant containment of chemical materials. Minor work is defined as any on-site corrective maintenance action provided by the

Contractor that repairs or restores a deficiency with less than $1,500.00 in materials and/or two (2) man hours of labor. Minor work does not include professional trade services that must be accomplished by personnel with specific licensing or certification, i.e.; electrical, plumbing or HVAC. Minor work and repairs require COR notification and approval prior to Contractor commencement of performance.

2.3.2 Provide chemical re-treatments beyond the scope of regularly scheduled and routine preventative maintenance. Requires COR approval prior to Contractor commencement of performance.

2.4 Contractor shall be responsible for the following inspections:

2.4.1 Initial In-Depth Inspection: Contractor shall assess the initial condition of facilities and equipment under

PWS 2.1 to determine if all facilities and equipment are in proper working order for continued operation, to identify requirements for sustainment, and to identify any potential needs for current or future repairs, in order for the Contractor to develop a comprehensive Maintenance & Service Plan (MSP). The details of the Initial

In-Depth Inspection must be complete and submitted in writing to the COR within 21 days of contract award.

2.4.2 Routine Monthly Inspections: Contractor shall assess the condition of facilities and equipment under

PWS 2.1 monthly, provide a Monthly Inspection Report (MIR) of testing and evaluation conducted along with findings, and update the MSP as necessary.

2.4.3 Annual In-Depth Underwater Inspection: Contractor shall provide an in-depth assessment of the condition of facilities and equipment under PWS 2.1 with an in-water/underwater inspection at least once annually. Contractor shall provide an updated MSP annually that documents the testing and evaluation conducted, along with findings to include the status and recommended course(s) of action concerning the integrity and conditions of the pool walls, floor, and related fixtures/equipment. Each MSP update shall also summarize total orders for chemicals required over the prior year’s performance (to include prices and quantities), price and quantity estimates for chemicals required in the upcoming year, estimates for new or replacement equipment and/or repair services, SDS for all chemicals retained on site, and a section of analysis for existing maintenance and industry trends at the SBT-22 facility. Contractor shall attend an annual meeting when requested by the COR to discuss contract performance in sufficient detail and ensure a full and mutual understanding of the environmental/system factors that affect sustainment of the SBT-22 Aquatics Facility.

3.0 Additional Requirements

3.1 Contractor shall perform work in a manner that causes minimal interruption to, or interference with, the proper execution of military training and operations. SBT-22 personnel will not cause unnecessary delays for the

Contractor’s performance of their duties; however, it is highly recommended that the service times outlined in the

MSP be closely coordinated with the COR to minimize any scheduling conflicts. Historically, Contractor performance during afternoon hours has minimized potential scheduling conflicts with SBT-22 training.

3.2 Storage of Contractor tools and equipment shall be the Contractor’s responsibility and will not be permitted on-site at Government facilities, unless special exception is made by the COR. Contractor shall be responsible for clearly marking any Contractor tools and equipment as Contractor property.

3.3 Contractor shall immediately report to the COR any discovery of degraded or inoperative equipment that is property of the Government, to include fixed equipment and devices with the aquatics facility; the water cannons, the portable and in-water vacuum equipment, shepherds hooks, life-rings, life-saving and rescue equipment, etc.

3.4 Contractor shall be OSHA General Industry Safety certified and responsible for instructing his or her employees in OSHA/NAVOSH compliance and any applicable safety regulations. Contractor employees shall wear proper clothing, footwear and personal protective equipment as outlined in the SDS for all chemicals used. Contractor employee attire will be as neat and clean as practicable while performing their duties.

3.5 Contractor shall follow all directives of NSWG4 and SBT-22 concerning safety, security and professional demeanor, to include:

Department of the Navy Instruction. 5100.23 series - Safety

Naval Special Warfare Group Four Instruction. 2880.1 - Use of Cellular Phones

SBT-22 Instruction 5510.1 - Command Security

The COR will provide copies of, or access to, the current guidance and instructions

4.0 Contract Deliverables

4.1 Maintenance Visit Reports (MVR) in accordance with PWS 2.1.10

4.2 Initial Maintenance & Service Plan (MSP) in accordance with PWS 2.4.1

4.3 Monthly Inspection Report (MIR), and updated MSP as necessary, in accordance with PWS 2.4.2

4.4 Updated MSP annually in accordance with PWS 2.4.3

5.0 Period of Performance

5.1 Contract will include one (1) base year, with four (4) option years.

6.0 Place of Performance

6.1 Special Boat Team Twenty Two (SBT-22)

2603 Lower Gainesville Road

Stennis Space Center, MS 39529-7099

7.0 Invoicing

7.1 Contractor shall submit all invoices for payment by citing the actual and representative CLIN for each expense noted on the invoice.

7.1.1 Expenses for CLIN 0001 shall be invoiced for the firm-fixed price (FFP) monthly amount as indicated on the schedule, and shall be inclusive of all expenses associated with:

All regularly scheduled and routine preventative maintenance tasks (PWS 2.1)

All corrosion control and rust mitigation tasks (PWS 2.2)

All required inspections and reports (PWS 2.4 and 4.0)

All additional PWS requirements not otherwise listed in the other CLINs

7.1.2 Expenses for CLIN 0002 shall be invoiced for based on actual expenses incurred. Labor and materials shall be itemized for each individual repair and corrective maintenance action. Performance under CLIN 0002 requires COR approval prior to incurring any expenses, and shall be inclusive of all expenses associated with:

All unscheduled repairs and corrective maintenance tasks (PWS 2.3)

7.2 Detailed line item invoices shall be provided to the COR, to supplement any invoice submitted in WAWF.

7.3 Assigning expenses to improper CLINs in the invoice may lead to a rejection or delay of payment processing.

Contractor should contact the COR regarding any uncertainty to the proper use and identification of CLINs.

8.0 Contractor Manpower Reporting

8.1 Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Naval Special Warfare Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

9.0 Quality Assurance

9.1 The Government will inspect the Contractor's performance under this contract using surveillance methods appropriate for the nature and complexity of this requirement. The Contractor will be given the opportunity to correct or address any adverse findings resulting from the Government's inspection consistent with the

Inspection/Acceptance clause in the contract. Failure to correct any adverse findings or failure to deliver all products/services described in this contract may result in non-acceptance of the products/services by the

Government. Failure to meet the standards of this contract may result in a deduction of price at least equal to the value of the unperformed or poorly performed requirements. Performance will be evaluated to determine whether or not it meets the performance standards of this contract. Re-performance at no cost to the Government is the preferred method of correcting any unacceptable performance. The Contractor shall provide the Government written response why the performance standard was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future. Failure to perform in accordance with this contract could also result in termination of the contract for cause and/or adversely impact the Contractor's ability to be selected for future contracts.

10.0 Requirements for Facility Access

10.1 The SBT-22 aquatics facilities to be serviced under this PWS are located aboard the John C. Stennis Space

Center, a National Aeronautics and Space Administration (NASA) installation. All Contractor employees working aboard the installation must be valid U.S Citizens. Background investigations are required for Contractor employees working aboard the installation 30 or more days in a calendar year. Contractor employees may require a SBT-22 escort until any necessary background investigations are completed. The Contractor shall be responsible for maintaining employees capable of passing the necessary background investigations. Contractor shall be responsible for compliance with NASA Procedural Requirements (NPR) 1600.4, viewable at:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=1600&s=4 http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=1600&s=4