Addenda_01_-_Performance_Work_Statement_(Basic_Contract).pdf

Addenda 1 - Performance Work Statement

Performance Work Statement Naval Special Warfare Command

Support Vehicle Maintenance and Repair Contract

1. BACKGROUND.

1.1 Maintenance and Repair Services to support All-Terrain Vehicles (ATV)s, Jet Skis, and Golf Carts that require routine maintenance and repairs as needed.

2. OBJECTIVES

2.1 To establish a 5 year indefinite delivery indefinite quality (IDIQ) contract through issuance of task orders. This IDIQ will provide ATV, Jet Ski, and Golf Cart maintenance and service to keep equipment operational during this contract award period.

3. SCOPE.

3.1 The Contractor shall provide all labor, materials, and supervision necessary to service all items included on the Inventory List.

3.2 The Contractor shall perform mechanical and body repairs/services on the equipment listed on the

Inventory List.

3.3 The Contractor shall provide the pick-up and drop-off of all equipment. The Government location will be identified on the task order level.

4. REQUIREMENTS

4.1 The Contractor shall conduct maintenance and repairs in accordance with the PWS.

SECTION A: ATVs and Jet Skis

4.2 ATVs – Preventative Maintenance and Repairs:

4.2.1 The contractor shall provide technical personnel with a minimum of manufacturer based certifications to complete routine preventative maintenance in accordance with the manufacture recommendations to all inventory of ATVs as identified at 4.2.2.

4.2.2 The Contractor shall perform the following routine preventative maintenance:

4.2.2.1 Change all fluids in machine to include:

a) Engine oil

b) Gear case fluid

c) Hub fluid

d) Front drive fluid

4.2.2.2 Change:

a) Spark plug

b) Oil filter

c) Crankcase filter

4.2.2.3 Inspect and clean or change as required:

a) Air filter

b) Pre-filter

4.2.2.4 Inspect and adjust or replace as required:

a) Tire pressure

b) Wheel alignment

c) Throttle free play

d) Choke adjustment

e) Idle speed

f) Grease chassis and drive-line

4.2.2.5 Inspect PVT belt and clutches for damage or wear

4.2.2.6 Inspect brake system for wear and proper operation

4.2.2.7 Inspect suspension and related components

4.2.2.8 Inspect AWD system for proper operation

4.2.2.9 Inspect battery voltage and charging system for proper operation

4.2.2.10 Replace all worn tires

4.2.2.11 Replace all worn brakes

4.2.2.12 Replace worn front a-arm bushings

4.2.2.13 Replace worn/damaged drive belt

4.2.2.14 Test ride machine

4.2.3 Upon Completion of repairs, Contractor shall provide a maintenance report. Over and Above repairs found during annual maintenance shall be submitted along with a cost estimate to the Government POC. If approved they shell be funded and incorporated via separate mod or task order request. See 4.6 for more detail.

4.3 Jet Skis – Preventative Maintenance and Repairs

4.3.1 The Contractor shall provide technical personnel with a minimum of manufacturer based certifications to complete routine preventative maintenance in accordance with manufacture recommendations to all Jet Skis as identified in 4.3.2.

4.3.2 Performs routine preventative maintenance on Jet Skis to include:

4.3.2.1 Manufacturers’ periodic maintenance recommendation for 100 hour or 12 month time frames. Contractor shall check the following for damage.

a) Fuel line fuel hoses

b) Fuel filler cap/water separator O-rings

c) Fuel tank installation and straps

d) Water inlet strainer for clogs/damage

e) Cooling water hoses

f) Engine oil to be replaced

g) Oil filter to be replaced

h) Intermediate housing to be lubricated

i) Spark plugs

j) Terminals for battery leads

k) Steering mater operation

l) Steering cable exterior connections and to be lubricated

m) Electric trim rod exterior, connections, and to be lubricated

n) Shift rod and reverse gate exterior, connections, and to be lubricated

o) Air filter element

p) Air intake hoses

q) Throttle body valves to be lubricated

r) Exhaust system

s) Breather hose

t) Impeller

u) Jet thrust nozzle to be lubricated

v) Jet vacuum bilge check hoses/clamps and clean

w) Electric bilge pump check operation, hoses, and clamps; clean strainer

x) Stern drain pump check operation, hoses, and clamps; clean strainer

y) Anode check and clean

z) Rubber coupling

aa) Engine mount

4.3.3 Upon Completion of repairs, Contractor shall provide a maintenance report. Over and Above repairs found during routine preventative maintenance (or on an as needed basis) shall be submitted. If Over and Above work is needed, a cost estimate shall be submitted to the Government POC. See 4.6 for more detail.

SECTION B: Golf Carts

4.4 Golf Carts– Preventative Maintenance and Repairs:

4.4.1 The Contractor shall provide technical personnel that are capable of providing complete routine preventative maintenance in accordance with manufacture recommendations to all Golf Carts as identified in 4.4.2.

4.4.2 The Contractor shall perform the following annual maintenance:

a. Inspect wiring and check for obvious electrical issues that could pose problems

b. Inspect battery fluid levels and fill as needed

c. Inspect and clean battery terminals and cables and apply protector as needed

d. Inspect that the charger or starter-generator are functioning properly

e. Inspect brushes on electric motors

f. Inspect speed controller and lubricate contacts as needed

g. Inspect brake shoes, drums, cables, and fluids and adjust as needed

h. Inspect operation of fuses, lights, horn and warning buzzers

i. Inspect tire condition and air pressure and fill as needed

j. Tighten front end and joints and align as needed

4.4.3 Upon Completion of repairs, Contractor shall provide a maintenance report. Over and Above repairs found during annual maintenance shall be submitted along with a cost estimate to the Government POC. If approved they shall be funded and incorporated via separate mod or task order request. See 4.6 for more detail.

4.5 Other ATV/Jet Ski and/or Golf Cart not identified under Addenda 03 – Inventory List:

4.5.1 The Contractor shall provide technical personnel with a minimum of manufacturer based certifications to complete routine preventative maintenance in accordance with the manufacture recommendations to all other ATV/Jet Ski and/or Golf Cart.

4.5.2 All maintenance and repairs on other ATV/Jet Ski and/or Golf Cart is subject to negotiation prior to performance of the work.

4.5.3 Upon completion of preventative maintenance, Contractor shall provide a maintenance report.

4.6 If Over and Above services are approved they will be funded and incorporated via separate mod or task order request. At any time, the equipment listed under Addenda 03 or other equipment not identified in Addenda 03 needs body repairs/services, the Contractor shall provide the following:

4.6.1 Perform mechanical repairs as needed by:

a) Diagnosing the item brought in for mechanical repair/service

b) Preparing and sending the POC listed on the task order a quote for the mechanical repair/service

c) Over and Above work is subject to negotiation prior to performance of work

d) In accordance to 252.217-7028, Over and Above Work, you must have approval prior to the performance of work.

e) If Over and Above repairs are approved they will be funded and incorporated via separate mod or task order request.

4.6.2 Body repairs shall be performed as needed by:

a) Inspection of body damage

b) Preparing and Providing cost estimate and inspection report for body repairs/services.

c) Over and Above work is subject to negotiation prior to performance of work.

d) In accordance to 252.217-7028, Over and Above Work, you must have approval prior to the performance of work.

e) If Over and Above repairs are approved they will be funded and incorporated via separate mod or task order request.

4.6.3 Upon Completion of Over and Above work, Contractor shall provide a maintenance report.

5. DELIVERABLES

Description Number PWS Ref.

Delivery Date

ATV Maintenance, Report, and Cost Estimate

0001 4.2.1 4.2.2 4.2.3

No later than 30 days after induction of ATV for Inspection

Jet Ski Maintenance, Report, and Cost Estimate

0002 4.3.1 4.3.2 4.3.3

No later than 30 days after induction of Jet Ski for Inspection

Golf Carts 0003 4.4.1 4.4.2 4.4.3

No later than 30 days after induction of other equipment

Other ATV/Jet Ski/Golf Carts 0004 4.5.1 4.5.2 4.5.3

No later than 30 days after induction of other equipment

Over and Above repairs/services and reports

0005 4.6.1 4.6.2 4.6.3

No later than 30 days after approval of work

6. CONTRACTOR MANPOWER REPORTING

6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NSWBTC/N44 via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

7. CONTRACTOR TRAVEL

7.1 Contractor travel is not authorized.

8. SECURITY CONSIDERATION

8.1 Pick-up and delivery will be provided at task order level. Dates and times will be coordinated through the Contracting Officer Representative. The Contractor will be escorted on and off base.

9. QUALITY CONTROL

9.1 The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

10. QUALITY ASSURANCE

10.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The

Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

10.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

11. PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Standard Performance Threshold Method of

Surveillance Incentive

PRS # 1 Qualified and Trained Personnel. The Contractor provides sufficient and adequately trained workforce to support and provide routine maintenance/repairs required by the PWS.

Manage daily operations and activities to ensure successful compliance with the contract. This includes but is not limited to providing adequate staffing, managing workload, training, retention and supporting the requirement as prescribed by the PWS in a complete and professional manner.

*No instances of providing personnel who do not have the technical skill to support the courses required by the PWS.

Customer feedback.

Past Performance References.

PRS # 2 Quality Services.

The Contractor is synergistic, proactive, and flexible enough to provide services.

Manage daily operations and activities to ensure successful completion of maintaining equipment required. The Contractor demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customers.

*No more than 2 valid complaints per year.

Customer feedback.

Past Performance References.

PRS # 3 Administrative Tasks. The Contractor provides the necessary management and oversight necessary to comply with the administrative requirements of the PWS.

This includes logistic support functions and timely submission of deliverables and invoicing.

Collateral functions are conducted in a manner that Government property is safeguarded at all times to avoid loss or damage to property and quality personnel replacements are arranged in a timely manner such that there is no degradation of services.

Contractor submits deliverables and invoices in a timely manner.

* Collateral duties are performed in a manner that maintains the routine maintenance/ repairs and no instances of damage or loss to Government property due to contractor negligence are reported.

* Deliverables, inclusive of maintenance and repaired equipment and reports, are submitted in the time frame and in accordance with the procedures of the PWS.

*No more than two complaints relating to timely submission of deliverables.

Customer feedback.

Past Performance References.

12. PLACE OF PERFORMANCE

12.1 No more than 50 miles radius of Naval Amphibious Base in Coronado, CA 92155.

13. PERIOD OF PERFORMANCE

13.1 Contract shall have a 5 year ordering period. Per FAR 52.217-8, the Government may extend the ordering period up to 6 months.