GS05P15SIC0041_-_Pre-Proposal_Agenda_05192015.pdf

PRE-PROPOSAL CONFERENCE AGENDA

RFP: GS-05P-15-SI-C-0041, FIRE ALARM UPGRADES

John C. Kluczynski Federal Building and Loop Post Office

CHICAGO, IL 60604

Contracting Officer: Greg Oprian, gregory.oprian@gsa.gov

Project Manager: Linda Grabert, linda.grabert@gsa.gov

COR: Anthony Janairo, anthony.janairo@gsa.gov

Goran Simic, goran.simic@gsa.gov

Fire Protection Engineer: David Wolken, david.wolken@gsa.gov

Property Manager: David Lamb, david.lamb@gsa.gov

Ashley Massari, Ashley.massari@gsa.gov

Architect/Engineer: Dewberry Architects

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will review the forms that need to be submitted and the procedures that need to be followed. We will then go on a walk-through of the project site.

Technical questions will be gathered and a Q&A will be issued to all bidders.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the specifications. In the event the discussion during this conference indicates a need to modify the RFQ an amendment will be issued in writing. All amendments must be acknowledged with the submission of a bid package. Notes from this meeting will be forwarded to all attendees that provide a valid email address. The notes are not intended to reiterate everything discussed in the meeting.

Open to all small business concerns, NAICS Code 236220, size standard $36.5 million.

Offerors shall submit the following documents with their offer:

Price Proposal - Standard Form 1442, original and 4 copies

Technical Proposal, original and 4 copies

Acknowledgement of Amendment(s), if any

Past Performance References

GSA 527 – Contractors Qualifications and Financial Information

SF 24 – Bid Guarantee (bid bond); 20% of bid price

Copy of your SAM registration.

Construction Time: 400 Calendar Days after receipt of On-site Notice to Proceed.

Liquidated Damages: $1,222.23 for each calendar day of delay until the work is completed or accepted.

The Proposal Due Date: Thursday, June 11, 2015 at 3:00 pm CDT o Submit hardcopy to: Greg Oprian, 230 S Dearborn St., Ste. 3600, Chicago, IL 60604

There is no guarantee of negotiations being opened. The government can award based upon the receipt of initial offers so make your initial price your best offer.

All questions must be submitted by email to Greg Oprian (Gregory.oprian@gsa.gov) before close of business, Tuesday, June 2, 2015.

SCOPE OF WORK

mailto:anthony.janairo@gsa.gov mailto:david.wolken@gsa.gov mailto:david.lamb@gsa.gov

The purpose of this acquisition is to award a contract to correct deficiencies of the Fire Alarm System at the John C. Kluczynski Federal Building and Loop Post Office. This will include partial fire alarm replacement, in fully occupied buildings, to address building deficiencies, including control panels, alarm and notification devices, transponders, terminal cabinets and all associated conduit and wire. The upgrades will follow GSA standards P-100 and NFPA 72 and 101 as basis of design. The existing fire alarm system, an Edwards System Technology manufacture, will also remain fully functional while the new fire alarm devices are being installed. The designers and installers must be Edwards Technologies certified and also be a NICET III or IV Level for design. The complete solicitation package will be available on or about May 08, 2015 and is only accessible through FBO.gov.

CONTRACTOR USE OF PREMISES

General: The Contractor shall limit his/her use of the premises to the work indicated, so as to allow for

Government occupancy and public use.

Use of the Site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction. See Section 011400 in the technical specifications.

Working Hours: Government Occupied Hours are 6:00 am to 6:30 pm. Work that will occur in occupied spaces will need to be done after hours; consult with Building Management. The following work shall also be performed during Unoccupied hours:

o Work that affects the fire alarm system and wet-pipe sprinkler system (ie testing, drain down, etc.)

o Hammering and core drilling of floor and installation of conduit and wiring o All noisy, odorous, and/or disruptive work o All work accomplished during Unoccupied hours shall be performed at no additional cost to the

Government.

Utility Shutdowns: Require 72 hour advance notice to Building Management

Contractor Use of the Existing Building: Maintain the existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations.

Take all precautions necessary to protect the building and its occupants during the construction period.

See Section 011400 in the in the technical specifications.

GOVERNMENT OCCUPANCY

The Government will occupy the site and the existing building during the entire period of construction.

The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to substantial completion, provided that such occupancy does not substantially interfere with completion of the work.

John C. Kluczynski Federal Building

No onsite contractor parking available

Loading dock access – Access Request Required

Two freight elevators

Staging area – space will be made available

Contractor responsible for own dumpster for waste removal

BUY AMERICAN ACT

Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest.

(2) Non availability.

(3) Unreasonable cost.

(4) Information technology that is a commercial item.

A request may be made Pre-Award or Post-Award to the contracting officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225-10 or 52.225-11.

Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

SECURITY CLEARANCE

Upon receipt of the award letter, you should immediately contact the Security Clearance Contact Person

(SCCP) identified in the letter to determine the process. The following documents are to be completed for each proposed contract employee and shall be submitted for each employee who will be working on the project no later than ten days after award. See Section 01 35 53 in the technical Specifications.

Two "Fingerprinting Charts” (GSA Form FD-258)

Questionnaire for Public Trust Positions

FPS-Contractor Suitability Adjudication Transmittal Worksheet

Please note that no additional time will be added to the performance period due to the following contractor actions or inactions:

Late submittal of security clearance forms

Incomplete or inaccurate submittal of security clearance forms

Submittal of employees whose adjudication is found to be unsuitable

Failure of the contractor to comply with any of the security requirements in the contract

Additional forms for replacement employees will be provided. Any employee hired after performance starts under this contract must have the documents submitted 30 days prior to the employee starting work.

These forms must be completed accurately and thoroughly before employment under the contract. No employee or subcontractor may begin work under this contract without approved security clearances being received. Failure to do so may result in the contract being terminated for default. The Government reserves the right to require the contractor to resubmit the documents at any time. If requested, the forms must be submitted within three working days of receiving the request. Failure to provide the documents within the specified time period will result in removal of the employee until the documents are submitted, reviewed, and approved. The Government shall have, and exercise, full and complete control over granting, denying, withholding, and terminating clearances for any employee.

A NOTICE TO PROCEED WILL NOT ISSUE UNTIL CLEARANCES HAVE BEEN APPROVED.