MAS - Archscan, LLC - GS03F071AA

GENERAL SERVICES ADMINISTRATION

Federal Acquisition Service

Authorized Federal Supply Schedule FSS Price List

Multiple Award Schedule

FSC Group: Office Management

Contract number: GS-03F-071AA

Contract period: May 6, 2023 to May 5, 2028 archSCAN, LLC 7172 Columbia Gateway Dr, Ste C

Columbia, MD 21046 https://archscan.com/

Point of Contact: Vivica Williams

Email: vivica.williams@archscan.com Tel: (410) 553-6383 Fax: (410) 974-8286

Business size: Women Owned, Small Business Price list current as of Modification PS-0031

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!®, a menu-driven database system. The INTERNET address GSA

Advantage!® is: GSAAdvantage.gov.

For more information on ordering, go to the following website: https://www.gsa.gov/schedules

CUSTOMER INFORMATION

1a. Table of awarded special item number(s) with appropriate cross-reference to item descriptions and awarded price(s).

SINs Recovery SIN Title 493110RM 493110RM Records Management 518210DC 518210DC Document Conversion 518210ERM 518210ERM Electronic Records Management OLM OLM Order-Level Materials (OLM’s)

1b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concession affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.

Please refer to the price sheet

1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, indicate “Not applicable” for this item.

Please refer to the price sheet

2. Maximum order: $1,000,000

3. Minimum order: $1000

4. Geographic coverage (delivery area). Domestic

5. Point(s) of production (city, county, and State or foreign country).

6. Discount from list prices or statement of net price. All prices are net here in.

7. Quantity discounts. 0%

8. Prompt payment terms. Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions. Net 30 days

9. Foreign items (list items by country of origin). N/A

10a. Time of delivery. (Contractor insert number of days.) N/A

10b. Expedited Delivery. Items available for expedited delivery are noted in this price list. N/A

10c. Overnight and 2-day delivery. N/A

10d. Urgent Requirements. N/A

11. F.O.B. point(s). Destination Per Final Proposal Revision

12a. Ordering address(es).

12b. Ordering procedures: See Federal Acquisition Regulation (FAR) 8.405-3.

13. Payment address(es).

14. Warranty provision. 30 Day warranty on all services

15. Export packing charges, if applicable. N/A

16. Terms and conditions of rental, maintenance, and repair (if applicable). N/A

17. Terms and conditions of installation (if applicable). N/A

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable). N/A

18b. Terms and conditions for any other services (if applicable). N/A

19. List of service and distribution points (if applicable). N/A

20. List of participating dealers (if applicable). N/A

21. Preventive maintenance (if applicable). N/A

22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants). N/A

22b. If applicable, indicate that Section 508 compliance information is available for the information and communications technology (ICT) products and services and show where full details can be found (e.g.

contractor’s website or other location.) ICT accessibility standards can be found at:

https://www.Section508.gov/. N/A

23. Unique Entity Identifier (UEI) number. XS5BC2W74EK7

24. System for Award Management (SAM.gov): archSCAN, LLC is registered in SAM.gov

GSA Approved Price List

SIN/SIN(s) Proposed Labor Category/Service Title

Unit of Issue

(UOI)

Price Offered to

GSA

518210DC

493110RM

518210ERM Cataloging - Manually Access Large Documents Hour $63.98

518210DC

493110RM

518210ERM Cataloging - Manually Access Small Documents Hour $63.98

Scanning- Standard Size Documents (11 x 17 or smaller) Each $0.07 smaller)- High Quality Each $0.19 smaller)- Fragile, Onion Skin, Bound Books, Etc Each $67.00

518210DC Document Preparation- Light Each $0.02

518210DC Document Preparation- Medium Each $0.04

518210DC Document Preparation- Difficult Each $0.06

518210DC Document Preparation- Specialty/Archival Hour $67.00

518210DC Document Preparation- Wide Format Drawings Each $0.96

518210DC OCR (Optical Character Recognition) Each $0.01

518210ERM Customized Metadata PDF Each $0.40 518210DC Indexing- Standard Size Documents Each $0.14

518210DC Indexing- Standard Size Documents- Custom Indexing Hour $67.00

518210DC Indexing- "Match and Attach" Each $0.23

518210DC

Indexing- Wide Format Size Documents- Drawing Indexing Each $1.41

Hand Time (Taping & Repair) Documents 18x22 to 36x48 Hour $63.98

518210ERM Conversion Set-Up Specialty (Advanced) Hour $201.51

518210DC

CD (Includes: Importing Data, Personal Label, Jewel Case) Original Copy Each $20.15

CD (Includes: Importing Data, Personal Label, Jewel Case) Duplicate Copy Each $8.06

DVD (Includes: Importing Data, Personal Label, Jewel Case) Original Copy Each $20.15

DVD (Includes: Importing Data, Personal Label, Jewel Case) Duplicate Copy Each $8.06

518210DC USB Flash Drive 8GBs - 16GBs Each $25.19

518210DC USB Flash Drive 32GBs - 64GBs Each $75.57

518210DC Portable Hard Drive 120 GBs Each $201.51

518210DC Secure Shredding Services (Banker Box) Each $4.79

518210DC Document Review Services Hour $86.15

518210DC Custom Database Creation Hour $191.44

518210DC Pick-Up/Delivery (Per Mile) Each $4.79

518210DC Labor to Box up Documents Hour $52.64

518210ERM

AerieHub Subscription (per hour) Library Management Hour $143.58

518210ERM

Aerie Hub- Documents Module - Set Up 50 Additional Users [BASIC Level] Each $186.65

518210ERM

Aerie Hub- Documents Module - Set Up 50 Additional Users [STANDARD Level] Each $124.43

518210ERM

Aerie Hub- Documents Module - Set Up Single-Sign On Each $2,488.66

518210ERM

Aerie Hub- Documents Module - Set Up Customization/Professional Services Each $277.58

518210ERM

Aerie Hub- Documents Module - Subscription 50 GB Additional Storage [BASIC Level] Each $1,272.09

518210ERM

Aerie Hub- Documents Module - Subscription 50 GB Additional Storage [STANDARD Level] Each $1,090.23

518210ERM

Aerie Hub- Documents Module - Subscription 50 GB Additional Storage [PREMIUM Level] Each $908.36

518210ERM

Aerie Hub- Documents Module - Subscription 50 Additional Users [BASIC Level] Each $1,453.00

518210ERM

Aerie Hub- Documents Module- Subscription 50 Additional Users [STANDARD Level] Each $1,272.09

518210ERM

Aerie Hub- Documents Module- Subscription Single-Sign On Each $4,359.95

518210ERM

Aerie Hub- Documents Module- Backups Documents and Data Backups Each $1,866.50

518210ERM

Aerie Hub- Documents Module- Set Up Module Fee [BASIC Level] Each $622.17

518210ERM

Aerie Hub- Documents Module- Set Up Module Fee [STANDARD Level] Each $2,986.40

518210ERM

Aerie Hub- Documents Module- Set Up Module Fee [PREMIUM Level] Each $9,954.66

518210ERM

Aerie Hub- Documents Module- Set Up Buttons Page (each) [BASIC Level] Each $746.60

518210ERM

Aerie Hub- Documents Module- Set Up Buttons Page (each) [STANDARD Level] Each $622.17

Aerie Hub- Documents Module- Set Up Map Page (each) [BASIC Level] Each $2,986.40

518210ERM

Aerie Hub- Documents Module- Set Up Map Page (each) [STANDARD Level] Each $2,861.96

518210ERM

Aerie Hub- Documents Module- Set Up Map Page (each) [PREMIUM Level] Each $2,737.53

518210ERM

Aerie Hub- Documents Module- Set Up Landing Page (each) [BASIC Level] Each $435.52

518210ERM

Aerie Hub- Documents Module- Set Up Landing Page (each) [STANDARD Level] Each $410.63

518210ERM

Aerie Hub- Documents Module- Set Up Landing Page (each) [PREMIUM Level] Each $385.74

518210ERM

Aerie Hub- Documents Module- Set Up Additional Classif. Tabs (ea.) [STANDARD Level] Each $373.30

518210ERM

Aerie Hub- Documents Module- Set Up Confidential Documents [STANDARD Level] Each $1,244.33

518210ERM

Aerie Hub- Documents Module- Set Up Rooms Feature [STANDARD Level] Each $535.06

518210ERM

Aerie Hub- Documents Module- Set Up Document Review [STANDARD Level] Each $1,244.33

518210ERM

Aerie Hub- Documents Module- Set Up Videos [STANDARD Level] Each $1,244.33

518210ERM

Aerie Hub- Documents Module- Set Up Multivista integration [STANDARD Level] Each $1,244.33

518210ERM

Aerie Hub- Documents Module- Set Up Procore Integration [STANDARD Level] Each $1,244.33

518210ERM

Aerie Hub- Documents Module- Subscription Module Fee [BASIC Level] Each $3,269.72

518210ERM

Aerie Hub- Documents Module- Subscription Module Fee [STANDARD Level] Each $7,811.54

518210ERM

Aerie Hub- Documents Module- Subscription Module Fee [PREMIUM Level] Each $23,617.43

518210ERM

Aerie Hub- Documents Module- Subscription Buttons Page (each) [BASIC Level] Each $908.36

518210ERM

Aerie Hub- Documents Module- Subscription Buttons Page (each) [STANDARD Level] Each $726.50

Aerie Hub- Documents Module- Subscription Map Page (each) [BASIC Level] Each $1,272.09

518210ERM

Aerie Hub- Documents Module- Subscription Map Page (each) [STANDARD Level] Each $1,090.23

518210ERM

Aerie Hub- Documents Module- Subscription Landing Page (each) [BASIC Level] Each $436.47

518210ERM

Aerie Hub- Documents Module- Subscription Landing Page (each) [STANDARD Level] Each $400.10

518210ERM

Aerie Hub- Documents Module- Subscription Landing Page (each) [PREMIUM Level] Each $363.73

518210ERM

Aerie Hub- Documents Module- Subscription Additional Classif. Tabs (ea.) [STANDARD Level] Each $436.47

518210ERM

Aerie Hub- Documents Module- Subscription Confidential Documents [STANDARD Level] Each $3,269.72

518210ERM

Aerie Hub- Documents Module- Subscription Rooms Feature [STANDARD Level] Each $599.19

518210ERM

Aerie Hub- Documents Module- Subscription Document Review [STANDARD Level] Each $3,269.72

518210ERM

Aerie Hub- Documents Module- Subscription Videos [STANDARD Level] Each $3,269.72

518210ERM

Aerie Hub- Documents Module- Subscription Multivista integration [STANDARD Level] Each $3,269.72

518210ERM

Aerie Hub- Documents Module- Subscription Procore Integration [STANDARD Level] Each $3,269.72

518210ERM

AerieHub- Space Management Module- Set-Up Module Fee [BASIC Level] Each $7,465.99

518210ERM

AerieHub- Space Management Module- Set-Up Module Fee [STANDARD Level] Each $11,821.16

518210ERM

AerieHub- Space Management Module- Set-Up Module Fee [PREMIUM Level] Each $28,619.65

518210ERM

AerieHub- Space Management Module- Set-Up No. of Buildings [BASIC Level] Each $199.09

518210ERM

AerieHub- Space Management Module- Set-Up No. of Buildings [STANDARD Level] Each $186.65

518210ERM

AerieHub- Space Management Module- Set-Up No. of Buildings [PREMIUM Level] Each $174.21

AerieHub- Space Management Module- Set-Up Campus Views [BASIC Level] Each $3,235.26

518210ERM

AerieHub- Space Management Module- Set-Up Campus Views [STANDARD Level] Each $3,110.83

518210ERM

AerieHub- Space Management Module- Set-Up Additional Floor Plan Views [STANDARD Level] Each $497.73

518210ERM

AerieHub- Space Management Module- Set-Up Smart Pins / Asset Mgt [STANDARD Level] Each $3,733.00

518210ERM

AerieHub- Space Management Module- Set-Up Base Plan Export to DWG Each $2,488.66

518210ERM

AerieHub- Space Management Module- Set-Up Floorplan / Spaces Initial Loading Hour $90.93

518210ERM

AerieHub- Space Management Module- Subscription Module Fee [BASIC Level] Each $11,808.72

518210ERM

AerieHub- Space Management Module- Subscription Module Fee [STANDARD Level] Each $18,167.25

518210ERM

AerieHub- Space Management Module- Subscription Module Fee [PREMIUM Level] Each $43,601.41

518210ERM

AerieHub- Space Management Module- Subscription No. of Buildings [BASIC Level] Each $309.17

518210ERM

AerieHub- Space Management Module- Subscription No. of Buildings [STANDARD Level] Each $290.98

518210ERM

AerieHub- Space Management Module- Subscription No. of Buildings [PREMIUM Level] Each $272.80

518210ERM

AerieHub- Space Management Module- Subscription Campus Views [BASIC Level] Each $1,998.59

518210ERM

AerieHub- Space Management Module- Subscription Campus Views [STANDARD Level] Each $1,816.73

518210ERM

AerieHub- Space Management Module- Subscription Additional Floor Plan Views Each $708.31

518210ERM

AerieHub- Space Management Module- Subscription Smart Pins / Asset Mgt Each $145.49

518210ERM

AerieHub- Compliance Module- Set-Up Module Fee [BASIC Level] Each $1,244.33

518210ERM

AerieHub- Compliance Module- Set-Up Module Fee [STANDARD Level] Each $2,239.80

AerieHub- Compliance Module- Set-Up Module Fee [PREMIUM Level] Each $12,443.32

518210ERM

AerieHub- Compliance Module- Set-Up Per Location [BASIC Level] Each $746.60

518210ERM

AerieHub- Compliance Module- Set-Up Per Location [STANDARD Level] Each $622.17

518210ERM

AerieHub- Compliance Module- Set-Up Expired Tests [STANDARD Level] Each $497.73

518210ERM

AerieHub- Compliance Module- Set-Up Access Restrictions [STANDARD Level] Each $1,244.33

518210ERM

AerieHub- Compliance Module- Set-Up Markup on Upload [STANDARD Level] Each $1,244.33

518210ERM

AerieHub- Compliance Module- Set-Up Departmental Views [STANDARD Level] Each $2,986.40

518210ERM

AerieHub- Compliance Module- Subscription Module Fee [BASIC Level] Each $1,998.59

518210ERM

AerieHub- Compliance Module- Subscription Module Fee [STANDARD Level] Each $3,633.45

518210ERM

AerieHub- Compliance Module- Subscription Module Fee [PREMIUM Level] Each $19,983.98

518210ERM

AerieHub- Compliance Module- Subscription Per Location [BASIC Level] Each $908.36

518210ERM

AerieHub- Compliance Module- Subscription Per Location [STANDARD Level] Each $726.50

518210ERM

AerieHub- Compliance Module- Subscription Expired Tests [STANDARD Level] Each $436.47

518210ERM

AerieHub- Compliance Module- Subscription Access Restrictions [STANDARD Level] Each $1,090.23

518210ERM

AerieHub- Compliance Module- Subscription Markup on Upload [STANDARD Level] Each $1,634.86

518210ERM

AerieHub- Compliance Module- Subscription Departmental Views [STANDARD Level] Each $5,086.45

518210ERM

AerieHub- Training Module- Set-Up Module Fee [BASIC Level] Each $3,633.45

518210ERM

AerieHub- Training Module- Set-Up Module Fee [STANDARD Level] Each $6,358.54

AerieHub- Training Module- Set-Up Module Fee [PREMIUM Level] Each $18,446.75

518210ERM

AerieHub- Training Module- Set-Up Groups [BASIC Level] Each $186.65

518210ERM

AerieHub- Training Module- Set-Up Groups [STANDARD Level] Each $161.76

518210ERM

AerieHub- Training Module- Set-Up 10 Additional Presentations [BASIC Level] Each $124.43

518210ERM

AerieHub- Training Module- Set-Up 10 Additional Presentations [STANDARD Level] Each $99.55

518210ERM

AerieHub- Training Module- Set-Up Testing Each $3,633.45

518210ERM

AerieHub- Training Module- Subscription Module Fee [BASIC Level] Each $3,269.72

518210ERM

AerieHub- Training Module- Subscription Module Fee [STANDARD Level] Each $5,450.18

518210ERM

AerieHub- Training Module- Subscription Module Fee [PREMIUM Level] Each $23,058.44

518210ERM

AerieHub- Training Module- Subscription Groups [BASIC Level] Each $248.87

518210ERM

AerieHub- Training Module- Subscription Groups [STANDARD Level] Each $223.98

518210ERM

AerieHub- Training Module- Subscription 10 Additional Presentations [BASIC Level] Each $186.65

518210ERM

AerieHub- Training Module- Subscription 10 Additional Presentations [STANDARD Level] Each $124.43

518210ERM

AerieHub- Training Module- Subscription Testing Each $4,359.95

Service Contract Labor Standards: The Service Contract Labor Standards (SCLS), formerly known as the Service Contract Act (SCA), is applicable to this contract as it applies to the entire Multiple Award Schedule (MAS) and all services provided. While no specific labor categories have been identified as being subject to SCLS/SCA due to exemptions for professional employees (FAR 22.1101,

22.1102 and 29 CRF 541.300), this contract still maintains the provisions and protections for SCLS/SCA eligible labor categories. If and / or when the contractor adds SCLS/SCA labor categories to the contract through the modification process, the contractor must inform the Contracting Officer and establish a SCLS/SCA matrix identifying the GSA labor category titles, the occupational code, SCLS/SCA labor category titles and the applicable WD number. Failure to do so may result in cancellation of the contract.

SIN 518210ERM Vendor Certification for Electronic Records Management Solutions Version 3.0 (As of MAS Refresh 18)

For the purposes of the MAS Solicitation, eight (8) specific elements of Electronic Records Management (ERM) Services have been identified. These 8 elements are fully defined and the corresponding requirements are identified in NARA’s Universal Electronic Records Management Requirements spreadsheet attachment to the Solicitation. These requirements have been established and are administered by the National Archives and Records Administration (NARA).

Vendors may provide any combination of the 8 elements of ERM solutions; however, vendors must certify that they are capable of meeting all standards associated with the elements they propose by completing this self-certification. Vendors must include a completed copy of this certification in their published GSA MAS Contract Price List to help illustrate their ERM capabilities to federal customer agencies.

Proposed Elements of Electronic Records Management Services:

By selecting the below Elements, you are self-certifying you meet NARA’s Universal ERM Requirements for that Element. Select all Elements that apply.

X Element 1 - Office Management Applications ☐ Element 2 - Electronic Messages ☐ Element 3 - Social Media ☐ Element 4 - Websites X Element 5 - Photographs (Born-Digital and Scanned Images) X Element 6 - Digital Audio and Video X Element 7 - Structured Data X Element 8 - Shared Drives

In the space below you must provide a brief summary description for each of the above Elements that you have checked off. The summary must include which ERM products/ services/ solutions — currently awarded under SIN 518210ERM of your MAS contract — are related to the respective Element. Example questions are provided for each Element to assist with your response. Those questions are based on NARA’s Universal Electronic Records Management Requirements and reflect common questions from agencies. If you cannot provide a summary description for a given Element, or you do not currently offer products/services/solutions under SIN 518210ERM related to that Element, you cannot self-certify that Element on this form. Please use as much space as you need below, but be concise!

Please respond as “Not applicable” for any Element you did not select above.

The specifics of your below responses are not part of the evaluation criteria for adding SIN 518210ERM. The intention of the below section is to assist agencies with market research and help agencies understand your offerings / capabilities as they relate to the above ERM Elements you have selected.

If you have questions about the above ERM Elements and the information on NARA’s Universal ERM Requirements spreadsheet, please contact NARA’s Records Management Policy Team at rmpolicy@nara.gov.

Element 1 - Office Management Applications Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 1. Some example questions to consider are: Which office management applications does your service/solution manage (e.g. Microsoft 365, Google Workspace, etc.)? How do you associate Office Management documents with a records schedule? How do you apply metadata to Office Management documents?

archSCAN offers a wide range of services for Office Management Applications such as Microsoft 365, SharePoint, Google Drive or Workspace. The documents are inventoried and identified as Permanent/Temporary Records, Non-record Material, or Personal Papers. The documents can be tagged with metadata values through several processes such as imbedding the metadata into the properties of the files and creating a csv/excel file of metadata to be associated with the files.

Element 2 - Electronic Messages Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 2. Some example questions to consider are: Which electronic messages does your service/solution manage (e.g. SMS/MMS, iMessage, WhatsApp, social media messages, voicemail, etc.)? Are you able to capture SMS/MMS at the carrier-level? How do you apply metadata to electronic messages? Where are records stored (e.g. managed in the system in which they were created or in a dedicated recordkeeping system)?

Not Applicable

Element 3 - Social Media Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 3. Some example questions to consider are: Which social media platforms does your solution/services capture and manage (e.g. Facebook, YouTube, Instagram, WordPress)? What technology is used to capture social media records? What frequency can your solution/services capture? How do you address changes in what social media platforms allow for capture?

Not Applicable

Questions for Element 4 - Websites Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 4. Some example questions to consider are: What technology do you use to crawl websites? Do you have the capability to capture internal and external sites? What formats do you use for web captures? Can you capture websites in NARA-acceptable formats? What quality assurance processes/tools do you offer?

Not Applicable

Questions for Element 5 - Photographs (Born-Digital and Scanned Images) Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 5. Some example questions to consider are: How do you associate Photographs with a records schedule? How do you apply metadata for categorization and searchability to Photographs?

archSCAN associates metadata to photographs in a variety of different ways. Often the metadata comes from the properties of the file, especially if born digitally, such as the date/time stamp, the file name, the location, etc. If the photographs were scanned, metadata is often captured manually depending on the availability of information.

Questions for Element 6 - Digital Audio and Video Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 6. Some example questions to consider are: How do you associate Digital Audio and Video files with a records schedule? How do you apply metadata for categorization and searchability to Digital Audio and Video?

archSCAN associates metadata to digital audio and video files in a variety of different ways.

Often the metadata comes from the properties of the file, especially if born digitally, such as the date/time stamp, the file name, the location, etc. If the videos were converted from analog media (VHS, reel, etc), metadata is often captured manually depending on the availability of information.

Questions for Element 7 - Structured Data Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 7. Some example questions to consider are: What is your approach to managing structured data? Do you offer solutions additional to what the agency uses, work with their current systems, or both?

archSCAN develops structured data solutions (databases) to assist in managing information, which determines preset rules—such as fields, formats, and values—for the data. The solutions can be customized to meet the data capture needs with required fields, drop down menus, and auto-calculations.

Questions for Element 8 - Shared Drives Please provide a brief summary of your awarded offerings (products/services/solutions) under SIN 518210ERM that help agencies meet Element 8. Some example questions to consider are: What capabilities does your solution/services provide for identifying duplicates? What other organizational methods do you employ for managing shared drives?

archSCAN offers services to better managed shared drives by identifying duplicates using custom software applications and file analysis tools. archSCAN creates structure in shared drives by improving file folder structures and naming conventions.

archSCAN, LLC hereby certifies that we are capable of meeting all standards described in the solicitation and NARA’s Universal Electronic Records Management Requirements attachment for each of the sections of ERM Elements we have proposed, as indicated above.

Offeror (To be signed only by an authorized principal, with authority to bind the undersigned contractor)

Name (Printed)

Title

Date

Change log for Version 3.0

1. The following ERM Elements were removed or updated in order to remain at parity with the Elements listed in NARA’s Universal Electronic Records Management Requirements spreadsheet (Version 3)

○ Removed Cloud Services

○ Removed Engineering Drawings

○ Changed Digital Media (Photo) to Photographs

○ Combined Digital Audio and Video

2. The following ERM Elements names have been updated to remove the reference to their former name used in Version 1 of this document:

○ Element 1 - Office Management Applications: removed “(formerly ‘Desktop Applications’)” from the Element name

○ Element 7 - Structured Data: removed “(formerly ‘Databases’)” from the Element name

3. Added requirement for contractors to provide a brief summary of awarded offerings for each ERM Element that they self-certify. Added instructional language along with example questions for each Element to assist contractors with their responses.

vivicawilliams Typewritten Text Vivica Williams vivicawilliams Typewritten Text President vivicawilliams Typewritten Text 02/23/24