MAS - Canon U.s.a., Inc. - GS03F046DA

GENERAL SERVICES ADMINISTRATION

Authorized Federal Supply Schedule Price List

Contract Number: GS-03F-046DA

Schedule Number: MAS Schedule Title: Multiple Award Schedule

Large Category: Office Management Subcategory: A05 Office management maintenance and repair, A09 Office Supplies, A10

Printing and Photographic Equipment and A11 Records Management

For more information on ordering from Federal Supply Schedules, click on the FSS Schedules button at fss.gsa.gov.

Contract Period:

January 21, 2026 – January 20, 2031

Contract Administration:

Canon U.S.A., Inc.

Address: 4100 N. Fairfax Drive, Suite 200, Arlington, VA 22203 Phone Number: (703) 807-3500 Email: Cusagmd@cusa.canon.com Web Site: https://www.usa.canon.com/federal-government Business size: Large

On-line access to contract ordering information, terms, and conditions, up-to-date pricing and the option to create an electronic delivery order are available through GSAAdvantage! ™, a menu-driven database system. The INTERNET address for GSA Advantage! is: www.GSAAdvantage.gov.

Effective Date:

02/2026

Modification Number: 0406 http://www.gsaadvantage.gov/

Information for Ordering Activities

Delivery Order Information

All orders placed under this contract must be issued as follows:

Canon USA, Inc.

Federal Identification Number: 13-2561772

Unique Entity ID (SAM): DTQLFAEKKCP5

Cage Code: 4J871

Remit To: See page 4 for instructions.

Ordering Address: CANON U.S.A., INC.

4100 N. Fairfax Drive, Suite 200 Arlington, VA 22203

Fax: (703) 807-3819

E-Mail: FGSD_Government_Orders@cusa.canon.com

Phone: (800) 323-9170

Orders placed directly at a dealer location (without official authorization from Canon USA, Inc.) are

OPEN MARKET and as such, the GSA contract number MAY NOT be used. To place an order through one of the Canon authorized dealers, please refer to the Canon website at:

https://www.usa.canon.com/internet/portal/us/home/contactus/where-to-buy/

No deviation from the terms (pricing, discount, warranty, etc.) specified in this schedule is authorized without Canon’s Federal Sales Division approval. Any prices or terms other than as stated herein are

OPEN MARKET and the GSA Contract number MAY NOT be used unless previously authorized.

Purchase Orders All purchase orders should state the Contract Number GS-03F-046DA. For selected lease plans, Canon USA, Inc. may partner with a third-party financial institution wherein specific ordering instructions will be provided by Canon.

Purchases Using the U.S. Government Credit Card Use of the government credit card provides numerous benefits. According to GSA, “The benefits of the program include savings of $53.77 per transaction over traditional paper-based procurement methods;

improved cash management and streamlined payment processes; timely and extensive management reports which enable federal agencies to monitor small purchases, determine trends in card use and better manage program budgets.”

https://www.usa.canon.com/internet/portal/us/home/contactus/where-to-buy/

Information for Ordering Activities-Continued

Purchases Using the U.S. Government Credit Card-Continued The Government Credit Card (Visa/MC/AMEX) is accepted for transaction amounts above or below the micro purchase threshold.

All credit card forms must include the cardholder’s name, card number, expiration date, phone, email and signature is required.

Credit Cards are accepted by Canon U.S.A. Inc. for Purchase and Maintenance transaction types for one-time and/or repetitive charges for equipment, services and supply product types. Credit Cards are accepted for payment of all open invoices.

Maintenance Purchases Using the U.S. Government Credit Card Maintenance transactions should establish a line item to itemize the monthly base charge separate from the excess copy charge. Monthly base charges must be funded for the period stated. If excess copy charges apply, the copy rate should be stated, however funding for overages is not required. Overages will be charged based on actual usage. All maintenance charges are invoiced in arrears.

NEW ORDERS

All purchase orders should state contract number GS-03F-046DA.

Unless prohibited by agency regulations or policies, it is desired that Lease and Maintenance period of performance dates are written beginning the 1st day of the installation month to September 30th of the current fiscal year.

Prorated lease billing is not available. Therefore, the period of performance for base year and option year lease charges are invoiced as a fixed stream of payments through end of term. To determine the lease effective date, the "anticipated" installation date should be considered as follows:

•If copier/MFD device is delivered day 1 - 15; commence base year period of performance on the first day of current month.

•If copier/MFD device is delivered day 16 - 31; commence base year period of performance on the first day of next month.

For example, should the device on the award install no later than 3/15/2020, the base year would commence 3/1/2020- first invoice would generate 4/1/2020 with the first payment date of 5/1/2020.

However, should it install anytime between 3/16/2020 and 4/15/2020, the base year would commence

4/1/2020. The first invoice will generate 5/1/2020, with the first payment date of 6/1/2020.

Maintenance orders should properly describe the plan. Copies included volume, monthly base and overage cost-per-copy rate.

Each purchase order should be written to establish a separate line item to itemize the monthly base charge from estimated copy volume. All line items for base and estimated overage copy charges must have sufficient funds allocated. Cost-per-Copy should state the overage rate within the description.

Copies Included Maintenance:

For each model, please establish (a) CLIN for the fixed monthly base charge and (b) CLIN for the cost-per-copy overage charge. Below, is a sample of how the delivery/task order can be written:

Maintenance Service For image RUNNER ADVANCE 6275

CLIN Description Qty. Unit Unit Price Extended Price

0001 Monthly Base Cost for 20,000 copies at

.004 per copy

12 EA $80.00 $960.00

0002 Overage Charge per copy at .004 per copy 1 LOT .004 $100.00

The government will add funds for any amounts exceeding the planned usage per GSA terms under SIN 811212SA item eight (8). Obligation of Maintenance Funds

• “LOT” is the preferred unit of measure for all overage charges.

• It’s strongly recommended that an initial supply of toner be purchased to cover the first few months’ usage.

• All Maintenance charges will be invoiced in arrears.

Lease Transaction for LTOP and/or PVL - Termination Ceiling Charge (aka TCC) for Early Termination Equipment leased under this agreement may be terminated at any time during a Government fiscal year by the Ordering Agency’s Contracting Office responsible for the delivery order in accordance with FAR 52.212-4, paragraph (l) Termination for the Government’s Convenience. The Termination Ceiling is a limit on the amount that Canon USA may claim from the Ordering Agency on the termination for convenience of a lease or failure to renew a lease prior to the end of the lease term for reasons other than those set forth in section 14, Termination for non-appropriation. Termination ceiling charges will apply for each year of the lease term (See FAR 17.1). The Ordering Agency and Canon USA shall establish a termination ceiling amount. The Contracting Officer shall insert the agreed upon amount of the first year in the order and modify it for successive years upon availability of funds.

Therefore, the Termination Ceiling Charge (TCC) must be stated within the order. The TCC is the same figure as the Total Purchase Price, or Net Total Purchase Price should a trade- in be applied. Only the TCC Statement must be written on the order. Appropriation of funds is not required. If you would like to request an amortization schedule for your lease transaction, please contact your Canon Account Executive.

RENEWAL ORDERS – LEASE and/or MAINTENANCE

• All renewal orders should state the Contract No. GS-03F-046DA

• All renewal orders should reference the previous fiscal year’s purchase order number

• Lease and Maintenance renewal purchase orders must include the serial number(s) of all equipment

• Unless prohibited by agency regulations or policies, it is desired that lease and maintenance purchase orders be written for the following period: October 1 to September 30 of the current fiscal year

• All purchase orders must reference the period of performance

• Lease and Maintenance renewal purchase orders must reference the plan being renewed (e.g. LTOP, PVL, etc.)

Maintenance orders should properly describe the plan. Copies included volume, monthly base and overage cost-per-copy rate.

Each purchase order should be written to establish a separate line item to itemize the monthly base charge from estimated copy volume. All line items for base and estimated overage copy charges must have sufficient funds allocated. Cost-per-Copy should state the overage rate within the description.

INVOICING

All invoices will be issued by CANON U.S.A., INC. and/or Canon Financial Services, Inc.

PAYMENT

Payment shall be made payable to "Canon U.S.A., INC." (Or its authorized third party) or Canon Financial Services, Inc. and no other name shall appear for payment. If a copy of the invoice cannot accompany the payment, the remittance information should contain the invoice number, date, amount and an explanation if the payment is not exactly as shown on the invoice. Credit Cards are accepted for payment of all open invoices. Canon may utilize third party financing for Lease Payments.

Government Credit Cards are accepted by Canon USA, Inc. and Canon Financial Services, Inc. for payment of open invoices.

All ordering documents must include the appropriate payment address information. Payment must be made to the “Remit To” address indicated OR the “Remit To” address indicated on the invoice. All payments are to be made to Canon USA, Inc. and/or Canon Financial Services, Inc. based upon transaction type as shown below.

Purchase, Maintenance, Supplies LTOP / Premier Value Lease LTOP / Premier Value Lease

Canon USA, Inc. Canon Financial Services, Inc. Canon Financial Services, Inc.

P.O. Box 841023 158 Gaither Drive, Suite 200 14904 Collections Center Drive Dallas, TX 75284-1023 Mount Laurel, NJ 08054 Chicago, IL 60693-0149

Federal ID: 13-2561772

UEI: DTQLFAEKKCP5

Federal ID: 22-3056822

UEI: Y9MMAK39G3A7

Federal ID: 22-3056822

UEI: Y9MMAK39G3A7

DUNS: 116194192 DUNS: 021974928 DUNS: 021974928

Cage Code: 4J871 Cage Code: 1GYXO Cage Code: 1GYXO

Phone: (800)323-9170 Fax: (703) 807-3819

Phone: (800)220-1257 Fax: (856) 505-5996

Phone: (800)220-1257

FGSD-billingdept@cusa.canon.com fedcustserv@cfs.canon.com fedcustserv@cfs.canon.com

Customer Information

1a. Table of awarded special item number(s) with appropriate cross-reference to item descriptions and awarded price(s).

1b. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concession-affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.

SIN # Model Price

SIN 518210ERM, 532420LT P-208II $150

1c. If the Contractor is proposing hourly rates, a description of all corresponding commercial job titles, experience, functional responsibility and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, indicate “Not applicable” for this item.

Refer to the Product Pricing Pages for applicable hourly rates.

2. Maximum Order $1,000,000 for SIN 541611MPS. All other SINs, the Maximum order is $350,000.

If you wish a price quote for quantities more than the maximum order, please call (703) 807-3100.

3. Minimum Order The minimum Supply Order is $100.00. Any order for less than $100.00 will be accepted if the order provides for a Handling Charge of $10.00. If a Handling Charge is not authorized, the order will be returned.

Legacy SIN New SINs New SINs Descriptions

36500 OLM OLM

N/A 33411 Purchasing of New Electronic Equipment

51 101 2 339940 Office Products

51 100 333316C Copiers and Digital Duplicating Equipment

51 100F 333316F Flat Rate Monthly Fee for Copiers

51 409 518210ERM Electronics Records Management Solutions.

51 58A 532420LC Operating Lease Plan for Copiers

51 58B 532420LT LTOP & Operating Lease Plan for all non-copier office machinery

51 58 532420LTOP LTOP & Operating Lease Plan for copier

51 500 541611MPS Managed Print Services

51 57 811212SA Maintenance Service Agreement for Office Equipment

Customer Information-Continued

4. Geographic Coverage The Contract Delivery area is defined as the 48 Contiguous States, District of Columbia (DC), Alaska, Hawaii, Guam and Puerto Rico. Canon may provide Foreign Service if readily accessible to Canon’s Service Points. Canon reserves the right to return orders for areas, which are remote or not readily or adequately serviced within the 48 Contiguous States, D.C., Alaska, Hawaii, Guam and Puerto Rico.

5. Points of Production The items offered in this contract are an eligible product from a country under the Trade Agreements Act of 1979, unless otherwise noted.

In accordance with the Trade Agreements Act, Public Law 96-39; Executive Order 12260, dated 12/31/80 and Federal Procurement Regulation, Temporary Regulation 57, the application of the Buy American Act and its evaluation penalties are waived on the purchase of Canon equipment.

6. Statement of Net Pricing All prices herein are net (discounts deducted).

7. Quantity Discounts Quantity discounts are based upon a single order for the quantity indicated. Items cannot be combined to achieve quantity discounts. Level II quantity discounts apply to 11 or more of the same item on a single purchase order. For example, if a purchase order lists 11 imageRUNNER ADVANCE units and 5 Finisher accessories, the Level II discount applies to the imageRUNNER ADVANCE units and the Level I discount applies to the Finisher accessories.

8. Prompt payment terms In accordance with the Prompt Payment Act, Canon U.S.A., Inc. has the authority to assess Federal Government Agencies’ interest charges on invoices, which remain unpaid thirty (30) days after their receipt of a proper invoice.

8a. Notification that Government purchase cards are accepted at or below the micro-purchase threshold.

8b. Notification whether Government purchase cards are accepted or not accepted above the micro-purchase threshold.

Government Credit Cards (Visa/MC/AMEX) are accepted for transaction amounts above or below the micro purchase threshold.

9. Foreign Items Refer to Item 5. Note: In accordance with the Trade Agreements Act, the application of the Buy American Act and its evaluation penalties are waived on the purchase of Canon products under this contract.

10a. Time of delivery All Canon Equipment and Accessories will be delivered from 1 to 60 days after receipt of valid order. For orders received electronically via GSA Advantage, Canon offers 1-45 days after receipt of valid order.

10b. Expedited delivery Items available for expedited delivery will be determined on a case-by-case basis.

10c. Overnight and 2-day delivery Overnight and 2-day delivery will be determined on a case-by-case basis.

10d. Urgent Requirements When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact the Canon for the purpose of obtaining accelerated delivery. Canon shall reply to the inquiry within 3 workdays after receipt (telephone replies shall be confirmed by Canon in writing). If Canon offers an accelerated delivery time acceptable to the ordering agency, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.

10e. Equipment/Accessory/Supply Return Policy Returns due to ordering errors:

In the event a customer makes an error when ordering they should contact Canon Customer Service (1- 800-323-9170) for a return authorization within 30 days from the shipment date. All returns, due to customer errors, are subject to a restocking fee up to 15% of the original sale price. The equipment being returned must be in new condition (unused) and should be returned in the original shipping container. Any equipment returned without prior written approval from Canon’s Customer Service Department will be rejected by the receiving warehouse.

Returns due to Canon processing errors:

On the occasion that Canon makes an error the customer should immediately report it to Canon Customer Service (1-800-323-9170) for a return authorizations within 30 days from the shipment date.

Any equipment that is returned without prior written approval from Canon’s Customer Service Department will be rejected by the receiving warehouse.

Receipt of Defective Equipment:

If the government receives a defective unit, at its option Canon will:

A. repair the product at no charge, using new or refurbished replacement parts, B. exchange the product with a product that is new or which has been manufactured from new, OR

C. refund the purchase price of the product. A replacement product assumes the remaining warranty of the original product or 90 days, whichever provides longer coverage.

12. F.O.B. Points Prices in this Contract include delivery to the shipping dock of destinations located within the 48 Contiguous States and the District of Columbia. Canon will determine the most economical means of transportation. Where premium routing, rigging or “inside delivery” is required by the Government activity, Canon will pay such charge and add the actual cost thereof, as a separate item on the invoice.

Shipments to Hawaii, Guam, Alaska, Puerto Rico and other locations outside the Continental Limits are F.O.B., P.O.E. (Port of Embarkation) Continental Limits. Beyond these limits, charges will be added to the invoice.

13a. Ordering address Refer to Information for Ordering Activities Instructions.

12b. Ordering procedures: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA’s) are found in Federal Acquisition Regulation (FAR) 8.405-3.

The following section of the FAR on the use of schedules is provided for customer convenience: FAR 8.404

a. General

Parts 13 (except 13.303-2(c)(3)), 14, 15, and 19 (except for the requirement at 19.202-1(e)(1)(iii) do not apply to BPAs or orders placed against Federal Supply Schedules contracts (but see 8.405-5).

BPAs and orders placed against a MAS, using the procedures in this subpart, are considered to be issued using full and open competition (see 6.102(d)(3). Therefore, when establishing a BPA (as authorized by 13.303-2(c) (3)), or placing orders under Federal Supply Schedule contracts using the procedures of 8.405, ordering activities shall not seek competition outside of the Federal Supply Schedules or synopsize the requirement.

b. 8.405.1 Ordering Procedures for Supplies, and Services not requiring a Statement of Work.

(1) Ordering activities shall use the procedures of this subsection when ordering supplies and services that are listed in the schedules contracts at a fixed price for the performance of a specific task, where a statement of work is not required (e.g., installation, maintenance, and repair).

(2) Orders at or below the micro-purchase threshold. [Ordering activities may place orders at, or below, the micro-purchase threshold with any Federal Supply Schedule contractor that can meet the agency’s needs. Although not required to solicit from a specific number of schedule contractors, ordering activities should attempt to distribute orders among contractors.]

(3) Orders exceeding the micro-purchase threshold but not exceeding the maximum order threshold. Ordering activities shall place orders with the schedule contractor that can provide the supply or service that represents the best value. Before placing an order, an ordering activity shall consider reasonably available information about the supply or service offered under MAS contracts by surveying the GSA Advantage! on-line shopping service, or by reviewing the catalogs or pricelists of at least three schedule contracts (see 8.405-5). In addition to price, when determining best value, the ordering activity may consider, among other factors, the following:

(i) Past Performance.

(ii) Special features of the supply or service required for effective program performance.

(iii) Trade-in considerations.

(iv) Probable life of the item selected as compared with that of a comparable item.

(v) Warranty considerations.

(vi) Maintenance availability.

(vii) Environmental and energy efficiency considerations.

(viii) Delivery terms

Purchase of Incidental, Non-Schedule Items For administrative convenience, open market (non-contract) items may be added to a Federal Supply Schedule Blanket Purchase Agreement (BPA) or an individual order, provided that the items are clearly labeled as such on the order, all applicable regulations have been followed, and price reasonableness has been determined by the ordering activity for the open market (non-contract) items.

13. Payment Addresses Refer to Information for Ordering Activities Instructions.

14. Warranty See Warranty provision under Purchase Terms and Conditions as well as the Warranty Matrix at the end of the Contract Price Book. PHOTORECEPTOR DRUMS/DRUM UNITS

EXAMPLE OF WARRANTY: Calculation for the credit for a defective drum may be illustrated by the following example:

Drum inoperative after 50,000 copies in less than 90 days use. Drum warranted for 100,000 copies.

Calculation: 100,000-50,000 = 50,000 = 50% Credit

100,000 100,000

Nicks, scratches and dents caused by the user are not covered by the warranty on all models.

15. Export Packing Export packing is available upon request. When requested, such packing will be quoted as an Open Market item and only if available at that time. It is recommended that items be purchased (Open Market) from the Canon affiliated organization in the destination country. Contact Canon at 1-800-323- 9170 to obtain the address and phone number of the organization in the country of interest.

Lease or Maintenance of copiers is only available under this contract within the 48 contiguous states, Alaska, Hawaii, Guam, Washington, D.C. and Puerto Rico.

16. Terms and conditions of rental, maintenance, and repair (if applicable).

Refer to the Terms and Conditions for Canon Maintenance SIN 811212SA.

17. Terms and conditions of installation (if applicable).

Refer to the Terms and Conditions applicable to LTOP, Operating Lease Plan (Premier Value), and Purchase.

18a. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable).

Refer to the Terms and Conditions for Canon Maintenance SIN 811212SA.

18b. Terms and conditions for any other services (if applicable).

Not applicable.

19. List of service and distribution points (if applicable).

Refer to Canon’s website at: Canon Products - Where To Buy | Canon U.S.A., Inc.

https://www.usa.canon.com/order-help/where-to-buy

20. List of participating dealers (if applicable).

Refer to Canon’s website at: https://www.usa.canon.com/internet/portal/us/home/contactus/where-to-buy/

21. Preventive maintenance (if applicable).

Refer to the Terms and Conditions for Canon Maintenance SIN 811212SA.

22a. Special attributes such as environmental attributes (e.g., recycled content, energy efficiency, and/or reduced pollutants).

Refer to the Product Pricing Pages for applicable environmental attributes.

22b. If applicable, indicate that Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services and show where full details can be found (e.g.

contractor’s website or other location.) The EIT standards can be found at: www.Section508.gov/.

Canon provides access to all users and offers accessible solutions for persons with disabilities.

Accessibility and Section 508 documentation for individual Canon products is available in the form of the industry-wide Voluntary Product Accessibility Template (VPAT).

This documentation can be found at the Canon U.S.A., Inc. website at VPAT | Canon U.S.A., Inc.

23. Unique Entity Identifier (UEI) number:

DTQLFAEKKCP5

24. Notification regarding registration in System for Award Management (SAM) database.

Canon U.S.A., Inc. has an active SAM Registration.

https://www.usa.canon.com/about-us/kyosei-our-corporate-philosophy/environment-and-sustainability/vpat

Customer Information-Additional terms

1. Underwriters' Laboratory Certification

All copiers listed in this Contract have been approved by Underwriters Laboratory and meet Federal

Specifications J.C. 175 b.

2. State and Local Taxes The Contract price excludes all State and Local taxes levied on or measured by the Contract or sale price of the services or completed supplies furnished under this Contract. Taxes excluded from the Contract Price pursuant to the preceding sentence shall be separately stated on Canon’s invoices and the Government and government contractors agrees either to pay to Canon amounts covering such taxes or to provide evidence necessary to sustain an exemption there from.

3. Order of Precedence

Orders placed under this Contract shall be governed by the prices and terms of this Contract only, regardless of any prices, terms, or omissions on order documents.

4. Equipment Trade-In

Trade-in terms are not a part of this Contract. Consult your local Canon authorized dealer for availability as an Open Market item.

Trade-in equipment will be accepted as an open market transaction and consequently not subject to the Multiple Award Schedule contract or its price reduction clause. The trade-in is an open market convenience in the form of a discount or credit to the Government on equipment sales to the

Government.

5. Recycled Paper Canon Copying Equipment (except Color Laser Copiers) produces satisfactory copies on recycled paper that meets the Joint Committee on Printing Standard JCP 0-65.

6. Rigging

Rigging refers to any inside delivery or removal from or to point of installation where adequate access (elevator) is not available, requiring movement of equipment up stairways, through windows, etc. If rigging is required this will be quoted by the Canon authorized dealer as an Open Market item.

7. Liability for Injury or Damage Canon shall not be liable for any injury to Government personnel or damage to Government property arising from the use of equipment maintained by Canon, unless such injury or damage is due to the fault or negligence of Canon.

8. Product Substitutions

Canon may make product substitutions to equipment, systems, and/or accessories as long as the substitute item is the same or better technology at the same or lower price. Delivery order modifications will not be required. The invoice will reflect the actual product shipped NOT the product ordered. To effectively administer savings to the Government, Finance Offices are instructed to make payments in accordance with this paragraph without requiring a delivery order modification.

Customer Information-Additional terms-Continued

9. Electricity The Government will furnish the proper electric current meeting Canon’s published standards and required electrical receptacles for the equipment.

10. Relocation of Equipment Leased Equipment ·Relocation of LTOP equipment must be made by Canon U.S.A., Inc. or its authorized dealer, except for relocations which Canon U.S.A., Inc. or its authorized dealer has determined, prior to the move, do not require trained moving technical personnel.

·Canon requires 30 days written notice prior to any relocation of equipment. Canon reserves the right to reject any request for relocation of equipment to an area, which is remote or not readily or adequately serviced by Canon or its authorized dealer.

·The cost of shipment to the new installation site and all related expenses shall be borne by the Government.

·The Government will request a price quotation from Canon U.S.A., Inc. or its authorized dealer. The Government will receive a quotation in an amount, which will not be exceeded, and the Government

Leased Equipment-Continued will issue a purchase order in that amount. If, after the move, the actual charges are less, the lesser amount will be invoiced.

·Prior to relocation of equipment, Canon or its authorized dealer will ensure the equipment meets Canon performance specifications.

·Relocation of equipment will include one or all the following depending on the needs of the Government: breakdown and packing of equipment, shipping, uncrating and re-installation and key operator training.

·Said machine will be transferred without cessation of lease/maintenance charges during the period of transfer.

Maintenance (Government-owned Equipment) ·Relocation of Government-Owned equipment covered under a Canon maintenance agreement must be made by Canon U.S.A., Inc. or its authorized dealer, except for relocations which Canon U.S.A., Inc. or its authorized dealer has determined, prior to the move, do not require trained moving technical personnel.

·Canon requires 30 days written notice prior to any relocation of equipment. If equipment is relocated to an area, which is remote or not readily or adequately serviced by Canon or its authorized dealer, the maintenance agreement shall be terminated without further obligations being incurred by either Canon or the Government.

·The cost of shipment to the new installation site and all related expenses shall be borne by the Government.

·The Government may request a price quotation from Canon U.S.A., Inc. or its authorized dealer. The Government will receive a quotation in an amount, which will not be exceeded, and the Government will issue a purchase order in that amount. If, after the move, the actual charges are less, the lesser amount will be invoiced.

·Prior to relocation of equipment Canon or its authorized dealer will ensure the equipment meets Canon performance specifications.

·Relocation of equipment may also include one or all of the following, depending on the needs of the Government: breakdown and packing of equipment, shipping, uncrating and re-installation and key operator training.

·Said machine will be transferred without cessation of maintenance charges during the period of transfer.

·If the equipment is relocated without prior notice/approval by Canon U.S.A., Inc. or its authorized dealer, the maintenance agreement may be terminated effective with the date of such relocation without further obligations being incurred by either Canon U.S.A., Inc. or the Government.

Purchase Should the Government transfer their equipment, not covered under a Canon maintenance agreement, to a new location and require reinstallation and key operator training, the Government will contact Canon U.S.A., Inc., or its authorized dealer for a price quotation for this service. Upon receipt of a proper purchase order, this service will be rendered.

Shipment Liability When the shipment is under the control of Canon and damage is incurred which results in costs for either labor or parts to restore the equipment to good operating condition at the new site, such costs shall be borne by Canon or its authorized dealer. When the shipment is under the control of the Government and damage is incurred which results in costs for either labor or parts to restore the equipment to good operating condition at the new site, such costs shall be borne by the Government.

Delivery and acceptance at loading dock When Canon is asked to leave the equipment at a loading dock and the customer signs acceptance and later moves the equipment themselves, any equipment damage costs shall be borne by the Government.

11. Certification of Federal Government Contractors All Purchases authorized by U.S. Government Agencies in accordance with Federal Acquisition Regulation (51.100) “Use of G.S.A. Supply Sources by Contractors,” that are placed by Federal Government Prime Contractors and Sub-Contractors under this G.S.A. Contract, shall be accompanied by a copy of the Government authorization.

Purchase Orders shall contain the following statement:

“This Order is placed pursuant to written authorization from (Name of Government Agency), Dated , a copy of which is attached. In the event of an inconsistency between the terms and conditions of this order and those of your Federal Supply Schedule Contract, the latter will govern.”

Certified Contractors using this Contract will notify CANON promptly should the Government terminate their authorization. Orders not containing the required Certification will be billed at Commercial prices.

FEDERAL GRANTEES ARE NOT PERMITTED TO USE THIS CONTRACT.

SAMPLE LETTER OF AUTHORIZATION

*Name and Title of Official* *Name of Company* *Address of Company*

Dear * ______________ *

As a Government cost-reimbursement contractor under contract *enter “number” or “numbers” * you are hereby authorized to place orders under GSA’s Federal Supply Schedules Program, subject to the conditions listed below. A written finding supporting issuance of this authorization has been made in accordance with FAR 51.102.

1. This authorization expires on *____*.

2. Purchases made under this authorization are limited to * $ *.

3. ThisauthorizationislimitedtothefollowingGSAFederalSupplySchedule*enter“contract”orcontr acts”*:*entercontractor name(s) and contract number(s)*

4. This authorization *enter “does” or does not” * apply to overhead supplies, and * enter

“does” or “does not”* apply to production supplies.

5. This authorization is limited to the following *enter “facility” or “facilities”*: * enter location of facility*

6. Vesting of title for supplies purchased under this authorization shall be follows: *enter vesting information*

7. *Enter any other limitations or conditions deemed necessary* Any supplies and services purchased under this authorization must be properly accounted for and properly used. You are authorized to order only those supplies and services required in the performance of your contract (s) referenced above. You are responsible for compliance with the applicable policies and procedures prescribed in FAR 51.1, particularly FAR 51.103, regarding purchasing from GSA Federal Supply Schedule contracts.

If you have any questions, you may contact *enter Name of Contracting Officer* on * ____*.

Sincerely, *Name of Contracting Officer and Office Symbol*

Terms and Conditions for Purchase SIN 333316C Copiers and Digital Duplicating Equipment

SIN 33411 New Electronic Equipment

SIN 339940 Office Products

SIN 518210ERM Electronics Records Management Solutions

1. Installation and Training For copier equipment, the Purchase Price includes delivery (except excess rigging charges, which will be quoted and billed as an Open Market item, if required) and installation of hardware, except for those items indicated as customer installable. Network connectable hardware shall be installed ready for network installation by customer. On-site network installation assistance can be obtained on an Open Market basis through a separate contract from the local Canon authorized dealer or Canon’s Federal Sales Division. An installation charge may apply for accessories placed after the initial machine installation.

In addition to delivery and installation referenced above, Canon will unpack, install and check the equipment to ensure that it is in good working order. The customer will assign a Key Operator who will be responsible for normal operator maintenance; i.e., loading of paper, adding toner and developer, clearing paper delays, and cleaning platen glass.

The Purchase Price includes one initial training session and manual, unless otherwise noted. Any additional on-site training or network integration assistance can be obtained on an Open Market basis through a separate contract from the local Canon dealer or Canon’s Federal Sales Division.

For image filing equipment (Scanners), installation is customer installable, unless otherwise notated.

The Purchase Price includes delivery only. Installation and maintenance are available for an additional charge.

For customers that require installation support an optional install eCarePAK is available for purchase.

Traditional Maintenance Programs (SIN 811212SA) are not available for scanners. Instead, maintenance support is provided in the form of eCarePAK. This program entitles the Government to all the benefits of the Advanced Exchange Program:

• The Advanced Exchange Program is a convenient way for customers to obtain a replacement Canon scanner when it requires service – before sending it back to Canon for repair.

• Customer downtime is minimized by having the defective product exchanged for a comparable refurbished product usually by the next business day (two business days for Alaska and Hawaii).

• The eCarePAK comprehensive service package goes into effect on the day the original scanner limited warranty expires. Once the replacement scanner arrives, the customer will simply place the defective scanner in the empty case and send it back to Canon.

• eCarePAK coverage also includes toll-free access to Canon's technical support staff during normal business hours.

An eCarePAK must be purchased prior to the expiration date of product’s manufacturer warranty.

Terms and Conditions for Purchase-Continued

SIN 33411 New Electronic Equipment

SIN 339940 Office Products

SIN 518210ERM Electronics Records Management Solutions

2. Warranty Canon warrants equipment to be free from defects in workmanship and material under normal use and service for a period after delivery to purchaser as specified in the Warranty section. The Photoreceptor drum is under separate warranty. During such warranty period, Canon shall replace, without charge, any defective part other than the following consumable items and materials: paper, chemicals (such as developer, toners, etc.) There is no warranty on waste toner cases.

This warranty shall be void and of no force and effect if the copier is damaged as a result of A) neglect, alteration, electric current fluctuation or accident, B) improper use, including failure to follow operating, maintenance and environmental conditions prescribed in Canon U.S.A.’s instruction manual, C) installation or repair by other than service representatives qualified by Canon U.S.A. and acting in accordance with Canon U.S.A.’s service bulletins, D) use of supplies or parts (other than those distributed by Canon U.S.A.) which damage the equipment or cause abnormally frequent service calls or service problems. Nor does this warranty extend to any equipment on which the original identification marks or serial numbers have been defaced, removed, or altered. After the warranty period, all adjustments, removal of paper jams, cleaning and consumable parts will be charged to the customer as an Open Market item or under the terms of Special Item Number SIN 811212SA.

3. Blanket Purchase Agreement (BPA) Terms and Conditions

a. Available to any eligible user of the GSA Contract.

b. Establishment of a BPA requires a purchase order (or equivalent document) signed by a contracting officer which contains the following statements:

-This order establishes a Blanket Purchase Agreement between (name of agency/department, etc.)

and Canon U.S.A., Inc. under the BPA terms contained in GSA Contract No. .

-During the term of the BPA, the agency agrees to purchase a minimum of $250,000 (excluding accessories and supplies) in equipment.

-In the event the cumulative total of orders placed under this BPA does not reach the minimum purchase dollars ($250,000), the Contractor may invoice at the price of the applicable quantity level.

c. All entities authorized to utilize the BPA must be specified by the agency or department on the BPA document. Orders not reflecting an entity listed with the BPA will receive single unit published prices from the current GSA Price Schedule.

d. Orders establishing BPA’s must be sent to:

Canon U.S.A., Inc.

4100 N. Fairfax Drive, Suite 200 Arlington, VA 22203 Attn: Government BPA Contracts

BPA’s can be established for all plans. Where quantity pricing is available, however, Special Item Numbers cannot be combined to meet commitments.

Terms and Conditions for Purchase-Continued

SIN 33411 New Electronic Equipment

SIN 339940 Office Products

SIN 518210ERM Electronics Records Management Solutions

e. BPA entitles the agency to the quantity break pricing for purchase of equipment; however, accessories and supplies do not contribute to the minimum purchase requirements.

f. If the agency does not reach the minimum purchase dollars, the agency will be ineligible for BPA prices for the following fiscal year.

g. The maximum order limitation of the contract applies solely to individual orders placed against the BPA and has no bearing on the cumulative or total value of these orders.

h. Individual orders placed against the BPA will reference the BPA number.

i. Invoices to the billing address shown on each BPA will follow, not accompany, each shipment.

Monthly or cumulative summary invoicing is not available.

4. Relocation of Equipment Refer to the Relocation of Equipment terms in the Customer Information section.

5. Replacement of Existing Canon Equipment If the ordered equipment is replacing existing Canon equipment, please indicate the model and serial number of the existing equipment.

6. Purchase of Supplies Refer to the Product Pricing Pages for specific supply information.

7. Hard Drive Removal and Replacement Hard Drive Removal and Replacement (HDD) services can be procured at the time of the Purchase Order (recommended for funding purposes) or upon the request of the Ordering Agency after the commencement of the contract (additional funding is required). Pricing details for HDD services are shown in the specific model price pages.

Upon contract expiration, Canon will work with the Ordering Agency to ensure a seamless Hard Disk Drive (HDD) process. Canon and the Ordering Agency shall ensure that hard drives do not leave the facility once a device is installed and that all hard drives will be surrendered to an appropriate security official as determined by the Ordering Agency for destruction, upon request. Canon will provide the COTR with a Verification & Acknowledgement Form of the HDD removal including the serial number, and removal date within 30 business days of the removal.

Terms and Conditions for Leasing of General Purpose

Commercial Equipment SIN 532420LC Operating Lease Plan for Copier

SIN 532420LT LTOP & Operating Lease Plan for all non-copier office machinery

SIN 532420LTOP LTOP & Operating Lease Plan for copier

1. STATEMENT OF GOVERNMENT INTENT

For the purpose of this solicitation, Lease Term is defined as the duration of the lease in months (not to exceed 60 months) as shown on the Ordering Agency's initial delivery order. It is understood by all parties to this contract that this is a leasing arrangement. In that regard, the Government anticipates fulfilling the leasing agreement subject to the availability of appropriated funds and the continued needs of the Ordering Agency.

The Ordering Agency, upon issuance of any delivery order intends to use the equipment for the lease term specified in the initial delivery order so long as the needs of the Ordering Agency for the equipment or functionally similar equipment continues to exist and adequate funds are appropriated.

Each lease hereunder shall be initiated by a delivery order which shall, either through a statement of work or other attachment specify the equipment being leased, and the terms of the transaction as required in the specific Special Item Number (SIN) description. The lease commencement is the date of acceptance as defined by FAR Subpart 12.4

The first period or initial term of the leasing agreement will be through September 30th of the fiscal year in which the order is placed, or as extended by act of Congress, unless the ordering office has multi-year funding.

Ordering Agencies are advised to follow the guidance provided in Federal Acquisition Regulation (FAR) Subpart 7.4 Equipment Lease or Purchase, and to review the lease terms and conditions prior to ordering and obligating funding for a lease. Ordering Agencies are responsible for the obligation of the funding consistent with fiscal law when entering into any lease arrangement.

For LTOP leases, Canon offers lease terms of 24, 36, 48 and 60 months. For PVL leases, Canon offers lease terms of 36, 48 and 60 months. Additionally, for the flexibility to add additional placement to existing fleets of Canon devices, Co-term lease rates are available for 12 to 60 months terms for both LTOP and PVL Leasing.

2. ORDERING PROCEDURES

(a) Ordering Agencies are strongly encouraged to conduct a needs assessment prior to the procurement.

(b) When the Ordering Agency expresses an interest in leasing a product(s), the Ordering Agency will provide the following information to the prospective vendors:

(i) Which product(s) is (are) required.

(ii) The required delivery date.

(iii) The proposed term of the lease.

(iv) Where the equipment will be located.

(v) Description of the intended use of the equipment.

Commercial Equipment-Continued SIN 532420LC Operating Lease Plan for Copier

SIN 532420LT LTOP & Operating Lease Plan for all non-copier office machinery

SIN 532420LTOP LTOP & Operating Lease Plan for copier

(c) Canon will respond with:

(i) Whether Canon can provide the required equipment.

(ii) The monthly payment based on the rate and the initial and residual values of the equipment.

(iii) The estimated cost, if any, of applicable State or local taxes.

(iv) A confirmation of the availability of the equipment on the required delivery date.

(v) Extent of warranty coverage, if any, of the leased products.

(vi) Cite the cost of any mandatory maintenance as applicable.

(vii) The Termination Ceiling Charges, as applicable. (See Section 13, Early Termination Charges).

(d) The ordering agency and contractor shall agree upon a termination ceiling charge which is established in accordance with the appropriate formula in Section 13. Early Termination Charges.

(e) The Contracting Officer shall insert the agreed upon termination ceiling charge for the first year in the order and modify it for successive years upon availability of funds.

3. ORDERS AND PERIOD OF LEASING ARRANGEMENTS

(a) Lease Options: At a minimum, Ordering Agencies placing orders for equipment under a leasing arrangement must specify on the delivery order the applicable leasing SIN under which the equipment is being leased.

(i) Lease to Ownership Plan (LTOP) (Lease/Purchase)

(ii) Lease with Option to Own (Operating Lease)

(b) Annual Year Funding. When using annually appropriated funds when placing an order for leasing, the following applies:

(i) Any lease executed by the Ordering Agency shall be on the basis that the known requirements exceed the remainder of the fiscal year. Due to funding constraints, however, the Ordering Agency cannot normally commit to a term longer than one fiscal year at the commencement of the lease. To facilitate the exercise of renewal options for future fiscal years, the lease term will be specified in the delivery order. All orders for leasing shall remain in effect through the Government fiscal year (or as extended by Act of Congress), or the planned expiration date of the lease, whichever is earlier, unless the Ordering Agency exercises its rights hereunder to acquire title to the equipment prior to the planned expiration date. Despite the fact that the delivery order will specify the total lease term, orders under the lease shall not be deemed to obligate succeeding fiscal year's funds or to otherwise commit the Ordering Agency to a renewal.

(ii) All orders for leasing automatically terminate at the end of the Government fiscal year (or as extended by Act of Congress) or the contract term, whichever is earlier. However, Ordering Agencies should notify the contractor in writing thirty (30) calendar days prior to the

SIN 532420LC Operating Lease Plan for Copier

SIN 532420LT LTOP & Operating Lease Plan for all non-copier office machinery

SIN 532420LTOP LTOP & Operating Lease Plan for copier expiration of such orders as to the Government's intent to renew. Ordering Agencies are instructed to follow the guidelines set forth in Paragraph 14 of this section with regard to termination of lease terms for non-appropriation or agency decisions not to renew. Should Ordering Agencies decide to terminate the lease prior to the expiration of the lease term under any other condition other than those set forth in Paragraph 14, early termination charges shall apply, (See Section 13, Early Termination).

(c) Multi-Year Funding Within contract Period: Where an Ordering Agency's specific appropriation authority provides for funds in excess of a 12 month (fiscal year) period, the Ordering Agency may place a schedule contract order for leasing for a period up to the expiration of its period of appropriation availability, or the expiration of the contract period whichever comes first, notwithstanding the intervening fiscal years.

(d) In recognition of the types of products on this Schedule and the potential adverse impact to the Government's mission, the Government's quiet and peaceful possession and unrestricted use of the equipment shall not be disturbed in the event the equipment is sold by the Contractor, or in the event of bankruptcy of the contractor, corporate dissolution of the Contractor, or other event, so long as the Government is not in default. The equipment shall remain in the possession of the Government until the expiration of the lease.