MAS - Filebank Inc. - GS03F018GA

General Services Administration

Federal Supply Service

Authorized Federal Supply Price List

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system. The INTERNET address GSA Advantage! is

GSAAdvantage.gov. For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at fsa.gsa.gov

Multiple Awards Schedule (MAS) Imaging, Document, and Records Management Solutions

Special Item Numbers: 493110RM 518210DC, 518210ERM, 532420LT, 561990, 54151S, Ancillary, OLM Physical Records Management Services, Document Conversion Services, Electronic Records Management

Solutions, LTOP & Operating Lease Plan for all Non-Copier Office Machinery, Document Destruction

Services, Information Technology Professional Services, Ancillary Supplies and Services, Order-Level

Materials (OLM).

Contract Number:

GS-03F-018GA

Contract Period:

12/08/2016 through 12/07/2036

Business Type:

Veteran Owned Small Business

Federal ID:

22-3101-239

UEI:

WW6QD5JKQV66

(Refresh #0012)

Enterprise Content Management

23 Thornton Road, Oakland NJ 07436

Phone: 973-279-4411

Fax: 973-279-6235

Email: info@filebankinc.com

Website: www.filebankinc.com http://www.filebankinc.com/

Table of Contents

SECTION 1: CUSTOMER INFORMATION

SECTION 2: LISTING OF PRODUCTS, PRICES, AND SERVICES

PHYSICAL RECORDS MANAGEMENT SERVICES — SPECIAL ITEM NUMBER 493110RM

DOCUMENT CONVERSION SERVICES – SPECIAL ITEM NUMBER 518210DC

ELECTRONICS RECORDS MANAGEMENT SOLUTIONS – SPECIAL ITEM NUMBER 518210ERM

SECURE DOCUMENT DESTRUCTION SERVICES – SPECIAL ITEM NUMBER 561990

LTOP & OPERATING LEASE PLAN FOR ALL NON-COPIER OFFICE MACHINERY – SPECIAL ITEM NUMBER 532420LT

INFORMATION TECHNOLOGY PROFESSIONAL SERVICES – SPECIAL ITEM NUMBER 54151S

ANCILLARY – ANCILLARY SUPPLIES AND SERVICES

ORDER-LEVEL MATERIALS (OLM) – SPECIAL ITEM NUMBER OLM

SECTION 3: APPENDIX

4.0 VENDOR CERTIFICATION FORM

Section 1: Customer Information

1a: Awarded Special Item Numbers: 493110RM Physical Records Management Services — 518210DC

Document Conversion Services — 518210ERM Electronic Records Management Solutions — 561990

Destruction Services — 532420LT LTOP and Operating Lease Plan for all Non-Copier Office Machinery —

OLM Order Level Materials.

1b: Lowest Price Model: Section 2 (pages 5-30).

1c: Labor Category Descriptions: Section 2 (pages 30-32).

2: Maximum Order:

• SIN 493110RM, 518210DC, 518210ERM, 561990: $1,000,000

• SIN 532420LT: $350,000

• SIN 54151S: $500,000

• ANCILLARY: $150,000

• OLM: $250,000

3: Minimum Order: See Services.

4: Geographic Coverage: All 50 states in the US.

5: Points of Production: Oakland, NJ and customer location if requested.

6: Net Price: The prices in the Price List (Section 2) are all the net prices and discounts have been deducted.

7: Quantity Discounts: +2% Discount for any orders over $250,000

8: Prompt Payment Terms: Net-30 Days.

9: Government Purchase Cards: Accepted above and below the micro-purchase threshold.

10: Foreign Items: Not Applicable.

11a: Time of Delivery: TBD at Order Level

11b: Expedited Delivery: Contact the Contractor for Availability.

11c: Overnight and Two-Day Delivery: Contact the Contractor for Availability.

11d: Urgent Requirements: Rush delivery is available, contact contractor for availability.

12: FOB Point: Destination other than Alaska, Hawaii, Puerto Rico *All contractor travel required in the performance of this contract and orders placed hereunder must comply with the Federal Travel Regulations (FTR) or Joint Travel Regulations (JTR), as applicable, in effect on the date(s) the travel is performed for the labor types offered. *

13a: Ordering Address:

FileBank Inc

23 Thornton Road

Oakland, NJ 07436

Phone: 973-279-4411

Fax: 973-279-6235

Email: csa@filebankinc.com www.filebankinc.com

13b: Ordering Procedures: For supplies and services, the ordering procedures, information on Blank Purchase

Agreements (BPA’s), and a sample BPA can be found at the GSA/FSS Schedule homepage

(fss.gsa.gov/schedules) and in the Federal Acquisition Regulation (FAR) 8.405.3.

14: Payment Address:

FileBank Inc

PO Box 715 Oakland, NJ 07436

Phone: 973-279-4411

Fax: 973-279-6235

Email: csa@filebankinc.com www.filebankinc.com

15: Warranty Provisions: None

16: Export Packing Charges: Not Applicable

17: Terms and Conditions of Government Purchase Card Acceptance: Contractor will accept government purchase card for orders.

18: Terms and Conditions of rental, maintenance, and repair: Not Applicable.

19: Terms and Conditions of installations: Not Applicable.

20: Terms and Conditions of Repair Parts Indicating Date of Parts Price List and Any Discounts from List

Prices: Not Applicable.

20a: Terms and Conditions for Any Other Services: Not Applicable.

21: List of Service and Distribution Points: The place of performance is FileBank Inc located in Oakland, NJ.

22: List of Participating Dealers: None.

23: Preventative Maintenance: Not Applicable.

24a: Environmental Attributes: Not Applicable.

24b: Section 508 Compliance: Not Applicable.

25: Unique Entity Identifier (UEI): WW6QD5JKQV66

26: Central Contractor Registration: FileBank is registered in the System for Awards Management (SAM)

Database.

27: Cage Code: 6SKY2 mailto:csa@filebankinc.com http://www.filebankinc.com/ mailto:csa@filebankinc.com http://www.filebankinc.com/

Section 2: Listing of Products, Prices, and Services

This section of the Pricelist provides a listing of the services available from FileBank Inc. Under SIN’s

493110RM, 518210DC, 518210ERM, 561990, 532420LT, 54151S, Ancillary, and OLM FileBank provides (1)

Physical records management services, (2) Document conversion services, (3) Electronic Records Management

Solutions (4) Destruction services, (5) Information Technology Professional Services, (6) Ancillary Supplies and

Services, and (7) Order Level Materials (OLM). Pricing for each of the respective service groupings are provided below. For all services, the net price to the Government for each service is reflected (i.e., the prices reflect all discounts and are inclusive to the IFF).

Any questions regarding the services and prices included in this Pricelist should be referred to the following:

Gregory Copeland

President, FileBank Inc.

23 Thornton Road

Oakland, NJ 07436

Phone: 973-279-4411

Fax: 973-279-6235

Email: gcopeland@filebankinc.com

Physical Records Management Services — Special Item Number

493110RM

Service Overview FileBank offers customers full services for all facets of records storage including but not limited to the organizing of physical records in any work area, electronically tracking records, indexing, scanning, labeling, barcoding, filing, transportation, retrieval, and storage of records. FileBank also performs storage services which includes but is not limited to preparing records for transport from FileBank or client location, preparing them for storage, pick-up of boxes, delivery of boxes, and retrieval of records. FileBank guarantees the security of all documents stored off-site at our facility. With pre-cast concrete walls, climate controlled, two-hour fire rated archive vault, FileBank’s vault provides protection from all-natural disasters. FileBank is compliant to

NARA facility standards for Federal Records Storage Facilities in 36 CFR Part 1234.

Federal Records Storage

Item Labor Description GSA Price Including

Discount

Unit

0001 Minimum Monthly Storage $22.17 Per Month

0002 Storage $0.55 Per Cubic Foot

(CF)

mailto:gcopeland@filebankinc.com

0003 File Storage Per Month $0.04 Per Month

0004 Tiered Storage Megabytes Per Month (0-5,000 megabytes)

$0.040 Per Megabyte Per

Month

0005 Tiered Storage Megabytes Per Month (5,001-

10,000 megabytes)

$0.027 Per Megabyte Per

Month

0006 Tiered Storage Megabytes Per Month (10,001-

30,000 megabytes)

$0.018 Per Megabyte Per

Month

0007 Tiered Storage Megabytes Per Month (30,001-

60,000 megabytes)

$0.015 Per Megabyte Per

Month

0008 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

$0.010 Per Megabyte Per

Month

0009 Purge 1.2 Cubic Foot $10.00 Per Cubic Foot

(CF)

0010 Purge Blueprint Only 1.75CF 8” Tube $15.00 Per Cubic Foot

(CF)

0011 Palletize/Shrink-wrap $14.84 Per Pallet

0012 8” Drawing Tube $12.80 Per Cubic Foot

(CF)

0013 Record Storage Carton $2.50 Each

0014 Box Barcode Label $0.07 Each

0015 Box New Add $5.45 Per Cubic Foot

(CF)

0016 Add Index Item File $1.25 Each

0017 Standard Retrieval/Return Per Box $7.00 Per Cubic Foot

(CF)

0018 Rush Retrieval/Return Per Box $10.50 Per Cubic Foot

(CF)

0019 Emergency Retrieval/Return Per Box $14.00 Per Cubic Foot

0020 Standard Retrieval/Return Per File $7.00 Each

0021 Rush Retrieval/Return Per File $10.50 Each

0022 Emergency Retrieval/Return Per File $14.00 Each

0023 Standard Box Handling Fee $3.00 Per Cubic Foot

(CF)

0024 Rush Box Handling Fee $4.50 Per Cubic Foot

(CF)

0025 Emergency Box Handling Fee $5.90 Per Cubic Foot

(CF)

0026 Standard Transport $2.07 Per Mile

0027 Rush Transport $2.58 Per Mile

0028 Emergency Transport $3.10 Per Mile

0029 Permanent Removal $8.38 Per Cubic Foot

(CF)

0030 Perm out Index Item $2.00 Each

0031 Digital Removal $0.29 Each

0032 Copy/Fax/Email $0.56 Per Page

0033 V-Cabinet User $99.00 Per Month

0034 User License (One Required) $65.83 Per Month

0035 Analytics Per Custom Application $198.00 Per Month

0036 Analytics Subscription Fee $99.00 Per User Per

Month

0037 Digital E-Form Per Form (Electronic

Documents that are saved by the Vendor)

$10.00 Each

0038 Service Minimum Per Work Order $15.00 Each

0039 Email Archiving Per Mailbox $10.00 Per Mailbox Per

0040 Digital Backer Set Up Online Backup $55.00 Each

Labor Categories Item Labor Description GSA Price Including

Discount

Unit

0001 Information Technology (IT) Manager $174.99 Per Hour

0002 Account Executive $96.42 Per Hour

0003 Retention Analyst $55.00 Per Hour

0004 Purge Hourly Labor $48.00 Per Hour

0005 Miscellaneous Hourly Labor $48.00 Per Hour

0006 Customer Service Manager $100.00 Per Hour

0007 Customer Service Assistant $64.00 Per Hour

Product and Labor Category Descriptions

Item Labor Description Description

0001 Minimum Monthly Storage A minimum monthly storage charge that is applied to a customer’s account when the storage charges do not meet the customers contractual minimum storage requirement. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0002 Storage Storage of temporary records. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0003 File Storage Per Month Storage of temporary files that have been indexed with client metadata. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0004 Tiered Storage Megabytes Per Month

(0-5,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0005 Tiered Storage Megabytes Per Month

(5,001-10,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0006 Tiered Storage Megabytes Per Month

(10,001-30,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0007 Tiered Storage Megabytes Per Month

(30,001-60,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0008 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0009 Purge 1.2 Cubic Foot A team is dispatched to client location to purge and repack client material for transport back to the FileBank Facility for processing.

0010 Purge Blueprint Only 1.75CF 8” Tube Team is dispatched to client location to pick up tubes for transport back to FileBank for processing.

0011 Palletize/Shrink-wrap FileBank team will palletize cartons and shrink wrap them prior to transport back to the

FileBank Facility or for transfer from FileBank

Facility to client.

0012 8” Drawing Tube The tube used to store blueprint and large-scale drawings for safe and secure storage when the client’s storage means are not sufficient. Applies to Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0013 Record Storage Carton Service that provides a standard 1.2 cubic foot

(CF) banker box for storage purposes. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0014 Box Barcode Label Box Barcode Labels are unique and individualized barcodes that identify each box.

Every box and customer receive their own range of barcodes that never repeat. Each barcode is linked to the client as well as a specified department and then it is linked to the location it is stored in FileBank’s secure archive center.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0015 Box New Add The act of processing new boxes when they are first received in the loading dock at FileBank, resulting in increased storage volume. Boxes are scanned and processed for services. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0016 Add Index Item File Adding an indexed file into the document management system with clients requested metadata and then linked to the corresponding box it is stored inside.

0017 Standard Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0018 Rush Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0019 Emergency Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0020 Standard Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0021 Rush Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0022 Emergency Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0023 Standard Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0024 Rush Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0025 Emergency Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0026 Standard Transport Use this service to schedule pick-up and delivery of material within 2 business days if order is placed before 2 P.M. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0027 Rush Transport Use this service to schedule a pick-up or delivery before 3 P.M. of that business day. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0028 Emergency Transport Use this service to schedule a pick-up or delivery of material same day it was placed. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0029 Permanent Removal The act of processing a Permanent Removal order to prepare and confirm items retrieved at

FileBank Facility for transportation or client pick-up and to update the status of the item in the inventory system as permanently removed.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0030 Perm out Index Item The act of processing a Permanent Removal order of Files from a carton to prepare and confirm items retrieved at FileBank’s Facility for transportation or client pick up and to update the status of them item in the inventory system as permanently removed. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0031 Digital Removal The act of processing a Permanent Removal order of data from the online system to prepare and confirm items for removal and to update the status of the item in the inventory as permanently removed. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0032 Copy/Fax/Email FileBank staff can copy, fax, or email a scanned document to the client for instant retrieval and viewing.

0033 V-Cabinet User User license to access online portal to view, print, and share all scanned documents.

Credentials are required for access to this portal and are always private and secure.

0034 User License (One Required) P-Cabinet is the secure, private, online portal where clients view their documents and indexed items with a user license for credentials. Applies to Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0035 Analytics Per Custom Application Configuration of Microsoft Business Intelligence

(BI) to the client. The Application will then give the client information. Used for intelligent search amongst client database. This service provides data intelligence for clients. It provides the ability for data mining, warehousing, and analysis of data (I.E. Student test demographics, budgeting, and any other customized analytics configuring a client might need to analyze) through the use of digital analytical tools and services. This can be accomplished through queries and prompts of data stored and analyzed for all data and data based within an organization. The entire analytical service application will be customized and designed based on the organizations data needs.

0036 Analytics Subscription Fee This service provides clients user credentials to access the customized analytics dashboard. The

Subscription is per user, per month and can be customized on departmental levels dependent on the users authorized access.

0037 Digital E-Form Per Form (Electronic

Documents that are saved by the

Vendor)

Electronic form designed by FileBank and is structured for client use. This form is saved into a database and a blank form populates for the next use.

0038 Service Minimum Per Work Order Minimum charge for an order, excluding transportation related services. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0039 Email Archiving Per Mailbox Archive e-mails as documents as e-discovery by mailbox, subject date. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0040 Digital Backer Set Up Online Backup Set up connection between FileBank and Client

Server. Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0041 Information Technology (IT) Manager IT Manager helps integrate systems, so processes run efficiently and effectively. The IT

Manager helps manage the digital world. The IT

Manager helps manage the digital world.

Minimum education for this labor category is

BA and minimum experience required is 15 years. Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0042 Account Executive The Account Executive manages the account and sets up the account. The Account Manager is the contact person for the duration of the contract.

Minimum education required for this labor category is a High School Diploma and minimum experience required is 5 years. Applies to Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0043 Retention Analyst Retention Analyst reviews boxes and contents for information such as content description, date range, sequence range, and any other qualifying information. Information is run against NARA state guidelines to determine the lifespan of the box contents. Retention Code and expiration dates are applied to identify when a box is eligible for destruction. Minimum education level required for this labor category is High

School Diploma and minimum years’ experience required is 1 year. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0044 Purge Hourly Labor Hourly labor rate for non-management personnel to perform purging responsibilities i.e. packing, labeling, and barcoding. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0045 Miscellaneous Hourly Labor Hourly labor rate for personnel who perform records management services. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0046 Customer Service Manager Hourly labor rate for a Customer Service

Manager to provide support to clients, evaluate systems and associated documents, and supervise Customer Service Assistant. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0047 Customer Service Assistant Reports to Customer Service Manager, maintains personnel and other contract files, supports the development of contract deliverables and support, coordinates meetings and presentations with clients, aides clients with support. Applies to Federal Records as defined in 44.U.S.C. 3301;

Subpart B.

Document Conversion Services – Special Item Number 518210DC

Service Overview FileBank offers Document Conversion Services as a solution for paper-based documents.

Converting hard copy records to digital reduces search time and becomes more cost effective. FileBank also offers

Scan-on-Demand services as an alternative to the costly option of scanning all hard copy records. FileBank will archive physical records and only scan documents on an as needed basis per client request. Documents can be retrieved via a secure online portal or secure FTP portal for the client to retrieve, view, share, download, and print.

FileBank uses state of the art scanning technology to convert classified records to digital data. Digital files can be stored via FileBank’s secure web portal or transferred to a hard drive and returned to the customer. Documents are digitally indexed by identified metadata per client request for efficient document retrieval. Scanning includes wide format scanning such as blueprints and can be scanned at 200 DPI to 600 DPI based on client specifications.

Definition of Service FileBank’s Document Conversion Services include document preparation, scanning, Quality Assurance (QA), indexing, and reassembly of documents. Documents are either scanned upon arrival at

FileBank or on an as-needed basis with our Scan-on-Demand Service where documents will be retrieved and follow the scanning protocol.

Document Preparation Upon receipt of the document to the FileCapture department, it will be prepped for scanning services. Preparation includes removing staples, paper clips, fasteners, and bindings, repositioning smaller documents, flattening bent corners, ensuring the document is legible, and ensuring proper orientation.

Scanning The physical file will be scanned and converted into electronic format at 300 DPI in black and white, grey scale, or color as a multi-page PDF, TIFF, or PDF/A document. The scanning technician feeds the scanner and watches the scanned images appear on screen to immediately mitigate any deficiencies such as a paper jam and rescanning any unclear images.

Quality Control FileBank performs 100% quality assurance procedures. All documents are checked, oriented, deskewed, and rescanned if necessary. All blank pages will be deleted, and the technician will validate legibility of final scanned documents prior to exporting images for indexing services.

Indexing Technicians will digitally index each file per a specified naming convention identified by the client.

The files index data will make the document scalable and searchable when needed.

Document Reassembly Technicians will reassemble the documents in the same manner they were received and place them back in the correct box.

Image Output Documents will be output and uploaded to the client’s secure web portal, FTP portal, or hard drive for the client to retrieve. The web portal is only accessible by secure user credentials established by FileBank.

Document Conversion Services

Discount

Unit

0001 Blueprint Index and Scan $1.75 Per Image

0002 Damaged Blueprint Scan $3.50 Per Image

0003 Prep Blueprint Minutes (If needed) $0.69 Per Minute

0004 Prep Minutes $0.69 Per Minute

0005 Page A Standard (8 ½ X 11) $0.07 Per Page

0006 Standard Retrieval/Return Per Box $7.00 Per Cubic Foot

(CF)

0007 Rush Retrieval/Return Per Box $10.50 Per Cubic Foot

(CF)

0008 Emergency Retrieval/Return Per Box $14.00 Per Cubic Foot

(CF)

0009 Standard Retrieval/Return Per File $7.00 Each

0010 Rush Retrieval/Return Per File $10.50 Each

0011 Emergency Retrieval/Return Per File $14.00 Each

0012 Standard Box Handling Fee $3.00 Per Cubic Foot

(CF)

0013 Rush Box Handling Fee $4.50 Per Cubic Foot

(CF)

0014 Emergency Box Handling Fee $5.90 Per Cubic Foot

(CF)

0015 Standard Transport $3.00 Per Mile

0016 Rush Transport $4.00 Per Mile

0017 Emergency Transport $5.00 Per Mile

0018 Email Archiving Per Mailbox $10.00 Per Mailbox Per

Month

0019 Digital Backer Set Up Online Backup $55.00 Each

0020 Analytics Per Custom Application $198.00 Per Month

0021 Analytics Subscription Fee $99.00 Per User Per Month

0022 8” Drawing Tube $12.80 Per Cubic Foot

0023 Box Barcode Label $0.07 Each

0024 Minimum Monthly Storage $22.17 Per Month

0025 Box New Add $5.45 Per Cubic Foot

(CF)

0026 Permanent Removal $8.38 Per Cubic Foot

(CF)

0027 V-Cabinet User $99.00 Per Month

0028 Tiered Storage Megabytes Per Month

(0-5,000 megabytes)

$0.040 Per Megabyte Per

Month

0029 Tiered Storage Megabytes Per Month

(5,001-10,000 megabytes)

$0.027 Per Megabyte Per

Month

0030 Tiered Storage Megabytes Per Month

(10,001-30,000 megabytes)

$0.018 Per Megabyte Per

Month

0031 Tiered Storage Megabytes Per Month

(30,001-60,000 megabytes)

$0.015 Per Megabyte Per

Month

0032 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

$0.010 Per Megabyte Per

Month

0033 Storage $0.55 Per Cubic Foot

(CF)

0034 File Storage Per Month $0.04 Per Month

0035 Digital Site License (One Required) $296.01 Per Month

0036 Record Storage Carton $2.50 Each

0037 Add Index Item File $1.25 Each

0038 Copy/Fax/Email $0.56 Per Page

0039 Palletize/Shrink-wrap $14.84 Per Pallet

0040 Purge 1.2 Cubic Foot $10.00 Per Cubic Foot

(CF)

0041 Digital Removal $0.29 Each

0042 User License (One Required) $65.83 Per Month

0043 Digital E-Form Per Form (Electronic

Documents that are saved by the

Vendor)

$10.00 Each

0044 Service Minimum Per Work Order $15.00 Each

0045 Purge Blueprint Only 1.75CF 8” Tube $15.00 Per Cubic Foot

Item Labor Description GSA Price Including

Discount

Unit

0001 Information Technology (IT) Manager $174.99 Per Hour

0002 Account Executive $96.42 Per Hour

0003 FileCapture/FileOrganize Manager $66.50 Per Hour

0004 Retention Analyst $55.00 Per Hour

0005 Purge Hourly Labor $48.00 Per Hour

0006 Miscellaneous Hourly Labor $48.00 Per Hour

0007 Customer Service Manager $100.00 Per Hour

0008 Customer Service Assistant $64.00 Per Hour

Product and Labor Category Description

Item Labor Description Description

0001 Blueprint Index and Scan Team will prepare blueprint with a unique and individualized barcode for identification and indexing purposes. Team will scan blueprint that can be searched by unique barcode.

0002 Damaged Blueprint Scan Document is prepared and put into carrier for secure scanning of damaged material.

0003 Prep Blueprint Minutes (If needed) If needed, the blueprint is unrolled, and verified for scanning and all writing and images are legible.

0004 Prep Minutes This is the cost for the preparation of each document before scanning such as removing staples, paper clips, and verifying the document eligibility.

0005 Page A Standard (8 ½ X 11) This is the price. For scanning a standard 8 ½ by

11-inch page.

0006 Standard Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0007 Rush Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0008 Emergency Retrieval/Return Per Box Temporary removal of cartons from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0009 Standard Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0010 Rush Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0011 Emergency Retrieval/Return Per File Temporary removal of files from storage that are requested for delivery, client review, and/or scanning. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0012 Standard Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0013 Rush Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0014 Emergency Box Handling Fee Fee applied for FileBank team members to handle client box for pick-up and deliveries.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0015 Standard Transport Use this service to schedule pick-up and delivery of material within 2 business days if order is placed before 2 P.M. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0016 Rush Transport Use this service to schedule a pick-up or delivery before 3 P.M. of that business day.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0017 Emergency Transport Use this service to schedule a pick-up or delivery of material same day it was placed.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0018 Email Archiving Per Mailbox Archive e-mails as documents as e-discovery by mailbox, subject date. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0019 Digital Backer Set Up Online Backup Set up connection between FileBank and Client

Server. Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0020 Analytics Per Custom Application Configuration of Microsoft Business

Intelligence (BI) to the client. The Application will then give the client information. Used for intelligent search amongst client databases. This service provides data intelligence for clients. It provides the ability for data mining, warehousing, and analysis of data (I.E. Student test demographics, budgeting, and any other customized analytics configuring a client might need to analyze) through the use of digital analytical tools and services. This can be accomplished through queries and prompts of data stored and analyzed for all data and data based within an organization. The entire analytical service application will be customized and designed based on the organizations data needs.

0021 Analytics Subscription Fee This service provides clients user credentials to access the customized analytics dashboard. The

Subscription is per user, per month and can be customized on departmental levels dependent on the users authorized access.

0022 8” Drawing Tube The tube used to store blueprint and large-scale drawings for safe and secure storage when the client’s storage means are not sufficient. Applies to Federal Records as defined in 44.U.S.C.

3301; subject to NARA Facility Standards of 36

CFR Subpart B.

0023 Box Barcode Label Box Barcode Labels are unique and individualized barcodes that identify each box.

Every box and customer receive their own range of barcodes that never repeat. Each barcode is linked to the client as well as a specified department and then it is linked to the location it is stored in FileBank’s secure archive center.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0024 Minimum Monthly Storage A minimum monthly storage charge that is applied to a customer’s account when the storage charges do not meet the customers contractual minimum storage requirement.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0025 Box New Add The act of processing new boxes when they are first received in the loading dock at FileBank, resulting in increased storage volume. Boxes are scanned and processed for services. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0026 Permanent Removal The act of processing a Permanent Removal order to prepare and confirm items retrieved at

FileBank Facility for transportation or client pick-up and to update the status of the item in the inventory system as permanently removed.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0027 V-Cabinet User User license to access online portal to view, print, and share all scanned documents.

Credentials are required for access to this portal and are always private and secure.

0028 Tiered Storage Megabytes Per Month

(0-5,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0029 Tiered Storage Megabytes Per Month

(5,001-10,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0030 Tiered Storage Megabytes Per Month

(10,001-30,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0031 Tiered Storage Megabytes Per Month

(30,001-60,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0032 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0033 Storage Storage of temporary records. Applies to

Federal Records as defined in 44.U.S.C. 3301;

Subpart B.

0034 File Storage Per Month Storage of temporary files that have been indexed with client metadata. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0035 Digital Site License (One Required) A desktop scanner is placed at the client facility for onsite desktop scanning done by the customer and scanned into the private cloud.

0036 Record Storage Carton Service that provides a standard 1.2 cubic foot

(CF) banker box for storage purposes. Applies to Federal Records as defined in 44.U.S.C.

3301; subject to NARA Facility Standards of 36

CFR Subpart B.

0037 Add Index Item File Adding an indexed file into the document management system with clients requested metadata and then linked to the corresponding box it is stored inside.

0038 Copy/Fax/Email FileBank staff can copy, fax, or email a scanned document to the client for instant retrieval and viewing.

0039 Palletize/Shrink-wrap FileBank team will palletize cartons and shrink wrap them prior to transport back to the

FileBank Facility or for transfer from FileBank

Facility to client.

0040 Purge 1.2 Cubic Foot A team is dispatched to client location to purge and repack client material for transport back to the FileBank Facility for processing.

0041 Digital Removal The act of processing a Permanent Removal order of data from the online system to prepare and confirm items for removal and to update the status of the item in the inventory as permanently removed. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0042 User License (One Required) P-Cabinet is the secure, private, online portal where clients view their documents and indexed items with a user license for credentials. Applies to Federal Records as defined in 44.U.S.C.

3301; subject to NARA Facility Standards of 36

CFR Subpart B.

0043 Digital E-Form Per Form (Electronic

Documents that are saved by the

Vendor)

Electronic form designed by FileBank and is structured for client use. This form is saved into a database and a blank form populates for the next use.

0044 Service Minimum Per Work Order Minimum charge for an order, excluding transportation related services. Applies to

Federal Records as defined in 44.U.S.C. 3301;

0045 Information Technology (IT) Manager IT Manager helps integrate systems, so processes run efficiently and effectively. The IT

Manager helps manage the digital world.

Minimum education for this labor category is

BA and minimum experience required is 15 years. Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0046 Purge Blueprint Only 1.75CF 8” Tube Team is dispatched to client location to pick up tubes for transport back to FileBank for processing.

0047 Account Executive The Account Executive manages the account and sets up the account. The Account Manager is the contact person for the duration of the contract. Minimum education required for this labor category is HS and minimum experience required is 5 years. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0048 FileCapture/FileOrganize Manager The FilCapture/FileOrganize Manager performs indexing, prep, scanning, Quality Control, and purging responsibilities on incoming document requests. Minimum education required for this labor category is a High School Diploma and minimum experience required is 5 years.

Applies to Federal Records as defined in

44.U.S.C. 3301; subject to NARA Facility

Standards of 36 CFR Subpart B.

0049 Retention Analyst Retention Analyst reviews boxes and contents for information such as content description, date range, sequence range, and any other qualifying information. Information is run against NARA state guidelines to determine the lifespan of the box contents. Retention Code and expiration dates are applied to identify when a box is eligible for destruction. Minimum education level required for this labor category is High

School Diploma and minimum years’ experience required is 1 year. Applies to Federal

Records as defined in 44.U.S.C. 3301; subject to

NARA Facility Standards of 36 CFR Subpart B.

0050 Miscellaneous Hourly Labor Hourly labor rate for personnel who perform records management services. Applies to

Federal Records as defined in 44.U.S.C. 3301;

subject to NARA Facility Standards of 36 CFR

Subpart B.

0051 Customer Service Manager Hourly labor rate for a Customer Service

Manager to provide support to clients, evaluate systems and associated documents, and supervise Customer Service Assistant. Applies to Federal Records as defined in 44.U.S.C.

3301; subject to NARA Facility Standards of 36

CFR Subpart B.

0052 Customer Service Assistant Reports to Customer Service Manager, maintains personnel and other contract files, supports the development of contract deliverables and support, coordinates meetings and presentations with clients, aide’s clients with support. Applies to Federal Records as

Electronics Records Management Solutions – Special Item Number

518210ERM

Services Overview FileBank offers Electronic Records Management Solutions to assist organizations with the management of electronic records. FileBank offers professional management and administrative support for personnel to provide the comprehensive capability to solve the complex challenges of archiving electronic records in a secure and compliant manner. FileBank additionally offers access to a secure online portal where authorized users can manage and maintain their electronic records by adding new documents and submitting disposition requests. FileBank understands how critical it is to manage both physical and electronic records and assists organizations in maintaining, organizing, archiving, storing, disposing, and managing both classified and unclassified records in compliance with all local, state, and federal rules and regulations.

Electronic Records Management Solutions

Discount

Unit

0001 Tiered Storage Megabytes Per Month (0-

5,000 megabytes)

$0.040 Per Megabyte

Per Month

0002 Tiered Storage Megabytes Per Month (5,001-

10,000 megabytes)

$0.027 Per Megabyte

Per Month

0003 Tiered Storage Megabytes Per Month

(10,001-30,000 megabytes)

$0.018 Per Megabyte

Per Month

0004 Tiered Storage Megabytes Per Month

(30,001-60,000 megabytes)

$0.015 Per Megabyte

Per Month

0005 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

$0.010 Per Megabyte

Per Month

0006 Standard Retrieval/Return Per Box $7.00 Per Cubic Foot

(CF)

0007 Rush Retrieval/Return Per Box $10.50 Per Cubic Foot

(CF)

0008 Emergency Retrieval/Return Per Box $14.00 Per Cubic Foot

(CF)

0009 Standard Retrieval/Return Per File $7.00 Each

0010 Rush Retrieval/Return Per File $10.50 Each

0011 Emergency Retrieval/Return Per File $14.00 Each

0012 Standard Box Handling Fee $3.00 Per Cubic Foot

(CF)

0013 Rush Box Handling Fee $4.50 Per Cubic Foot

(CF)

0014 Emergency Box Handling Fee $5.90 Per Cubic Foot

(CF)

0015 Standard Transport $3.00 Per Mile

0016 Rush Transport $4.00 Per Mile

0017 Emergency Transport $5.00 Per Mile

0018 Email Archiving Per Mailbox $10.00 Per Mailbox

Per Month

0019 Digital Backer Set Up Online Backup $55.00 Each

0020 Analytics Per Custom Application $198.00 Per Month

0021 Analytics Subscription Fee $99.00 Per User Per

0022 8” Drawing Tube $12.80 Per Cubic Foot

(CF)

0023 Box Barcode Label $0.07 Each

0024 Minimum Monthly Storage $22.17 Per Month

0025 Box New Add $5.45 Per Cubic Foot

(CF)

0026 Permanent Removal $8.38 Per Cubic Foot

(CF)

0027 Blueprint Index and Scan $1.75 Per Image

0028 Damaged Blueprint Scan $3.50 Per Image

0029 Prep Blueprint Minutes (If needed) $0.69 Per Minute

0030 V-Cabinet User $99.00 Per Month

0031 Storage $0.55 Per Cubic Foot

(CF)

0032 File Storage Per Month $0.04 Per Month

0033 Digital Site License (One Required) $296.01 Per Month

0034 Record Storage Carton $2.50 Each

0035 Add Index Item File $1.25 Each

0036 Copy/Fax/Email $0.56 Per Page

0037 Prep Minutes $0.69 Per Minute

0038 Page A Standard (8 ½ X 11) $0.07 Per Page

0039 Purge Blueprint Only 1.75CF 8” Tube $15.00 Per Cubic Foot

(CF)

0040 Palletize/Shrink-wrap $14.84 Per Pallet

0041 Purge 1.2 Cubic Foot $10.00 Per Cubic Foot

(CF)

0042 Digital Removal $0.29 Each

0043 User License (One Required) $65.83 Per Month

0044 Digital E-Form Per Form (Electronic

Documents that are saved by the Vendor)

$10.00 Each

0045 Service Minimum Per Work Order $15.00 Each

Item Labor Description GSA Price Including

Discount

Unit

0001 Miscellaneous Hourly Labor $48.00 Per Hour

0002 Purge Hourly Labor $48.00 Per Hour

0002 Customer Service Manager $100.00 Per Hour

0003 Customer Service Assistant $64.00 Per Hour

Item Labor Description Description

0001 Tiered Storage Megabytes Per Month

(0-5,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0002 Tiered Storage Megabytes Per Month

(5,001-10,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0003 Tiered Storage Megabytes Per Month

(10,001-30,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0004 Tiered Storage Megabytes Per Month

(30,001-60,000 megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Facility Standards of 36 CFR Subpart B.

0005 Tiered Storage Megabytes Per Month

(60,001and beyond megabytes)

Storage of temporary data records per megabyte per month. Tiered storage is applicable to customers who expect their monthly megabytes to consistently grow throughout the duration of their service contract. Each time the tiers max megabytes are reached, the customer moves up to the next tier. Applies to Federal Records as defined in 44.U.S.C. 3301; subject to NARA

Faci…