PR0003ZZ_Building_Inventory_Jose_V._Toledo.xlsx

XLSX spreadsheet 387 KB Posted

Attached to
Caribbean Consolidated Building Operations and Maintenance Services Federal contract opportunity
Solicitation number
GS-02-P-17-PI-D-0001
Issued by
General Services Administration Public Buildings Service

About this file

From the source

Equipment Inventory List Jose V. Toledo Federal Office Building, Hato Rey, PR.

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Instructions

National Computerized Maintenance Management System
Spreadsheet for Data Uploader - V0.9
Instructions
1. Read these instructions, then Select the spreadsheet tab titled 'Enter your equipment here'
2. Enter your inventory information following the example provided on the "Sample Inventory" Sheet. Additional Information is provided by hovering over column headings.
NOTE: Required fields are marked by '*' to the left of the column headings. For fields with '***' see the [Minimum thresholds] sheet for required accuracy.

Fields marked with '+' SHOULD also be filled out. Others are "Nice to haves"

RequiredHeadingDescription
*Equipment_IDUnique ID for each piece of equipment (9-digit number, for example 000000001)
***Equipment_TypeSelect a valid equipment type from the drop down list. See the NCAD Std tab for valid equipment types. You can select an NCAD Standard more than once, for example: there are 4 types of Air Handlers listed but you may have many more than 4 Air Handlers in your building. Use each NCAD Standard as many times as needed for as many pieces of equipment that it applies to. For example, you could have several Equipment_Type of "AHU-1" in your list. They'd each get a unique Equipment_Sequence number.
+Equipment_SequenceEnter the sequence number for this piece of equipment based on the Equipment_Type, for example enter 003 for the third Air Handling Unit (AHU) in the building.
***Equipment_DescriptionEnter a description for the piece of equipment
+Asset_Identification_CodeOld Equipment ID or other Equipment ID if the piece of equipment is identified differently (if you have it, we want it)
+ManufacturerSelect a valid manufacturer from the drop down list.
+Model_NumberEnter the model #
+Serial_NumberEnter the serial #
*Equipment_StatusSelect a valid equipment status from the drop down list. See the Status tab for a list of valid statuses.
RegionEnter the Region #
Service_CenterEnter the Service Center
CampusEnter the campus
Building_NameEnter the name of the building
*Building_NumberEnter the building #
***FloorSelect a valid floor from the drop down list. See the Floor tab for the list and descriptions.
+Room_typeSelect a valid room type from the drop down list. See the Room tab for the list and descriptions.
***Location_DescriptionEnter additional location description information including directional information to locate the piece of equipment and/or actual room #.
Maintenance_ResponsibilityThe shop or craft responsible for maintaining the piece of equipment.
Parent_IDThe Equipment ID of the parent piece of equipment.
Warranty_Expiration_DateThe warranty expiration date
+CriticalityEquipment criticality indicates an asset's importance for the safety and operational effectiveness of GSA and our tenants in a property
Equipment_OwnerSelect a valid owner from the drop down list. See the Owner tab for a list of valid values.
Initial_Equipment_CostCost to purchase the piece of equipment originally.
+Installation_DateThe date the piece of equipment was installed.
EquipmentValueThe approximate cost to replace the piece of equipment
+Equipment_Attribute_NameThe name of the Equipment Attribute, ie. Motor, Horsepower, etc. **See note below
+Equipment_Attribute_ValueThe value of the attribute.
+Equipment_Attribute_UnitsThe units associated with the attributes value if applicable.
CommentsAny additional information relevant to this piece of equipment.
**Each piece of equipment can have up to 4 additional attributes. If more attributes are need please contact Rebecca.Alldredge@gsa.gov
3. Save the spreadsheet using the Building Number as the file name, for example: NJ0108ZZ.xls
4. Upload the spreadsheet to Google Docs:
1Open your Google Chrome Browser
2Copy-and-paste this link to the Google Chrome browser: https://docs.google.com/a/gsa.gov/?tab=mo#folders/0B4yVR3wEX8wtNTE4YmI4NjUtYmU5Yy00ODgyLWEwMzItODdmYjk2MWFkYWM0
3Open the Google Docs folder for your Region, for example Region-01
4Open the Google Docs folder 01 - Original Data
5Open Explorer on your desktop and navigate to the folder where you've saved your equipment inventory spreadsheet
6Drag-and drop the spreadsheet from your desktop to the 01 - Original Data folder in Google Docs
5. Send an email to rebecca.alldredge@gsa.gov with a Subject: like "Uploaded building number IA0112ZZ for Region 06"
6. If there are any errors with the uploader sheet, it will be returned to the user for corrections.
7. The National CMMS dashboard will be updated after data is loaded into the system.

Sample inventory

Sample inventory
Spreadsheet for Data Upload- v06
Equipment_ID*Equipment_Type*Equipment_SequenceEquipment_Description*CommentsAsset_Identification_CodeManufacturerModel_NumberSerial_NumberEquipment_Status*RegionService_CenterCampusBuilding_NameBuilding_Number*Floor*Room_typeLocation_Description*Maintenance_ResponsibilityParent_IDWarranty_Expiration_DateCriticalityEquipment_OwnerInitial_Equipment_CostInstallation_DateEquipmentValueEquipment_Attribute_Name1Equipment_Attribute_Value1Equipment_Attribute_Units1Equipment_Attribute_Name2Equipment_Attribute_Value2Equipment_Attribute_Units2Equipment_Attribute_Name3Equipment_Attribute_Value3Equipment_Attribute_Units3Equipment_Attribute_Name4Equipment_Attribute_Value4Equipment_Attribute_Units4Equipment_Life_Cycle_End_DateLife_Cycle_StageAttachment_NameAttachment_DateAttachment_LinkAPI_External_IDAPI_External_ApplicationAPI_Link
000000001ACU001A/C CHILLER BARREL FOR UNIT NO. 15CARRIEROperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZPHIA0112-PENT-AGENCY83
000000002ACU002A/C FLOOR MOUNTED SPLIT UNIT NO. 13LIEBERTOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ10IA0112-10-1063B-AGENCY3
000000005ACU003A/C FLOOR MOUNTED SPLIT UNIT NO. 14LIEBERTOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ10IA0112-10-1063B-AGENCY3
000000008ACU004A/C FLOOR MOUNTED SPLIT UNIT NO. 15CARRIER38AE012Operational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ03IA0112-3-345-AGENCY3
000000009ACU005A/C FLOOR MOUNTED SPLIT UNIT NO. 15 CONDENSERCARRIEROperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZPHIA0112-PENT-AGENCY0000000083
000000012ACU006A/C PACKAGE UNIT NO. 1LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ03IA0112-3-369L-AGENCY3
000000015ACU007A/C PACKAGE UNIT NO. 11LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ03IA0112-3-317I-AGENCY3
000000018ACU008A/C PACKAGE UNIT NO. 12LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ08IA0112-8-855-AGENCY3
000000021ACU009A/C PACKAGE UNIT NO. 2LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ08IA0112-8-817A-AGENCY3
000000024ACU010A/C PACKAGE UNIT NO. 3LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ03IA0112-3-345-AGENCY3
000000027ACU011A/C PACKAGE UNIT NO. 4LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ03IA0112-3-347D-AGENCY3
000000030ACU012A/C PACKAGE UNIT NO. 5LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ04IA0112-4-443B-AGENCY3
000000033ACU013A/C PACKAGE UNIT NO. 9LIEBERTMM18-AOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ07IA0112-7-763A-AGENCY3
000000036ACU014A/C SPLIT UNIT NO. 8 AIR FILTERS (THROW AWAY)Operational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZ05IA0112-5-529C-AGENCY3
000000040ACU015A/C UNIT NO. 13 ELEVATOR ROOMOperational6GSAR6NEAL SMITH FEDERAL BUILDINGIA0112ZZPHIA0112-PENT0000003953
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File details come from the government source that posted it. Updated .