GS02P17PID0001_Amendment_01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2PQAC

See Attached

2PQAC

CARIBBEAN ACQUISITION UNIT

GSA, PUBLIC BUILDINGS SERVICE

150 CARLOS E. CHARDON AVENUE, ROOM 359

HATO REY, PR 00918

CARIBBEAN ACQUISITION UNIT

GSA, PUBLIC BUILDINGS SERVICE

150 CARLOS E. CHARDON AVENUE, ROOM 359

HATO REY, PR 00918

EQ2PSCS-16-5073

GS-02-P-17-PI-D-0001

1 6

01/20/2017

12/07/2016

Solicitation GS-02-P-17-PI-D-0001, Amendment 01

Block 14. Description of Amendment

The purpose of this solicitation amendment is to:

1. Incorporate the attached list of questions and answers (Solicitation Amendment 01 -

Attachment 1) submitted as a request for information by several potential offerors.

2. Incorporate in the solicitation and as part of the Questions and Answers document the attendees list (Solicitation Amendment 01 - Attachment 2) for the site visit held in

December 2016.

3. Incorporate the most current Wage Determination for Puerto Rico and the US Virgin

Islands both dated 30 December 2016 and attached (Solicitation Amendment 01 -

Attachment 3). The Wage Determination for Elevator Services – Puerto Rico, dated 20

June 2016, remains the same.

4. Correct the Period of Performance start date for Line Item 0011 located on page 10 of the solicitation, Standard Form 33, from “11/01/2016” to “11/01/2017”.

5. Revise the Solicitation Section L.1 titled “Submission of Proposals”, Part I, paragraph (3) from:

“Three (3) copies of the price breakdown to include labor per labor category and amount of hours, labor burden/fringes, other direct costs broken down in supplies and materials/spare parts, tools and equipment, subcontracts; indirect costs/overhead and profit. This breakdown shall be submitted per contract year, per building.”

to:

“An original and three (3) copies of the price breakdown to include labor per labor category and amount of hours, labor burden/fringes, other direct costs broken down in supplies and materials/spare parts, tools and equipment, subcontracts; indirect costs/overhead and profit. This breakdown shall be submitted per contract year, per building.”

Accordingly a new Section L with revisions is included in this amendment. Section L attachments issued with the solicitation (Attachment 1 titled “Past Performance

Questionnaire”, Attachment 2 with GSA Form 527 titled “Contractor's Qualifications

And Financial Information” and Attachment 3 titled “Document Security Notice”) are not included as they remain the same.

6. Revise the Solicitation Section L.9, titled “Qualification of Offerors”, paragraph 2. from:

“The offeror is requested to submit a detailed descriptive listing of three (3) projects performed as the prime contractor within the past seven (7) years that are similar in nature to the one described in this solicitation. For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture. The projects submitted shall meet the criteria described in Section M. The provided projects will be used to evaluate the offeror for Factor 1 – Prior Experience.

For the purpose of this evaluation factor, similar buildings means similar in nature to the buildings mentioned in the description of work and similar in size, scope and complexity.

Similar size, complexity, and scope to the solicitation requirements are further defined in

Section M.”

to:

“The offeror is requested to submit a detailed descriptive listing of three (3) projects performed as the prime contractor for a minimum of twelve (12) consecutive months within the past seven (7) years and that are similar in nature to the one described in this solicitation. For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture. The projects submitted shall meet the criteria described in Section M. The provided projects will be used to evaluate the offeror for Factor 1 – Prior Experience. For the purpose of this evaluation factor, similar buildings means similar in nature to the buildings mentioned in the description of work and similar in size, scope and complexity. Similar size, complexity, and scope to the solicitation requirements are further defined in Section M.”

Accordingly a new Section L with revisions is included in this amendment. Section L attachments issued with the solicitation (Attachment 1 titled “Past Performance

Questionnaire”, Attachment 2 with GSA Form 527 titled “Contractor's Qualifications

And Financial Information” and Attachment 3 titled “Document Security Notice”) are not included as they remain the same.

7. Revise the Solicitation Section M.4, Factor 1 titled “Prior Experience on Similar

Contracts / Task Orders”, second paragraph from:

“The offeror is requested to submit a detailed descriptive listing of three (3) projects performed as the prime contractor within the past seven (7) years that are similar in nature to the one described in this solicitation. For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture. The projects submitted shall meet the following criteria:

● Two (2) of the projects submitted shall be for buildings that are a minimum of

70,000 GSF in size. In no way will we count any individual buildings on a single contract/ task order that is less than 70,000 GSF.

● At least one (1) of the projects submitted shall demonstrate the ability to manage a campus of buildings/facilities. A campus is defined as two or more buildings on a single property or adjacent properties where each building meet the minimum square footage of 70,000 GSF. In no way will any building less than 70,000 GSF be counted in the GSF. Adjacent Property is two or more contiguous properties, or where the respective property boundaries for two or more properties are within 100 linear feet.”

to:

“The offeror is requested to submit a detailed descriptive listing of three (3) projects performed as the prime contractor for a minimum of twelve (12) consecutive months within the past seven (7) years and that are similar in nature to the one described in this solicitation. For joint ventures, projects may be submitted for the joint venture as an entity or for an individual member of the joint venture. The projects submitted shall meet the following criteria:

● Two (2) of the projects submitted shall be for buildings that are a minimum of

70,000 GSF in size. In no way will we count any individual buildings on a single contract/ task order that is less than 70,000 GSF.

● At least one (1) of the projects submitted shall demonstrate the ability to manage a campus of buildings/facilities. A campus is defined as two or more buildings on a single property or adjacent properties where each building meets the minimum square footage of 70,000 GSF. In no way will any building less than 70,000 GSF be counted in the GSF. Adjacent Property is two or more contiguous properties, or where the respective property boundaries for two or more properties are within 100 linear feet.”

Accordingly a new Section M with revisions is attached.

8. Revise the Solicitation Section M.4, Factor 4 titled “Past Performance”, subsection titled

“Independent References” , first paragraph from:

“Each vendor will be required to provide three (3) completed past performance questionnaires prepared by the Owner or the contracting officer/contracting officer’s representative for each project submitted under the Past Experience Factor (government or commercial) as the Prime Contractor for a minimum of twelve (12) consecutive months for mechanical maintenance services contracts/orders performed within the past seven (7) years.”

to:

“Each vendor will be required to provide one (1) completed past performance questionnaire prepared by the Owner or the contracting officer/contracting officer’s representative for each one of the three (3) projects submitted under the Past Experience

Factor (government or commercial) as the Prime Contractor for a minimum of twelve

(12) consecutive months for mechanical maintenance services contracts/orders performed within the past seven (7) years. There will be a total of three (3) completed past performance questionnaires required to be submitted as part of this Factor 4.”

Accordingly a new Section M with revisions is attached

9. Delete entire language under Section H.15.3.15 titled “Qualifications of BAS

Technician” and replace it with a new language as follows:

“H.15.3.15 Qualifications of AMS, BAS Technicians

All personnel involved in the operation, adjustment and maintenance of all AMS, BAS, and EMS systems must be trained and qualified. The Contractor must provide to the CO or their designee documentation of the level of experience, including any certificates of training, for all employees who will be involved in this function.

Technicians modifying AMS, BAS, and EMS systems must be factory trained and currently certified for the operating system, including software version, of the particular BAS and AMS systems and must provide documentation of this certification to the CO or designee.”

Accordingly a new Section H with revisions is attached.

10. Revise the language under Section C.39.7 titled “Historic Building Preservation”.

Accordingly, the entire Section C.39.7 is deleted and replaced with the following language:

“C. 39.7 Historic Building Preservation

“The Contractor shall provide services that protect and preserve the original integrity of the historic building. The Contractor shall follow NHPA Section 106 for any

"Eligible" or "Formally Listed" building to the National Register of Historic Places.

For verification of Determination of Eligibility, please contact GSA Regional Historic

Preservation Officer. The Contractor shall ensure any alteration of the building performed by the Contractor or their subcontractor protects the architectural and structural integrity of the building. The Contractor shall consult with the CO or their designee and obtain a copy, if available, of the building Historic Building Preservation

Plan (HBPP) and/or Historic Structure Report (HSR) prior to any renovation. The

Contractor shall obtain a copy of The Secretary of the Interior’s Standards for

Rehabilitation and Guidelines for Rehabilitating Historic Buildings. These documents shall be general guidelines for planning and design. The Contractor and CO or their designee shall examine the requirements of any applicable documents for maintenance recommendations and specifications. If a conflict exists between applicable documents and Contract requirements, the Contractor shall not proceed until directed to do so by the CO or designee. The Contractor shall protect any work of art (painting, sculpture, carving, etc.) in the project area or close vicinity from possible damage during any renovation to the structure.”

Based on the above, a new Section C with revisions is attached.

11. Revise the language in the third row of the “Submittals Chart (Contract Deliverables)” located in Section C.44. The revision corrects the transition phase including staffing plan from: “Transition phase is 60 days prior to Contract start date” to “Transition phase is

30 days prior to Contract start date”.

Accordingly, a new Section C with revisions is attached.

12. Revise the language under Section C.2.15 titled “Consumable Parts”. Accordingly, the entire Section C.2.15 is deleted and replaced with the following language:

“C.2.15 Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables used during day-to-day operations.

If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%.”

Accordingly, a new Section C with revisions is attached.

13. Incorporate under Section J.5 the square footage per building. Accordingly a new Section

J with revisions is attached.

14. Incorporate under Section J the revised equipment inventory lists for the following locations: Federico Degetau FOB Complex in Hato Rey, PR; the Parking Garage at the

Federico Degetau FOB Complex in Hato Rey, PR; and the RFK Child Care Center at the

Federico Degetau FOB Complex in Hato Rey, PR. These revised inventory lists replace the original ones issued with the solicitation for the same location / buildings.

The inventory lists for Jose V. Toledo FOB in Old San Juan and for the USVI (St.

Thomas and St. Croix) remain the same.

These revisions are issued to present separate inventory lists for the buildings (Federico

Degetau FOB, Parking Garage and RFK Child Care Center) within the Hato Rey

Campus. For the particular inventory list of the Federico Degetau FOB, some equipment no longer existing was deleted from the list and some other new equipment was added, as it had not been included in the original one issued with the solicitation. Accordingly, revised lists are attached.

15. Finally, based on the changes issued above, the solicitation proposal due date is hereby extended from 23 January 2017 to 6 February 2017.

END OF AMENDMENT NO. 1

GS02P17PID0001 Amendment 01 - Attachment 1

Caribbean Consolidated Building Operations and Maintenance Services Solicitation Number: GS-02-P-17-PI-D-0001

QUESTIONS and ANSWERS

Company A Q1: Reference: L.1 Submission of Proposals (p.350) Part I – Price Proposal requires an original and 3 copies of the completed SF 33; original and three copies of Section B Services and Price/Cost; and 3 copies of the price breakdown.

Question: Will the Government verify that the Price Breakdown should be 3 copies and not ‘original and three copies’? Will the Government clarify how these documents should be organized and bound? In other words, are offerors to submit 4 copies, 1 containing the original version of all required pricing documents, and 3 separate copies (Copy 1 of 3, 2 of 3, and 3 of 3) containing all required pricing documents?

Answer: L.1, Part I, paragraph (3) should have read “An original and three copies of the price breakdown….” The documents can be organized by submitting one binder with original documents and 3 separate binders with copies for a total of 4 binders. The same organization can be applied to Part II - Technical Response. This Section L.1 is amended accordingly.

Q2: Reference: M.4 Factor 4 – Past Performance (p.382-383) Question: Will the Government verify that only Past Performance Questionnaires are required in the offeror’s Technical Response to Factor 4?

Answer: Past Performance Questionnaire forms included in the solicitation are required to be completed and submitted as part of Factor 4 and must be included in the Technical Response (Part II of the Proposal).

Q3: Reference: M.4 Factor 4 – Past Performance (p.383), Independent References Under Independent References, the RFP states, “Each vendor will be required to provide three (3) completed past performance questionnaires prepared by the Owner or the contracting officer/contracting officer’s representative for each project submitted under the Past Experience Factor (government or commercial) as the Prime Contractor for a minimum of twelve (12) consecutive months for mechanical maintenance services contracts/orders performed within the past seven (7) years.”

Question: Will the Government verify that it is requiring 3 PPQs total (1 for each contract) and not 3 PPQs per contract? If offerors use contracts that they no longer support (but fall within the past 7 years) and the Govt contracts personnel have changed, it may be difficult to locate three different Govt contracts personnel that were previously administering the contract.

Answer: The Past Performance requirement under M.4 Factor 4 consisting of three (3) completed past performance questionnaires is to be understood as one (1) completed past performance questionnaire for each of the three (3) projects to be submitted under the Past Experience Factor.

This Section M.4, Factor 4 is amended accordingly.

Q4: Reference: PWS C.8.1.a, C.8.1.a.2, and H.15.2 (p.68, 70, and 134) PWS C.8.1.a states “Provide managerial, administrative, supervisory, qualified staff, and project management to ensure services are continued without disruption to the tenant. Must be able to communicate fluently in English (and Spanish for those located in Puerto Rico).” C.8.1.a.2 states, for On Site Supervisors “c. Communicate fluently in the English Language (orally and in writing).” H.15.2 states, “The On Site Supervisor shall:… c. Communicate fluently in the English Language (orally and in writing).”

Question: Will the Government verify whether On Site Supervisor for the Federico Degetau Federal Building and Clemente Ruiz Nazario US Courthouse must be able to communicate fluently in Spanish?

Answer: In accordance with Section C.8.1 that states “Provide managerial, administrative, supervisory, qualified staff, and project management to ensure services are continued without disruption to the tenant. Must be able to communicate fluently in English (and Spanish for those located in Puerto Rico).”, the staff (managerial, administrative, supervisory). The Federico Degetau Federal Building and Clemente Ruiz Nazario US Courthouse as well as the Jose V. Toledo FOB and US Courthouse are located in Puerto Rico, therefore the staff must be able to communicate fluently in English and Spanish.

Q5: Reference: PWS C.8.5 (page 72) Question: Will the Government provide which Government CMMS systems contractors will be required to use (Maximo, etc.)?

Answer: The Government CMMS system is Maximo.

Q6: Reference: PWS C.8.6 (page 72) PWS C.8.6 states that “Upon approval, the Contractor shall implement the QCP to ensure Contract compliance, and to ensure that potential problems with building equipment and systems are identified, documented in a CMMS if applicable, and resolved prior to failure.

The system of checklists, inspection methodology, and frequencies shall be documented by the Contractor.”

Question: Will the Government provide which Government CMMS system contractors will use to facilitate tracking of the QCP and QC features (checklists, results of inspections, etc.)?

Answer: The government CMMS System is Maximo - which will be used to facilitate tracking of the QCP and QC features (checklists, results of inspections, etc).

Q7: Reference: H.15.3.15 Qualifications of BAS Technicians (page 139 Question: Is the estimated cost of $4000 ($2000 for training, $2000 for travel) for controls training class provided by the government or should this be included in the FFP portion of the contractor’s estimate?

Answer: This referenced Section H is being revised and amended to remove unnecessary language. Accordingly Section H.15.3.15 is completely deleted and replaced with this new language:

“H.15.3.15 Qualifications of AMS, BAS Technicians All personnel involved in the operation, adjustment and maintenance of all AMS, BAS, and EMS systems must be trained and qualified. The Contractor must provide to the CO or their designee documentation of the level of experience, including any certificates of training, for all employees who will be involved in this function. Technicians modifying AMS, BAS, and EMS systems must be factory trained and currently certified for the operating system, including software version, of the particular BAS and AMS systems and must provide documentation of this certification to the CO or designee.”

This amendment incorporates a new Section H with revised language.

Q8: Reference: J.5. Building Information Sheet (page 241) Question: Will the government provide the square footage for each of the buildings?

Answer: This Section J.5 was amended to include Square Footage Information (attached).

This amendment incorporates a new Section J with revisions.

Company B Q9: Is financial information needed for all JV members?

Answer: Yes, financial information is needed for all JV members

Q10: Will the Government accept past performance for a project that is of similar size, scope and complexity if it was a completed bridge contract under 12 months and the contractor won the follow on contract?

Answer: No. In accordance with Section M.4, Factor 4., Paragraph titled Independent References, vendors are required to submit past performance questionnaires for the referenced experiences under Factor 1 as the Prime Contractor for a minimum of twelve (12) consecutive months for mechanical maintenance services contracts/orders performed within the past seven (7) years. The government will only accept projects that were performed for a minimum of twelve (12) consecutive months.

Q11: Will the Government consider past performance for contracts that are in the base year if they are of similar, size, scope and complexity, e.g. other GSA contracts for federal buildings?

Answer: No. In accordance with Section M.4, Factor 4., Paragraph titled Independent References, vendors are required to submit past performance questionnaires for the referenced experiences under Factor 1 as the Prime Contractor for a minimum of twelve (12) consecutive months for mechanical maintenance services contracts/orders performed within the past seven (7) years. The government will only accept projects that were performed for a minimum of twelve (12) consecutive months.

Q12: Will a list of site visit attendees be provided?

Answer: Yes. the attendee list is attached.

Q13: Does a more updated/complete inventory list exist for all sites?

Answer: The inventory lists included in the solicitation are the most current.

Q14: Are there any other unions other that what was mentioned in the final solicitation?

Answer: No. There is only one union under the current O&M contract for the Federico Degetau FOB and Courthouse and the same was included in the solicitation.

Company C

Q15: RFP Reference: C.31. Key Control The second paragraph states: “The contractor shall furnish locksmith services by a GSA approved contractor for routine installation and removal of lock-sets and tumblers, duplication of keys; repair of defective lock-sets; and opening doors in the event of lost keys.”

Question: Historically, how many hours per year have been required for these services?

Answer: GSA does not track this information. This is a performance based contract.

Q16: RFP Reference: C. 39.7 Historic Building Preservation States: “The Contractor shall provide services that protect and preserve the historical integrity of the building. The Contractor shall consider any building 50 years old as historically significant, regardless of National Register status.”

Question: Which buildings are considered historic?

Answer: Jose V. Toledo FOB & US Courthouse. The language under this section was amended.

See below revised Section C.39.7. A new Section C with revised language is incorporated in the solicitation by this amendment.

“C. 39.7 Historic Building Preservation The Contractor shall provide services that protect and preserve the original integrity of the historic building.

The Contractor shall follow NHPA Section 106 for any "Eligible" or "Formally Listed" building to the National Register of Historic Places. For verification of Determination of Eligibility, please contact GSA Regional Historic Preservation Officer. The Contractor shall ensure any alteration of the building performed by the Contractor or their subcontractor protects the architectural and structural integrity of the building. The Contractor shall consult with the CO or their designee and obtain a copy, if available, of the building Historic Building Preservation Plan (HBPP) and/or Historic Structure Report (HSR) prior to any renovation. The Contractor shall obtain a copy of The Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. These documents shall be general guidelines for planning and design. The Contractor and CO or their designee shall examine the requirements of any applicable documents for maintenance recommendations and specifications. If a conflict exists between applicable documents and Contract requirements, the Contractor shall not proceed until directed to do so by the CO or designee. The Contractor shall protect any work of art (painting, sculpture, carving, etc.) in the project area or close vicinity from possible damage during any renovation to the structure.”

Q17: RFP Reference: C.40.8 Ordering Repairs from Outside Source States: “The Government reserves the right to order repairs from an outside source. If the repair is are reimbursable repair, the Government will inform the Contractor of the outside source’s price, and deduct $2,000, or the outside source’s price, whichever is less, from the Contractor’s payments.”

Question: How often within the past five years has the contractor taken a deduction for “outside source” reimbursable repairs? Please provide information per location.

Answer: GSA does not track this information.

Q18: RFP Reference: H. SPECIAL CONTRACT REQUIREMENTS States: “The Contractor shall be proficient in applicable controls systems (e.g. JCI, Honeywell, Siemens, Delta, Automated Logic, Alerton, and Tridium Niagra)…All BAS Technicians shall be certified in the building-specific integrated system controls certification (i.e. Tridium Niagara, JCI/Metasys, Siemens Apogee, etc.). GSA’s intent is to align the correct BAS technician certification for the BAS installed in the building. One technician will be required to attend a one week controls training class once per year for each year of the contract.”

Question: Is one Technician from each site required to attend annually?

Answer: Refer to answer in Q7

Q19: RFP Reference: C.40.3 Reimbursable Repairs States: “Reimbursable repairs will be identified as single incident, not an accumulation of various repairs (bundling). If a repair exceeds the non-reimbursable repair cost threshold established above and has been approved and verified by the CO or designee, it becomes a reimbursable repair. Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $2,000(see repair shared liability example below).”

Question: How many reimbursable repairs over $2,000 have been accomplished within the past five years for each site?

Answer: GSA does not track this information.

Q20: RFP Reference: M. Evaluation Factors, Factor 2 – Qualifications of Key Personnel, Key Personnel States: Each vendor shall submit completed key personnel resume forms for each of the key personnel proposed for the contract.

Question: Is there a standard “resume form” or may we use the format of our choice?

Answer: The Government does not require a standard resume form. You can use your own format.

Q21: RFP Reference: Section J.3 of the RFP (Exhibit 3) references six Equipment Inventory Lists. The item listed as PR0023ZZ is not found on the FBO site.

Question: Will the Government please provide this document if it is required?

Answer: PR0023ZZ is the Rainforest Kids Childcare Center located in Hato Rey, PR.

The Equipment Inventory for this location was included in three different lists: PR0017ZZ Equipment Inventory for Federico Degetau FOB list, the list for Parking Garage and RFK equipment inventory and also the list titled PR0024ZZ Parking Garage Inventory. These list were revised to remove Child Care Center inventory and a new separate list with the PR0023ZZ Rainforest Kids Childcare Center inventory was created. Separate lists are incorporated and attached in this amendment for the Federico Degetau FOB, for the Parking Garage and for the RFK Child Care Center.

Q22: CLIN 0011 – Period of Performance 11/01/2016 - 10/31/2018 appears to be incorrect. Should it be 11/01/2017 - 10/31/2018?

Answer: The correct Period of Performance is 11/01/2017 - 10/31/2018. This line item is amended accordingly.

Q23: Should Section K - Representations and Certifications be included in Part-III?

Answer: Yes, it should be included in Part III of the proposal.

Q24: Is the DISCLOSURE OF LOBBYING ACTIVITIES form required to be submitted with the proposal?

If so, should it be included in Part-III?

Answer: Yes it is required and should be included in Part III.

Company D

Q25: The SOW indicates mandatory use of the GSA furnished NCMMS. Are all of the Caribbean Properties included in this Solicitation set up for and using the GSA NCMMS? Is there any requirement for the Contractor to provide/utilize an additional Contractor-provided CMMS System?

Answer: Yes, all of the Caribbean Properties included in this Solicitation are set up for and using the GSA NCMMS. There is no requirement for the Contractor to provide/utilize an additional Contractor-provided CMMS System.

Q26: Section C.41.15 indicates that, “The Contractor shall be prepared to deal with asbestos on a small-scale, short-duration basis to effect emergency repairs and to clean up small spills.” Do all of the Caribbean Properties included in this solicitation contain Asbestos?

Answer: Yes, all buildings have asbestos to some degree. Each building has an asbestos management plan.

Q27: Section H, Special Requirements details: “One technician will be required to attend a one week controls training class once per year for each year of the contract. A typical training class of this nature cost approximately $2000 and another $2000 in travel costs. The Technician and the class must be approved by R7 FMSP Operations Branch prior to scheduling the trip. A copy of the certification of the class will be provided to R7 FMSP after the successful completion of the class. If the individual does not complete the class, the cost of the class itself will be reimbursed to the Federal Government.“ Question: Does this mean that the Government will be providing reimbursement for the course and any travel expenses incurred to attend? At this time there is not a Travel/ODC CLIN listed in Section B.

Answer: Refer to answer in Q7

Q28: Please confirm the length of the Transition Phase Startup. It is indicated to be 30 days in some areas of the Solicitation and 60 days in Section C.44. Additionally, Section, C.5.1, Transition Phase Startup, indicates that the, “Contractor shall provide 30 days of transition startup services, prior to the Contract start date…” yet, line “f.” states that during this period the Contractor shall, “Develop and submit to the CO or their designee 30 days before the end of the startup phase the initial deficiency/closeout list report, including an itemized estimate for correcting each deficiency.”

Answer: The Transition Phase Startup duration is 30 days. This Section C.44 is amended accordingly.

Q29: Section C. 41.17.3, Backflow Prevention Devices states the requirement for annual testing. During the Industry day Walk-throughs, there were no tags on these devices to indicate when they were last inspected. How are they currently being tested and tracked, and will the Government provide the schedule for the activity?

Answer: The incumbent O&M contractor has an approved scheduled maintenance plan for this item. A maintenance schedule will not be provided by the Government. The successful contractor is required to submit his own PM schedule which, when approved, will become part of the contract.

Q30: Section C.42.2 Fire Alarm System Services states that, “All fire alarm system inspections, tests, maintenance, and repairs performed under this contract shall comply with the NFPA 72, National Fire Alarm and Signaling Code.” During the Industry day Walk-throughs, there were no tags on these devices to indicate when they were last inspected. How are they currently being tested and tracked, and will the Government provide the schedule for the activity? ?

Answer: The incumbent O&M contractor has an approved scheduled maintenance plan for this item. A maintenance schedule will not be provided by the Government. The successful contractor is required to submit his own PM schedule which, when approved, will become part of the contract. Fire alarm system at Old San Juan and St. Croix, tampers, flows, devices, etc, all new and under warranty. All inspections are in accordance with NFPA 72.

Q31: PM Schedules were not included in the inventory information provided. Will the Government provide the most recent PM information/schedule for the offeror’s pricing purposes? ?

Answer: The PM Guides are the minimum requirement. The successful contractor is required to submit his own PM schedule which, when approved, will become part of the contract. The potential offerors can reference C.35.2 and C.35.1 in the solicitation.

Q32: Can we provide hand deliveries of our proposal? If yes, can you provide delivery instructions?

Answer: Yes. The information for delivery or hand carry was provided in the Solicitation Form SF33 Blocks 9 and 8 to the attention of Belkys Torres.

Q33: Will GSA provide the square footage of the buildings?

Answer: Yes. Section J.5 was amended accordingly. This amendment incorporates a new Section J with revisions.

Company E

Q34: Please provide the name of the following trades subcontractors per building: Elevator Maintenance, Generator Maintenance, Fire Alarm System and Fire Protection System Maintenance, Water Testing subcontractor.

Answer Federico Degetau Fed Bldg

● Elevators-Deya

● Generator-Rimco

● Alarm- ARA

● Fire-Fire Safe

● Water-Eqlab

Jose V.Toledo Fed Bldg

● Elevators-Deya

● Generator-Cummins

● Alarm- ARA

● Fire-Fire Safe

● Water-Aqualab

Ron De Lugo Fed Bldg

● Elevators-Cruz Moya

● Generator-Import Supply

● Alarm- ARA

● Fire-William Nash

● Water-Ocean Systems

Almeric L. Christian Fed Bldg

● Elevators-Centro Elevators

● Generator-Antilles Power

● Alarm- Alarm Co.

● Fire-William Nash

● Water-Ocean Systems

Q35: Please provide the current monthly price per building.

Answer:

-Federico Degetau FOB and US Courthouse to include RFK Child Care Center, Hato Rey, Puerto Rico - $77,799.42 monthly - Brooks Range Contract Services, Inc -Jose V. Toledo FOB and US Courthouse, Old San Juan, Puerto Rico - $48,660.94 - Building Mechanical Services Corp.

-Ron De Lugo FOB and US Courthouse, St. Thomas, USVI - $35,883.24 - KCorp Technology Services, Inc.

Almeric L. Christian FOB and US Courthouse, St. Croix, USVI - $30,248.87 - KCorp Technology Services, Inc.

Q36: Is the government going to pay for uncompensated overtime?

Answer: No

Q37: Page 49, Several Sections referenced to sustainability Question: The solicitation is very clear in relation to the objectives of the contract in terms of sustainability, energy performance goals, and green technology. However, it does not have the information that will allow contractors to properly price these requirements. It appears to us that in order for a contractor to fully meet the sustainability requirements either a subcontract for sustainability or a very competent in-house team of individuals with extensive experience in sustainability, energy performance, and BAS must be utilized. If this is not required, the agency-s and EO goals in this area will very likely not be met. Is the government going to require a sustainability subcontractor?

Answer - A sustainability subcontractor is not required. The building systems have been installed and set up in a manner to help maximize sustainability. The contractor should employ personnel that are familiar with the BAS as well as the proper operation of the energy efficient equipment. The key is not to deviate from the approved operating plan.

The proper operation of the building equipment will enable the contractor to meet the sustainability requirements.

Q38: Page 77, C.17. Building Management Support Services Question: Due to constant projects being performed throughout the buildings, specifically the ongoing ARRA project in Hato Rey and the new St Thomas project, the O&M, contractor support service hours can be significantly higher. This represents a high risk to the contractor. Can GSA reconsider paying O&M contractors for the hours used in such support services?

Answer: No, GSA will not reconsider, the requirements in referenced page 77, C.17 is to be considered as part of basic services.

Q39: Page 78, C.18. Inspection Assistance for Space Build Outs and Building renovations/modernizations Question: Due to constant projects being performed throughout the buildings, specifically the ongoing ARRA project in Hato Rey and the new St Thomas project, the O&M, contractor support service hours can be significantly higher. This represents a high risk to the contractor. Can GSA reconsider paying O&M contractor for the hours used in such support services?

Answer: No, GSA will not reconsider, the requirements in referenced page 78, C.18 is to be considered as part of basic services.

Q40: Page 80, The BAS is accessed through the control system. It is important that the Contractor’s operator is familiar with this system as well. While GSA will maintain the software, firmware updates, and the licenses for the system, it is the contractor’s responsibility to operate, maintain and repair it. R2 GSA cannot stress enough the importance of these control systems, and the qualifications of the Operator. A large amount of success with this contract hinges on these two items.

Question: Please provide the name of the contractors who installed the BAS systems per building.

Answer: At the USVI locations and Jose V. Toledo FOB in Old San Juan, PR the systems were installed by Multi Air Services Engineers (MASE). At the Federico Degetau FBO in Hato Rey, PR the system was installed by TRANE

Q41: Page 119, (1) The reduction rate in dollars per day will be equal to the per month contract price for the building(s), divided by the number of working days per month. (2) The reduction rate in dollars per day multiplied by the number of days services were not provided or required. In the event services are provided for portions of day(s), appropriate adjustments will be made by the CO to assure the Contractor is compensated for services provided.

Question: The contractor will have the employees assigned to these contracts and in the event of a building closeout; the contractor will not necessarily be able to relocate these employees to be productive at other locations and still pay them. Also, the contract has other associated costs that are not necessarily related to direct labor and the contractor should receive payment for these. Please advise if GSA will reconsider paying at least labor cost and some additional percentage to the contractor in these cases.

Answer: No. The Government will not pay for services not required or not provided in the events stated in the referenced Section G., paragraphs b(1) and b(2), Page 119, except for essential personnel / excepted services as indicated in the referenced section.”

Q42: Page 121, 2. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of his/her failure to provide prescribed environmental conditions at all times.

Question: Does this mean that the government will apply deductions if the contractor does not maintain environmental conditions such as temperature, humidity, VOC, or CO2 on the areas?

Answer - The Government realizes that there may be situations where temperature, humidity or other environmental conditions may deviate from what is prescribed due to equipment failures, natural disasters, etc. The intent of this item in the deduction table is to hold the contractor responsible and liable for any costs incurred by the government due to the contractor’s negligence or failure to follow proper operating protocol resulting in a significant deviation in the environmental conditions prescribed.

Q43: Page 122, 12. Failure to provide adequate personnel to perform fire watch duties when required.

Question: Please confirm that these fire watch duties are related to tasks required within this contract scope of work. Please confirm that the contractor is not required to perform fire watch duties for other contracts.

Answer - Most fire watch duties would only be necessary in the event of either a failure in a piece of equipment or system or if the contractor is performing work that disables any equipment that would necessitate a fire watch. There may be instances when the contractor would be required to provide a fire watch due to other contractors performing work in the building(s) but the contractor would be reimbursed in this instance provided they brought in additional personnel over and above those already on duty.

Q44: Page 130, H.10. Ordinances, Taxes, Permits, and Licenses Question: Taxes obligation has always been a grey area when working on Federal Contracts. Sometimes agencies will present a tax exemption letter to the contractor, but sometimes they will direct contractors to pay for all local taxes. Please advise if GSA will provide a tax exemption letter to the contractor or if the contractor will need to pay B to B tax, IVU tax, and municipal tax.

Answer: Contractor must comply with all taxes laws and regulations applicable to their businesses in Puerto Rico and the USVI. See Solicitation clauses 52.229-3. No tax exemption letter will be provided.

Q45: Page 172, (2) The Contractor shall require that the licensed design professionals it retains for the Project acquire and maintain professional liability insurance in the amount of $5,000,000 per claim and shall provide proof to the Contracting Officer.

Question: Please advise if a Licensed PE is being required as part of the contractor team.

Answer: No there is no requirement for a licensed PE.

Q46: Page 174, Compliance with Wage Determination and CBA Question: In the case of Hato Rey Building Per 29 CFR 4.163 - Section 4(c) of the Act The contractors will have to pay the new employees whether employing the existing employees or bringing new employees the same rate and benefits that the existing employees are earning. This situation introduces a high risk to the contractor because employees located in other buildings will not necessarily receive the same benefits. This can lead to unsatisfied employees and ultimately have all employees of all four building joining the Union and requesting benefits increase. In leu to this: Is the agency going to increase the price of the contract by the amount of cost increased to the contractor in the event non-union employees decide to join the union? Is the agency going to request a variance hearing to Wage and Hour Division?

Even in section (g) Contract Reconfiguration it is not clear which will be the predecessor contract and what it is going to apply to this contract. This needs to be clarified in order to have all contractors competing in equal terms.

Answer - The Hato Rey Building CBA is for the Hato Rey location only. In the event the other locations decide to form a union for their specific location, the resulting CBA must be submitted to and approved by the US Department of Labor before it can be incorporated into the contract. A variance hearing is not applicable in the presented scenario.

Q47: Page 378, Factor 1 – Prior Experience on Similar Contracts / Task Orders Similar Size is defined as: Work performed in multiple (3 or more) office buildings Question: The prior experience section suggests that one past experience must be for a campus with buildings larger than 75,000 GSF, a second past experience must be for a building larger than 75,000 GSF, and the third past experience should be similar but not necessarily larger than 75,000 GSF. Then, the Similar Size section appears to say that all three past experiences must be for buildings larger than 75,000 GSF. This seems to be a latent ambiguity. Please clarify the past experience requirement in terms of building size.

Answer: This answer will address only the size criteria as questioned. There are other criteria to be met under the experience factor clearly stated in Section M of the solicitation. According to Section M.4, Factor 1, (as revised by this solicitation amendment) it states: “The offeror is requested to submit a detailed descriptive listing of three (3) projects performed as the prime contractor for a minimum of twelve (12) consecutive months within the past seven (7) years and that are similar in nature to the one described in this solicitation……...The projects submitted shall meet the following criteria:

● Two (2) of the projects submitted shall be for buildings that are a minimum of 70,000 GSF in size. In no way will we count any individual buildings on a single contract/ task order that is less than 70,000 GSF.

● At least one (1) of the projects submitted shall demonstrate the ability to manage a campus of buildings/facilities. A campus is defined as two or more buildings on a single property or adjacent properties where each building meet the minimum square footage of 70,000 GSF. In no way will any building less than 70,000 GSF be counted in the GSF. Adjacent Property is two or more contiguous properties, or where the respective property boundaries for two or more properties are within 100 linear feet……” The section referenced in this question (and language quoted above in this answer) clearly states that the three projects submitted as experience must meet a minimum size criteria. The minimum size criteria is 70,000 GSF per building: two projects for buildings of a minimum 70,000 GSF and one project for a campus. The campus is further defined as two or more buildings on a single property or adjacent properties where each building meet the minimum square footage of 70,000

GSF.

Company F Q48: GSA is requesting resumes and signed letters of commitment for a minimum of five different staff members. However, the project does not start until November of 2017, more than nine months after proposals will be submitted. Since a large number of events will occur during this time period, it does not seem realistic for those commitments to stand.

Question: Can this requirement be removed and can contractors submit detailed qualifications that the staff they will hire will be required to meet? If not, can GSA supply bidders will the five resumes and signed letters of the current incumbent staff who can meet this expectation?

Answer: No. The Letters of Commitment requirement will not be removed from the solicitation.

Q49: Can GSA provide names, contacts and phone numbers for all the subcontractors currently being used for water treatment, electrical, BAS, generator, chiller, boiler, elevators, fire alarm, and sprinkler systems at all locations under this solicitation?

Answer: See answer to Q34

Q50: Can GSA provide the current staffing levels at the various locations under this solicitation?

Answer - No, this is a performance based contract and this information is not available.

Q51: Are all locations currently using the NCMMS or will the incoming contractor have to set up or establish this system upon award of the contract?

Answer: All locations in the Caribbean have access to the GSA NCMMS program and are…