TAB_2_-_Specifications_(SOW).pdf

FMCSA Office Renovation & Security Upgrade E.S. Muskie Fed. Bldg.

Augusta, Me

TABLE OF CONTENTS AND LIST OF DRAWINGS 00003 - 1

SECTION 00003 - TABLE OF CONTENTS AND LIST OF DRAWINGS

DOCUMENT/SECTION TITLE

00003 Table of Contents and List of Drawings

CONDITIONS OF THE CONTRACT

SPECIFICATIONS

Division 1 General Requirements

01010 Summary of Work 01040 Coordination 01045 Cutting and Patching 01330 Submittals 01541 Security Regulations 01632 Products 01732 Selective Demolition 01770 Closeout Procedures

Division 9 Finishes

09512 Acoustical Ceiling System Restoration 09651 Resilient Tile Flooring 09653 Resilient Wall Base and Accessories 09681 Carpet Tile 09900 Painting

Division 16 Electrical

16010 Basic Electrical Requirements 16050 Basic Electrical Materials and Methods 16130 Raceways and Boxes 16140 Wiring Devices

Division 26 Electrical

26 Raceways Underfloor

Division 27 Communications

27150 Communications Horizontal Cabling

LIST OF DRAWINGS

ARCHITECTURAL

PAGE 1 of 3 A-1 Architectural Demolition Drawing

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TABLE OF CONTENTS AND LIST OF DRAWINGS 00003 - 2

2 of 3 A-2 Architectural Installation Drawing 3 of 3 A-3 Security Drawing

END OF SECTION

Augusta, Me.

01010 - 1 Summary of Work

SECTION 01010 - Summary of Work

PART 1 - General

1.1 Related Documents:

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 Work Covered by Contract Documents:

A. The project consists of office renovations on the fourth floor space of the Federal Motor Carrier Safety Administration.

1. Project Location: E.S. Muskie Federal Building, Augusta, Me.

40 Western Ave. Augusta, Me. 04330

B. Contract Documents were prepared for the Project by General Services Administration.

C. Work Summary: The contractor shall provide all labor and materials required to provide the following in the fourth floor office:

1. Remove existing & install new carpet tile throughout the office.

2. Remove existing & install new vct in the IT Rm., Copy Rm. and Kitchenette.

3. Remove existing & install new cove base throughout the office.

4. Remove existing glass in the ultra-walls near the reception desk and the north wall of the Director’s Office. Install solid panels matching color and texture in kind.

5. Repaint all perimeter walls in the space. Do not paint the Ultra Wall panels.

6. Paint ceiling tiles; at no time can the ceiling tiles be lifted the due to asbestos above the ceiling.

7. Rotate 90 degrees to the left, the system furniture in the reception area. Electrical whip has about 4-6 feet to work around.

8. Install the security devices included in the FMCSA Security SOW.

9. Provide for moving the furniture to install carpet and tile as needed.

10. Cover and protect all furniture in space as painting progresses.

11. Prep & clean all the fan coil unit covers.

12. Prep and paint all door frames except for door #410; which will be painted the wall color.

13. Provide and install all Security Requirement in the attached Security “Statement of Work”

D. Refer to drawings:

1. Drawings: a. D-1 Demolition

b. A-1 Installation

c. S-1 Security Installation

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01010 - 2 Summary of Work

E. The work consists of office renovations according to this scope of work in Spec. 01010-1. The work also consists of Security Work with the attached USDOT Security Installation Design Criteria. The Security Package shall be an integrated HSPD-12 Compliant access control, intrusion detection and CCTV closed circuit TV system.

1.3 Removal & Demolition: In the Fourth Floor Offices:

1. Remove and dispose of the carpet from the entire office complex.

A. Approx. 1950 sf

2. Remove and dispose of the vct flooring in IT Rm., Copy Rm. and Kitchenette.

A. Approx. 310 sf of tile.

3. Remove and dispose of the cove base in all rooms.

A. Approx. 500 lf. of base.

4. Prep, sand, and prime all walls with two coats low VOC latex primer.

A. Approx. 1600 sf. of wall space.

B. Shall include all the wall surfaces around the windows.

5. Prep, sand and clean all fan coil units.

6. Remove the glass panels in the Ultra-walls in two locations.

A. Reception area has approx. 9 linear feet of glass.

B. Director’s Office has approx. 12 linear feet of glass on the north wall.

7. Prep the ceiling grid and tile to paint, cover all sprinkler heads during painting operations.

A. Approx. 1810 sf of grid & tile.

B. Please note: Asbestos is above the ceiling tiles, so all care shall be taken to prevent the lifting of tiles.

8. Prep all metal doorframes for painting. Protect all wood door panels.

9. The contractor shall leave the work area clean each day and remove all trash materials from the building. During the demolition, care shall be given to dust and noise control measures.

1.4 Two sections for Installation: Part One - “Office Renovation” scope of work.

A. Furnish and install the following In the Fourth Floor Offices:

1. Paint all ceiling tiles and grid with two coats of low VOC latex paint.

2. Paint all perimeter walls with two coats of low VOC paint; refer to specifications.

3. Provide and install new carpet tile in all designated rooms.

4. Provide and install vinyl composition tile flooring in all designated rooms.

5. Provide and install 4” rubber cove base in all rooms.

6. Provide and install solid wall panels in place of the glass panels in the Ultra-wall.

The existing panels are “Newstone Oyster” color, match in kind.

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01010 - 3 Summary of Work

7. Reception Desk Station: Rotate 90 deg left before installing the security devices.

8. Paint all fan coil units the same color as the walls.

9. Door #410 on drawing, is a secured door. This door shall be color the same the wall color.

10. Paint all doorframes.

11. Move furniture back in finished space before moving onto the next phase of demolition.

Part Two - “Security Installation” scope of work.

B. Furnish and install the following In the Fourth Floor Offices:

1. Due to the asbestos above the ceiling tiles, the following requirements have been approved for installation.

a. Camera, motion detectors, duress strobes can be the “wall mounted” type.

b. Height of such equipment shall be at 8 ft, from floor finish. 7’6” if not.

c. Contractor shall complete the MARS Report for the security portion and send to the Mega-center. MARS report will be attached.

d. All security devices shall be tested through the Mega-Center in Philadelphia, Pa.

1.5 Contractor Use of Premises:

A. General: During the construction period the Contractor shall have full use of the premises for construction operations, including use of the site. The Contractor's use of the premises is limited only by the Owner's right to perform work or to retain other contractors on portions of the Project.

B. Use of the Site: Limit use of the premises to work in areas indicated. Confine operations to areas within contract limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated.

1. Owner Occupancy: Allow for Owner occupancy and use by the public.

2. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner, the Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Use of the Existing Building: Maintain the existing building in a weather tight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

D. Space will be provided for a dumpster in addition to the 2 parking spots for contractor vehicles referenced in 1.5.E.

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01010 - 4 Summary of Work

E. Operating hours at this facility are Monday through Friday, 7 am to 5 pm. The Contractor will need to provide to the Property Manager or COR, a two day notice if excessive noise is anticipated.

1.9 Occupancy Requirements:

A. Partial Owner Occupancy: The Owner reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placing of equipment and partial occupancy shall not constitute acceptance of the total Work.

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COORDINATION 01040 - 1

SECTION 01040 - COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and supervisory requirements necessary for coordinating construction operations including, but not necessarily limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Coordination Drawings.

4. Administrative and supervisory personnel.

5. Cleaning and protection.

1.3 COORDINATION

A. Coordinate construction operations included in various Sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate contractors where coordination of their work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

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COORDINATION 01040 - 2

4. Progress meetings.

5. Project closeout activities.

D. Conservation: Coordinate construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated in, the Work.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities. Prepare coordination drawings where limited space availability necessitates maximum utilization of space for efficient installation of different components.

1. Show the relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Comply with requirements contained in Section "Submittals."

B. Staff Names: Within 15 days of commencement of construction operations, submit a list of the

Contractor's principal staff assignments, including the superintendent and other personnel in attendance at the Project Site. Identify individuals and their duties and responsibilities. List their addresses and telephone numbers.

1. Post copies of the list in the Project meeting room, the temporary field office, and each temporary telephone.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

3.2 CLEANING AND PROTECTION

A. Clean and protect construction in progress and adjoining materials in place, during handling and installation. Apply protective covering where required to assure protection from damage or deterioration at Substantial Completion.

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COORDINATION 01040 - 3

B. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to assure operability without damaging effects.

C. Limiting Exposures: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Air contamination or pollution.

7. Water or ice.

8. Solvents.

9. Chemicals.

10. Light.

11. Radiation.

12. Puncture.

13. Abrasion.

14. Heavy traffic.

15. Soiling, staining, and corrosion.

16. Bacteria.

17. Rodent and insect infestation.

18. Combustion.

19. Electrical current.

20. High-speed operation.

21. Improper lubrication.

22. Unusual wear or other misuse.

23. Contact between incompatible materials.

24. Destructive testing.

25. Misalignment.

26. Excessive weathering.

27. Unprotected storage.

28. Improper shipping or handling.

29. Theft.

30. Vandalism.

END OF SECTION 01040

ES Muskie Fed. Bldg.

CUTTING AND PATCHING 01045 - 1

SECTION 01045 - CUTTING AND PATCHING

1.1 DESCRIPTION OF REQUIREMENTS

A. Definition: "Cutting and patching" includes cutting into existing construction to provide for the installation or performance of other work and subsequent fitting and patching required to restore surfaces to their original condition.

1. Cutting and patching is performed for coordination of the work, to uncover work for access or inspection, to obtain samples for testing, to permit alterations to be performed or for other similar purposes.

2. Cutting and patching performed during the manufacture of products, or during the initial fabrication, erection or installation processes is not considered to be "cutting and patching" under this definition. Drilling of holes to install fasteners and similar operations are also not considered to be "cutting and patching".

3. "Demolition" and "Selective Demolition" are recognized as related-but-separate categories of work, which may or may not require cutting and patching as defined in this section; refer to "Demolition" and "Selective Demolition" sections of Division 2.

B. Refer to other sections of these specifications for specific cutting and patching requirements and limitations applicable to individual units of work.

1. Unless otherwise specified requirements of this section apply to mechanical and electrical work. Refer to Division-15 and Division-16 sections for additional requirements and limitations on cutting and patching of mechanical and electrical work.

1.2 QUALITY ASSURANCE

A. Requirements for Structural Work: Do not cut and patch structural work in a manner that would result in a reduction of load-carrying capacity or of 1oad-deflection ratio. Prior to such work, obtain approval of project's structural engineer.

B. Before cutting and patching the following categories of work, obtain the Contracting Officer's approval to proceed.

1. Precast Pre-sressed concrete roof T’s

2. Structural concrete.

C. Visual Requirements: Do not cut and patch work exposed on the building's exterior or in its occupied spaces, in a manner that would, in the Contracting Officer's opinion, result in lessening the building's aesthetic qualities. Do not cut and patch work in a manner that would result in substantial visual evidence of cut and patch work. Remove and replace work judged by the Contracting Officer to be cut and patched in a visually unsatisfactory manner.

CUTTING AND PATCHING 01045 - 2

PART 2 - PRODUCTS

2.1 MATERIALS

A. General: Except as otherwise indicated, or as directed by the Contracting Officer, use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal-or-better performance characteristics.

1. The use of a trade name and suppliers name and address is to indicate a possible source of the product. Products of the same type from other sources shall not be excluded provided they possess like physical and functional characteristics.

PART 3 - EXECUTION

3.1 INSPECTION

A. Before cutting, examine the surfaces to be cut and patched and the conditions under which the work is to be performed. If unsafe or otherwise unsatisfactory conditions are encountered, take corrective action before proceeding with the work.

1. Before the start of cutting work, meet at the work site with all parties involved in cutting and patching, including mechanical and electrical trades. Review areas of potential interference and conflict between the various trades. Coordinate layout of the work and resolve potential conflicts before proceeding with the work.

3.2 PREPARATION

A. Temporary Support: To prevent failure provide temporary support of work to be cut.

B. Protection: Protect other work during cutting and patching to prevent damage. Provide protection from adverse weather conditions of that part of the project that may be exposed during cutting and patching operations.

1. Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas.

C. Take precaution not to cut existing pipe, conduit or duct serving the building but scheduled to be relocated until provisions have been made to bypass them.

3.3 PERFORMANCE

A. General: Employ skilled workmen to perform cutting and patching work. Except as otherwise indicated or as approved by the Contracting Officer, proceed with cutting and patching at the earliest feasible time and complete work without delay.

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CUTTING AND PATCHING 01045 - 3

B. Cutting: Cut the work using methods that are least likely to damage work to be retained or adjoining work. Where possible review proposed procedures with the original installer;

comply with original installer's recommendations.

1. In general, where cutting is required use hand or small power tools designed for sawing or grinding, not hammering and chopping. Cut through concrete and masonry using a cutting machine such as a carborundum saw or core drill to insure a neat hole.

2. Cut holes and slots neatly to size required with minimum disturbance of adjacent work.

To avoid marring existing finished surfaces, cut or drill from the exposed or finished side into concealed surfaces. Temporarily cover openings when not in use.

C. Patching: Patch with seams which are durable and as invisible as possible. Comply with specified tolerances for the work.

1. Where feasible, inspect and test patched areas to demonstrate integrity of work.

2. Restore exposed finishes of patched areas and where necessary extend finish restoration into retained adjoining work in a manner which will eliminate evidence of patching and refinishing.

END OF SECTION 01045

SUBMITTALS 01300 - 1

SECTION 01300 - SUBMITTALS

1.1 SUMMARY

A. The types of submittal requirements specified in this section include shop drawings, product data, samples, certificates of conformance or compliance, certified test or inspection reports, and miscellaneous work-related submittals. Individual submittal requirements are specified in applicable sections for each unit of work.

B. Requirements for record documents, progress and final photographs, and operation and maintenance manuals are covered in the "Project Closeout" section.

1.2 DEFINITIONS

A. Work-related submittals of this section are categorized for convenience as follows:

1. Shop drawings include specially-prepared technical data for this project, including drawings, diagrams, performance curves, data sheets, schedules, templates, patterns, reports, calculations, instructions, measurements and similar information not in standard printed form for general application to a range of similar projects.

2. Product data include standard printed information on materials, products and systems;

not specially-prepared for this project, other than the designation of selections from among available choices printed therein.

3. Samples include both fabricated and unfabricated physical examples of materials, products and units of work; both as complete units and as smaller portions of units of work; either for limited visual inspection or (where indicated) for more detailed testing and analysis. Mock-ups are a special form of samples, which are too large or otherwise inconvenient for handling in specified manner for transmittal of sample submittals.

4. Certificates of conformance or compliance are documents attesting that a product complies with a specified standard.

5. Certified test (or inspection) reports are documents attesting that a product meets a specified level of performance or quality when a prototype specimen is tested or inspected in accordance with a specified procedure, and consist of a certified statement by the product supplier or Contractor accompanied by a complete report of the inspection or test.

6. Miscellaneous submittals related directly to the work (non-administrative) include warranties, maintenance agreements, workmanship bonds, project photographs, survey data and reports, physical work records, copies of industry standards, record drawings, field measurement data, operating and maintenance materials, overrun stock, and similar information, devices and materials applicable to the work and not processed as shop drawings, product data samples, certificates of conformance or compliance, or certified test reports.

1.3 GENERAL SUBMITTAL REQUIREMENTS

A. General:

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SUBMITTALS 01300 - 2

1. All submittals shall be made to the Contracting Officer or to an individual designated by the Contracting Officer.

2. Only the Contracting Officer or an individual designated by him in writing can approve or disapprove submittals. Deviations and variations from the contract requirements contained in the submittal can be approved only by the Contracting Officer or an individual delegated such authority in writing by the Contracting Officer.

3. Failure on the part of the Contractor to indicate approval on submittals prior to submission to Contracting Officer will result in their being returned to the Contractor without being acted upon.

4. No delays in construction occasioned by the Contractor's failure to submit material for approval in accordance with the approved schedule will be excused.

B. Scheduling: Develop schedule for submissions requiring approval and include in the network plan required by section "Critical Path Method of Scheduling."

C. Scheduling: Submit schedule of submissions for approval by the Contracting Officer, within

10 calendar days after notice to proceed is received, unless otherwise stated.

D. All required submittals shall be submitted not later than 3 months prior to Contract

Completion Date.

1. If any required submittals are not made within the stipulated time frame, the Contractor’s monthly progress payments shall be reduced by 10% each and every month that the submittals remain outstanding. This with-holding will be released upon receipt of the outstanding submittals.

E. Coordination and Sequencing: Coordinate preparation and processing of submittals with performance of the work so that work will not be delayed by submittals. Coordinate and sequence different categories of submittals for same work, and for interfacing units of work, so that one will not be delayed for coordination of the Contracting Officer's review with another.

F. Preparation of Submittals: Provide permanent marking on each submittal to identify project, date, Contractor, subcontractor, submittal name and similar information to distinguish it from other submittals.

G. Show Contractor's executed review and approval marking and provide space for the

Contracting Officer's action marking. Package each submittal appropriately for transmittal and handling. Submittals which are received from sources other than through Contractor's office will be returned without action.

H. Transmittal Form: See appendix to this section.

1.4 SPECIFIC-CATEGORY SUBMITTAL REQUIREMENTS

A. General: Except as otherwise indicated in individual work sections, comply with requirements specified herein for each indicated category of submittal. Provide and process intermediate submittals, where required between initial and final, similar to initial submittals.

B. Shop Drawings: Refer to clause "Shop Drawings, Coordination Drawings, and Schedules" of the General Conditions. Provide newly-prepared information, on reproducible sheets, with

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SUBMITTALS 01300 - 3

graphic information at accurate scale (except as otherwise indicated), with name of preparer indicated (firm name). Show dimensions and note which are based on field measurement.

Identify materials and products in the work shown. Indicate compliance with standards, and special coordination requirements. Do not allow shop drawing copies without stamp indicating approval by the Contracting Officer to be used in connection with the work.

1. Initial Submittal: One correctable translucent reproducible print and one blue-line or black-line print; reproducible will be returned.

2. Final Submittal: 4 prints will be retained and remainder will be returned, one of which is to be marked-up and maintained by Contractor as "Record Document".

3. Equipment and Systems: Shop drawings for equipment and systems shall show ratings

(where applicable), and how components are assembled, function together, and how they will be installed. Shop drawings, product data, certificate of conformance or compliance, certified test or inspection reports, and other submittals for equipment, systems, and their component parts shall be coordinated and submitted as a unit.

Multiple or piecemeal submissions are not acceptable except where prior approval is obtained from the Contracting Officer, in which case a list of data to be submitted later shall be included with the first submission.

4. Coordination Drawings: Prior to installation of sleeves and inserts for equipment, and/or the performance of work in spaces in which two or more trades are involved and in which the probability of interference exists as determined by either the Contractor or the Contracting Officer, submit composite coordination drawings for the work. Show the work of all involved trades in a scale not less than 1/2 = 1'-0", or larger if required by the Contracting Officer. Any work installed prior to approval of coordination drawings shall be at the Contractor's risk, and subsequent relocations required to avoid interference shall be made at no cost to the Government. In case interference develops, the Contracting Officer will decide which work shall be relocated, regardless of which was installed first.

C. Product Data: Collect required data into one submittal for each unit of work or system; and mark each copy to show which choices and options are applicable to project. Include manufacturer's standard printed recommendations for application and use, compliance with standards, application of labels and seals, notation of field measurements which have been checked, and special coordination requirements. Maintain one set of product data (for each submittal) at project site, available for reference.

1. Submittals: Contractor shall not submit product data, or allow its use on the project, until he has confirmed compliance with requirements of contract documents. Submittal is for information and record, unless otherwise indicated. Initial submittal is final submittal unless returned by the Contracting Officer, marked with an action which indicates an observed noncompliance. Submit copies:

a. Provide a preliminary single-copy submittal where required (or desired by

Contractor) for selection of options by the Contracting Officer.

b. Installer's Copy: Do not proceed with installation of materials, products or systems until final copy of applicable product data is in possession of Installer.

D. Samples: (Refer to clause "Samples" of General Conditions.) Provide units identical with final condition of proposed materials or products for the work. Include "range" samples (not

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SUBMITTALS 01300 - 4

less than 3 units) where unavoidable variations must be expected, and describe or identify variations between units of each set. Provide full set of optional samples where the Contracting Officer's selection is required. Prepare samples to match the Government-furnished sample where so indicated. Include information with each sample to show generic description, source or product name and manufacturer, limitations, and compliance with standards.

1. Submittal: At Contractor's option, provide preliminary submittal of a single set of samples for review and action. Otherwise, initial submittal is final submittal unless returned with action which requires resubmittal. Submit 3 sets of samples in final submittal; one set will be returned.

2. Quality Control Set: Maintain returned final set of samples at project site, in suitable condition and available for quality control comparisons.

3. Reusable Samples: Returned samples which are intended or permitted to be incorporated in the work are so indicated in the individual work sections, and must be in undamaged condition at time of use.

4. Mock-ups: Mock-ups and similar samples specified in individual work sections are recognized as a special type of sample. Comply with requirements for "samples" to greatest extent possible, and process transmittal forms to provide a record of activity.

E. Certificates of Conformance or Compliance: Follow same procedure as for product data.

Where feasible, and/or where required by other sections of specification indicate compliance with the specified standard by means of a label on the container, or on an inconspicuous place on the product.

F. Certified Test and Inspection Reports: Process each as either "shop drawing" or "product data", depending upon whether report is uniquely prepared for project or a standard publication of workmanship control testing at point of production; process accordingly.

1. Report shall include a description of the prototype specimen tested or inspected which is sufficiently descriptive to ensure positive identification of the product by an inspector when delivered and/or installed.

2. The report shall be accompanied by a notarized statement from the supplier of the product certifying that the prototype is identical in all respects to the product proposed for the project.

3. Where feasible and/or where required by other sections of the specification, indicate compliance with the specified performance or quality by means of a label on the container or on an inconspicuous place on the product. The label shall refer to the test or inspection report and include the date of the report.

G. Warranties (Guarantees): In addition to copies desired for Contractor's use, furnish 3 executed copies, except furnish additional (conformed) copies where required for maintenance manual.

H. Standards/Manufacturer's Recommendations: Where copy submittal is indicated, and except where specified integrally with "Product Data" submittal, submit 2 copies to the Contracting Officer. Where workmanship at project site and elsewhere is governed by standard, furnish additional copies to fabricators, installers and others involved in performance of the work.

Installation of the item will not be allowed to proceed until the information is received.

Failure to furnish the information can be cause for rejection of the material.

SUBMITTALS 01300 - 5

I. Closeout Submittals: Refer to individual work sections and to "closeout" section for specific requirements on submittal of closeout information, materials, tools and similar items.

1. Record Document Copies: Furnish 2 sets.

J. General Distribution: Provide additional distribution of submittals (not included in foregoing copy submittal requirements) to subcontractors, suppliers, fabricators, installers, and others as necessary for proper performance of the work.

1.5 ACTION ON SUBMITTALS

A. Contracting Officer's Action: Where action and return is required or requested, the

Contracting Officer will review each submittal, mark with Action, and where possible return within 2 weeks of receipt. Where submittal must be held for coordination, Contractor will be so advised.

1. Final Unrestricted Release: Work may proceed, provided it complies with contract documents, when submittal is returned marked "Approved."

2. Final-But-Restricted Release: Work may proceed, provided it complies with notations and corrections on submittal and with contract documents, when submittal is returned marked "Approved as Noted."

3. Returned for Resubmittal: Do not proceed with work. Revise submittal in accordance with notations thereon, and resubmit without delay to obtain a different action marking.

Do not allow submittals marked "Disapproved, Resubmit" (or unmarked submittals where a marking is required) to be used in connection with performance of the work.

4. Other Action: Where submittal is returned for other reasons, with the Contracting Officer's explanation included, it will be marked "Action Not Required."

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable) END OF SECTION 01300

SECURITY REGULATIONS 01541 - 1

PROPERTY OF THE U.S. GOVERNMENT - FOR OFFICIAL USE ONLY

Do not remove this notice. Properly destroy documents when no longer needed.

SECTION 01541 - SECURITY REGULATIONS

PART 1 - GENERAL

1.1 GENERAL SECURITY REQUIREMENTS

A. Bidding Clearances: Bidders will be required to comply with security regulations imposed by the occupying agency including any necessary clearances. Access to the project site will be limited to specific times established by the Government.

B. Construction Clearances: After award of the Contract, all Contractor employees shall be required to furnish information for security clearances and shall comply with security regulations as imposed by the Department of Homeland Security and/or by the occupying agency.

C. Notification: Notify the Contracting Officer, or his designated representative, not less than 72 hours prior to performing work in a security area. Include the following:

1. Companies: Name of each company performing the work.

2. Personnel: Name, social security number and date of birth of each individual who is to work.

3. Time: The exact time, date, and hours of work.

4. Areas: Specific areas of the building in which work is to be performed.

D. Facilities and Procedures: The following security facilities and procedures will apply for work under this contract.

1. The contractor will be limited to one controlled entry point to the job site through which all personnel must pass and which will be staffed by the Government.

2. Not withstanding the fact that a Federal Protection Officer or Marshal may be on site, the Contractor hereby releases the Government from all demands, actions, claims and liability whatsoever of every name and nature in any manner related to repair and alteration undertaken by the Contractor or any Subcontractor under this contract. The Contractor shall be responsible for all tools, materials, and property, until the project is accepted by the Government.

E. DEFINITIONS: The following definitions shall be used for interpretation of the security regulations for this contract.

1. Adjudication: The process of determining whether a contractor is suitable to work in a federal facility. A suitability determination establishes an applicant’s loyalty, character, trustworthiness, and reliability, and therefore eligibility for the issuance of a GSA identification credential. Suitability determinations are either favorable or unfavorable.

2. Escort: A credentialed Federal employee or Long Term Contractor who has received a favorable National Agency Check with Written Inquiries (NACI) and a GSA approved identification credential and who is assigned to accompany an Escorted Temporary Contractor on or within a building.

3. Escorted Temporary Contractor: A non-federal employee or individual engaged to perform work for the federal government on or within federal facilities on a non-

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recurring and intermittent basis from 1 calendar day up to 15 calendar days. An Escorted Temporary Contractor requires an escort and is not required to have a suitability determination.

4. E-QIP (Electronic Questionnaires for Investigations Processing): An Office of Personnel Management (OPM) online Web-based system application that houses an electronic version of the Standard Form 85P (SF85P).

5. GSA Regional Credentialing Office (RCO): The GSA Office that is the liaison between GSA and DHS/FPS and has responsibility for the Regional Contractor Suitability Clearance Program.

6. GSA Requesting Official: Government employees, who have the authority through their position to request contractor suitability clearances, notify the contractors of the suitability determination, determine escorts, and notify FPS in writing of escorted contractors and other duties associated with the Contractor Suitability Clearance Program. Requesting Officials include but are not limited to Contracting Officers, Contracting Officers’ Representatives (COR), Contracting Officers’ Technical Representatives, Property Managers, Project Managers, Security Guards or Customer Agency Officials.

7. Long Term Contractor – Non-U.S. Citizen residing in U.S. less than 3 consecutive years:

A non-federal employee or individual engaged to perform work for the federal government on or in a Federal Premises on a recurring basis for a duration of 181 calendar days or greater. A Long Term Contractor must meet HSPD-12 requirements and receive a favorable suitability determination.

8. Long Term Contractor – U.S. or Naturalized Citizen or Non-U.S. Citizen legally residing in the U.S. for more than 3 consecutive years: A non-federal employee or individual engaged to perform work for the federal government on or in a Federal Premises on a recurring basis for a duration of 181 calendar days or greater. A Long Term Contractor must meet HSPD-12 requirements and receive a favorable suitability determination.

9. National Agency Check (NAC): A basic background check that is an integral part of all background investigations consisting of searches of the OPM Security/Suitability Investigations Index (SII), the Federal Bureau of Investigation (FBI) Identification Division’s name and fingerprint files, and other files or indices from supporting local and state governments when necessary.

10. National Agency Check with Written Inquiries (NACI): A background check that consists of a NAC with written inquiries and searches of records covering specific areas of an individual’s background during the past five years (inquiries sent to current and past employers, schools attended, references, and local law enforcement authorities).

11. National Agency Check with Written Inquiries + Credit (NACIC): A background check that consists of a NACI and includes the addition of a credit record search.

12. Security Forms: Forms that are required based upon the duration of the contract in order to complete a contractor suitability clearance and include Contractor Information Form, Standard Form (SF) 85P entitled Questionnaire for Public Trust Positions, GSA Form 3665 entitled Authorization To Obtain Credit Report, 2-sets of FD 258 entitled Fingerprint Cards, Form I-9 entitled Employment Eligibility Verification, DHS Contractor Information form and GSA Transmittal: Contractor Suitability Request Form.

13. Suitability determination: The process of determining whether a contractor is suitable to work in a federal facility. A suitability determination establishes a contractor’s loyalty, character, trustworthiness, and reliability, and therefore eligibility for the issuance of a GSA identification credential. Suitability determinations are either favorable or unfavorable.

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14. Temporary Contractor: A non-federal employee or individual engaged to perform work for the federal government on or in a Federal Premise on a non-recurring and intermittent basis from 16 calendar days up to 180 calendar days. All Temporary Contractors will receive a NAC suitability determination. In addition, all Contractors Requiring GSA Network Computer Access on a non-recurring and intermittent basis from 1 calendar day up to 180 calendar days meet must meet HSPD-12 requirements. All Temporary Contractors requiring GSA network computer access, who receive a Pre-Favorable Suitability Determination may receive access to the following OCIO platforms, (Lotus Notes email, Internet Access and Microsoft Office). Once a Temporary Contractor receives a NACI, then the GSA OCIO may grant full computer network access upon Service or Staff Office request, based upon GSA Order CIO P 2181.

15. Temporary/Long Term Contractor Requiring GSA Network Computer Access: A non-federal employee or individual engaged to perform work for the federal government, on or in a Federal premise on a recurring, non-recurring and intermittent basis requiring access to the GSA computer network in support of a Service or Staff Office contract requirement. A Contractor requiring GSA Network Computer Access must meet HSPD- 12 requirements. All Contractors requiring GSA network computer access, who receive a Pre-Favorable Suitability Determination may receive access to the following OCIO platforms, (Lotus Notes email, Internet Access and Microsoft Office). Once a Contractor receives a NACI, then the GSA OCIO may grant full computer network access upon Service or Staff Office request, based upon GSA Order CIO P 2181.

1.2 GENERAL SECURITY REGULATIONS

A. Nonpublicity: It is a specific condition of this Contract that the Contractor, or any subcontractors performing work on this project, shall not use or allow to be used any aspect of this project for publicity or advertising brochures.

B. Agency Security Regulations: All persons employed within the boundaries of the property or restricted-access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations that have been established for this Contract.

1. The Contractor agrees on behalf of himself and all subcontractors that the following security regulations will be observed by Contractor and subcontractor personnel on the property. The Contractor shall make it a specific provision of his subcontracts that these regulations be accepted.

2. At the commencement of the work under this Contract, the following security facilities and procedures will apply:

a. The Contractor shall provide information about all Contractor and subcontractor personnel and others who require continuing access to the site, before access is required and when access ceases.

b. Within 10 calendar days after the award of the Contract, the Contractor shall submit a list on the Contractor's letterhead stationary of all employees, subcontractors and their employees, and others who will perform work or otherwise require access to the site. Personnel shall be listed in alphabetical order by company. The list shall include the full name, social security number and date of birth for each individual.

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c. Name of any employee added later to the original list shall be submitted with the same information on the Contractor's letterhead stationary at least 8 calendar days in advance of the date of access by the employee.

d. The Contractor shall notify the Government in writing when personnel are no longer employed by the Contractor or a subcontractor. Individual's name, social security number and date of birth, and company who employed the individual, shall be included.

e. In order to permit the Government to supply badges for on-site personnel, the Contractor shall cause each individual to complete a personnel identification form.

These forms will be provided by the Government to the Contractor at the pre-construction conference. Processing of the forms will be performed by the Government at Government expense.

f. At a time designated by the Contracting Officer or when an individual reports to the site for work the first time, a period of 2 hours will be required for security processing, including review of identification forms and fabrication of a permanent badge. Personnel will then be permitted to go to work without further processing of identification forms by the Government, but 15 minutes should be allowed each day for signing in with security to obtain access to the site.

g. The permanent badge furnished by the Government to each Contractor employee or other person granted access to the site will serve to authorize the wearer to enter and leave the security area. The badge must be worn so as to be clearly visible at all times when on the work site. The badge will be retained by the individual as long as he requires continued admittance to the site, but the Contractor will arrange for its immediate return to the Government when such need ceases. Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site.

3. For contracts where a non-Federal employee or individual engaged to perform work for the federal government, on or in a Federal Premise on a non-recurring and intermittent basis from 1 calendar day up to 15 calendar days can be considered a “Escorted Temporary Contractor(s). An Escorted Temporary Contractor(s) does not require adjudication but must be accompanied by an Escort at any time they are on or in a Federal Premise both during and after building operating hours. However, an Escorted Temporary Contractor who requires access to federal computer network must be adjudicated in accordance with Paragraph B of this section entitled “Temporary Contractor”. With regard to Escorted Temporary Contractors who do not require access to the GSA computer network, the following process will be followed:

a. Prior to the work being performed, the GSA Requesting Official must provide in writing to the local FPS Official the following information:

1.) Building name and location of work (i.e.; room number, floor, and agency).

2.) Name and address of Contractor Company.

3.) Last, First and Middle name of all Escorted Temporary Contractor(s).

4.) Dates and times of activity.

5.) Name(s) and cell phone number(s) of the Escort(s) accompanying the

Escorted Temporary Contractor

b. If work is conducted during building operating hours, Escorted Temporary Contractor(s) are required to enter the through the public screening process.

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c. If work is conducted after building operating hours, Escorted Temporary Contractor(s) must be met by the escort who will provide access to the building.

d. While in or on Federal Premises, all Escorted Temporary Contractor(s) must remain within view of an Escort at all times. A sufficient number of Escorts shall be assigned to an Escorted Temporary Contractor to meet this requirement.

4. Temporary Contractor: A non-federal employee or individual engaged to perform work for the federal government on or in a Federal Premise on a non-recurring and intermittent basis from 16 calendar days up to 180 calendar days. All Temporary Contractors will receive a NAC suitability determination. In addition, all Contractors Requiring GSA Network Computer Access on a non-recurring and intermittent basis from 1 calendar day up to 180 calendar days meet must meet HSPD-12 requirements. All Temporary Contractors requiring GSA network computer access, who receive a Pre- Favorable Suitability Determination may receive access to the following OCIO platforms, (Lotus Notes email, Internet Access and Microsoft Office). Once a Temporary Contractor receives a NACI, then the GSA OCIO may grant full computer network access upon Service or Staff Office request, based upon GSA Order CIO P 2181. The following process must be followed:

a. Prior to the work commencing, the GSA Requesting Official provides the following forms including the DHS FPS Contractor Information Worksheet (CIW) to the Temporary Contractor for completion and submittal back to the GSA Requesting Official in an unsealed envelope with the contractor’s last name, first name, middle name, last four numbers of their SSN and the company name at the top of the envelope:

1.) SF 85P entitled Questionnaire for Public Trust Positions and, if required by the applicant contractor, an SF 85P Continuation Sheet, which is located at www.gsa.gov and click on Forms Library. The Authorization for Release of Medical Information Section of the SF 85P need not be completed.

2.) Two complete sets of DHS FPS, FD 258 (Fingerprint Cards).

3.) A copy of two documents that establishes “proof of identity” as listed on page 2 of the Form I-9 Employment Eligibility Verification.

4.) Contractor to complete all information in section 1 of the DHS Contractor

Information Worksheet (CIW) as required.

All forms must be complete and in typed format.

Hand written forms will not be accepted.

b. The GSA Requesting Official reviews the forms…